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06 - Boards & Commissions - MinutesItem No. 6 MAIN STREET ADVISORY BOARD MEETING. MINUTES Pans City Council Chambers Paris Texas 75460 Tuesday_y 1uly 13, 2021 PRESENT Taiuier Dobrovolsky Glee Emmite Emily Temple Shelby Gilliam Don Yarborough ABSENT Tyrone Hayden Kari Daniel Becky Semple, Visitors and Convention Council Liaison GUESTS Cheri Bedford, Main Street Manager Andrew Mack, City Plainer Malar Pankaj- Comicil Liaison 1. Vice Chair Tanner Dobrovolsky called the meeting to order at 4:35 2. All Advisory Board Members gave brief introductions of themselves. 3. No one presented during citizen's forum. 4. A motion was made to approve the June 9, 2021 meeting minutes by Emily Temple and seconded by Glee Emmite, motion carried. 5. Committee Activity Reports a. Promotion- Emily Temple gave a rundown on the downtown events committee meeting. Downtown Mini Golf, and Hatch Chile, and Movies in the Park with an Elvis theme b. Organization -Tanner Dobrovolsky said he would be available to help with volunteers for the events. c. Economic Vitality — Cheri Bedford shared the Distrx app continues to have businesses get updated information. A small flyer with Distrx info was distributed to the participants of the Tour de Paris. Will Walker has been working on a downtown maintenance guide for property owners. Mr Walker is also finalizing the Distrx walking tour information. d. Design Glee Emmite gave a report on the design committee workings and the planters that will be rearranged and replanted. She also gave an update that some mural histories are being researched, with the Henry P. Mayer facing the Grand Avenue next to 107 is scheduled for a rehab in mid-September. 6. Coordinators Report - Councilman Pankaj introduced himself and expressed his appreciation to the board. Cheri reviewed the Texas Downtown Association President's awards page and asked the board members to look over the categories and determine if Paris could nominate some project or rehabilitation. The City has been in discussion with a local music promoter on a potential event for downtown, a music series. Follow up on this idea will be coming as details will be fleshed out. There is potential for fundraising for the PDA that will be looked into. Andrew Mack, City Planner presented the idea about a sculpture walk in downtown. He has had a very successful program in another city and thinks it would be a good fit for Paris. The start of the program would need to be funded by grants and the staff has reviewed the criteria from Texas Commission of the Arts for the designation of a Cultural District in Paris. This will be researched further. The Advisory Board gave their full support and offered to help in any way possible. 7. The following slate of officers were nominated and selected. a. Chair: Tanner Dobrovolsky b. Vice Chair: Emily Temple c. Secretary: Shelby Gilliam 8. A motion was made to adjourn at 5:50 p.m.by Emily Temple, and seconded by Glee Emmite. Signed this I o day of 2021 Tanner Dobrovolsky, Maim"treet Advisory Board Chair SPECIAL MEETING MINUTES HISTORIC PRESERVATION COMMISSION MONDAY Jul U 2021 Present Absent Chris Dux, Chairman Matthew Coyle Laura Caffey, Vice Chair Jennifer Long Linda Vandiver, Secretary Guests Glee Emmite Hunter Berry Ryann Matthews Gary Flynn Jessica Holtman Leslie Flynn Cheri Bedford, HPO Randy Hider 1. Chairman Dux called the meeting to order at 4:15p.m. 2. The minutes of the July 14, 2021 meeting was approved by acclamation. 3. Discussion and possible action of the following Certificates of Appropriateness a. 120 E. Long Ave New single family residence. Mr. Hider presented his plans for a home to be constructed on the vacant lot located at 120 E. Long Ave. The homes in the vicinity are all single story and his plan is to do a single story home. A google search shows there was at one point of time a single story home in this lot. Mr Hider made mention that there was an option to flip the house plans, which he may do in order to preserve the pecan tree. He has met the setback requirements. His horizontal siding will be smooth and painted with a historic color. He is planning on using the Fibrex windows. The plan for the windows is a one over one, no mullions as pictured in the concept. Front door will be real wood and a 3/ glass door. He will determine the color when the house is complete. Commissioner Caffey made the motion to approve the Certificate of Appropriateness as presented. Seconded by Commissioner Emmite, Motion carried Without objection the following items were moved up on the agenda for consideration by the commission. Fagade Grant request: A motion was made by Commissioner Emmite to approve the faVade grant request for the new single family home being built by Randy Hider on the property located at 120 E. Long Ave. Motion was seconded by commissioner Matthews, motion carried. Tax Abatement: A motion was made by Commissioner Vandiver to accept the tax exemption agreement for a New Historically Compatible single family home on the property located at 120 E. Long Ave to be built by Randy Hider. The motion was seconded by Commissioner Caffey, motion carried. b. 10 N. Plaza- Fagade Construction- Mr Gary Flynn, owner of the property being developed as Rigby's Cigar Lounge reread what was submitted by J. D. Marrs of Paris Drafting to the commission and determined the drawings were not the correct drawings for consideration by the commission. Mr. Flynn requested to revise his submission and was able to text a PDF of the fagade rendering to Ms. Bedford, who uploaded them for review in the drop box folder for the special meeting. The renderings that were submitted by Mr Flynn at the meeting were dated 7-2-2021 and the Flynn's confirmed these were the actual plan the owners wanted the commission to review. The commission was able to review the new design renderings. Chairman Dux gave a brief overview of the project. The door and transom window on the right will go to the commercial space, and the door and transom on the left will lead to the residence. There were 5 windows across the center front, in a one over one configuration, and centered in the middle of the property. The top of the three center windows will cantilever up vertically. The outer two windows on the right and left, along with the bottom set of smaller windows across the front were proposed to be stationary. Chairman Dux reviewed the Design Standards for the Historic District on storefront design found on page 45. Commissioner Caffey stated that she believed this design submitted would solve several issues that were present with former designs and come closer to meeting the design standards for the Historic District. Commissioner Emmite asked what type of materials will be utilized to build out the front, since these details were not a part of the new submission. Mr. Flynn stated the windows will be powder coated aluminum. The pilasters and supporting walls will be covered with recessed wood or hardy panels in painted polished mahogany. The design was similar to another property in the district. Commissioner Matthews made a motion to approve the rendering from 7-2-21, and Commissioner Caffey added to the motion that the aluminum framing will have a powder coated in a historic color, and the vertical siding will be a solid wood panel and wood trim painted in a historic color. The motion was seconded by Commissioner Vandiver, motion carried. Commissioner Emmite made a motion to recuse the Commissioner Ryan Matthews to present his application for a Tax Exemption for the rehabilitation of a historic structure. Motion was seconded by Commissioner Vandiver. Motion carried. Mr. Matthews presented his invoices and photos of the replacement roof put on his property located at 39 N. Main. The property was in need of a new room to secure the envelope. A motion was made to accept the Tax exemption for the Rehabilitation of a Historic Structure Commissioner Vandiver, seconded by Commissioner Holtman, motion carried. A motion was made by Commissioner Vandiver to return Commissioner Mathews to the dioses, seconded by Commissioner Emmite. Motion carried. 4. Hearing no other business, a motion was made to adjourn at 5:05 p.m. Submitted by Cheri Bedford Chair of 2021 Paris Public Library Advisory Board Meeting Minutes July 21, 2021 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairperson Melanie Loughmiller at 4:05 p.m. Present: Board members present were: Melanie Loughmiller, Steve Hellmann, Marilyn Threadgill, Eva Dickey, Myers Hurt, Jennifer Cullum, and Library Director Tim DeGhelder. Board member Lauren Mathews and City Council Liaison Linda Knox were absent. Approval of Minutes: The minutes of the June 30, 2021 meeting were approved with no corrections, with Steve Hellmann providing the motion to approve and Myers Hurt adding the second. New Business: a. The new board member, DeEtte Cobb was not present at the meeting and the board agreed that it was most likely that DeEtte did not have enough time to complete all mandatory advisory board training prior to joining the first meeting. Steve noticed that with the addition of the new board member, this brought the current board to a total of 8 members. The bylaws state that the Library Advisory Board should have 7 members. Mr. DeGhelder said that he would discuss this with a representative at City Hall and update the members of the board as soon as possible. b. Officer elections. Chairperson Melanie Loughmiller asked to step down as Chairperson, so that she can spend more time with her child who is beginning their senior year of high school. Steven Hellmann was elected as Chair, with Dr. Myers Hurt placed in the Vice -Chair position. Jennifer Cullum remains as Secretary. Steven officially took over the meeting as the new Chairperson. III. Old Business: No old business to report. IV. Presentations a. Budget Report. a. Expenditures for June totaled $85,856.72, with $485,588.98 expended so far for the year, which is 67% of FY 2021 budget of $727,331.00. Steve asked if there was anything else that needed to be replaced before the end of the fiscal year. Tim would like to use some of the budget funds to replace the chairs for the library, with more comfortable and easier to clean seating options. b. Statistical Report. Steve noted that the volunteers had returned, with the other board members commenting this was a welcome change. Steve asked Tim if there were any concerns regarding the current statistical report. Tim responded, saying that he wants to increase the participation among adult and teen programming. Jennifer asked Tim's opinion about the library website, to which Tim responded that it needed to be updated to offer increased information and be made more user- friendly. V. Friends of the Library Report: Tim emailed Amanda Green, and she said that she would like to make a visit to the library soon. The Friends have created an updated newsletter. Tim is hoping to have a large fundraiser near the end of the calendar year, in hopes of revitalizing membership in the club. Mr. DeGhelder would also like to create library employee name tags and then have merchandize for Friends that can be similar in fashion and sold at the library. VI. Director's Remarks: a. Tim spoke with City Manager Grayson Path regarding security cameras. The current cameras do not save the recording. Path approved the purchase of new cameras for the library. This new purchase will offer a system that has the ability to view and access the recording remotely. These will be replaced in August. b. Tim spoke to the board regarding late fees and other fines. He proposed that there should be no fines for the Juvenile books. He supported his recommendation, stating that children are not capable of returning books on time and must depend on their parents, who are not always responsible and the children shouldn't be punished for that. This action would also promote good will among the patrons. Tim said that the purpose of the library is to let people read, and so let them read. The board agreed with this proposal but it must first be approved by the city since the fines collected do not go back to the library account, but rather to the City of Paris. c. Tim also emailed the librarian at Paris High School, to introduce himself and discuss the upcoming teen programs he has in mind. Tim is waiting on a reply. Eva Dickey suggested that Tim also contact the other district librarians, as there are 5 high schools in the area and it is important to include everyone. Tim acknowledged the suggestion and said he would do that. d. Tim said that there will be two more staff meetings, prior to his Strategic Plan recommendation to the board. From the first meeting, he has gathered that the staff is happy. The next two meetings will discuss what needs to be improved on. He has asked the staff to come with notes on what they feel can be updated to help the library progress in a positive way. Tim will share these meeting summaries with the board and hopes to have a Strategic Plan to present to the board by September or October. The next meeting will be on August 18th, 2021. Adjournment: Meeting adjourned at Submitted by Jennifer Cullum, Secretary