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08-23-2021MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 23, 2021 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 23, 202 1, at the City Council Chamber, 107 E. Kaufrnan, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Renae Stone; Gary Savage; Mihir Pankaj; Linda Knox; and Clayton Pilgrim City Staff: Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Randy Tuttle, Assistant Police Chief; Russell Thrasher, EMS Director; Thomas McMonigle, Fire Chief; M.A. Smith, Public Works Director; Andrew Mack, Director of Planning & Community Services; Clyde Crews, Fire Marshal Opening Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. A. Proclamation Declaring 9/11 as a Day of Prayer aand Remembrance. Mayor Portugal said after she read the proclamation she would like for Assistant Chief Tuttle, EMS Director Russell Thrasher and Chief McMonigle to meet her and Mayor Pro -Tem Hughes in front so they could present the proclamation to their teams. Mayor Portugal said that Mayor Pro -Tem Hughes was on shore leave from the Navy in Massachusetts on that day, and got back to his ship i*n Virginia. She also said he went through New York City knowing that our country would soon be at war. Following the reading of the proclamation, Mayor Portugal and Mayor Pro -Tem Hughes presented the proclamation to Assistant Chief Tuttle, EMS Director Russell Thrasher and Chief McMonigle. Regular Council Meeting August 23, 2021 Page 2 B. Proclamation Raising Awareness of Pitt -Hopkins Syndrome. Mayor Portugal read the proclamation and presented it to Mr. & Mrs. Spencer, along with their son Jose. C. Proclamation Recognizing Lee Ann Hampton as Pharmacist of the Year. Mayor Portugal read the proclamation and presented it to Dr. Lee Ann Hampton. D. Citizens' forum. James O'Bryan, 3350 Bonham — he said the resolution passed regarding the Charter Review Committee was a constitutional issue because it prohibited former council members from serving on the Committee. John Lestock, 477 Dogwood Circle, Powderly, Texas — he referenced federal stimulus money that the City was receiving and asked City Council to consider including in this budget a COLA for retirees. Consent-A2enda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meetings of July 26, 2021, August 9, 2021, and August 12, 2021. 6. Receive reports and/or minutes from the following boards and commissions: a. Main Street Advisory Board (7-13-3021) b. Historic Preservation Commission (7-26-202 1) c. Paris Public Library Advisory Board (7-21-202 1) 7. Receive July monthly financial report. 8's Receive July drainage report. 9. Receive demolition and code enforcement activity reports. 10's Approve a Professional Services Agreement between the City of Paris, Texas and the Texas Property Assessed Clean Energy Authority, and authorize the City Manager to execute same. Regular Council Meeting August 23, 2021 Page 3 11.0 Approve RESOLUTION NO. 2021-025: A RESOLUTION OF THE CITY COiJNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR E9-1-1 SERVICE AND PSAP EQUIPMENT BETWEEN THE CITY OF PARIS AND ARKmTEX COUNCIL OF GOVERNMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 12. Approve the Final Plat of Lot 1, Block A of the Striker Addition CB 296, LCAD Property ID 18566, located at 3415 Lamar Ave. 13. Approve the Final Plat of Lots 1-12, Block 188 of the J.C. Miles Subdivision, LCAD Property ID 17005, located at 1415 S.E. 6t" Street. 14. Approve RESOLUTION NO. 2021-026: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, FORGIVING CERTAIN CIVIL PENALTIES ASSESSED AGAINST THE PROPERTY LOCATED AT 347 BONHAM STREET; FINDING A PUBLIC PURPOSE IN SUPPORT OF SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Agenda 15. Discuss, conduct a public hearing and act on ORDINANCE NO. 2021-025-0* AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE CITY OF PARIS CODE OF ORDINANCES BY AMENDING ARTICLE 5, `BUSINESS REGULATIONS," ARTICLE 5.07, "FOOD ESTABLISHMENTS," DIVISION 4, "MOBILE FOOD UNITS AND FOOD TRUCK PARKS"; PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Portugal asked for a Motion to remove this item from the table. A Motion to remove the item from the table was made by Council Member Knox and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. Planning Director Andrew Mack explained that staff conducted two sessions with Mobile Food Unit Vendors and as a result, three additional changes were made to the ordinance. Mr. Mack said changes were 1) those units could remain in place overnight provided the land or business owner provided written permission and the food truck was being operated on a daily basis; 2) all mobile food units could operate on a residential yard for a private home catering event provided written permission was obtained from all residents within 50 feet of the mobile food unit placement in the yard; and 3) allowing of temporary signage to be detached from the food truck only when the unit was open for business. Regular Council Meeting August 23, 2021 Page 4 Mayor Portugal asked for anyone wishing to speak in support or opposition of this item to come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. 16. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-026: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 4 LOT 7A AND ALL OF BLOCK 8, LOCATED AT 2023 CULBERTSON STREET, FROM A ONEmFAMILY DWELLING DISTRICT NO. 2 (SF -2) TOA MULTIPLE - FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack explained that Mr. Reep had substantially changed the property with improvements, and that the Planning & Zoning Commission voted unanimously to approve the zoning change request,, Mayor Portugal asked for anyone wishing to speak in support or opposition of this item to come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 17.9 Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-027: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO CONSIDER AND TAKE ACTION REGARDING THE PETITION OF THE CITY OF PARIS, TEXAS FOR A ZONING MAP AMENDMENT FROM A MULTImFAMILY DWELLING DISTRICT NO. 1 (MF - 1) TO A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2), FOR THE BROVVNWOOD ADDITION, PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack explained this item was being returned to City Council after the Planning & Zoning Commission unanimously recommended approval of the amendment from MF - 1 to SF -2. Mayor Portugal asked for anyone wishing to speak in support or opposition of this item to come forward. Richard Thompson, 3206 Bonham, he asked 1*f Council knew it took a majority to change this. He said the subdivision had restrictions aand this did not need to be changed. With no one else speaking, Mayor Portugal closed the public hearing. Regular Council Meeting August 23, 2021 Page 5 A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 18. Discuss and appoint members to the Charter Review Co -ii mission. City Manager Grayson Path said at the City Council meeting of August 9, 2021, that they approved an Ordinance determining a need for a formal review of the City's Charter that included qualifications of Commission Members and the selection of fifteen members. Council Members made appointments as follows: Council Member Stone appointed Brenda Cherry Council Member Savage appointed Taisley Scroggins Mayor Pro -Tem Hughes appointed Stacy Laddell Mayor Portugal appointed Reeves Hayter Council Member Pankaj appointed Linda Kapp Council Member Knox appointed Matthew Coyle Council Member Pilgrim appointed Lydia Fitzgerald Council Member Stone appointed Mickey Allen Council Member Savage appointed David House Mayor Pro -Tem Hughes appointed James Mitchell Mayor Portugal appointed Connie Dodd Council Member Pankaj appointed Chad Lindsey Council Member Knox appointed Joan Moore Council Member Pilgrim appointed Jessica Holtman Mayor Portugal & Mayor Pro -Tem Hughes jointly appointed Alix Putnam Mayor Portugal said out of these members, they needed to select a chairperson. Council Member Pilgrim made a Motion to nominate Alix Putnam and Council Member Pankaj seconded the Motion. Mayor Portugal asked if there were any other nominations. There being none, Mayor Portugal called for a vote to appoint Alix Putnam as the chairperson of the Commission. Motion carried, 7 ayes — 0 nays. Council Member Savage inquired what happens if someone falls off for a reason, such as illness, job or for whatever reason and cannot serve. He asked about the process for filling a vacant position and inquired if they should point alternates. Ms. Harris said she conferred with the consultant Mr. Edmonds and he said generally they were not filled but that was up to the Council's discretion. Council Member Savage asked the City Council what they thought. Council Member Pilgrim said he was ok with two alternates., Mayor Portugal inquired 1*f City Council wanted to name alternates tonight or wait until their next meeting. Council Member Savage said he would prefer to appoint alternates tonight, because the alternates would be able to attend the meetings from the beginning and not have to play catch up. He asked Ms. Harris if it was legal to do that and Ms. Harris said it was not illegal to do that. Mayor Portugal asked if any Council Members had contacted a third person they may want to nominate as an alternate,. Council Member Savage said he would like to nominate Kenneth Webb. Mayor Pro -Tem Hughes said he would like to nominate Syble Bills. Mayor Portugal asked 1*f there were any Regular Council Meeting August 23, 2021 Page 6 other nominations. Council Member Pankaj said if they got to a point that they needed another member that Randy Hider was willing to serve. It was a consensus of the City Council that Kenneth Webb and Syble Bills were appointed as alternate Commission Members. 19.0 Discuss and re -affirm that the City Council of the City of Paris will follow State Laws, and not mandate masking and vaccinations related to the CoVid- 19 * Council Member Pilgrim said he was not arguing for or against masks or vaccines but wanted to make sure they followed State Law. He also said Governor Abbott said he was not mandating facemasks or vaccines. Council Member Pilgrim said several business owners contacted him because there was a push behind the scenes for government entities to go against the State Law. Council Member Savage asked if the City had any plans to mandate masks or vaccines, and Council Member Pilgrim said not to his knowledge. Council Member Pilgrim said several cities had gone against State Law by mandating masks. Council Member Savage said the Governor issues mandates and when he saw this item on the agenda, he felt like that was starting a fire and they had no control over what other entities did. Council Member Stone said with regard to mandating masks, kids had a right to be protected. Mayor Portugal read the Oath of Office that was taken by each Council Member and said she did not feel that anyone of them would go against State Law. Council Member Pilgrim agreed, and said he just did not want them to get in a predicament. Council Member Pankaj said his concern was health and safety and 1*f the hospital lost resources, they would need help. City Attorney Stephanie Harris said they were getting off the agenda topic but could place an item on a future agenda. 20. Discuss and act on the fiscal year 2021-22 Annual Program of Work and Budgets for Love Civic Center and the Visitors & Convention Council. Lamar County Chamber of Commerce President Paul Allen presented the Love Civic Center and the Visitors & Convention Council budgets and annual programs of work. (See Attachment A) Mr. Allen said the VC&C budget included pulling $50,000.00 from reserves as they had done for the last two years. He said they did not need it the last two years but it would be there i*f needed for a special event. Council Member Pankaj` expressed his appreciation for Mr. Allen's conservativeness and said he was good with pulling $50,000.00 from reserves. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 21. Discuss and provide direction on any necessary edits to the proposed budget for fiscal year 2021-2022. City Manager Grayson Path said City Council had heard budget presentations at the August 9 City Council Meeting and the August 12 budget workshop. He asked City Council 1*f they had any additional questions or if they had any edits. Council Member Pilgrim said all of his questions were answered at the budget workshop. Council Member Pankaj said he appreciated the details that Mr. Path included in his presentation. It was a consensus of the City Council to move forward with the proposed budget. Regular Council Meeting August 23,, 2021 Page 7 22. Discuss and act on RESOLUTION NO. 2021-027: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING FOR SEPTEMBER 13, 2021, ON THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 2021-2022; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Finance Director Gene Anderson explained that Section 50 of the City Charter and Section 102.006 of the Local Government Code required a public hearing on the proposed City budget. He said staff recommended approval of the Resolution calling a public hearing for September 13, 2021. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 23. Discuss and act on RESOLUTION NO. 2021-028: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE CITY'S PROPOSED PROPERTY TAX RATE FOR FISCAL YEAR 2021-2022-09 MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mr. Anderson said Chapter 26 of the Texas Tax Code required a public hearing on the proposed City tax rate. He said staff recommended approval of the Resolution calling a public hearing for September 13 , 2021. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pankaj'. Motion carried, 7 ayes — 0 nays. 24. Discuss and act in support of the proposed tax rate prior to public hearing on same. Mr. Anderson explained the State Comptroller had development seven different versions of the form "Notice of Public Hearing on Tax Increase," and cities determined which form to use based on theroosedpptax rate, no -new tax rate and voter approval tax rate related to each other. Mr. Anderson said for the upcoming fiscal year, the City must use State Comptroller Form 50- 876 when publishing the Notice of Public Hearing on Tax Increase. He also said the form included a record vote by Council Members indicating their support or opposition to the Proposed Tax Rate but was not a vote to adopt the tax rate. Mr. Anderson explained that vote would probably occur at a special meeting on September 14. A Motion to use Form 50-876 was made by Council Member Pankaj* and seconded by Council Members Pilgrim and Knox. Motion carried, 7 ayes — 0 nays. 25. Receive an update on Package 4 of the 2013 Bond Fund Water Sanitary Sewer Replacement Proj ect. Regular Council Meeting August 23, 2021 Page 8 Mr. Path said that Public Works Director Michael Smith would give them an update on the project followed by an executive session. Mr. Smith gave City Council an update on Package 4 of the 2013 Bond Fund Water & Sanitary Sewer Replacement Project. (See Attachment B) 26. Convene into Executive Session pursuant to Section 551.071 of the Texas Govemment Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, to -wit: Package 4 of the 2013 Bond Water & Sanitary Sewer Replacement Project. Mayor Portugal convened City Council into executive session at 6:45 p.m. 27. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Portugal reconvened City Council into open session at 7:06 p.m., and said no action was taken. 28. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Council Member Pankaj said he had a family event and would not be at the September 13 meeting. City Clerk Janice Ellis reminded City Council of their special meeting scheduled for Wednesday, August 2 5. 29. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pilgrim and was seconded by Council Member Pankaj*. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:07 p.m. VA E 1 soft iow i i �� ��isrr.• � �� PAULA PORTUGAL,, 9AYOR C � C cc 2021=2022 Program of Work VIS -1-1 QRS AND TEXAS CONVENTION COUNCIL Mission Statement: P/IRIS -TEXAS The Paris Visitors & Convention Council will provide all necessary services and information to visitors/tourists, and develop programs to attract meetings, conventions, sports e vents, groups, and other activities that will produce economic benefits for the Paris community. PROJECTS: • Endeavor to attract groups and individuals by providing marketing materials, e.g. social media videos, literature,, website information, calendar of events, visitor and newcomer guides, maps, historical tour guides, and brochures. • Promote Paris and Lamar County as an event location to meeting and event planners. • Work with existing partners to continue and expand annual events. • Evaluate and potentially offer funding for events that bring 'heads-in-beds.' • Encourage civic clubs and local businesses to hold meetings and events in Paris • Collaborate with Paris Main Street and Paris Downtown Association and assist with events. • Biking Destination • Wedding Destination Develop and broaden existing events: Bolster promotion of area attractions: • Tour de Paris Bicycle Rally • Eiffel Tower topped with red cowboy hat • "Hell of North Texas" Gravel Grind • Red River Valley Veterans Memorial partnering with Tour de Paris • Trail de Paris and the North East Texas • Paris Balloon Festival and Music Festival Trail • ASA "Southwest Shootout&"' Archery • Sam Bell Maxey House Tournament • Lake Crook • Southern Drag Boat Races • Pat Mayse Lake • Two separate square-dance conventions • Historic Downtown • Antique car events • Lamar County Courthouse • Fishing tournaments • Historic Evergreen Cemetery • Gol tournaments • Lamar County Historical Museum • Baseball and Softball tournaments • Valley of the Caddo Museum and Cultural • Motorcycle rides and events Center • Indoor Archery Tournament • Lamar County Historical Genealogy Library • Trail Racing Across Texas • John Chisurn Monument • Golf Events � Promote Historical Trolley Tours • Pump Track � Paris Community Theatre • TMBRA • Love Civic Center • New eventsfor the NETT • Promote the expansion of the NETT CIVIC CENTER PARIS,,TX � 2021-2022 Program of Work Continue to address and utilize the Long -Term Planning Committee's facility assessment for improvements, and specifically address the following opportunities for improvement: • Continue HVAC. upgrades throughout the building • Continue working with City in the renovation of the Love Civic Center • Continue to promote the use of the trolley for multiple uses • Use marketing dollars to promote the Love Civic Center and its renovations • Plan an open house after renovations are complete for public to see • Add a 65a,70 inch TV in the entryway PACKAGE 4 2013 BOND FUND OSCAR RENDA C Projects Project 4— Clarksville from 3rd to Collegiate water line replacement complete Project 6A,, 6B, 6C — 6th SE from Clarksville to Old Jefferson water line and sanitary sewer replacement Project 7A,, 7B, 7C — 8th SE from Clarksville to Old Jefferson water line and sanitary sewer replacement Project 8, 8A — 12th SE from Clarksville to Old Jefferson water line and sanitary sewer replacement; stopped at Austin substantially complete Project 9 — LaMesa Heights water line and sanitary sewer replacement complete D Projects Project 5 — Downtown water line and sanitary sewer replacement; repair asphalt at South Main Project D1—Pine Bluff from North Main to 20th water line and sanitary sewer replacement complete Project 29 — Graham from 4th to 7th water line replacement.,le City completed project Project E2 — Stacy Lane to Walking Tra19 Is il sanitary sewer replacement complete Project E2B — PCA sanitary sewer replacement behind PCA,; pulled from project Project E3 — Clarksville to SE Lift Station cross country sanitary sewer replacement complete Project E4 — 40th SE sanitary sewer replacement; 4 yards to level Project E5 — Loop at Dawn drive sanitary sewer replacement under Loop; pulled from project Project E6 - Loop 286 from Paris Auto Group to Home Depot sanitary sewer replacement; 2 asphalt driveway and 1 M/H to locate Project E7 — 17th Ne from Clement to Martin Luther King to 20th sanitary sewer replacement; curb repair; 1 clean-out to locate Retainage - $1,158,180