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06 - Reports & Minutes - Boards & CommissionsItem No. 6 VCC Quarterly Reports for July, August, and September, 2021 JULY July 10th thru 13th — Dixie Youth Baseball North Division 1 AAA Regional Tournament Funded: $1500 Room Nights: 168 Dixie Youth Baseball North Division 2AAA Regional Tournament Funded: $1500 Room Nights: 132 Dixie Youth Baseball North Division 2 Ozone Regional Tournament Funded:$1800 Room Nights: 88 Dixie Youth Baseball North Division 1 Ozone Regional Tournament Funded:$1800 Room Nights: 144 July 17th — 37th Tour de Paris Bicycle Rally Budgeted Item with many room nights for the weekend. 1125 participants JULY 18th — `Hell of North Texas" Gravel Grind — Budgeted Item with over 130 cyclists participating, and staying overnight. Some rode in Tour de Paris as well. July 17th —18th TEXAS ASA Championship hosted by Archers for Christ Funded: $2200 Room Nights: 200 AUGUST August 27th thru 291h — Paris body Art Expo Funded: $1898 Room Nights: 62 August 28th and 29th - Bug Tussle Trek Antique Car Club Funded: $1100 SEPTEMBER Room Nights: 48 September 2"d thru September 5th — Chaparral Square Dance Convention — 251h Anniversary in Paris Budgeted Item - Room Nights: 216 September 31 thru 51h — TMBRA Barber Hills Hard Labor Mountain Bike Race at Pat Mayse Funded: $1825 September loth —12th — Paris Balloon and Music Festival Funded: $2500 September 18th and 191h — Legendary Baseball Tournament Funded: $1700 September 25th and 26th —Trails Across Texas "Paris Pair" Marathon Room Nights: 102 Room Nights: 61 Room Nights: 120 Funded: $2325 Room Nights: 200 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Fraudulent Charges Receivable Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Receivable Due From LCC Due From COC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 230,045.99 219,355.41 546.50 208,121.96 51,170.78 709,240.64 65.00 1,070.65 658.74 1,794.39 $ 711,035.03 $ 2,870.89 126,084.51 775.60 129,731.00 428,471.84 1524832.19 581,304.03 $ 711,035.03 Financial statement prcparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Revenue Hotel / Motel Occupancy Tax Hot Money Interest Total Revenue Operating Expenses Postage Misc Expenses General Liability D & O Insurance Long Tenn Disabiffty Worker's Comp Staff Ins./Retirement Meetings & Hosting Chamber Management Out of Town Travel Intown Auto/Exp Allowance Membership Dues/Sub. Audit Bookkeeping Payroll Expenses ABBS Wage Reimburement Payroll Tax Expense Office Expense Communications Historical Museum Bank Service Charge Motel Tax Transferred to LCC Marketing /Advertising Chaparral Square Dancers Tour de Paris Exp ASA ASA Indoor Archery Event Exp SDBA Boat Races TMBRA Bicycle Race Exp Red Bull Qualifier Exp Pump Track Event Events Promotion / Funding Arts Allocation Baseball Field Lighting Rent to COC Total Operating Expenses Operating Income (Loss) NOT -HOT INCOME Misc Income Trolley I Historical Tour de Paris Income ASA Indoor Archery Event TMBRA Bicycle Race Red Bull Qualifier Pump Track Event Income Souvenir Sales Interest Income Total Not -Hot Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Misc NH Expense Total Not -Hot Expenses Net Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 11 Months Ended August 31, 2021 11 Months Ended 11 Months Ended Aug 31, 2021 Aug 31, 2021 Variance % of Budget Annual Budget Actual Budget $ 881,522.84 $ 650,000.00 $ 231,522.84 135.62 % $ 650,000.00 231.00 145.52 183.00% 250,00 881,899.36 650,231.00 _ 231„668.36 135.63% 650,250,00 251.71 280.00 (28.29) 89.90% 11000.00 1,211.49 1,135.00 76.49 106.74% 1,500.00 1,075.53 1,200.00 (124.47) 99.63% 1,500.00 1,559.68 11500.00 59.68 103.98% 1,500.00 0.00 0.00 0.00 0.00% 200.00 621.30 650.00 (28.70) 95.68% 1,000.00 8,549.41 7,788.00 761.41 109.78% 8,500.00 74.74 75.00 (0.26) 99.65% 200.00 40,000.00 40,000.00 0.00 100.00% 40,000.00 1,428.63 600.00 828.63 238.11 % 1,500.00 2,200.00 2,288.00 (88.00) 96.15% 2,500.00 4,103.50 4,708.00 (604.50) 87.16% 5,500.00 2,333.33 2,200.00 133.33 106.08% 2,200.00 5,233.16 5,500.00 (266.84) 95.15% 61000.00 74,826.14 75,185.00 (358.86) 99.52% 82,025.00 (1,752.35) 0.00 (1,752.35) 0.00% 0.00 5,861.24 5,907.00 (45.76) 99.23% 6,450.00 2,210.54 1,826.00 384.54 121.06% 2,000.00 2,460.52 2,288.00 172.52 107.54% 2,500.00 3,500.00 3,500.00 0.00 100.00 % 3,500.00 894.15 451.00 443.15 198.26% 500.00 440,761.42 325,600.00 115,761.42 135.62% 325,000.00 66,269.25 65,000.00 1,269.25 101.95% 65,000.00 0.00 0.00 0.00 0.00% 2,100.00 31,298.36 28,000.00 3,298.36 111.78% 28,000.00 30,987.75 27,000.00 3,987:75 114.77% 27,000.00 318.00 300.00 18.00 106.00% 2,000.00 7,000.00 7,000.00 0.00 100.00% 7,000.00 9,678.78 5,500.00 4,178.78 175.98% 5,500.00 23,684.73 0.00 23,684,73 0.00% 0.00 799.31 0.00 799.31 0.00% 0.00 26,531.00 29,000.00 (2,469.00) 91.49% 44,000.00 7,000.00 7,000.00 0.00 100.00% 7,000.00 11,855.86 11,855.86 0.00 100.00% 11,855.86 11,000.00 11,000.00 �mm 0.00 100.00„ % 12,000.00 623 827.18 673 736.86 150,090.32 122.28% 708,530.86 58„072.18 23,506.86 _� 81,578.04 1.1 247.05 �L 56,280.86 10.69 10.50 0.19 101.81 % 11000.00 2,450.00 4,530.00 (2,080.00) 54.08% 5,000.00 67,893.19 49,000.00 18,893.19 138.56% 49,000.00 0.00 0.00 0.00 0,00% 2,000.00 1,100.00 1,100.00 0.00 100.00% 7,000.00 30,122.00 0.00 30,122.00 0.00% 0.00 165.00 0.00 165.00 O.DO % 0.00 2,436.93 2,235.00 201.93 109.03% 8,000.00 �....., 937.15 231.00 706.15 405.69% 250.00 ,..114.96 __105 57,106.50. 48 008.46 184.07 % 72,250.00 1,960.63 749.00 2,598.50 2,394.93 132.00 w 2 519.89 10„354.95 $ 152,832.19 1,375.00 825.00 2,675.00 1,925.00 150.00 0.00 6,960.00 $ 26,660.64 585.63 (75.00) (76.50) 469.93 (18.00) 2 519.89 _........ ...... ......�s 3,404.95 L-1261181.55 142.59% 90.79 % 97.14% 124.41% 88.00% 0.00% 148.99% 673.47% 1,500.00 1,800.00 5,000.00 2,100.00 5,000.00 _.,..._ 0.00 15,400.00 569:14 Financial statement preparation service provided by Malnory, McNeal &c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended August 31, 2021 and 2020 and 11 Months Ended August 31, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 11 Months Ended Aug 31, 2021 Aug 31, 2021 Aug 31, 2020 Aug 31, 2020 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 246,305.75 $ 162,500.00 $ 162,406.34 $ 640,502.42 Hot Money Interest ...... 8.84, 21.00 5.68 1,597.28 Total Revenue 246,314.59 162,521.00 162,412.22 642,099.70 OPERATING EXPENSES Postage 66.83 100.00 20.66 539.87 Misc Expenses 0.00 0.00 56.50 1,108.09 General Liability 317.78 300.00 0.00 1,494.00 D & 0 Insurance 0.00 0.00 0.00 1,435.34 Worker's Comp 0.00 0.00 0.00 664.00 Staff Ins./Retirement 664.72 708.00 697.68 8,258.66 Meetings 8 Hosting 0.00 0.00 0.00 97.72 Chamber Management 10,000.00 10,000.00 10,000.00 40,000.00 Out of Town Travel 0.00 0.00 0.00 839.46 lntown Auto/Exp Allowance 200.00 208.00 200.00 2,200.00 Membership Dues/Sub. 3,778.50 4,000.00 14.0.00 1,140.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 534.83 500.00 408.31 4,439.96 Payroll Expenses 6,659.88 6,835.00 6,529.00 74,302.46 ABBS Wage Reimburement 0.00 0.00 0.00 (1,632.56) Payroll Tax Expense 504.33 537.00 494.30 5,767.13 Office Expense 0.00 166.00 0.00 2,198.56 Communications 53.09 208.00 353.97 3,223.34 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 406.04 41.00 7.46 82.06 Motel Tax Transferred to LCC 123,152.88 81,250.00 81,203.17 320,251.21 Marketing /Advertising 15,261.81 8,400.00 5,698.16 31,471.04 Tour de Paris Exp 6,350.30 0.00 633.07 2,074191 Uncle Jessie's Exp 0.00 0.00 0.00 625.00 ASA 0.00 0.00 0.00 5,852.00 SDBA Boat Races 0.00 0.00 0.00 7,000.00 TMBRA Bicycle Race Exp 3,357.03 0.00 1,703.75 2,030.75 Red Buil Qualifier Exp (658.74) 0.00 0.00 0.00 Pump Track Event 523.90 0.00 0.00 0.00 Events Promotion / Funding 7,011.50 7,500.00 2,524.00 24,737.00 Arts Allocation 0.00 0.00 0.00 71000.00 Baseball Field Lighting 0.00 0.00 0.00 11,855.86 Rent to COC 1,000.00 1,000.00 1,000.00 11,000.00 Long Term Disability 0.00 0.00 0.00 253.23 Total Operating Expenses 180 186.68 121,753.00 111,670.03 575,792.09 Operating Income (Loss)_ 66127.91_ 40,788.00 50,742.19 66,307.61_ NOT -HOT INCOME Misc Income 0.00 0.00 0.00 2,153.56 Trolley / Historical 0.00 470.00 0.00 3,175.00 Tour de Paris Income 3,185.11 0.00 725.00 4,981.85 TMBRA Bicycle Race 600.00 600.00 5,159.50 6,459.50 Red Bull Qualifier 300.00 0.00 0.00 0.00 Souvenir Sales 228.34 300.00 772.48 4,811.30 Interest Income .. ..�. 18.48 ... 21.00 9.52 ....,_ 212.76 Total Other Income 4,331.94 114391.00 6,666.50 21,793.97 NOT -HOT EXPENSES Credit Caryl Fees 0.00 125.00 148.42 1,723.14 Trolley Driver 0.00 0.00 0.00 1,290.00 Trolley Expenses 0.00 0.00 0.00 2,494.12 Trolley Insurance 219.32 175.00 175.82 1,817.19 Souvenir Exp 0.00 0.00 0.00 5,836.60 Misc NH Expense 0.00 0.00 0.00 358.00 Total Not -Hot Expenses219.32 _,. 300.00 324.24 13,519.05 Net Income (Loss) $ 70 240.53 $ 41,859.00 $ 57,084.45 $ 74,582.53 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT,Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Receivable Due From Not Hot Checking Due From COC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Due to Hot Checking Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 57,402.62 220,681.86 209,134.58 51,190.55 538,409.81 65.00 765.30 7,500.00 8,330.30 546,740.11 $ 1,443.34 2,825.76 765.30 1,505.88 55.49 6,595.77 428,471.84 111,672.50 540,144.34 $ 546 740.11 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 12 Months Ended September 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially 411 disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 12 Months Ended 12 Months Ended Sep 30, 2021 Sep 30, 2021 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 881,522.84 $ 650,000.00 $ 231,522.84 135.62% $ 650,000.00 Hot Money Interest 1,414.74 250.00 1,164.74 565.90% 250.00 Total Revenue 88 8237.58 650,250.00 232,687.68 136.78% 650,250.00 Operating Expenses Postage 275.30 1,000.00 (724.70) 27.53% 1,000.00 Misc Expenses 11211.49 1,500.00 (288.51) 80.77% 1,500.00 General Liability 1,403.31 1,500.00 (96.69) 93.55% 1,500.00 D & 0 Insurance 1,559.68 1,500.00 59.68 103.98% 1,500.00 Long Term Disability 0.00 200.00 (200.00) 0.00% 200.00 Worker's Comp 621.30 1,000.00 (378.70) 62.13% 1,000.00 Staff InsJRetiremeht 8,977.94 8,500.00 477.94 105.62% 8,500.00 Meetings & Hosting 74.74 200.00 (125.26) 37.37% 200.00 Chamber Management 40,000.00 40,000.00 0.00 100.00% 40,000.00 Out of Town Travel 1,428.63 1,500.00 (71.37) 95.24% 1,500.00 Intown Auto/Exp Allowance 2,400.00 2,500.00 (100.00) 96.00% 2,500.00 Membership Dues/Sub. 5,238.50 5,500.00 (261.50) 95.25% 5,500.00 Audit 2,333.33 2,200.00 133.33 106.06% 2,200.00 Bookkeeping 5,738.83 6,000.00 (261.17) 95.65% 6,000.00 Payroll Expenses 81,488.02 82,025.00 (538.98) 99.34% 82,025.00 ABBS Wage Reimburement (1,752.35) 0.00 (1,752.35) 0.00% 0.00 Payroll Tax Expense 6,365.56 6,450.00 (84.44) 98.69% 6,450.00 Office Expense 2,309.33 2,000.00 309.33 115.47% 2,000.00 Communications 2,460.52 2,500.00 (39.48) 98.42% 2,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 1,078.64 500.00 578.64 215.73% 500.00 Motel Tax Transferred to LCC 440,761.42 325,000.00 115,761.42 135.62% 325,060.00 Marketing / Advertising 85,804.05 88,000.00 (2,195.95) 97.50% 88,000.00 Chaparral Square Dancers 1,750.00 2,100.00 (350.00) 83.33% 2,100.00 Tour de Paris Exp 34,945.00 28,000.00 6,945.00 124.80% 28,000.00 ASA 31,029.75 27,000.00 4,029.75 114.93% 27,000.00 ASA Indoor Archery Event Exp 318.00 2,000.00 (1,662.00) 15.90% 2,000.00 SOBA Boat Races 7,000.00 7,000.00 0.00 100.00% 7,000.00 TMBRA Bicycle Race Exp 14,765.95 5,500.00 9,265.95 268.47% 5,500.00 Red Bull Qualifier Exp 23,684.73 0.00 23,684.73 0.00% 0.00 Pump Track Event 799.31 0.00 799.31 0.00% 0.00 Events Promotion / Funding 35,934.32 44,000.00 (8,065.68) 81.67% 44,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.06% 7,000.00 Baseball Field Lighting 11,855.86 11,855.86 0.00 100.00% 11,855.86 Rent to COC 12,000.00 12,000.00 0.00 100.00% 12,000.00 Total Operating Expenses 874,369.16 729,530.86 144,828 30 119.85% 729,530.86 Operating Income (Loss) 8,578.42 _A78 280 -8J6 ______!7,869-28 (10.82% 79,280.86 NOT -HOT INCOME Misc Income 10.69 1,000.00 (989.31) 1.07% 1,000.00 Trolley 1 Historical 2,450.00 5,000.00 (2,550.00) 49.00% 5,000.00 Tour de Paris Income 67,988.19 49,000.00 18,988.19 138.75% 49,000.00 ASA Indoor Archery Event 0.00 2,000.00 (2,000.00) 0.00% 2,000.00 TMBRA Bicycle Race 9,667.00 7,000.00 2,667.00 138.10% 7,000.00 Red Bull Qualifier 30,122.00 0.00 30,122.00 0.00% 0.00 Pump Track Event Income 165.00 0.00 165.00 0.00% 0.00 Souvenir Sales 2,602.71 8,000.00 (5,397.29) 32.53% 8,000.00 Interest Income .�.�...................._._ 955.76 250.00 _ ....10_ 705.76 382.30, % �_IT x250.00 Total Not -Hot Income113,961.35 72,250.00 41,711.36 157.73% .wawa 72,250.00 NOT -HOT EXPENSES Credit Card Fees 1,960.63 1,500.00 460.63 130.71 % 1,500.00 Trolley Driver 817.00 1,800.00 (983.00) 45.39% 1,800.00 Trolley Expenses 2,598.50 5,000.00 (2,401.50) 51.97% 5,000.00 Trolley Insurance 2,664.25 2,100.00 564.25 126.87% 2,100.00 Souvenir Exp 307.00 5,000.00 (4,693.00) 6.14% 51000.00 Misc NH Expense __ . _ 2 519.89 _ ... 0.00 2,519.89 _ _ .M . _ _. ° 0.00 Total Not -Hot Expenses 10,867.27 15,400.00 (4,532.73) 70.57 % 15400.00 Net Income (Loss) p 111,672.50 S 22 43086 $ 134,10336 _ 497.85%22 43086 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially 411 disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended September 30, 2021 and 2020 and 12 Months Ended September 30, 2020 Total Not -Hot Expenses612.32 45 8,0.00 471.26 'I.3990.31 Net Income (Loss) $ 41,84559 $ .. 49,081.50) $ (44,016.54) 30 565.99 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended Sep 30, 2021 Sep 30, 2021 Sep 30, 2020 Sep 30, 2020 Actual Budget Actual Actual REVENUE Hotel I Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 640,502.42 Hot Money Interest __ 1.038.22 19.00 2,366.86 „963,14 Total Revenue 1038.22 19.00 2,366.86 644,465.56 OPERATING EXPENSES 23.59 720.00 0.00 539.87 Postage Misc Expenses 0.00 365.00 167.74 1,275.83 General Liability 489.17 300.00 0.00 1,494.00 D & 0 Insurance 0.00 0.00 0.00 1,435.34 Long Term Disability 0.00 200.00 0.00 0.00 Worker's Comp 0.00 350.00 0.00 664.00 Staff Ins./Retirement 428.54 712.00 780.74 9,039.40 Meetings & Hosting 0.00 125.00 0.00 97.72 Chamber Management 0.00 0.00 0.00 40,000.00 Out of Town Travel 0.00 900.00 0.00 839.46 intown Auto/Exp Allowance 200.00 212.00 200.00 2,400.00 Membership Dues/Sub. 1,135.00 792.00 675.00 1,815.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 505.67 500.00 308.32 4,748.28 Payroll Expenses 6,659.88 6,840.00 6,659.88 80,962.34 ABBS Wage Reimburement 0.00 0.00 0.00 (1,632.56) Payroll Tax Expense 504.32 543.00 504.32 6,271.45 Office Expense 98.79 174.00 0.00 2,198.56 Communications 0.00 212.00 944.72 4,168.06 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 184.49 49.00 37.46 119.62 Motel Tax Transferred to LCC 0.00 0.00 0.00 320,251.21 Marketing / Advertising 19,534.80 23,000.00 25,579.40 57,050.44 Chaparral Square Dancers 1,750.00 2,100.00 0.00 0.00 Tour de Paris Exp 4,171.14 0.00 11,905.94 13,980.85 Uncle Jessle's Exp 0.00 0.00 0.00 625.00 ASA 42.00 0.00 0.00 5,852.00 ASA Indoor Archery Event Exp 0.00 1,700.00 0.00 0.00 SDBA Boat Races 0.00 0.00 0.00 7,000.00 TMBRA Bicycle Race Exp 5,087.17 0.00 7,612.47 9,643.22 Events Promotion / Funding 9,403.32 15,000.00 500.00 25,237.00 Arts Allocation 0.00 0.00 7,000.00 14,000.00 Baseball Field Lighting 0.00 0.00 0.00 11,855.86 Rent to COC 1,000.00 1,000.00 1,000.00 12,000.00 Long Term Disability 0.00 0.00 0.00 _ 253.23 Total Operating Expenses 51,217.88 6 63,875.99 639,668.08 Operating income (Loss)_,, 50,178.66 i 55„775.00 61,510.13 4,797.48 NOT -HOT INCOME Misc Income 0.00 989.50 0.00 2,153.56 Trolley / Historical 0.00 470.00 0.00 3,175.00 Tour de Paris Income 95.00 0.00 6,667.00 11,648.85 ASA Indoor Archery Event 0.00 2,000.00 0.00 0.00 TMBRA Bicycle Race 8,567.00 5,900.00 11,144.70 17,604.20 Souvenir Sales 166.25 5,765.00 (7.92) 4,803.38 Interest Income373.83 19.00 161.07 Total Other Income .8,846.39 116,143.50 .. 17,964.85 39,758.82 NOT -HOT EXPENSES O.OD 125.00 176.04 1,899.18 Credit Card Fees Trolley Driver 68.00 975.00 0.00 1,290.00 Trolley Expenses 0.00 2,325.00 119.40 2,613.52 Trolley Insurance 269.32 175.00 175.82 1,993.01 Souvenir Exp 175.00 4,850.00 0.00 5,836.60 Misc NH Expense 0.00 0.00�O.OD 358.00 Total Not -Hot Expenses612.32 45 8,0.00 471.26 'I.3990.31 Net Income (Loss) $ 41,84559 $ .. 49,081.50) $ (44,016.54) 30 565.99 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Overpayment Receivable Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Recelvable Due From LCC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to CDC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 39,903.51 215,195.00 1,450.00 208,121.96 51,170.78 515,841.25 65.00 1,070.65 1,135.65 $ 516„ 976.90 $ 2,051.51 2,825.77 1,545.67 L_ 428,471.84 82,082.11 510,553.95 51 fi 976.90 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 10 Months Ended July 31, 2021 10 Months Ended 10 Months Ended Jul 31, 2021 Variance % of Budget Annual Budget Jul 31, 2021 Actual Budget Revenue Hotel I Motel Occupancy Tax $ 636,217.09 $ '407,600.00 $ 147,717.09 130.30% $ 650,000.00 Hot Money Interest 367.68 210.00 157.68 175.09% 250.00 Total Revenue650,250.00 635,584.77 487,710.00 147,874.77 130.32 Operating Expenses Postage 184.88 180.00 4.88 102.71 % 1,000.00 Mise Expenses 1,211.49 1,135.00 76.49 106.74% 1,500.00 General Liability 757.75 1,500.00 (742.25) 50.52% 1,500.00 D&0Insurance 1,559.68 1,500.00 59.68 103.98% 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00 % 200.00 Workers Comp 621.30 650.00 (28.70) 95.58% 1,000.00 Staff InsJRetirement 7,884.69 7,080.00 804.69 111.37% 8,500.00 Meetings & Hosting 74.74 75.00 (0.26) 99.65% 200.00 Chamber Management 30,000.00 30,000.00 0.00 100.00% 40,000.00 Out of Town Travel 578.63 600.00 (21.37) 96.44 % 1,500.00 Intown Auto/Exp Allowance 2,850.00 2,080.00 770.00 137.02% 2,500.00 Membership Dues/Sub. 325.00 708.00 (383.00) 45.90% 5,500.00 Audit 2,333.33 2,200.00 133.33 106.06 % 2,200.00 Bookkeeping 4,698.33 5,000.00 (301.67) 93.97% 6,000.00 Payroll Expenses 68,166.26 68,350.00 (183.74) 99.73% 82,025.00 ABBS Wage Reimburement (1,752.35) 0.00 (1,752.35) 0.00% 0.00 Payroll Tax Expense 5,356.91 5,370.00 (13.09) 99.76% 6,450.00 Office Expense 2,210.54 1,660.00 550.54 133.17% 2,000.00 Communications 2,066.98 2,080.00 (13.02) 99.37% 2,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 486.11 410.00 76.11 118.56% 500.00 Motel Tax Transferred to LCC 317,608.54 243,750.00 73,858.54 130.30 % 325,000.00 Marketing/Advertising 50,007.44 56,600.00 (6,592.56) 88.36% 65,000.00 Chaparral Square Dancers 0.00 0.00 0.00 0.00% 2,100.00 Tour de Paris Exp 24,948.06 28,000.00 (3,051.94) 89.10% 28,000.00 ASA 30,987.75 27,000.00 3,987.75 114.77% 27,000.00 ASA Indoor Archery Event Exp 318.00 300.00 18.00 106.00% 2,000.00 SDBA Boat Races 7,000.00 7,000.00 0.00 100.00% 7,000.00 TMBRA Bicycle Race Exp - 6,321.75 5,500.00 821.75 114.94% 5,500.00 Red Bull Qualifier Exp 24,343.47 0.00 24,343.47 0.00% 0.00 Pump Track Event 275.41 0.00 275.41 0.00% 0.00 Events Promotion / Funding 20,369.50 21,500.00 (1,130.50) 94.74% 44,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Baseball Field Lighting 11,855.86 11,855.86 0.00 100.00% 11,855.86 Rent to COC 10 000.00mm 10000.00 0.00 100.00% 12,000.00 Total Operating Expenses 644150.05 552,583.86 91,566.19 116.67% 706,530.86 Operating Income (Loss) (8,565.28) P64,873.86 56 308.58 13.21) % 56,280.86 NOT-HOT INCOME Misr. Income 10.69 10.50 0.19 101.81 % 1,000.00 Trolley / Historical 2,450.00 4,060.00 (1,610.00) 60.34% 5,000.00 Tour de Paris Income 65,297.08 49,000.00 16,297.08 133.26% 49,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,000.00 TMBRA Bicycle Race 500.00 500.00 0.00 100.00% 7,000.00 Red Bull Qualifier 29,233.00 0.00 29,233.00 0,00% 0.00 Pump Track Event Income 165.00 0.00 165.00 0.00% 0.00 Souvenir Sales 2,208.59 1,935.00 213.59 114.14% 8,000.00 Interest Income918.66 . 210.00 708.66 437.46 % _ 250.00 Total Not-Hot Income 100x783.02 55,715.50 45,067.52s_180.89 °% 72, 250.00 NOT-HOT EXPENSES Credit Card Fees 1,960.63 1,250.00 710.63 156.85% 1,500.00 Trolley Driver 749.00 825.00 (76.00) 90,79% 1,800.00 Trolley Expenses 2,598.50 2,675.00 (76.50) 97.14% 5,000.00 Trolley Insurance 2,175.61 1,750.00 425.61 124.32% 2,100.00 Souvenir Exp 132.00 150.00 (18.00) 88.00% 5,000.00 Misc NH Expense 2 519.89„ w 0.00 _...... 89 0.00 0.00 Total Not-Hot Expenses 10,135.63 ,6,650.00 _ .. 3,485.63 152.42 % 16,400.00 Net Income (Loss) $ 82082-11 $ � 16 808.35 $ 97,890.47 519.23 `% 569.14 � Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended July 31, 2021 and 2020 and 10 Months Ended July 31, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 10 Months Ended, Jul 31, 2021 Jul 31, 2021 Jul 31, 2020 Jul 31, 2020 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 478,096.08 Hat Money Interest 3.3678.50 ........... ......,,... 1,591.40 Total Revenue 3.36 21.0078.60 479,687.48 OPERATING EXPENSES Postage 60.39 50.00 38.61 519.21 Misc Expenses 1.07 50.00 230.19 1,051.59 General Liability 0.00 0.00 0.00 1,494.00 D & O Insurance 0.00 0.00 0.00 1,435.34 Workers Comp 0.00 0.00 0.00 664.00 Staff Ins./Retirement 743.12 708.00 678.99 7,560.98 Meetings & Hosting 0.00 0.00 0.00 97.72 Chamber Management 0.00 0.00 0.00 30,000.00 Out of Town Travel 172.90 200.00 0.00 839.46 Intown Auto/Exp Allowance 1,050.00 208.00 200.00 2,000.00 Membership Dues/Sub. 226.00 250.00 0.00 11000.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 340.67 500.00 341.67 4,031.65 Payroll Expenses 6,659.88 6,835.00 6,790.76 67,773.46 ABBS Wage Reimburement 0.00 0.00 0.00 (1,632.56) Payroll Tax Expense 506.18 537.00 514.33 5,272.83 Office Expense 0.00 166.00 84.23 2,198.56 Communications (50.00) 208.00 386.70 2,869.37 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 119.66 41.00 7.46 74.60 Motel Tax Transferred to LCC 0.00 0.00 0.00 239,048.04 Marketing / Advertising 8,487.00 9,000.00 4,413.50 25,772.88 Tour de Paris Exp 13,275.00 16,200.00 14.80 1,441.84 Uncle Jessie's Exp 0.00 0.00 0.00 625.00 ASA (137.75) 0.00 0.00 5,852.00 SDBA Boat Races 0.00 0.00 0.00 7,000.00 TMBRA Bicycle Race Exp 300.00 0.00 327.00 327.00 Red Bull Qualifier Exp 2,401.01 0.00 0.00 0.00 Pump Track Event 275.41 0.00 0.00 0.00 Events Promotion / Funding 3,250.00 3,500.00 1,270.00 22,213.00 Arts Allocation 0.00 0.00 0.00 7,000.00 Baseball Field Lighting 0.00 0.00 0.00 11,855.86 Rent to COC 1,000.00 1,000.00 1,000.00 10,000.00 Long Tenn Disability _, 0.00 0000 0.00 253.23 Total Operating Expenses 38,679.64 39,463.00 ______16 298.24 464,122.06 Operating Income (Loss) (38,676.18) (39,432.00)16,219.74 15,565.42 NOT -HOT INCOME Misc Income 0.00 0.00 0.19 2,153.56 Trolley / Historical 200.00 470.00 300.00 3,175.00 Tour de Paris Income 32,002.30 16,700.00 700.00 4,256.85 TMBRA Bicycle Race 500.00 500.00 1,200.00 1,300.00 Red Bull Qualifier 890.00 0.00 0.00 0.00 Pump Track Event Income 165.00 0.00 0.00 0.00 Souvenir Sales 247.82 500.00 313.08 4,038.82 Interest Income 16.21 21.00 „ „ 9.35 203.24 Total Other Income2,622.62 34,021.33 18,191.00 15127.47 NOT -HOT EXPENSES Credit Card Fees 149.23 125.00 123.34 1,574.72 Trolley Driver 120.00 150.00 0.00 1,290.00 Trolley Expenses 176.61 200.00 0.00 2,494.12 Trolley Insurance 422.57 175.00 54.82 1,641.37 Souvenir Exp 0.00 0.00 0.00 5,836.60 Misc NH Expense,,,,,,,,,,, ._....... 0.00. 0.00 - ._. --0.00 358.00 358.00 Total Not -Hot Expenses 888.41 650.00 178.16 _ 13„194.81 Net Income (Loss) $ _5,,523�26 $(21 891.00875.28 $ 17,498.08 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Quarterly Rg ort Date # of Attendees Event 7/6/2021 100 Life Line Screening 7/8/2021 15 LCC Board Meeting 7/11/2021 45 Class Reunion 7/13/2021 5 Ford A/V walk thru 7/14-17/21 900 TDP 7/18/2021 125 Gravel Grind 7/25/21' 200 Blues Concert 7/30-9/1 1500 Gun & Knife Show 8/5/2021 300 Delta Water Fowl Banquet 8/7/2021 100 Cosplay Event 8/8/2021 50 Lyons Family Reunion 8/11/2021 50 15T Conveenience Bank 8/11/2021 15 Lunch & Learn 8/14/2021 250 Acosta Wedding 8/19/2021 150 PJC AND Pinning 8/25/2021 100 MAU Job Fair 8/27-29/21 500 Paris INK show 9/2/2021 250 Chaparall Square Dancers 9/4/2021 1500 Car Show 9/5/2021 200 TIMBRA Races 9/9/2021 350 Dream Center Banquet 9/10/2021 1500 Gun & Knife Show 9/18/2021 225 RRVBA Banquet 9/22/2021 100 H & H Auction 9/24/2027 500 Racing across Texas 9/26/2021 400 John Conlee Concert Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2021 ASSETS Love Civic Center $ 241,502.72 Reserved for Construction 161,500.00 Red River Credit CD 100,000.00 Liberty CD 59873 32,763.62 FF Money Market 37109 111,103.92 Farmers Bank CD 140,000.00 Total Current Assets 786,870.26 Due From VCC 2,825.77 Total Other Assets 2,825.77 Total Assets $ 789,696.03 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 212.48 Due to VCC 1,070.65 Payroll Liabilities Total Current Liabilities 2,350.88 NET ASSETS Retained Earnings 646,863.23 Net Income 140,481.92 Total Net Assets 787,345.15 Total Liabilities and Net Assets $ 789,696.03 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 10 Months Ended July 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 10 Months Ended 10 Months Ended Jul 31, 2021 Jul 31, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 317,608.54 $ 243,750.00 $ 73,858.54 130.30% $ 325,000.00 R.V. Hook Up 2,243.38 2,300.00 (56.62) 97.54% 7,500.00 Misc Income 400.00 400.00 0.00 100.00% 1,800.00 Rent 59,783.44 79,160.00 (19,376.56) 75.52% 95,000.00 Refunded Deposits (9,810.00) (8,330.00) (1,480.00) 117.77% (10,000.00) Booth Rental 0.00 0.00 0.00 0.00% 400.00 Tower Lighting 292.70 300.00 (7.30) 97.57% 400.00 Bicycle Rentals111.81 2,795.16 2,500.00 295.16, °% _ 2,500.00 Total Revenue 373 313.22 .320,080.00 53 233.22 , _m _ 116.63% 422,600.00 Gross Profit 373,313.22 320 080.00 53233-22 116.63 % 422,600.00 OPERATING EXPENSES Bank Service Charge 174.08 420.00 (245.92) 41.45% 500.00 Communications 4,863.24 4,580.00 283.24 106.18% 5,500.00 Office Expense 771.31 800.00 (28.69) 96.41 °% 800.00 Payroll Expenses 80,842.18 83,330.00 (2,487.82) 97.01 % 100,000.00 Payroll Tax Expense 6,108.54 6,670.00 (561.46) 91.58% 8,000.00 Marketing I Advertising 1,022.34 1,125.00 (102.66) 90.87% 5,000.00 Audit 2,333.33 2,000.00 333.33 116.67% 2,000.00 Bookkeeping 4,898.34 5,000.00 (301.66) 93.97% 6,000.00 Membership Dues/Sub 168.00 200.00 (32.00) 84.00% 200.00 Electricity 21,671.50 33,330.00 (11,658.50) 65.02% 40,000.00 Water 4,731.44 3,330.00 1,401.44 142.09% 4,000.00 Gas 4,498.35 4,110.00 388.35 109.45% 4,300.00 Trash Disposal 3,893.94 4,170.00 (276.06) 93.38% 5,000.00 Intown Auto Exp Allowance 2,660.78 2,500.00 160.78 106.43% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 620.75 650.00 (29.25) 95.50% 2,000.00 Building MaintJSpls/Equip 53,534.82 53,500.00 34.82 100.07% 99,000.00 Security 1,781.30 2,290.00 (508.70) 77.79% 2,750.00 Staff Ins./Retirement 7,581.92 7,080.00 501.92 107.09% 8,500.00 Building Insurance 0.00 0.00 0.00 0.00% 4,550.00 General Liability 3,485.55 3,700.00 (214.45) 94.20% 3,700.00 Workers Comp. Insurance 621.31 650.00 (28.69) 95.59% 1,400.00 Directors & Officers 1,559.64 1,500.00 59.64 103.98% 1,500.00 Long Term Disability 0,00 0.00 0.00 0.00% 200.00 Misc Expenses 515.66 540.00 (24.14) 95.53% 1,000.00 Ground Maintenance 6,067.82 7,040.00 (972.18) 86.19% 8,500.00 Bicycles & Related Expenses 1,177.46 1,000.00 177.46 117.75% 1,000.00 Catering Exp 0.00 0.00 0.00 0.00% 1,000.00 Capital Improvements 0.00 _ o.00 __... , 0.00 0.00% 50.000.00„ Total Operating Expenses 233,383.80247,515.00 X14,731.20) __.. 94.29 °fo 387,900.00 Operating Income (Loss) .___139,!j9.42 72,565.00 __.__17,364.42 192.83 % 34,700.00 OTHER INCOME Interest Income 552.50 290.00 -wwww. 262.50 190.52% 350.00 Total Other Income .552.50 290.00 262.50 190.62% 350.00 Net Income (Loss) 140,481.92 72,855.00 67,626.922 - 192.82 % 35 050.00 ,�µ Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended July 31, 2021 and 2020 and 10 Months Ended July 31, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 10 Months Ended Jul 31, 2021 Jul 31, 2021 Jul 31, 2020 Jul 31, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 239,048.04 R.V. Hook Up 272.04 300.00 182.24 3,908.81 Misc Income 0100 0.00 150.00 176.00 Rent 14,757.67 7,916.00 3,169.60 90,238.95 Refunded Deposits (1,200.00) (833.00) 0.00 (10,050.00) Bicycle Rentals 346.46 0.00 276.51 1,973.68 Total Revenue 14,176.17 w 7,393.00 780.35 326,295.48 Operating Expenses Bank Service Charge 79.66 42.00 11.19 414.80 Communications 213.08 458.00 511.91 4,038.67 Office Expense 57.25 0.00 0.00 832.60 Payroll Expenses 7,443.35 8,333.00 8,404.34 80,768.47 Payroll Tax Expense 561.73 667.00 642.78 6,252.63 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 340.66 500.00 341.66 4,031.68 Membership Dues/Sub 0.00 0.00 0.00 324.00 Electricity 3,033.36 3,333.00 2,997.88 23,627.14 Water 305.83 333.00 171.92 2,535.06 Gas 103.97 95.00 0.00 3,094.89 Trash Disposal 695.21 417.00 444.95 4,694.50 Intown Auto Exp Allowance 250.00 250.00 250.00 2,500.00 Small Equipment 0.00 0.00 0.00 465.35 Chamber Management 0.00 0.00 0.00 18,000.00 Eiffel Tower Lighting/Maint 269.55 300.00 0.00 0.00 Building Maint./Spis/Equip 5,805,65 61000.00 563.03 23,518.87 Security 58.95 229.00 58.95 2,127.75 Staff Ins./Retirement 786.99 708.00 718.011 6,926.47 Building Insurance 0.00 0.00 0.00 4,521.23 General Liability 0.00 0.00 0.00 3,067.05 Workers Comp. Insurance 0.00 0.00 0.00 664.00 Directors & Officers 0.00 0.00 0.00 1,435.33 Long Term Disability 0.00 0.00 0.00 253.23 Misc Expenses 36.74 50.00 0.00 776.26 Ground Maintenance 1,300.33 730.00 0.00 4,398.29 Bicycles & Related Expenses 251.43 100.00 4.56 301.32 Cost of Issuance 0.00 0.00 0.00 63,500.00 Cleaning 0.00 0.00 „ ITIT x17.95 48.37 Total Operating Expenses 21�593.74 22=545 00 15,139.13 285,100.96„ Operating Income (Loss) _____ 7,417.57 _(76,162.00) (11358.778 60,194.52 Other Income Interest Income187.11 17.48. .. 29.00. .. � _._ 1,438.66 Total Other Income 17.48 29.00 187.11 1,438.66 Net Income (Loss) $ 7,400.09 $ 16,133.0j $ 11 171.67 $ 61,633.18 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2021 ASSETS Love Civic Center $ 181,029.36 Reserved for Construction 211,500.00 Red River Credit CD 100,000.00 Liberty CD 59873 32,763.62 FF Money Market 37109 111,103.92 Farmers Bank CD 14000000 Total Current Assets 776,396.90 Due From VCC 126 084.51 Total Other Assets 126,084.61 Total Assets $_ 902,481.41_ LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 318.52 Payroll Liabilities 1 055.06 Total Current Liabilities _ 1,373.57 NET ASSETS Retained Earnings 646,863.23 Net Income 254,244.61 Total Net Assets 901,107.84 Total Liabilities and Net Assets 902,481A1 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 11 Months Ended August 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 11 Months Ended 11 Months Ended Aug 31, 2021 Aug 31, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 440,781.42 $ 325,000.00 $ 115,761.42 135.62% $ 325,000.00 R.V. Hook Up 2,310.78 2,400.00 (89.22) 96.28% 7,500.00 Misc Income 400.00 400.00 0.00 100.00% 1,800.00 Rent 70,926.49 87,076.00 (16,149.51) 81.45% 95,000.00 Refunded Deposits (12,610.00) (9,163.00) (3,447.00) 137.62% (10,000.00) Booth Rental 0.00 0.00 0.00 0.00% 400.00 Tower Ughting 292.70 300.00 (7.30) 97.57% 400.00 Bicycle Rentals 3122.06 2„500.00 622.06 124.88% 2,500.00 Total Revenue 505,203.45 408,513.00 96,690.45 123.67% 422,600.00 Gross Profit 505,203.45 408,513.00 96,690.45 123.87% 422,600.00 OPERATING EXPENSES Bank Service Charge 183.41 462.00 (278.59) 39.70% 500.00 Communications 5,076.32 5,038.00 38.32 100.76% 5,500.00 Office Expense 771.31 800.00 (28.69) 96.41 % 800.00 Payroll Expenses 88,453.76 91,663.00 (3,209.24) 96.50% 100,000,00 Payroll Tax Expense 6,686.02 7,337.00 (650.98) 91.13% 8,000.00 Marketing / Advertising 2,672.34 3,125.00 (452.66) 85.51 % 5,000.00 Audit 2,333.33 2,000.00 333.33 116.67% 2,000.00 Bookkeeping 5,233.18 5,500.00 (266.82) 95.15% 6,000.00 Membership Dues/Sub 168.00 200.00 (32.00) 84,00% 200.00 Electricity 24,986.12 36,663.00 (11,676.88) 68.15% 40,000.00 Water 4,934.97 3,663.00 1,271.97 134.72% 4,000.00 Gas 4,498.35 4,205.00 293.35 106.98% 4,300.00 Trash Disposal 4,406.02 4,587.00 (180.98) 96.05% 5,000.00 Intown Auto Exp Allowance 2,910.78 2,750.00 160.78 105.85% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Light!ng/Maint 620.75 650.00 (29.25) 95.50% 2,000.00 Building Maint./Spis/Equip 55,046.52 55,500.00 (451.48) 99.19% 99,000.00 Security 1,920.25 2,519.00 (598.75) 76.23% 2,750.00 Staff Ins./Retirement 8,314.82 7,788.00 526.82 106.76% 8,500.00 Building Insurance 0.00 0.00 0.00 0.00% 4,550.00 General Liability 3,485.55 3,700.00 (214.45) 94.20% 3,700.00 Workers Comp. Insurance 621.31 650.00 (28.69) 95.59% 1,400.00 Directors & Officers 1,559.64 1,500.00 59.64 103.98 °% 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Misc Expenses 704.43 740.00 (35.57) 95.19% 1,000.00 Ground Maintenance 6,750.32 7,770.00 (1,019.68) 86.88 °% 8,500.00 Bicycles & Related Expenses 1,189.10 1,000.00 189.10 118.91 °% 1,000.00 Catering Exp 0.00 0.00 0.00 0.00% 1,000.00 Capital Improvements P 0.00 m 0.00, _ 0.00 0.00 % ._ww--50,000.00 Total Operating Expenses 251,528.60 267,810.00 16,281.40 93.92% 387,900.00 Operating Income (Loss) 253 674.85 140,703.00 112,971.85 180.29% 34,700.00 OTHER INCOME Interest Income .--- _ 569.76 319.00 250.76 178.61 °% 350.00 Total Other Income 569.76 _ 319.00 250.76 178.61% Y_ .._ 350.00 Net Income (Loss) _ .254 244.61 141,0220000 113,222.61 180.29% 35,050.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended August 31, 2021 and 2020 and 11 Months Ended August 31, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting arc omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 11 Months Ended Aug 31, 2021 Aug 31, 2021 Aug 31, 2020 Aug 31, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 123,152.88 $ 81,250.00 $ 81,203.17 $ 320,251.21 R.V. Hook Up 67.40 100.00 40.38 3,949.19 Misc Income 0.00 0.00 0.00 176.00 Rent 11,143.05 7,916.00 5,798.85 96,037.80 Refunded Deposits (2,800.00) ' (833.00) (1,300.00) (11,350.00) Tower Lighting 0.00 0.00 100.00 100.00 Bicycle Rentals 326.90 _ 0.00 _ 369.05 _2342.73 Total Revenue 131,890.23 88,433.00 86,211.45 411 506.93 Operating Expenses Bank Service Charge 9.33 42.00 9.33 424.13 Communications 213.08 458.00 461.07 4,499.74 Office Expense 0.00 0.00 0.00 832.60 Payroll Expenses 7,611.58 8,333.00 7,818.85 88,587.32 Payroll Tax Expense 577.48 667.00 594.66 6,847.29 Marketing / Advertising 1,650.00 2,000.00 0.00 0.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 534.84 500.00 408.33 4,440.01 Membership Dues/Sub 0.00 0.00 0.00 324.00 Electricity 3,314.62 3,333.00 2,777.78 26,404.92 Water 203.53 333.00 171.92 2,706.98 Gas 0.00 95.00 0.00 3,094.89 Trash Disposal 512.08 417.00 444.95 5,139.45 Intown Auto Exp Allowance 250.00 250.00 250.00 2,750.00 Small Equipment 0.00 0.00 0.00 465.35 Chamber Management 0.00 0.00 0.00 18,000.00 Building Maint./Spls/Equip 1,513.70 2,000.00 1,861.12 25,379.99 Security 138.95 229.00 221.65 2,349.40 Staff Ins./Retirement 732.90 708.00 563.94 7,490.41 Building Insurance 0.00 0.00 0.00 4,521.23 General Liability, 0.00 0.00 0.00 3,067.05 Workers Comp. Insurance 0.00 0.00 0.00 664.00 Directors & Officers' 0.00 0.00 0.00 1,435.33 Long Term Disability 0.00 0.00 0.00 253.23 Misc Expenses. 188:57 200.00 0.00 776.26 Ground Maintenance 682:50 730.00 4,085.00 8,483.29 Supplies 0.00 0.00 294.95 294.95 Bicycles & Related Expenses 11.64 0.00 267.00 568.32 Cost of Issuance 0.00 0.00 0.00 63,500.00 Cleaning 0.00 0.00 0.00 _ 48.37 Total Operating Expenses 18,144.80 20 295 00 20,230.55 285,331.51 Operating Income (Loss) 113,745.43 68,138.00 65,980.90 126,175.42 Other Income Interest Income 17.26_ 29.00 wLL__ _ .... 25.72 1,464.38 Total Other Income 17.26 29.00 25.72 1,464.38 Net Income (Loss) $rt 113 762.69 $ 68,167.00$ 66,006.62 $ 127,639.80 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting arc omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2021 ASSETS Love Civic Center $ 155,507.67 Reserved for Construction 311,500.00 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,763.62 FF Money Market 37109 111,551.48 Farmers Bank CD ______ 140,000.00 Total Current Assets 851,675.86 Due From VCC .w 2,825.76 Total Other Assets 2,825.76 Total Assets $ „ 854,501.62 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 75.65 Payroll Liabilities 1,055.01 Total Current Liabilities 1,130.66 NET ASSETS Retained Earnings 646,863.23 Net Income 206,507.73 Total Net Assets 853,370.96 Total Liabilities and Net Assets $ 85460162 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting aro omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 12 Months Ended September 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 12 Months Ended 12 Months Ended Sep 30, 2021 Sep 30, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 440,761.42 $ 325,000.00 $ 115,761.42 135.62% $ 325,000.00 R.V. Hook Up 2,806.76 7,500.00 (4,693.24) 37.42% 7,500.00 Misc Income 400.00 1,600.00 (1,400.00) 22.22% 1,800.00 Rent 79,892.81 95,000.00 (15,107.19) 84.10% 95,000.00 Refunded Deposits (13,410.00) (10,000.00) (3,410.00) 134.10% (10,000.00) Booth Rental 0.00 400.00 (400.00) 0.00% 400.00 Tower Ughting 292.70 400.00 (107.30) 73.18 % 400.00 Bicycle Rentals 31595.05 21500.00 _ 1,095.05 143.80% 22500.00 Total Revenue_ .,......514,338.74 ��422„600.00, _738.74, 91_ �� „ 121.71% 422,600,00 Gross Profit 514,3 38.74422,600.00 91,738.74 121.71% 422,600.00 OPERATING EXPENSES Bank Service Charge 190.87 500.00 (309.13) 38.17% 500.00 Communications 5,289.40 5,500.00 (210.60) 96.17% 5,500.00 Office Expense 771.31 800.00 (28.69) 96.41 % 800.00 Payroll Expenses 95,895.24 100,000.00 (4,104.76) 95.90% 100,000.00 Payroll Tax Expense 7,249.62 8,000.00 (750.38) 90.62% 8,000.00 Marketing / Advertising 2,672.34 5,000,00 (2,327.66) 53.45% 5,000.00 Audit 2,333.33 2,000.00 333.33 116.87% 2,000.00 Bookkeeping 5,738.85 6,000.00 (261.15) 95.65% 6,000.00 Membership Dues/Sub 168.00 200.00 (32.00) 84.00% 200.00 Electricity 28,161.27 40,000.00 (11,838.73) 70.40% 40,000.00 Water 5,571.00 4,000.00 1,571.00 139.28% 4,000.00 Gas 4,724.37 4,300.00 424.37 109.87% 4,300.00 Trash Disposal 4,406.02 5,000.00 (593.98) 88.12% 51000.00 Intgwn Auto Exp Allowance 3,160.78 3,000.00 160.78 105.36% 3,000.00 Small Equipment 0.00 500.00 (500.00) 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 620.75 2,000.00 (1,379.25) 31.04% 2,000.00 Building Maint./Spls/Equlp 93,291.12 99,000.00 (5,708.88) 94.23% 99,000.00 Security 1,979.20 2,750.00 (770.80) 71.97% 2,750.00 Staff Ins./Retirement 8,896.63 8,500,00 396.63 104.67% 8,500.00 Building Insurance 4,654.04 4,550.00 104.04 102.29% 4,550.00 General Liability 3,485.55 3,700.00 (214.45) 94.20% 3,760.00 Workers Comp. Insurance 621.31 1,400.00 (778.69) 44.38% 1,400.00 Directors & Officers 1,559.64 1,500.00 59.64 103.98% 1,500.00 Long Term Disability 0.00 200.00 (200.00) 0.00% 200.00 Misc Expenses 728.51 1,000.00 (271.49) 72.85% 1,000.00 Ground Maintenance 7,332.82 8,500.00 (1,167.18) 86.27% 8,500.00 Bicycles & Related Expenses 1,720.50 1,000.00 720.50 172.05% 1,000.00 Catering Exp D.00 1,000.00 (1,000.00) 0.00% 1,000.00 Capital Improvements, 0.00 _... ............. 50 000 00 5 0 IN P -.0 oil 0.00% 50,000.00 Total Operating Expenses _109,222.41 387,900.00 78,677.53 .72% 387„9DO.OR Operating Income (Loss) 205,116.27 34,700.00 170,416.27 591.11 % 34700.00 OTHER INCOME Interest Income 1,391.46 _ 350.00 mm 1 04146 397.56 % --- 350.00 Tota[ Other Income 91._6 � 1,391.46 350.00 1,041.46 ° 397.66% 350.00 Net Income (Loss) 200 507.73 35,050.00. _ 171,467.79, 689.16% 35,050.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended September 30, 2021 and 2020 and 12 Months Ended September 30, 2020 Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended Sep 30, 2021 Sep 30, 2021 Sep 30, 2020 Sep 30, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 320,251.21 R.V, Hook Up 495,98 5,100.00 1,229.01 5,178.20 Mist; Income 0.00 1,400.00 0.00 176.00 Rent 8,966.32 7,924.00 2,577.10 98,614.90 Refunded Deposits (800.00) (837.00) 0.00 (11,350.00) Booth Rental 0.00 400.00 0.00 0.00 Tower Lighting 0.00 100.00 0.00 100.00 Bicycle Rentals 472.99 0.00„ _ 279.05 2„621.78 Total Revenue 9,135.29 14,087.00 4,085.16 416,592.08 _ Operating Expenses Bank Service Charge 7.46 36.00 7.46 431.59 Communications 213.08 462.00 462.01 4,961.75 Office Expense 0.00 0.00 0.00 832.60 Payroll Expenses 7,441.48 8,337.00 7,441.48 96,028.80 Payroll Tax Expense 563.60 663.00 563.60 7,410.69 Marketing/Advertising 0.00 1,875.00 0.00 0.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 505.67 500.00 308.34 4,748.35 Membership Dues/Sub 0.00 0.00 0.00 324.00 Electricity 3,175.15 3,337.00 2,375.28 28,780.20 Water 636.03 337.00 563.20 3,270.18 Gas 226.02 95.00 41.01 3,135.90 Trash Disposal 0.00 413.00 490.98 5,630,43 Intown Auto Exp Allowance 250.00 250.00 250,00 3,000.00 Small Equipment 0.00 500.00 0.00 465.35 Chamber Management 0.00 0.00 0.00 18,000.00 Eiffel Tower Llghting/Maint 0.00 1,350.00 0.00 0.00 Building Maint./Spls/Equip 38,242.60 43,500.00 756.42 26,138.41 Security 58.95 231.00 1,035.95 3,385.35 Staff InsJRetirement 581.81 712.00 660.06 8,150.47 Building Insurance 4,654.04 4,550.00 0.00 4,521.23 General Liability 0.00 0.00 0.00 3,067.05 Workers Comp. insurance 0.00 750.00 0.00 664.00 Directors & Officers 0.00 0.00 0.00 1,435.33 Long Term Disability O.OD 200.00 0.00 253.23 Misc Expenses 24.08 260.00 81.78 858.04 Ground Maintenance 582.50 730.00 582.50 9,065.79 Supplies 0.00 0.00 0.00 294.95 Bicycles & Related Expenses 531.40 0.00 0.00 568.32 Catering Fx 0.00 1,000.00 0.00 0.00 Capital Improvements 0.00 50,000.00 0.00 0.00 Cost of Issuance 0.00 0.00 0.00 63,500.00 Cleaning 0.00 0.00 0.00 48.37 Total Operating Expenses 57 _693.87 120x090.00 15,620.07 300,951.58 Operating Income (Loss) i48,558.58) 106 003.00 _ _ x ) _ 71,534.91 4 _ Other Income Interest Income 821.70 31.00, 263.89 1,728.27 Total Other Income 821.70 _... 31.00 1,728.27 Net Income Loss L_117',736. a S 105,972.00 $ X77,271.02 116 368.78 Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided MAINSTREETADVISORY BOARD MEETING NEINU ES Paris City Council Chambers Paris Texas 75460 Tuesday August 10, 2021 PRESENT Taimer Dobrovolsky Emily Temple Tyrone Hayden Kari Daiuel Shelby Gilliam Becky Semple, Visitors and Convention Council Liaison Cheri Bedford, Main Street Manager ABSENT Glee Emmitte Don Yarborough Mahir Pankaj- Council Liaison Andrew Mack, City Plaimer 1. Chair Tanner Dobrovolsky called the meeting to order at 4:34 pm. 2. No one presented during citizen's forum. GUESTS 3. A motion was made to approve the July 13, 2021 meeting minutes by Tyrone Hayden and seconded by Emily Temple, motion carried. 4. A Work Plan will be reviewed at the next Main Street Advisory Board Meeting. 5. Committee Activity Reports: Advisory Board members Shelby Gilliam and Don Yarborough will be put on a committee and Cheri Bedford will reiterate details of committee responsibilities via email to all of the Main Street Advisory Board Members. a. Promotion- Emily Temple gave a rundown of the latest Promotions Committee meeting. The committee is confident in a fun filled and smooth Downtown Mini Golf event this weekend. They are organizing a Scavenger Hunt to go along with the Hatch Chile Fest. Movies in the Park will return in October with an Elvis theme to commemorate Elvis' trip to Paris in 1955 including a costume contest and "Brown Bag specials" from Downtown restaurants. We are hoping for yet another great turnout for Mannequin Night October 16th with the addition of Food Trucks; This event will be coordinated with Jill Drake. The beloved Festival of Pumpkins will take place on October 23rd. Wine Fest will be postponed until it's regular season, April 9th— rather than in November as previously discussed. This change will give organizers much more time to put together a top notch event. The weekend before Wine Fest, Movies in the Park will show the film April in Paris. Finally, the Committee is partnering up with local media company DeadCat Media to produce a promotional video series highlighting each of the downtown businesses. b. Organization -Skipped c. Economic Vitality – Cheri Bedford and former Advisory Board Chairman Will Walker have discussed a Virtual Walking Tour guided by the Distrix App involving downtown art and historic markers. The duo have also been working on compiling resource documents for downtown business owners on matters such as property maintenance, sign ordinances, visual merchandising, and window displays. As well as compiling a step by step guide for future downtown business owners to clarify the procedures for starting new businesses. d. Design - This month, the Design Committee strategically changed the locations of the Earth Planters downtown. The change has really freshened up the downtown scenery. Much of the flowerbeds were switched out just before the Tour de Paris with fresh plants to last the seasons to come. Soon, the filler flowers in the planters will require changing out for the fall season; Tanner Dobrovolsky and Emily Temple would like to help coordinate this. Angie Briscoe, with a local bank, would like to help as well and has lots of volunteers, Cheri Bedford arrange contact with she and Tanner Dobrovolsky. One planter was hit by a car this month and was resilient! Emily Temple recommends we reevaluate our procedure for caring for the planters, proposing utilizing volunteers for watering and labor of the landscaping to cut down on cost for the care of the planters. An "adopt a flowerbed/flowerpot" program could contribute to the success of this volunteer based structure. The Design Committee will look into the logistics and implementation of this strategy. 6. Coordinators Report- Cheri Bedford reports that we have plenty of Volunteers for the Downtown Mini Golf event. Cheri Bedford then walked the Advisory Board members through the `Sign Up Genius" platform. The event will need Main Street representatives at the Volunteer tent on Saturday from 11-5. Board members and Chamber Liaison Becky Semple will divide and conquer accordingly. The Paris Historic Commission has been very busy with new applications and many downtown developments. Farmers market vendors are working very hard on the Hatch Chile event and it looks like this year will be a great event. There will be a "Sign Up Genius" posted to source volunteers for this as well, similar to the Mini Golf event. There will be an abundance of vendors, it will probably spill over into the Market Square parking lot. 7. Future Agenda Items a. Work Plan S. A motion was made to adjourn at 5:04 p.m.by Kari Daniel and seconded by Emily Temple. Signed this day ofh Tanner Dobrovolsky, Mai ,,Sfreet Advisory Board Chair Robert Talley stated that this property came to the commission and has demolition orders on it. The owners were out of town when the meeting took place and now they are asking to repair the property. Abraham Castillo presented a power point presentation of the property and what steps they are going to take to get the property up to code. Discussion of repairs took place between commission and owner. Robert Talley's recommendation: Declare a nuisance, repair within 90 days, secure within 14 days, or the property comes back to the commission. Motion made by Ken Kolhs, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 B. 2205 Pine Bluff, Garve Block A, Lot 5 Owner: Abraham Castillo 2431 Pine Bluff Paris, TX 75460. Abraham and Hercules Castillo was present. Robert Talley stated there is a hole in the roof, deteriorating wood, unsecure with windows and doors open. Abraham Castillo presented a power point presentation of the property and what steps they are going to take to get the property up to code. Discussion of repairs took place between commission and owner. Robert Talley's recommendation: Declare a nuisance, repair within 90 days, secure within 14 days, or the property comes back to the commission. Motion made by Ken Kolhs, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 C. 1427 Graham; City Block 191, Lot 21 Owner: Karen Loftin 1950 Graham Paris, TX 75460. Karen Loftin and her father were present. Robert Talley stated the structure is damaged, roof collapsing, foundation damage, junk, rubbish on property, daylight coming structure, back of house missing, tarps blown off roof, missing and deteriorating wood. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 E. 647 NW 10th; City Block 83, Lot 27 Owner: Gene A Gray 741 W Garrett Paris, TX 75460. Gene Gray was present. Robert Talley stated the structure was unsecure, holes in roof, ceiling tiles peeling, and ceiling damage, back of house collapsing and water damage. Gene Gray stated he is in the process of selling the house. He is waiting on a closing date at this time. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kohls, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 D. 1202 W Cherry; City Block 84, Lot 5 Owner: Paul & Barbara Butler 1202 W Cherry Paris, TX 75460 No Contact. Robert Talley stated this is a shed in the front yard. The sheds roof is collapsing and missing and a tree is growing into it. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Adam Bolton, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 F. 326 SE 3rd; City Block 181, Lot 4 Owner: Marvin L & Connie Justice PO Box 737 Paris, TX 75460. Robert Talley spoke with Connie Justice on the phone. Mrs. Justice asked for repair instead of demolition. Robert Talley stated this is a shed and is the only structure on the property. The shed is full of old lumber, plywood on the front is not secure and is leaning on the structure, trees and vines are growing through the roof and it has foundation damage. Commission discussed the structure and said it was too far gone to repair. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kolhs, seconded by Richard Thompson, to accept Robert Talley's recommendation. Motion carried unanimously. 5-0; with Adam Bolton abstaining from this vote. G. 335 SE 7t'; City Block 115, Lot W PT of 11 Owner: Walnut Properties LLC 4101 Pecan Bayoo Ct. Prosper, TX 75078 No contact. Robert Talley stated that someone started working on this structure and stopped. Some shingles and decking were done on the roof, and some new windows and doors were installed but the roof decking is now peeling off, the wood is deteriorating and rotting, there is missing and deteriorating wood, you can see daylight from inside the structure, the floor is missing and no building permit was ever issued. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 H. 1904 E Cherry; City Block 227-E, Lot 14 Owner: Deborah Jane Vickers 1904 E Cherry Paris, TX 75460 Robert Talley stated this is a property Code Enforcement has cleaned up several times lately and it is a total loss due to fire. Kim Walker asked Robert to move this property up on the demo list and he said he would. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kolhs, seconded by Adam Bolton, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 I. 1330 NE 20th; City Block 262, Lot 16 Owner: Gregorio & Silva Deleon 1330 20th NE Paris, TX 75460 No Contact. Robert Talley stated there is fire damage on house and shed and that the property has burned 3 times. Robert Talley's recommendation: Declare a nuisance, demo house and shed within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 4. Code Enforcement Report Robert Talley stated that the spreadsheet is down to 72 properties now. He has all the 2017 and 2018 properties addressed now and they are on the list to tear down. Discussion about the Cares Money grant and our work crew getting the track hoe. 5. Adjournment Motion made by Richard Thompson, seconded by Adam Bolton to adjourn the meeting at 4:10 pm. Motion carried unanimously. 6-0 APPROVED THIS 18th DAY OF OCTOBER, 2021. Chair MINUTES OF REGULAR MEETING CHARTER REVIEW COMMISSION 1125 BONHAM STREET PARIS TEXAS MONDAY OCTOBER 4.2021,5:30 P.M. 1. Call meeting to order and welcome remarks by Commission Chairperson Alix Putnam. Chairperson Alix Putnam called the meeting to order at 5:36 p.m., at which time a quorum was present. 2. Roll Call. Members present were Alix Putnam, Brenda Cherry, Connie Dodd, Lydia Fitzgerald, Jessica Holtman, Reeves Hayter, Linda Kapp, Chad Lindsey, Taisley Scroggin, and Kenneth Webb Also present were Don Edmonds, Consultant; Stephanie Harris, City Attorney; and Janice Ellis, City Clerk. Members absent were Mickey Allen, Syble Bills, Matthew Coyle, David House, Stacy Ladell, and James Mitchell. 3. Receive Citizen's input. Chairperson Alix Putnam asked that anyone wishing to speak on an agenda item to please come forward. With no one speaking, Ms. Putnam closed the forum. 4. Consider a presentation by the City Attorney concerning the Texas Open Meetings Act. City Attorney Stephanie Harris provided the Commission Members with a handout that referenced the "Most Important Things to Remember about the Texas Open Meetings Act." She specifically reviewed the definition of an open meeting, as well as a walking quorum. Jessica Holtman arrived to meeting at 5:38 p.m. Ms. Harris stressed how important it was to never find yourself in an illegal meeting. She emphasized that agenda items are specific and discussion must stick to the items posted on the agenda. 5. Consider approval of the minutes of the Commission meeting on September 20, 2021. Chairperson Putnam asked for a Motion to approve the minutes. A Motion to approve the minutes was made by Kenneth Webb and seconded by Lydia Fitzgerald. Motion carried unanimously. 6. Consider amendatory language proposed by the Consultant in Articles I, II, III and IV of the Charter. Consultant Don Edmonds began reviewing Article III, Section 16 and stated there were three parts to be considered which were election of the mayor at -large, length of terms and compensation. He inquired of the members if they wanted to compensate Council Members. Mr. Webb wanted to know what other cities the size of Paris normally do. Mr. Edmonds said smaller cities do not normally compensate their Council. Members. The Commission discussed where the money comes from, the fact that other board members were not compensated, that $250.00 a month was too much, if the City had to pay them to volunteer then that could be an issue, and how much additional time Council Members expended volunteering. Ms. Holtman suggested they review this at the next meeting and asked Mr. Edmonds to review all cities with a 903 area code that were similar to the size of Paris. City Clerk Ms. Ellis suggested that they used the cities that city staff had previously conducted comparisons, with regard to other items. It was a consensus to do so, and Ms. Ellis said she would send a list of the cities to Mr. Edmonds. Next, Mr. Edmonds reviewed the length of terms and stated the City Council currently could serve three two-year terms. He inquired if they wanted to look at changing that to two three-year terms. Following discussion, it was a consensus that they did not want to make any changes to this section but wanted to keep the terms at three two-year terms. Mr. Edmonds began reviewing the mayor at -large issue and stated there was a lot of history surrounding having a mayor at -large, one of which was a voting rights lawsuit in the seventies, which placed the City in seven single member districts. He added that in 2007 the Charter Review Commission decided to leave the section as written. He said in 2011, the City Council put two propositions on the ballot, which did not include the mayor at -large election. In 2015, Mr. Edmonds said the Charter Review Commission met twice and recommended no changes at all to the Charter. Mr. Edmonds said in 2015, there was discussion about electing a mayor at -large. Mr. Edmonds said this was complicated and they would need to get pre -clearance from the Department of Justice and that would require a lot of time. City Attorney Stephanie Harris explained the pre -clearance issue could change depending on the administration at the DOJ. Ms. Harris said the City was in the beginning stages of redistricting that is required every ten years, and suggested that this item be reviewed in five years because the Charter provides for a review every five years. Ms. Harris inquired of Ms. Ellis if the Commission in 2007 had discussed electing a mayor at -large and Ms. Ellis recollected they did. Jessica Holtman asked Ms. Ellis if she could provide the Commission with that information and Ms. Ellis said staff would review the old files. Mr. Hayter wanted to know about putting the issue on electing a mayor at -large as a referendum. Ms. Harris advised him that did not fall within a Charter Amendment. Ms. Cherry said the people should be allowed to vote on the mayor, as did other Commission Members. They discussed changing to six single member districts and electing a mayor at -large, as well as keeping the seven single member districts, and electing a mayor at -large who would not vote except in case of a tie vote. Mr. Edmonds reminded everyone of the intercession in place by the Federal Government. The Commission 2 discussed putting this item in their report to the City Council. Ms. Harris suggested it be part of a Charter review in five years. Mr. Lindsey said he wanted to put their recommendation in a letter and let the Council decide. Following additional discussion, Mr. Edmonds said they would have to come up with the language. A Motion to change the districts to six districts with the election of a mayor at -large was made by Chad Lindsey. Chairperson Putnam asked for a second. Reeves Hayter said he was thinking about it. Subsequently, Mr. Hayter said he wanted to table this item until next time and it was a consensus to do so. Mr. Edmonds said there were no perceived variances or issues with Articles I and II, and asked if there were any questions. There were no questions. Mr. Edmonds moved to Section 21 (2) Powers and explained this was out of date language and staff had provided the language. There being no changes, a Motion to approve this item was made by Chad Lindsey and seconded by Kenneth Webb. Motion carried unanimously. Mr. Edmonds moved to Section 38 Disabled employees, pensions and insurance and explained this was out of date, and that Gene Anderson had provide the language, which reflects what is being done. Reeves Hayter said this was a lot of information and he did not receive the agenda and he wanted to table it. Kenneth Webb said he was ready to vote. Following additional discussion, this item was tabled to the next meeting. Lastly, Mr. Edmonds moved to Article IV — the City Manager and said this language was simplifying the section. A Motion to approve the new language was made by Chad Lindsey and seconded by Kenneth Webb. Motion carried unanimously. 7. Adjournment. A Motion to adjourn was made by Chad Lindsey and seconded by Kenneth Webb. Motion carried, unanimously. Meeting was adjourned at 7:10 p.m. Approved this 18th day of October 2021. 3 Alix Putnam, Chi irperson