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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 8, 2021 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 8, 2021, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Gary Savage, Mihir Pankaj, Linda Knox and Clayton Pilgrim City Staff: Grayson Path, CityManager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Richard d Sa ter, Police Chief, Russell Thrasher, E SDirector; Thomas c onigle, Fire Chief-, oug Harris, Public UtilitiesDirector; M.A. Smith,c Works Director; and Clyde Crews, Fire Marshal Absent- Council Member: Renae Stone Opening Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. A. Proclamation Declaring November 11, 2021 as Honor Our Veterans Day. Mayor Portugal delivered the Veterans Day Speech. Mayor Pro -Tem Hughes read the proclamation and presented a proclamation to each of the following: American Legion Brown/Guest Post 30, Veterans of Foreign War, Disabled American Veterans, Elks Lodge, Red River Valley Veterans Memorial Museum, Salvation Army of Paris, Texas, Lamar County Veteran Services. B. Proclamation Declaring November 27, 2021 as Small Business Saturday. Regular Council Meeting November 8, 2021 Page 2 Mayor Portugal read the proclamation and presented it to Cheri Bedford and the Paris Downton Association. C. Citizens' forum. Mossy Kines, Wifires, 30 Clarksville Street — he said he was following up to an e-mail he sent to City Council. He also said Wifires would like to get a dialog started with the City of Paris in an effort to get a franchise with the City, like they had gotten with the City of Reno. Mr. Kines explained they were a local company with an office in town. Consent Agenda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Savage and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting of October 25, 2021. 6. Receive reports and/or minutes from the following. boards and commissions: a. Paris Economic Development Corporation (8-17-2021:& 8-28-2021) b. Housing Authority (8-24-2021) c. Board of Adjustment (10-5-2021) d. Charter Review Commission (10-18-2021) 7. Receive September monthly financial report. 8. Approve RESOLUTION NO. 2021-037: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, RATIFYING THE 2019 ASSIGNMENT OF HANGAR A-7, COX FIELD AIRPORT, FROM ERIK ZARONES TO SHERADON R. CARTER; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. 9. Receipt of the 2019-2020 Independent Annual Financial Audit. 10. Approve RESOLUTION NO. 2021-038: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, SUPPORTING THE ACCEPTANCE OF THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM POLICE VHF RADIO GRANT, APPLICATION NUMBER 4268001; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT Regular Council Meeting November 8, 2021 Page 3 UPON RECEIPT THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 11. Approve the Final Plat of the Brown 294 Brown Addition, Lot 1, Block A, LCAD Property ID 18507, located at 426 N.E. 30th. 12. Approve the Final Plat of Pshigoda Collegiate Addition, Lot 1, Block A, LCAD Property ID 128536, located at 2170 S. Collegiate Dr. 13. Approve the Final Plat of the Burley Addition, Lot 1, Block A, LCAD Property ID 16640, located at 719 S.W. 3rd Street. 14. Approve the Final Plat of the Downs Addition, Lot 1, Block A, LCAD Property ID 128379, located at 1315 N.W. Loop 286. 15. Approve the Final Plat of the Pshigoda Hearon Addition CB I I2F, Lot 1, Block A, LCAD Property ID 15829, located at 1608 E. Hearon Street. 16. Approve the Final Plat of the Pshigoda Austin Addition CB 115, Lot 1, Block A, LCAD Property ID 15896, located at 728 E. Austin Street. 17. Approve the Final Plat of the Cruz Addition CB 316, Lot 1, Block A, LCAD Property ID 18743, located at 950 N. E. 31St Street. Regular Agenda 18. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-045: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 257- A, LOT 5, LOCATED AT 2356 E. CHERRY STREET, FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Community Development Coordinator Triniti Frazier explained this zoning change was requested to allow for the construction of six new duplexes, and that the property owned to the West was already zoned as multi -family. She said that the Planning and Zoning Commission approved this zoning change, and that City Staff recommended approval. Council Member Savage inquired about the person who opposed the zoning change. Ms. Frazier said that person lived on another street and the person who was in favor of the change was a neighbor, Regular Council Meeting November 8, 2021 Page 4 Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes and Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 19. Discuss and act on ORDINANCE NO. 2021-046: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO COUNTY WASTE COLLECTIONS, LLC D/B/A TRASH BUSINESS FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Portugal asked for a Motion to remove this item from the table. A Motion to remove this item from the table was made by Council Member Pilgrim and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. City Clerk Janice Ellis said County Waste Connections submitted an application for a solid waste permit, along with the required insurance certificate. She said the company had been doing business within the City for a number of years, and staff recommended approval of the ordinance. Mayor Portugal informed City Council that passage of this ordinance would require five affirmative votes. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 20. Discuss and act on one appointment to fill an unexpired term on the Main Street Advisory Board. Ms. Ellis reported that Don Yarbrough recently resigned from the Main Street Advisory Board, which left a vacant unexpired term. She said staff advertised for the vacancy and received two applications, one from Greg Kee and one from William Walker. Ms. Ellis said they could cast points by the ballot method or someone could make a motion. A Motion to appoint Greg Kee to the board was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. Regular Council Meeting November 8, 2021 Page 5 21. Discuss and act on RESOLUTION NO. 2021-039: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CASTING THE CITY OF PARIS' 676 VOTES FOR KEN KOHLS FOR MEMBERSHIP ON THE 2022-2023 BOARD OF DIRECTORS OF THE LAMAR COUNTY APPRAISAL DISTRICT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Finance Director Gene Anderson said City Council recently nominated Ken Kohls to serve on the Lamar County Appraisal District Board, and now it was time to cast their vote. A Motion to approve the resolution casting the City's 676 votes for Ken Kohls for the LCAD Board was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 22. Discuss and act on RESOLUTION NO. 2021-040: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF COPPELL, TEXAS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path said at the October 25h City Council meeting the City Council heard a presentation regarding items 22, 23 and 24, and directed staff to bring these items back for consideration. Mr. Path explained that the City of Coppell had already procured an agreement with Emergicon for third party billing services and this would allow the City of Paris access to that agreement. Council Member Knox inquired if the rates were being adjusted. Mr. Path answered in the affirmative, and said ambulance rates for Paris were way behind in comparison to other cities. Council Member Knox inquired the fee for Emergicon and Mr. Path said their rates were built into the billing. Mayor Portugal confirmed if the City did not get paid that Emergicon did not get paid. Council Member Pankaj said he had a little heartburn over increasing the rates but he understood that this needed to be done for efficiency. He inquired if Paris had to match Coppell next year and Mr. Path said no, it was not part of the contract. Council Member Pilgrim said we were way off on rates and was glad that staff brought this to the City Council because the EMS was a great service to the citizens. Council Member Savage said this was a huge benefit to the City as a whole and had this not be done, the City would not have been able to sustain the ambulance service. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 23. Discuss and act on RESOLUTION NO. 2021-041: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, TO ENTER INTO AN AGREEMENT FOR SPECIALIZED PROFESSIONAL AMBULANCE BILLING SERVICES THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF COPPELL, TEXAS TO UTILIZE EMERGICON FOR BILLING AND CLAIMS MANAGEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; Regular Council Meeting November 8, 2021 Page 6 MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item by Council Member Pilgrim and seconded by Mayor Pro - Tem Hughes and Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 24. Discuss and act on ORDINANCE NO. 2021-047: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING APPENDIX A, ARTICLE A.6, SECTION A6.001 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, PROVIDING FOR AN INCREASE IN EMERGENCY AND NON -EMERGENCY AMBULANCE SERVICES RATES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 25. Discuss and act on RESOLUTION NO. 2021-042: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING A GRANT FROM THE AMERICAN RESCUE PLAN ACT FUNDING TO THE PARIS-LAMAR COUNTY HEALTH DISTRICT FOR COVID-19 RELATED EXPENSES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mr. Anderson said the City was allocated approximately 6 million dollars for Covid-19 related expenses and have received half of that amount. He also said ARPA allows governmental entities to use their resources in support of other governmental entities who were also working to fight this virus. Mr. Anderson reported that the Paris -Lamar County Health District had requested financial assistance in the amount of $80,000.00 from the City for vaccinations, testing, off-site clinics and data entry. He said City Staff recommended approving this request for assistance. A Motion to approve assistance to the Paris -Lamar County Health District in the amount of $80,000.00 was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 26. Convene into Executive Session pursuant to: A. Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter. November 8, 2021 Page 7 B. Section 551.074 of the Texas Government Code, (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, as follows: annual evaluation of the city manager. C. Section 551.074 of the Texas Government Code, (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, as follows: annual evaluation of the municipal judge. Mayor Portugal asked a for a motion to remove item 26 C from the table. A Motion to remove item 26 C from the table was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 27. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session, Mayor Portugal reconvened City Council into open session at 7:44 p.m. and said actio", wIs needed on item A to settle potential litigation with Andrew Deaton, in the amount $33,000.00. A Motion to authorize the City Attorney to settle the potential litigation wi Andrew Deaton, in the amount of $33,000.00 was made by Council Member Pankj and seconde by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. Mayor Portugal said there was action to be taken on items B & C. I 2® Consider and approve future events for City Council /or City Staff pursuant to Resolution No, 2004® 1. No future events were referenced. 29. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Pro -Tem Hughes and was seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 7:45 p® JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS December 1, 2021 The City Council of the City of Paris met for a special session at 4:00 p.m. on Wednesday, December 1, 2021, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. 1. Present: Mayor: Council e ers: Him O Call meeting to order. Paula Portugal Reginald ghes enae Stone; Gary Savage; LinaKnox; an Clayton Pilgrim Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk, and Russell Thrasher, EMS Director Mayor Portugal called the meeting to order at 5:30 p.m. Citizens' forum. No one spoke during citizens' forum. 3. Receive, discuss and possibly act on information from Robert Bass, Allison, Bass & Associates regarding 2020 Census data and evaluation of demographics as it relates to the possibly need for redistricting of City Council political boundaries within the City of Paris. 4. Discuss and act on RESOLUTION NO. 2021-043: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS ESTABLISHING CRITERIA FOR REDISTRICTING OF POLITICAL BOUNDARIES WITHIN THE CITY OF PARIS IN ACCORDANCE WITH 2020 CENSUS DATA ISSUED BY THE UNITED STATES CENSUS BUREAU AND STATE AND FEDERAL LAW AND SECTION 8 OF THE CITY CHARTER; AUTHORIZING THE MAYOR TO EXECUTE SAID ORDER AND THE CITY CLERK TO ATTEST TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path said the City had previously hired consultant Robert Bass to guide the City through the redistricting process, and he then introduced Robert Bass. Mr. Bass displayed the Initial Analysis Chart, and the coordinating district map reflecting the over Special Council Meeting December 1, 2021 Page 2 populated and under populated districts. He explained the necessity of redistricting single member districts making them more proportionate to each other and more equally diversified. Mr. Bass said they would need to find a way to equalize the population, and honor the Voting Rights Act. Mr. Bass depicted examples of moving boundaries of the Districts and how doing so changed the population and the percentage of ethnicity makeup in each District. Mr. Bass suggested two workshops, a public hearing and adoption of a plan at their January 10, 2022 City Council meeting. He also informed City Council that the deadline to adopt a Redistricting Plan was February 7th. He said that a ten days' notice of the public hearing was required to be published in the newspaper. Mayor Portugal asked City Council to look at their schedules and provide several dates. It was a consensus of City Council to conduct these meetings in the evening. Mr. Path said he would have Denene reach out to the Council to come up with dates for the workshops. Mr. Bass said he expected the workshops would take about 1 1/2 hours each. Mayor Portugal asked if he could provide them with a suggested map. Council Member Pilgrim favored Mr. Bass giving them a preliminary plan as to how he thinks it should be. Mr. Bass said he could do that but during the workshops, he would like the Council to come up with two options because this was their City and they knew it better than anyone would. Council Member Pilgrim clarified with Mr. Bass that the City Council would need three different plans. A Motion to approve the Resolution adopting an Order Establishing Criteria for Redistricting was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 6 yes — 0 nays. 5. Discuss and act on RESOLUTION NO. 2021-044: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING AN ORDER CALLING FOR THE REDISTRICTING OF POLITICAL BOUNDARIES AND CITY COUNCIL DISTRICTS WITHIN THE CITY OF PARIS, TEXAS; AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 6. Establish a calendar for subsequent redistricting meetings to develop and act upon City redistricting of City Council Districts prior to February 7, 2022. Mayor Portugal said this had been accomplished with item 4. Special Council Meeting December 1, 2021 Page 3 7. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and was seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 5:08 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK