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06 - Boards & Commissions - MinutesItem No. 6 MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS MONDAY OCTOBER 04 20215:30 P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:380p. m. by Austin Anthony, Commissioners Present: Francine Neeley, Austin Anthony, Tylesha Mosley, Michael Mosher and Clifton Fendley. Commissioners Absent: Chad Lindsey and Sims Norment 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit theirpresentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens ' forum) The citizen's forum was declared open. With no one speaking, the forum was declared closed. 3. Approval of minutes from the meeting of September 07, 2021. A motion to approve the minutes for the September 07, 2021 meeting was made by Tylesha Mosley and seconded by Michael Moore. Motion carried 4-0. Commissioner Fendley arrived at 5:45p.m. 4. Public hearing to consider and take action regarding the petition of Michael McAfee for a change in zoning from a Two -Family Dwelling District (2F) to a Multiple -Family Dwelling District No. 2 (MF -2) in the City of Paris, Block 220-A, Lot 9A & 6, located at 1905 E Price Street- LCAD 22040. Mack states that Mr. McAfee has requested a zoning change from 2F to MF -2 to permit a planned remodel of the vacant building for a residential dormitory. Previously there was a day care operation for several years at this site. This parcel is a through lot; it is guided for Low Density Residential. The portion of property fronting Pine Mill Rd. is excluded from the rezoning application (which would result in `split zoning' on the parcel). Staff recognizes that Price Street is very narrow and is in need of an upgrade. Staff is recommending approval of the zoning change. The public hearing was declared open. Scott Hearne, owns property in this area. He is concerned about the narrow street handling additional traffic. Hearne states there is undesired activity currently at the nearby King's Inn Motel and adding another element within a few feet may contribute to the already undesirable. Hearne asked the Commission to deny the zoning change request. Michael McAfee, the applicant states that he understands the concerns of the road issue and the motel across the street. He has visited the site at various times and recently closed on the property. He has begun remodeling which should raise the property value. His goal is to accommodate no more than 25-30 students. McAfee is asking the commission to approve this request. The public hearing was declared. closed. A motion was made by Michael Mosher, seconded by Tylesha Mosley to approve the zoning change. Motion carried 5-0. 5. Public hearing to consider and take action regarding the petition of Mark Cunningham for a change in zoning from an Agricultural District (A) to a One -Family Dwelling District No. 1 (SF -1) for lots over 1.5 acres and One -Family Dwelling District No. 2 (SF - 2) for lots less than 1.5 acres in the Stoneridge Estates Addition, located north of FM 195. Mack states the area is zoned as an Agricultural District with the Future Land Use Map guided for Low Density Residential along FM 195 and to the North. The area consists of single-family residences. The intent is to rezone all developed phases with homes to match the current use of the property. All parcels existing and new and proposed lots within the city limits that are or will be 1.5 acres in size or greater, will be changed to SF - 1. All existing and proposed new proposed lots less than 1.5 acres in size will be changed to SF -2. To date one public input form has been received in favor of this request. Also received is the dis-annexation request by residents of phase 9 to the City Council. Staff is recommending approval of this zoning change without conditions. Public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Clifton Fendley, seconded by Francine Neeley to approve the zoning change. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of the Lamar Crossing Addition CB 315, Lots 1-3, Block A, LCAD Property ID 50988, located in the 4000 Block of Lamar. Mack states that the shopping center owner is working with Scooter's Coffee to locate a new pad site. for a drive-thru building near the easterly driveway from Lamar Avenue in front of where the Ashley Furniture Home Store was located. A separate variance for a parking reduction is being reviewed by the Board of Adjustment on Tuesday October 5th. The plat is required for construction of the new drive-thru business because the land was never platted with construction of the two shopping strip centers on the property. Staff recommends approval with the following noted condition: 1. Atmos Energy has identified more gas lines than are drawn on the plat. A motion was made by Clifton Fendley, seconded by Austin Anthony to approve the preliminary plat with noted condition. Motion carried 5-0. 7. Consideration of and action on the Final Plat of the Lamar Crossing Addition CB 315, Lots 1-3, Block A, LCAD Property ID 50988, located in the 4000 Block of Lamar. Mack states this is combined with agenda item 6 with separate action. Staff recommends approval without condition on the final plat. A motion was made by Michael Mosher, seconded by Francine Neeley to approve the final plat. Motion carried 5-0. 8. Consideration of and action on the Replat of the Fairview Addition, Lot 1, Block 14, located in the 1500 Block of NE I st Street. Mack states over the past couple of years the City Council has worked with the Boys & Girls Club of Paris to convey land on the south side of the fairgrounds owned by the City to their organization where an existing ballfield is located. Approval of this plat will complete the agreement between both parties with the platted unimproved 3rd Street being vacated with the plat and being retitled as a 50' wide utility easement. Staff is recommending approval without conditions. A motion was made by Francine Neeley, seconded by Michael Mosher to approve the replat. Motion carried 5-0. 9. Request items for future agendas. No request at this time. 10. Adjournment. There being no further business, the meeting was adjourned at 6:02 p.m. APPROVED THIS 1St DAY OF NOVEMBER, 2021 Chairman AUMTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS MONDAY NOVEMBER 01 2021 5:30 P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:380p. m. by Chairman Chad Lindsey. Commissioners Present: Francine Neeley, Chad Lindsey, Michael Mosher, Clifton Fendley Tylesha Ross -Mosley and Sims Norment. Commissioner Absent: Austin Anthony. 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Actprohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staffperson with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizen's forum was declared open. With no one speaking, the forum was declared closed. 3. Approval of minutes from the meeting of October 04, 2021. A motion to approve the minutes for the October 04, 2021 meeting was made by Clifton Fendley and seconded by Sims Norment. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Deanna Bray for a change in zoning from a One -Family Dwelling District No. 2 (SF -2) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 257-A, Lot S, located at 2356 E Cherry Street- LCAD 18179. Frazier states that Deanna Bray requested a zoning change from SF -2 to MF -1 to permit the construction of 6 new duplexes. The land to the West is already zoned as MF -1 and also owned by Bray. The process is underway for platting of the same property that will include a private driveway into the development. Staff recommends approval of the zoning change. The public hearing was declared open. With no one speaking the public hearing was declared closed. A motion was made by Sims Norment, seconded by Tylesha Ross -Mosley to approve the zoning change. Motion carried 6-0. 5. Consideration of and action on the Final Plat of the Brown 294 Addition, Lot 1, Block A, LCAD Property ID 185078, located at 426 NE 30th. Mack states at the P&Z meeting held on September 7, 2021, the Commission approved a Preliminary Plat for the Brown 294 Addition. The applicant has now requested approval for the final plat. The subject property was recently rezoned to Neighborhood Service for a hair salon. The site contains .688 acres. All minimum lot size requirements for the plat are met and all setbacks can also be met. Upon submission of the final plat, it was determined that condition number 2 of the preliminary was not satisfied by including the additional required 5 feet of ROW dedication along 30th St. The additional items are also detailed in the engineering report. Given the fact that it is a relatively easy thing for the surveyor to do, staff is comfortable with recommending approval of the final plat provided it can be added prior to release for recording and issuance of a building permit. Staff recommends approval of the Final Plat, subject to the following conditions: 1. The existing utilities adjacent to the site shall be added to the preliminary plat. 2. A total of five (5') shall be dedicated as street right-of-way (ROW) along the entire frontage of 301i St. NE upon the final plat prior to release for recording and issuance of a building permt. 3. A new fire hydrant shall be installed along the Pine Mill frontage prior to issuance of a Certificate of Occupancy (CO) for the new building constructed on the property. A motion was made by Clifton Fendley, seconded by Michael Mosher to approve the final plat with noted conditions. Motion carried 6-0. 6. Consideration of and action on the Final Plat of the Pshigoda Collegiate Addition, Lot 1, Block A, LCAD Property ID 128536, located at 2170 S Collegiate Dr. Mack states that at the meeting held on April 5, 2021, the Commission approved a Preliminary Plat for the Pshigoda Collegiate Addition. The applicant has now requested approval for the final plat. The subject property involves the land being developed for the land area located at 2170 S Collegiate Dr. & Jefferson for the new construction of 40 new duplex apartments. The subject property was recently rezoned to MF -1. The site contains 1) 10 acres. Minimum lot dimension requirements for the plat are met and all setbacks are met. The approval conditions of the preliminary plat have been met. A motion was made by Michael Mosher, seconded by Clifton Fendley to approve the final plat. Motion carried 6-0. 7. Consideration of and action on the Preliminary Plat of the Burley Addition, Lot 1, Block A, LCAD Property ID 16440, located at 719 SW Yd Street. Mack states the applicant requested plat approval for the demolition and re -construction of a single family residence through the HOME Program. The subject property is zoned MF -1. The site is 0.56 acres. Minimum lot dimension requirements for the plat are met and all setbacks can be met.All submission requirements for the preliminary and final plats have been met. Staff recommends approval. A motion was made by Clifton Fendley, seconded by Michael Mosher to approve the preliminary plat. Motion carried 6-0. 8. Consideration of and action on the Final Plat of the Burley Addition, Lot 1, BlockA, LCAD Property ID 16440, located at 719 SW 31d Street. Mack states this is the same plat for the final. Staff recommends approval. A motion was made by Clifton Fendley, seconded by Tylesha Ross -Mosley to approve the final plat. Motion carried 6-0. 9. Consideration of and action on the Preliminary Plat of the Downs 298 Addition, Lot 1, Block A, LCAD Property 128379, located at 1315 NW Loop 286. Mack states that Lance Downs requested preliminary & final plat approval for the Downs 298 Addition located at 1315 NW Loop 286. This plat involves an approximate 3 1/3rd acre division off of a larger 27 acre un -platted parcel. This will facilitate the 2nd phase of the Rentone, LLC/ AAA. Mini Storage project. Neither the current owner, nor the prior owner/developer of the site has provided a clear master concept plan identifying how this property is intended to be developed in the future. In this regard, it makes it difficult to determine what is the best planning strategy for laying out future roadway and access plans for the larger area. Although both Phase 1 & 2 are owned by the same person at this point, this can change over time. Therefore, without a clearly identified master development plan, shared private access and utility easements for the property are needed. With this a coordinated development pattern over time can be a challenge. Staff was met with a number of technical concerns in working through this plat and development plan with applicant and surveyor. A number of these issues have been addressed with the revised plat submittals, however, a number of concerns remain to be addressed as identified by the City Engineer in his 10/29/21 Comments to the Director of Planning & Community Development as attached to this report. Staff is confident that these considerations can be worked out by the developer and surveyor prior to final release of the final plat for recording and before issuance of a building permit. Staff recommends approval of the Preliminary and Final Plats, subject to the following conditions: 1. Full compliance with the requirements of the Paris City Engineer as cited in the 10/29/21 Memorandum to the Director of Planning & Community Development prior to release of the final plat for recording and issuance of a building permit. A motion was made by Chad Lindsey, seconded by Michael Mosher to approve the preliminary plat with noted conditions. Motion carried 6-0. 10. Consideration of and action on the Final Plat of the Downs 298 Addition, Lot 1, Block A, LOAD Property 128379, located at 1315 NW Loop 286 Mack states this is the same plat and comments for the final. Staff recommends approval with noted conditions. A motion was made by Michael Mosher, seconded by Tylesha Ross -Mosley to approve the final plat with noted conditions. Motion carried 6-0. 11. Consideration of and action on the Preliminary Plat of the Pshigoda Hearon Addition CB 112F, Lot 1, BlockA, LCAD Property 15829, located at 1608 E Hearon Street. Mack states the applicant requested plat approval for the construction of a new duplex at 1608 East Hearon. The subject property is zoned MF -l. The site contains approximately 19,200 sq. ft. Minimum lot dimension requirements for the plat are met and all setbacks can be met. All submission requirements for the preliminary and final plats have been met except for a few minor details identified in the engineering report that can be addressed following approval of both plats. Staff recommends approval of both the Preliminary and Final Plat, with the following conditions: 1. 17th Street SE shall be shown upon both the preliminary and final plats. 2. All existing conditions upon the property shall be shown upon the preliminary plat, including power poles, utility service boxes, fences, etc. 3. The surveyor shall determine that the residence at 1546 East Hearon does not encroach onto the subject property. 1 A motion was made by Sims Norment, seconded .by Michael Mosher to approve the preliminary plat with noted conditions. Motion carried 6-0. 1 Chairman Lindsey was called away to the Charter Review meeting at 5:43p.m. Vice -Chair Fendley presided over the remainder of the meeting. 12. Consideration of and action on the Final Plat of the Pshigoda Hearon Addition CB 112F, Lot 1, Block A, LCAD Property 15829, located at 1608 E Hearon Street. Mack states staff recommends approval of the final plat with those noted conditions. A motion was made by Michael Mosher, seconded by Tylesha Ross -Mosley to approve the final plat with noted conditions. Motion carried 5-0. 13. Consideration of and action on the Preliminary Plat of the Pshigoda Austin Addition CB 115, Lot 1, BlockA, LCAD Property 15896, located at 728 EAustin Street. Mack states this applicant requested plat approval for the construction of a new duplex at 728 East Austin Street. The subject property is zoned MF -1. The applicant intends to build a duplex on the site which contains approximately 11,580 s.f. Minimum lot dimension requirements for the platare met and all setbacks can be met. All submission requirements for the preliminary and final plats have been met except for a few minor details identified in the engineering report that can be addressed following approval of both plats. Staff recommends approval of both the Preliminary and Final Plat, with the following conditions: 1. 7th and 8th Streets SE shall be shown upon both the preliminary and final plats. 2. All existing conditions upon the property shall be shown upon the preliminary plat, including power poles, utility service boxes, fences, etc. A motion was made by Francine Neeley, seconded by Michael Mosher to approve the preliminary plat with noted conditions. Motion carried 5-0. 14. Consideration of and action on the Final Plat of the Pshigoda Austin Addition CB 115, Lot 1, Block A, LCAD Property 15896, located at 728 E Austin Street. Mack states this is the same plat and comments. Staff recommends approval with noted conditions. A motion was made by Sims Norment, seconded by Michael Mosher to approve the final plat with noted conditions. Motion carried 5-0. 15. 16. 17. Consideration of and action on the Preliminary Plat of the Cruz Addition CB 316, Lot 1, Block A, LCAD Property ID 18743, located at 950 NE 31' Street. Mack states the applicant requested plat approval for the construction of a large addition onto the rear of an existing single family residence located at 950 NE 31st Street. The subject property is zoned SF -2. The applicant intends to construct a large addition onto the rear of the house on this property which contains approximately 34,700 s.f. Minimum lot dimension requirements for the plat are met and all setbacks for the proposed addition are met. All submission requirements for the preliminary and final plats have been met except for a minor detail identified in the engineering report that can be addressed following approval of both plats. Staff recommends approval of both the Preliminary and Final Plat, with the following conditions: 1. All existing conditions upon the property shall be shown upon the preliminary plat, including power poles, utility service boxes, fences, etc. A motion was made by Francine Neeley, seconded by Clifton Fendley to approve the preliminary plat with noted conditions. Motion carried 5-0. Consideration of and action on the Final Plat of the Cruz Addition CB 316, Lot 1, Block A, LCAD Property ID 18743, located at 950 NE 31' Street. Mack states this is the same plat and staff recommends approval of the final plat. A motion was made by Sims Norment, seconded by Michael Mosher to approve the final plat with noted conditions. Motion carried 5-0. Request items for future agendas. No request at this time. 18. Adjournment. There being no further business, the meeting was adjourned at 5:50 p.m. APPROVED THIS 6th DAY OF DECEMBER, 2021 Ae-airman MINUTES OF REGULAR MEETING CHARTER REVIEW COMMISSION 326 SOUTH MAIN STREET PARIS, TEXAS_ MONDAY NOVEMBER 1 2021 5:30 P.M. 1. Call meeting to order by Chairperson Alix Putnam. Chairperson Alix Putnam called the meeting to order at 5:49 p.m. 2. Roll call and declaration of a quorum. Members present were Alix Putnam, Brenda Cherry, Connie Dodd, Reeves Hayter, Stacy Ladell, Linda Kapp, Chad Lindsey, and Kenneth Webb. Also present were Don Edmonds, Consultant; Grayson Path, City Manager; Stephanie Harris, City Attorney; Gene Anderson, Finance Director; and Janice Ellis, City Clerk. Members absent were Mickey Allen, Tasiley Scroggin, Syble Bills, Matthew Coyle, Lydia Fitzgerald, and David House. 3. Receive citizen input. (Unless an item is posted on the agenda, the Texas Open Meeting Act prohibits the Commission from responding to any comments) Chairperson Alix Putnam asked that anyone wishing to speak on an agenda item to please come forward. With no one speaking, Ms. Putnam closed the forum. 4. Consider approval of the minutes of the Commission meeting of October 18, 2021. Chairperson Alix Putnam asked for a Motion to approve the minutes. A Motion to approve the minutes was made by Kenneth Webb and seconded by Linda Kapp and Chad Lindsey. Motion carried unanimously. 5. Consider a commentary and recommendations by the Consultant in connection with Section 16 and the election of the mayor. Consultant Don Edmonds said this was the third time this item had been considered by a charter review commission. He said the commission needed to first decide if they wanted to recommend that the mayor be elected at large. Chairperson Alix Putnam asked for discussion on this item. Mr. Webb said they had decided they were not going to pay the mayor nor council members and that the mayor had no more power than the council members. He questioned as to why they should change it. City Attorney Stephanie Harris explained the role of the mayor in instances of disasters, public health emergency, such as Covid. Ms. Cherry favored the idea of allowing the people to vote for who they wanted to represent the entire city. She said the mayor did have certain powers. Mr. Lindsey agreed with Ms. Cherry, but said it would not change anything. Ms. Kapp expressed concern about a person being elected as mayor who has never been on the city council, because it takes a year to understand the role. Mr. Hayter said he thought they should let the people decide who they think has the experience to be the city's mayor. City Manager Grayson Path said as they were considering this item, they would also need to consider whether or not they wanted to retain the seven council members and add the mayor or have six council members and the seventh as the mayor. Ms. Harris said she felt confident that if they change the number of single member districts, that they would have to get Court approval. She also said she was having some research done on this item. Mr. Lindsey said if they elect a mayor at large, that it might increase the voter turnout. Ms. Putnam said in speaking with former council members, she learned that being elected, as mayor by the council was not always based on tenure. She also said not knowing who was going to be mayor until the night of was not a good thing. Mr. Edmonds said the power of the mayor was the power of persuasion. Mr. Path agreed with Mr. Edmonds. Mr. Reeves said he preferred six single member districts and a mayor elected at large but they would have to re -district. Mr. Lindsey said redistricting was underway. Mr. Webb said that Judge Justice was the Federal Judge who ordered seven single members districts that would ensure minority representation on the city council. Following additional discussion, a Motion to retain the seven single member districts and add a mayor at large position was made by Chad Lindsey and seconded by Brenda Cherry. Motion carried by a majority vote. 6. Consider a complete revision of Article VI. Issuance and Sale of Bonds. Mr. Edmonds said that Mr. Anderson and Mr. Path contacted the bond counsel and redrafted this article as recommended by the bond counsel. A Motion to approve this item was made by Kenneth Webb and seconded by Chad Lindsey. Motion carried unanimously. 7. Consider amendatory language proposed by the Consultant in Articles VIII, IX and X. Mr. Edmonds said Section 83 was revised to reflect current language. A Motion to approve the updated language was made by Linda Kapp and seconded by Kenneth Webb. Motion carried unanimously. Mr. Edmonds reported there were no changes to be made to Article IX. With regard to Article X, Section 100 Power of Initiative, Mr. Edmonds said language had been added to include certain exemptions. A Motion to approve the changes was made by Chad Lindsey and seconded by Kenneth Webb. Motion carried unanimously. 2 As to Section 101, Mr. Edmonds said exceptions had been included as to what would be allowed by a referendum petition. Following discussion, a Motion to approve the changes was made by Chad Lindsey and seconded by Linda Kapp. Motion carried unanimously. 8. Adjournment. A Motion to adjourn was made by Kenneth Webb and seconded by Chad Lindsey. Motion carried unanimously. Meeting was adjourned at 6:37 p.m. Approved this 15th day of November 2021. Alix Putnam, CI .... airperson MINUTES OF REGULAR MEETING CHARTER REVIEW COMMISSION 326 SOUTH MAIN STREET PARIS TEXAS MONDAY NOVEMBER 15 2021 5:30 P.M. 1. Call meeting to order by Chairperson Alix Putnam. Chairperson Alix Putnam called the meeting to order at 5:30 p.m. 2. Roll call and declaration of a quorum. Members present were Alix Putnam, Connie Dodd, Jessica Holtman, Reeves Hayter, Stacy Ladell, James Mitchell, Taisley Scroggin, Matthew Coyle, David House, Chad Lindsey, and Kenneth Webb. Also, present were Don Edmonds, Consultant; Grayson Path, City Manager; Stephanie Harris, City Attorney; and Janice Ellis, City Clerk. Members absent were Mickey Allen, Brenda Cherry, Syble Bills, Lydia Fitzgerald and Linda Kapp. 3. Receive citizen input. (Unless an item is posted on the agenda, the Texas Open Meeting Act prohibits the Commission from responding to any comments.) Chairperson Alix Putnam asked that anyone wishing to speak to please come forward. With no one speaking, Ms. Putnam closed the forum. 4. Consider approval of the minutes of the Commission meeting of November 1, 2021. Chairperson Alix Putnam asked for a Motion to approve the minutes. A Motion to approve the minutes was made by Chad Lindsey and seconded by Stacy Ladell and Connie Dodd. Motion carried unanimously. 5. Consider amendatory language proposed by the Consultant in connection with Sections. 16, 17 and 19 and the election of the mayor. With regard to Section 16, Ms. Putnam said they had recently discussed having the mayor elected at large, and that Mr. Edmonds had provided them with some statutory language. She asked if a person was on City Council for a couple of years and then ran for Mayor would the time on Council be counted against the time they could serve as Mayor. City Attorney Stephanie Harris said prior service on Council would not be counted against that person and explained if a person was on the Council for two years and then ran and was elected to serve as Mayor, he or she could conceivably be Mayor for six years if elected. City Manager Grayson Path explained that if a sitting Council Member ran for Mayor that it would be an automatic resignation from the Council seat. Mr. Path said the staff and Mr. Edmonds had conferred about this subject and felt this was the fair way to handle it. He asked the commission members if they had any better ideas, to please share those ideas because he did not want the City to get into a bad situation over elections. Mr. Lindsey said he agreed, that staff had given a lot of thought to this and had come up with scenarios that he never thought of. Mr. Path also said the mayor would be elected in odd number years, with two-year terms and would serve not more than three consecutive two-year terms. A Motion to approve the language for election of mayor at large was made by Chad Lindsey and seconded by Taisley Scroggin. Motion carried, 10 ayes — 1 nay, with Kenneth Webb casting the dissenting vote. Mr. Edmonds asked if anyone had questions about Section 17. There being none, a Motion to approve Section 17 as written was made by Reeves Hayter and seconded by Chad Lindsey. Motion carried, 10 ayes — 1 nay, with Kenneth Webb casting the dissenting vote. Mr. Edmonds asked if anyone had questions about Section 19. There being none, a Motion to approve Section 19 was made by Chad Lindsey and seconded by Matt Coyle. Motion carried, 10 ayes — 1 nay, with Kenneth Webb casting the dissenting vote. David House left the meeting at 6:00 p.m. 6. Consider amendatory language proposed by the Consultant in Articles XI and XII. Mr. Edmonds said language in Article XI dated back to the 50's and it was necessary for new language to be written so that it was more modern and understandable. Ms. Putnam and Mr. Webb said they were good with the new language. Jessica Holtman said Section 122 Subsection (9) should include the word "costs" after attorney's fees. Subject to the recommended change, a Motion to approve this section was made by Kenneth Webb and seconded by Taisley Scroggin. Motion carried, 10 ayes — 0 nays. As to Section 142, there were no changes. A Motion to approve this section as written was made by Jessica Holtman and seconded by Kenneth Webb. Motion carried, 10 ayes — 0 nays. Next Mr. Edmonds referenced Section 151 and said that it did not make sense to have this paragraph at the end of the Charter but should be moved to the beginning. He said it contained a gender neutral clause and that the City Attorney would need to renumber the Charter. He said this could be done by Ordinance with the City Council giving authority to the City Attorney to re- number the Charter and making editing changes. Ms. Holtman suggested that Section 151 subsection (3) have added "as appropriate" after "references to specific state statutes." It was a consensus to make the change to subsection (3). Subject to the recommended change, a Motion was made to approve this section was made by Kenneth Webb and seconded by Stacy Ladell. Motion carried, 10 ayes — 0 nays. 2 7. Adjournment. A Motion to adjourn was made by Chad Lindsey and seconded by Stacy Ladell. Motion carried unanimously. Meeting was adjourned at 6:28 p.m. Approved this 29th day of November 2021, 3 b M Alix Putnam, C' airperson MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, OCTOBER 18, 2021 3:00 P.M. 1. Reeves Hayter called the Building and Standards Commission Meeting to order at 3:01 P.M. Roll was called. A. The following members were present: Reeves Hayter Richard Thompson entered at 3:04pm Kenneth Kohls Pat Conrad Kim Walker B. Staff present: Robert Talley Clyde Crews Nicki Brown Stephanie Harris Andrew Mack C. Others present: Reginald Hughes — City Council 2. Approval of minutes from previous meeting. (September 20, 2021). Motion made by Kim Walker and seconded by Ken Kohls to approve the minutes and to amend the misspelling of Ken Kohls name. Motion carried unanimously. 4-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures"; Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises"; Chapter 8, Article 8.10 entitled "Outdoor Storage"; Code of Ordinances of the City of Paris, Paris, TX: B. 1008 SW 3rd; Locust Hill, Block 6, Lot 8 Owner: LA & Patsy Caldwell 924 SW 3rd Paris, TX 75460 Elliott Caldwell was present. Robert Talley's recommendation: Declare both structures a nuisance, demo within 30 days, and city has right to do so. Motion made by Richard Thompson, seconded by Pat Conrad, to follow staff recommendation. Motion carried unanimously. 5-0 D. 835 NE 12th; Belmont Addition, Block 10, Lot Ctr 62' 10 & 11 Owner: HK Reo LLC 7200 N Mopac Expy Ste 120 Austin, TX 78731 Robert has talked to the owner. Robert Talley stated this was a sheriff s deed and it's unsecure with broken windows, the house is sinking, the house has holes in the roof, the structure is leaning, trees and vines are growing into the structure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Kim Walker, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 5-0 E. 1255 SE 14th; Gibbons -Braden Addition, Block 8, Lot 18 Owner: Viola M McFadden 1254 14'h SE Apt 146 Paris, TX 75460 No contract with owner. Robert Talley stated the owner to this property shows to live across the street and that's a vacant lot. The neighbor said the owner was deceased. The structure is unsecure with doors open, windows are broken, this is a single wide trailer house, the floor is soft, lots of full trash bags and junk and rubbish. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 5-0 4. Adjournment Motion made by Kim Walker, seconded by Ken Kohls to adjourn the meeting at 3:36 pm. Motion carried unanimously. 5-0 APPROVED THIS 15th DAY OF NOVEMBER, 2021. . . ........... . ..... . . ....... ........ . . .. . . . Chair MAIN STREET ADVISORY BOARD MEETING MINUTES Pans City Council Chambers Paris Texas 75460 Tuesdalr October 1% 2021 PRESENT Tanner Dobrovolsky Emily Temple Tyrone Hayden Kari Daniel Glee Emmitte Don Yarborough Shelby Gilliam Becky Semple, Visitors and Convention Council Liaison Cheri Bedford, Main Street Manager ABSENT Malar Pankaj, Council Liaison Andrew Mack, City Plainer Mayor Paula Portugal 1. Vice Chair Emily Temple called the meeting to order at 4:36 pm. 2. Citizen's Forum: No one presented during citizen's forum. GUESTS B.A. Sessums 3. A motion was made to approve the August 10, 2021 meeting minutes by Shelby Gilliam and seconded by Kari Daniel, motion carried. 4. Discussion and Possible Action on the BIG Grant 6 & 10 Clarksville St. a. After a few questions by various board members, Glee Emmitte motioned to approve the BIG grant to the amount of $1650, the total amount of funds available by the Main Street board. Kari Daniel seconded, motion carries. 5. Discussion and action on the downtown traffic plan. a. Kari Motions to accept the proposed downtown traffic plan, Tanner Dobrovolsky and Emily Temple Second. b. Our majority approves the plan. 6. Advisory Board activity report a. Don Yarborough i. For Traffic Study: will volunteer to man one corner of the flashing redlight study and stop sign study. Volunteers personal time to help conduct study considering many variables. b. Cheri Bedford: Texas A&M Commerce Marketing Department is partnering with the Traffic Commission to help come up with and implement the traffic study. Such as warning signage, online social marketing, and changes to the lights and traffic flow. c. Glee Emmitte: PDA had quarterly meeting, elected Vice President Shelby Gilliam, Treasurer Nancy Anderson, and Events Coordinator Emily Temple. Historic Preservation Committee: Facade grant presented to Ellen Green as well as a tax evaluation for a residential building for Ms. Green. As well as another architecturally appropriate residential project and facade grant application by Randy Hider. d. Emily: PDA Promotions Committee Report 1. Pumpkin Fest- October 23 9-5 a. Need Volunteers, via SignUpGenius i. Tanner 9-10 ii. Tyrone 10-11 iii. Glee 11-12 iv. Kari 12-1 v. Shelby 1-2 vi. Emily 2-3 vii. Will Walker 3-4 (?) viii. Don 4-5 2. Dedicated Marker going in at Market Park, North end of the Lamar Co Courthouse Parking lot on the same day as Pumpkin Festival, October 23rd. 3. Halloween Candy giveaway- October 30th 4. Christmas Tree Lighting 5. Public Library Story Walk Polar Express - December 7th e. Kari Daniel: Christmas Parade Registration is up! Songs of Christmas is the theme. Going back to usual Christmas Parade route. Bobby Walters will be Grand Marshall of the Christmas Parade. Contacts for Parade Participants was lost so we will have to work hard to make sure that everyone is aware of registration. Registration atw(r,.r ���;;a f. Tanner Dobrovolsky just a reminder that the Farmer's Market is Thriving! Worth visiting and sharing with those you know. 7. Coordinators report - a. Cheri Bedford presented two documents: i. Advisory Board Definition and Job Descriptions ii. Main Street Packet 1. Reiterating the purpose and function of Advisory Board 2. Cheri has State Coordinator to come visit us the 2nd week of January. iii. Quarterly Report of Reinvestments of the Districts 1. Cheri requests a volunteer to help with compiling the information quarterly, Tanner Dobrovolsky volunteers. The board tried to list the new businesses in Downtown Paris. iv. Quarterly Activity Report 1. All Board Members answer the following questions: a. Why are you involved in this Program? What do you hope to personally get out of participation? 2. Cheri Bedford had been working on a comprehensive guide for businesses owners looking to open a business in Downtown with past chair, William Walker. Cheri is now looking for help with this project. 3. Artist came in and revitalized two ghost murals, the Topic Cigars and HP Mayer Music Sign. HP Mayer was the President of the Chamber of Commerce at the time of the 1916 fire. 8. Becky Semple Chamber Report a. Downtown Paris gets lots of tourists every day. b. This week is the square-dance convention. c. January: ABA, American Bus Association convention soon. Hoping to draw some Bus tourism to Paris. d. April 8, 2024 we will be in the Solar Eclipse for 4 minutes! Towns all over the place are starting festivals. There will be a meeting to organize a Paris festival 10:00 October 27. 9. A motion was made to adjourn at 5:33 by Tanner Dobrovolsky and seconded by Tyrone Hayden. this anner Dobrov„Isley, MainSt(eet Advisory Board Chair 1 HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST September 8, 2021 PARIS, TEXAS 75460 Present, Absent Chris Dux, Chairman Jennifer Long Laura Caffey, Vice Chair Linda Vandiver, Secretary Glee Emmite Guests Matthew Coyle Randy Hider Jessica Holtman Ellen Green Ryan Matthews Staff. Cheri Bedford Council Liaison, Linda Knox 1. Chairman Dux called the meeting to order at 4:04 p.m. 2. The August 11, 2021 minutes were approved by acclamation with the correction of Commissioner Holtman last name. 3. Ms. Ellen Green, owner of 102 Clarksville was present to answer questions about the rehabilitation project and request the payment of $2500 for the completion of the fagade renovations. The commission reviewed the finished project. A motion was made to approve the Facade Grant reimbursement of $2500 for the restoration of 102 Clarksville by Commissioner Coyle, seconded by Commissioner Emmite. Motion Carries 4. The Commission reviewed the agreement for the Tax Exemption for the Rehabilitation of Historic Property submitted by Ms. Ellen Green, owner of 102 Clarksville St. A motion was made to approve Tax Exemption Agreement by Commissioner Vandiver, seconded by Commission Holtman, motion carried. 5. Mr. Randy Hider presented a plan for new construction of a single family home on the vacant lot located at 120 Long Avenue. The commission reviewed the house plans and determined that it was architecturally appropriate for the district, and would match the district Design Standards for new construction. A motion was made by Commissioner Holtman to approve Mr. Hiders house plan to be built on the property 120 E. Long Ave, seconded by Commissioner Caffey. Motion Carried. 6. Mr. Hider requested a residential fagade grant for the home to be built on 120 E. Long Ave. A motion was made Commissioner Matthews to approve a $1000 Facade grant to Mr. Hider for new construction, seconded by Commissioner Emmite, motion carried 7. Cheri Bedford gave an update on activities happening in downtown. She invited the commission to attend the Joint Work Session with the Traffic Commission, Main Street Advisory Board, and the City Council held on Oct. 5 at 5:30 p.m. in the City Council Chambers. The topic will be providing feedback on an initiative to a change the stop requirement in downtown from traffic signals to stop signs and the impact it will have. S. Hearing no further business the Commission adjourned at 4:35 p.m. HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY OCTOBER 13 2021 4:00 P.M. Present: Council Liaison, Linda Knox Staff Liaison, Cheri Bedford Chris Dux, Chairman Laura Caffey, Vice Chair Guests: Linda Vandiver, Secretary Marvin Gorley Matthew Coyle Micah Bedford Jennifer Long Michael Black Glee Emmite B. A. Sessums Ryan Matthews Mike Jones Jessica Holtman- Alternate Ellen Green Leif Lindblom 1. Chairman Dux called the meeting to order 2. The September 8, 2021 meeting minutes were approved by acclamation. 3. Certificates of Appropriateness: a. Mr. BA Sessums project is to get his storefront second story windows repaired at his two properties located at 6 & 10 Clarksville Street where he operates his business Jaxx Burgers. He brought photographs of the damage, and detailed descriptions of the repair of the sashes and the diagram of those that would be custom made in-kind due to deterioration. Ms. Bedford stated the reason this is being brought to the commission is that the applicant is requesting a facade grant otherwise it would be considered ordinary repair and maintenance. Chairman Dux asked for a motion. A motion was made by Commissioner Coyle, seconded by Commissioner Matthews to approve the Certificate of Appropriateness as presented. Motion Carried. 4. Facade Grants: A. Mr. Sessums requested a facade grant for $2500 for 6 Clarksville for the restoration and repair of existing windows, and construction of new sashes as needed on the second story windows and the transom windows. A motion was made by Commissioner Emmite, seconded by Commissioner Caffey to approve the request by Mr. Sessums. Motion carried B. Mr. Sessums requested a grant for $2500 for restoration and repair of the second story windows on 10 Clarksville. A motion was made by Commissioner Coyle, seconded by Commissioner Long to approve the grant request by Mr Sessums. Motion carried. 5. Mr. Marvin Gorley of HWH submitted a detailed explanation of the project to the commissioners along with the Certificate of Appropriateness. The project includes the installation of aluminum clad wooden windows in several areas of the building where there are existing windows and locations of new windows. This is an adaptive reuse of a former Automotive machine shop being converted to Episcopal Day School. A motions was made by Commissioner Caffey to approve the Certificate of Appropriateness as presented, seconded by Commissioner Vandiver, motion carried. 6. Ms. Ellen Green and Mr. Leif Lindblom presented their rehabilitation project on the property located at 648 Yd ST SE. Plans are to clean up the property, replace the siding with in kind siding and replace the windows with wooden windows. The property owners are hoping to restore the windows, but if that becomes too costly, they have requested the use of a replacement window. In the event that they cannot repair the windows, they will return to the commission. A motion was made to approve the Certificate of Appropriateness for replacement of siding and repair of wooden windows, replacing the rotten windows by Commissioner Coyle, seconded by Commissioner Emmite. Motion carried. 7. A motion was made by Commissioner Matthews to proceed with following properties being sent to Building and Standards Commission because they are unable to be rehabilitated, or placed on the National Register of Historic places or designated as a Local Historic Landmark. Motion was seconded by Commissioner Vandiver. Motion carried. A. 343 Brown B. 1008 SW 3rd C. 725 Jackson D. 513 E Sherman E. 835 NE 12th 8. Ms. Bedford gave a report of up and coming events. 9. Hearing no other items the Commission adjourned at 5:20 p.m. m OI �� �....... day j'.)f .......... 2021 _...� Chairman SPECIAL MEETING MINUTES HISTORIC PRESERVATION COMMISSION 107 E KAUFMAN ST PARIS TEXAS 75460 MONDAY OCTOBER 25 2021 4:00 P.M. Present: Chris Dux, Chairman Laura Caffey, Vice Chair Linda Vandiver, Secretary Ryan Matthews Matt Coyle Jennifer Long Glee Emmite Cheri Bedford, Staff Liaison Guests: David Deleon, property owner Absent: Jessica Holtman, Alternate Linda Knox, Council Liaison Chairman Dux called the meeting to order at 4:00 p.m. Mr. Deleon, owner of the home located at 744 3rd NW was present to answer questions. He lives next door, and he purchased the home after it burned. The house has been condemned, and has been taken to Building and Standards Commission, who put orders to have it demolished. The insurance designated it a total loss. He was requesting demolition. He informed the commission that he was interested in architectural salvage. After brief discussion on the elements that were left that could be salvaged, Chairman Dux made a motion to approve the demolition of the house. Motion was seconded by Commissioner Emmite, motion carried. Ms. Bedford brought the facade grant for 648 3rd SE to the commissioners in lieu of Ms. Ellen Green. She informed them that Ms. Greens grant request was submitted with the Certificate of Appropriateness request, but didn't make it on the agenda at the October 13, 2021 meeting. The commission had approved the plans for rehabilitation of the historic landmark, and Ms. Greens $1000 grant fund request was to assist with the replacement of old deteriorated siding with new wooden siding. A motion was made by Commissioner Caffey to approve the fagade grant of $1000 for the property located at 648 3rd SE to assist with the replacement siding. Motion was seconded by Commissioner Coyle, motion carried. ... .............daY of _2021 . Chair, l steric Preservation PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tues; ay, October 19 2021 4:30 O'CLOCK P.M. Board Members Present: Josh Bray, Chairman Chase Coleman, Secretary/Treasurer A.J. Hashmi Stephen Terrell Mark Homer Eric Roddy Ex -Officio Members Present: Paula Portugal, City Mayor Pam Anglin, President, PJC Grayson Path, City Manager MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guest(s) Present: Mary Madewell, The Paris News Page 1 of 3 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 4:30 p.m. on October 19, 2021. Board Member Curtis Fendley was absent. The Board had a quorum in attendance. Invocation Mr. Erik Roddy gave the invocation. Welcome and O enin Remarks Mr. Bray thanked everyone for attending the PEDC monthly meeting in addition to asking the board to consider combining the November and December board meeting to early December, due to upcoming holidays. Citizens' Input, Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider Approval of the Minutes of the Regular Meeting held August 17„ 2021 Mr. Bray asked for discussion and approval of the minutes. Mr. Roddy made a motion to approve the September 28, 2021, minutes. Mr. Coleman seconded the motion. Vote was S -ayes to 0 -nays. Discuss and Consider Ago roval of the Au ust 2021 Financial Statements Mr. Bray stated that October financials would be available in November due to finalization of year end closeout. No action or approval was required at this time. PEDC Board Meeting Minutes Tuesday, October 19, 2021 Page 2 of 3 Discuss and Consider Action on Speculative Buildines Discussion ensued on the need for speculative buildings as originally requested by Dr. Hashmi. Mr. Bray expressed interest in understanding free cashflow, ability to service the debt and optimal size desired by provide potential prospects. Dr. Hashmi mentioned that he initially opposed the notion of the PEDC building speculative buildings but due to the changing nature of needs by prospects, he currently believes it is worth exploring if found to be financially feasible. Ms. Hammond added that over the last five years, thirty percent of the RFPs have asked for an existing building ranging between 50,000 to 100,000 square feet, which is consistent with what she has heard from site consultants. Ms. Hammond provided examples from her EDC counterparts in other communities that have had positive outcomes including generating additional income. Mr. Bray stated he would like for the board to reconvene on the matter during the January board after Hammond has had time to research. Ms. Hammond agreed to research and report back findings in January. No action was taken on this item. Convene into Executive Session: 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Fast Track • Project Iron Horse • Project Mustang • Project Rocket X • Project Candy Cane • Project Pecan Grove 3) Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the PEDC Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to their client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, regarding potential loan to Paris Economic Development Corporation. Chairman Bray convened the Board into Executive Session at 4:36 p.m. Reconvene into Open Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 5:33 p.m. No action was taken on items from executive session. Discuss Future Agenda Items No future agenda items were brought forward to discuss. PEDC Board Meeting Minutes Tuesday, October 19, 2021 Page 3 of 3 Adjourn Mr. Roddy made a motion to adjourn the meeting. Mr. Coleman seconded the motion. Vote was 5 -ayes to 0 -nays Mr. Bray adjourned the meeting at 5:35 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation T City of , The Traffic Commission met on Tuesday October 05, 2021 at 5:15 P.M. in the City Council Chambers 107 E. Kaufman with the following members present: 1. John Darst 2. Wendell Moore (arrived at 5:18) 3. John Eyler 4. Sandi Kear 5. Michael "Mickey" Ellis 6. Tony Clark 7. Lloyd Fry The city staff was represented by Asst. Chief Randy Tuttle. Chairperson John Eyler called the meeting to order at 5:15pm. A quorum was established with six members present. Mr. Moore arrived at 5:18pm. Sandi Kear was introduced to members as a new member of the board prior to beginning of the meeting. Her term expires June 30, 2024. Mr. Eyler then moved to item #2 regarding approval of minutes from June 01, 2021 meeting. Mr. Darst made a motion to approve the minutes and it was second by Mr. Clark. Motion passed 6-0. At 5:16pm Mr. Eyler called for a recess until 5:30pm. At 5:30pm Mr. Eyler called the Traffic Commission to order. At 5:31 pm. Mayor Portugal then called the Main Street Advisory Board and City Council to order for a joint session meeting. Mr. Eyler then moved to item #3 regarding citizen input of agenda item #4 concerning the downtown traffic plan. No one spoke during the citizen input. Mr. Eyler then moved to item #4 regarding presentation, discussion, and possible action concerning the downtown traffic plan. City Planner Andrew Mack made a presentation outlining the plan to do a temporary study by placing traffic lights in the downtown area on flashing red and installing stop signs at those intersections. Mr. Mack informed all that the Toole Design Group Downtown Vision Plan recommended stop signs be placed in the downtown area to replace traffic signals. Working with Texas Department of Transportation, Mr. Mack stated a temporary ninety day study had been developed to determine the feasibility of changing the traffic control in downtown area. TXDOT Area engineer Daniel Taylor and Mr. Mack presented the plan to do the study beginning November 15, 2021. Members of the Traffic Commission, Main Street Advisory Board and City Council commented on the plan as well as several citizens that have businesses and live in the downtown area. After discussion Mr. Darst made a motion to recommend City Council consider approving the short-term traffic stop project in the downtown area. The motion was second by Mr. Moore and it passed 7-0. At 6:46pm Mr. Darst made a motion to adjourn the meeting. A second was made by Mr. Moore and motion carred 7-0. f, f Chairperson: ate ' 0 T,