2021-045 - To Participate with the TxDOT in the Construction of sites within the CIty of Paris, for the Installation of FIxed License Plate ReadersRESOLUTION NO. 2021 - Q45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS TO
PARTICIPATE WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN
THE CONSTRUCTION OF SITES WITHIN THE CITY OF PARIS, TEXAS FOR
THE INSTALLATION OF FIXED LICENSE PLATE READERS (FLPR),
INCLUDING THE DESIGN AND MAINTENANCE OF THOSE CONSTRUCTED
SITES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Paris, Texas has determined to lease and use Fixed License Plate
Readers (FLPR) at various locations within the territorial limits of the City of Paris, Texas; and
WHEREAS, the City of Paris, Texas desires to install and operate FLPR adjacent to
highways maintained and operated by the State of Texas; and
WHEREAS, the Texas Department of Transportation (TxDOT) manages and controls
construction and installation of items along state highways, including those that are within the
territorial limits of the City of Paris, Texas; and
WHEREAS, TxDOT requires a multiple use agreement between the State of Texas, TxDOT,
and the City of Paris, Texas which details construction installation at sites for proposed FLPR; and
WHEREAS, the Proposed Multiple Use Agreement is attached hereto as Exhibit A in Draft
form; and
WHEREAS, the City of Paris, Lamar County, Texas has determined that the Multiple Use
Agreement is consistent with the intended installation and use of FLPR.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS: BY RESOLUTION OF THE CITY COUNCIL ON DECEMBER 13, 2021 AGREES TO THE
MULTIPLE USE AGREEMENT IN DRAFT FORM (EXHIBIT A) AND FURTHER AGREES TO
PARTICIPATE CONSISTENT WITH THE TERMS OF THAT MULTIPLE USE AGREEMENT WITH
THE TEXAS DEPARTMENT OF TRANSPORTATION.
PASSED, APPROVED, AND EFFECTIVE this 13th day of December, 2021, by the City Council
of the city of Paris, Texas.
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ATTEST:
:tea
nice Ellis, City Clerk
APPROVED AS TO FORM:
StephCnie H. Harri , City Attorney
Form 2044 (Rev. 8121)
MULTIPLE USE AGREEMENT
STATE OF TEXAS
COUNTY OF LAMAR
Attachment A
THIS AGREEMENT made by the State of Texas by and between the Texas Department of Transportation,
hereinafter referred to as "State", party of the first part, and the City of Paris, Texas, hereinafter referred to as
the City of Paris, party of the second part, is to become effective when fully executed by both parties.
WITNESSETH
WHEREAS, on the 13th day of December, 2021, the governing body for the City of Paris, entered into
Resolution/Ordinance No. , hereinafter identified by reference, authorizing the City of Paris'
participation in this agreement with the State; and
WHEREAS, the City of Paris has requested the State to permit the construction, maintenance and operation of
Fixed License Plate Readers alongthe following described roadways which are shown graphically by the
preliminary conceptual site plan in Exhibit "A".
On the highway right of way, 2630 Farm Rd 79, Paris, TX 75460, USA (33.68467436281211 95.5900489859707),
8901 US -271, Powderiy, TX 75473, USA (33.8130778,-95.5237388888888), GCF6+X8 Howland, TX, USA
(33.5249466975767,-95.5891282430542)., 230 E Provine St, Paris, TX 75460, USA (33.6609639, -
95.6036694444444),1610 US -271 BUS, Paris, TX 75460, USA (33.6574669799448,-95.5395082264295),3247
US -271, Paris, TX 75462, USA (33.69633297509
And being more specifically described by metes and bounds of Exhibit "B", which are attached and made a part
hereof; and
WHEREAS, the State has indicated its willingness to approve the establishment of such facilities and other uses
conditioned that the City of Paris will enter into agreements with the State for the purpose of determining the
respective responsibilities of the City of Paris, and the State with reference thereto, and conditioned that such
uses are in the public interest and will not damage the highway facilities, impair safety, impede maintenance or
in any way restrict the operation of the highway facility, all as determined from engineering and traffic
Investigations conducted by the State.
Forth 2044 (Rev. 8/21) AGREEMENT
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it
is agreed as follows:
1. DESIGN AND CONSTRUCTION
The City of Paris will prepare or provide for the construction plans for the facilities, and will provide
for the construction work as required by said plans at no cost to the State. Said plans shall include the
design of the access control, necessary horizontal and vertical clearances for highway structures,
adequate landscape treatment, adequate detail to ensure compliance with applicable structural design
standards, sufficient traffic control provisions, and general layout. They shall also delineate and define
the construction responsibilities of both parties hereto. Completed plans will be submitted to State for
review and approval, and when approved shall be attached to the agreement and made a part thereof
in all respects. Construction shall not commence until plans have been approved by the State. Any
future revisions or additions shall be made after prior written approval of the State. Any sidewalks,
curb ramps and other pedestrian elements to be constructed, either on site or off site, by the
City of Paris shall be in accordance with the requirements of Title II of the Americans With
Disabilities Act (ADA), and with the Texas Accessibility Standards (TAS). Elements constructed by the
City of Paris and found not to comply with ADA or TAS shall be corrected at the entire expense
of the City of Paris.
2. INSPECTION
Ingress and egress shall be allowed at all times to such facility for Federal Highway Administration
personnel and State Forces and equipment when highway maintenance operations are necessary,
and for inspection purposes; and upon request, all parking or other activities for periods required for
such operations will be prohibited.
3. PARKING REGULATIONS
Parking regulations shall be established limiting parking to single unit motor vehicles of size and
capacity no greater than prescribed for 11/2 ton trucks, such vehicles to conform in size and use to
governing laws. Parking shall be permitted only in marked spaces. Parking shall be prohibited when a security
threat, as determined by TxDOT, exists.
4. PROHIBITION/SIGNS
Form 2044 (Rev. 8/21)
Regulations shall be established prohibiting the parking of vehicles transporting flammable or
explosive loads and prohibiting use of the area in any manner for peddling, advertising or other
purposes not in keeping with the objective of a public facility. The erection of signs other than those
required for proper use of the area will be prohibited. All signs shall be approved by the State prior to
the actual erection.
S. RESPONSIBILITIES
Timely maintenance, repair and operation of the facility shall be entirely the responsibility of the
City of Paris. Such responsibility shall not be transferred, assigned or conveyed to
a third party without the advanced written approval of the State. These responsibilities expressly
include the timely maintenance and repair of any portion of the facility necessary to comply with the
Americans with Disabilities Act. Further, such responsibility shall include picking up trash, mowing and
otherwise keeping the facility in a clean and sanitary condition, and surveillance by police patrol to
eliminate the possible creation of a nuisance or hazard to the public. Hazardous or unreasonably
objectionable smoke, fumes, vapor or odors shall not be permitted to rise above the grade line of the
highway, nor shall the facility subject the highway to hazardous or unreasonably objectionable
dripping, droppings or discharge of any kind, including rain or snow.
If the State determines that City of Paris has failed to comply with these responsibilities,
it will perform the necessary work and charge City of Paris the actual cost of the work.
6. FEES
Any fees levied for use of the facilities in the area shall be nominal and no more than are sufficient to
defray the cost of construction, maintenance and operations thereof, and shall be subject to State
approval.
A. Retention Period. The City of Paris shall maintain all books, documents, papers,
accounting records and other evidence pertaining to fees collected and costs (hereinafter called
the Records). The City of Paris shall make the records available during the term of
the Agreement and for four years from the date the Agreement is terminated, until completion of
all audits, or until pending litigation has been completely and fully resolved, whichever occurs last.
B. Audit Report. If fees are collected by the City of Paris for the use of the facility
under this agreement, the City of Paris will provide the State an annual audit report
detailing the fees collected for the use of the facility and the costs associated with constructing,
Form 2044 (Rev. 8121)
maintaining, and operating the facility within the same period. If the report shows more fees
collected than expenses for the construction, operation, or maintenance of the facility the
City of Paris must provide a multiple year plan detailing how the additional revenue
will be used for construction, operation, or maintenance of the facility.
C. Availability. The State or any of its duly authorized representatives, the Federal Highway
Administration, the United States Department of Transportation, Office of Inspector General, and
the Comptroller General shall have access to the City of Paris' records that are
directly pertinent to this Agreement for the purpose of making audits and examinations.
7. TERMINATION UPON NOTICE
This provision is expressly made subject to the rights herein granted to both parties to terminate this
agreement upon notice, and upon the exercise of any such right by either party, all obligations herein
to make improvements to said facility shall immediately cease and terminate and the City of Paris shall be
responsible for the facility's timely removal at no cost to the State. If the State determines that the City of Paris
has failed to timely remove the facility, it will perform the necessary work and charge the City of Paris the actual
cost of the work.
8. MODIFICATION/TERMINATION OF AGREEMENT
If in the sole judgment of the State it is found at any future time that traffic conditions have so
changed that the existence or use of the facility is impeding maintenance, damaging the highway
facility, impairing safety or that the facility is not being properly operated, that it constitutes a
nuisance, is abandoned, or if for any other reason it is the State's judgment that such facility is not in
the public interest, this agreement under which the facility was constructed may be: (1) modified if
corrective measures acceptable to both parties can be applied to eliminate the objectionable features
of the facility; or (2) terminated and the use of the area as proposed herein discontinued.
9. PROHIBITION OF STORAGE OF FLAMMABLE MATERIALS
All structures located or constructed within the area covered by the agreement shall be fire resistant.
The storage of flammable, explosive or hazardous materials is prohibited. Operations deemed to be
a potential fire hazard shall be subject to regulation by the State.
10. RESTORATION OF AREA
The City of Paris shall provide written notification to the State that such facility will be
discontinued for the purpose defined herein. The City of Paris shall, within thirty (30) days
Form 2044 (Rev. 8/21)
from the date of said notification, clear the area of all facilities that were its construction responsibility
under this agreement and restore the area to a condition satisfactory to the State.
11. PREVIOUS AGREEMENTS
It is understood that this agreement in no way modifies or supersedes the terms and provisions of any
existing agreements between the parties hereto.
12. INDEMNIFICATION
THE CITY OF PARIS WILL INDEMNIFYTHE STATE AGAINST ANY AND ALL DAMAGES AND CLAIMS FOR DAMAGES,
INCLUDING THOSE RESULTING FROM INJURY OR DEATH OF PERSONS OR FOR LOSS OF OR DAMAGE TO
PROPERTY, ARISING OUT OF, INCIDENT TO OR IN ANY MANNER CONNECTED WITH THE CONSTRUCTION,
OPERATION OR MAINTENANCE OF THE FACILITY, WHICH INDEMNIFICATION SHALL EXTEND TO AND INCLUDE
ANY AND ALL COURT COSTS, ATTORNEY'S FEES AND EXPENSES RELATED TO OR CONNECTED WITH ANY CLAIMS
OR SUITS FOR DAMAGES AND SHALL, IF REQUESTED IN WRITING BY THE STATE TO DO SO, ASSISTTHE STATE OR
RELIEVE THE STATE FROM DEFENDING ANY SUCH SUITS BROUGHT AGAINST IT. THE INDEMNIFICATION OF THE
-STATE SHALL EXTEND FOR A PERIOD OF TWO (2) YEARS BEYOND THE DATE OF TERMINATION OF THIS
AGREEMENT. DURING EACH YEAR WHILE THERE IS ANY LIABILITY BY REASON OF THE AGREEMENT CONTAINED
IN THIS SUBSECTION OF THIS RESOLUTION, INCLUDING THE CALENDAR YEAR 2022, THE CITY OF PARIS SHALL
COMPUTE AND ASCERTAIN THE RATE AND AMOUNT OF AD VALOREM TAX, BASED ON THE LATESTAPPROVED
TAX ROLLS OF SAID ENTITY, WITH FULL ALLOWANCES BEING MADE FOR TAX DELINQUENCIES AND COSTS OF TAX
COLLECTION, WHICH WILL BE SUFFICIENT TO RAISE AND PRODUCE THE MONEY REQUIRED TO PAY ANY SUMS
WHICH MAY BE OR BECOME DUE DURING ANY SUCH YEAR, IN NO INSTANCE TO BE LESS THAN TWO (2%) PER
CENT OF SUCH OBLIGATION, TOGETHER WITH INTEREST THEREON, BECAUSE OF THE OBLIGATION HEREIN
ASSUMED. SAID RATE AND AMOUNT OF AD VALOREM TAX IS HEREBY ORDERED TO BE LEVIED AND IS HEREBY
LEVIED AGAINST ALL TAXABLE PROPERTY IN SAID ENTITY FOR EACH YEAR WHILE ANY LIABILITY EXISTS BY
REASON OF THE OBLIGATION UNDERTAKEN BY THIS SUBSECTION OF THIS RESOLUTION, AND SAID AD VALOREM
TAX SHALL BE ASSESSED AND COLLECTED EACH SUCH YEAR UNTIL ALL OF THE OBLIGATIONS HEREIN INCURRED
SHALL HAVE BEEN DISCHARGED AND ALL LIABILITY HEREUNDER DISCHARGED.
No party to this agreement intends to waive, relinquish, limit or condition its general governmental immunity
from liability in any way.
Form 2044 (Rev. 8121)
Each party agrees and acknowledges that it is not an agent, servant, or employee of the other party and that
under this provision each party is responsible only for its own acts and for those of its agents, servants,
independent contractors or employees. Such responsibility includes, but is not limited to any claims or amounts
arising or recovered under the "Workers Compensation Law," the Texas Tort Claims Act, Chapter 101, Texas Civil
Practice and Remedies Code; or any other applicable laws or regulations, all as time to time may be amended.
Nothing in this agreement shall be construed as creating any liability in favor of any third party against the State
and the City of Paris. Additionally, this agreement shall not ever be construed as relieving any third party from
any liability against the State. Furthermore, the City of Paris shall become fully subrogated to the State's rights
of recovery and shall be entitled to maintain any action over and against any third party who may be liable for
damages. The State agrees to execute and deliver instruments and papers and to otherwise do that which is
necessary to secure such rights.
13. INSURANCE
The City of Paris, shall provide necessary safeguards to protect the public on State maintained highways
including adequate insurance for payment of any damages which might result during the construction,
maintenance, repair and operation of the facility. The City of Paris shall include TxDOT as an additional insured
by endorsement in the City of Paris commercial general liability insurance policy. Prior to beginning work on the
State's right of way, the City of Paris' construction contractor shall submit to the State a completed insurance
form (TxDOT Form No. 1560) or appropriate certificate of self-insurance and shall maintain the required
coverage during the construction of the facility.
14. USE OF RIGHT OF WAY
It is understood that the State by execution of this agreement does not impair or relinquish the State's right to
use such land for highway purposes when it is required for the construction or re -construction of the traffic
facility for which it was acquired, nor shall use of the land under such agreement ever be construed as
abandonment by the State of such land acquired for highway purposes, and the State does not purport to grant
any interest in the land described herein but merely consents to such use to the extent its authority and title
permits.
Forth 2044 (Rev. 8121)
15. ADDITIONAL CONSENT REQUIRED
The State asserts only that it has sufficient title for highway purposes. The City of Paris shall be responsible for
obtaining such additional consent, permits or agreement as may be necessary due to this agreement. This
includes, but is not limited to, appropriate permits and clearances for environmental, ADA and public utilities.
16. FHWA ADDITIONAL REQUIREMENTS
If the Facility is located on the Federal -Aid Highway System, "ATTACHMENT A", which states additional
requirements as set forth in the Federal Highway Administration's Title 23, Code of Federal Regulations, § 710,
shall be attached to and become a part of this agreement.
17. CIVIL RIGHTS ASSURANCES
The City of Paris, for itself, its personal representatives, successors and interests and assigns, as part of the
consideration hereof, does hereby covenant and agree as a covenant running with the land that: (1) no persons,
on the grounds of race, color, sex, age, national origin, religion or disabling condition, shall be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facility;
(2) that in the construction of any improvements on, over or under such land and the furnishing of services
thereon, no person on the ground of race, color, sex, age, national origin, religion or disabling condition, shall be
excluded from participation in, denied the benefits of, or otherwise -be subjected to discrimination; (3) that the
City of Paris shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49,
Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-
discrimination in Federally -Assisted programs of the Department of Transportation - Effectuation of Title VI of
the Civil Rights Act of 1964, and as said Regulations may be amended. That if in the event of any breach of the
above non-discrimination covenants, the State shall have the right to terminate the agreement and reenter and
repossess said land and the facilities thereon, and hold the same as if said agreement had never been made or
issued.
18. AMENDMENTS
Any changes in the time frame, character or responsibilities of the parties hereto shall be enacted by a written
amendment executed by both parties hereto.
Form 2044 (Rev. 821)
19. LEGAL CONSTRUCTION
In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or
unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any provision hereof
and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been
contained in this agreement.
20. AUDIT
The State may conduct an audit or investigation of any aspect of this agreement. The City of Paris must provide
the State with access to any information the State considers relevant to the investigation or audit. The audit can
include, but is not limited to, any contract for construction or maintenance of any facility or structure authorized
by this agreement or any contract to provide a service to the City of Paris if that service is authorized by this
agreement.
21. AUTHORITY OF STATE AUDITOR
The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly
under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under
the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the
state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation In
connection with those funds. An entity that is the subject of an audit or investigation must provide the state
auditor with access to any information the state auditor considers relevant to the investigation or audit.
22. NOTICES
All notices required under this agreement shall be mailed or hand delivered to the following respective ddresses:
STATE
(Mailing Address)
Texas Department of Tlransportatlon
Maintenance Divislon
125 East 11th Street
Austin, Texas 78701-2483
23. TIMELY PAYMENT
(Name of other party)
(Mailing Address)
City of Paris, Texas
Paris, Texas Police Department
291D Clarksville Street
Pars, Texas 75460
When required by any provision of this agreement requires a payment to be made to the State, the other party
hereto shall within thirty (30) days from receipt of the State's written notification pay the State for the full cost
of repairing any damages to the highway facility which may result from the other party's construction,
maintenance, repair or operation of the facility.
Form 2044 (Rev. 8/21)
24. WARRANTS
The signatories to this agreement warrant that each has the authority to enter into this agreement on
behalf of the party represented.
List of Attached Exhibits:
Exhibit A - General Layout
Exhibit B - Metes and Bounds Description
Exhibit C - Approved Construction Plans
Exhibit D - Certificate of insurance (TxDOT Form 1560)
Exhibit E - Attachment A (FHWA Additional Requirements)
Form 2044 (Rev. 8/21)
IN WITNESS WHEREOF, the parties have hereLmto affixed their signature, the
The City of Pads on the day of 20 21 and the
State on the day of 20 21
M
City of Pads, Texas
(Name of other party)
Signature
STATE OF TEXAS
Executed and approved for the Texas
Transportation Commission forthe purpose and
effect ofactivating andforcarrying o-LAthe orders,
and established policies or worts programs
heretofore approved and authorized by the Texas
Transportation Commission_
GraysonPath
. . ....... . . By*
Printed Name Director, Maintenance Division
City Manager
Title Printed Name
Paris Police Department
Agency
wamm
Contact Office and Telephone No.
U
URN a I clit
Printed Name
Form 2044 (Rev. 8121)
ATTACHMENT A
Inasmuch as this project is on the Federal -Aid highway system, the following additional requirements as
applicable with the Federal Highway Administration's Title 23, Code of Federal Regulations, § 710.105.
1. Any significant revision in the design or construction of the facility shall receive prior approval by the
Texas Department of Transportation subject to concurrency by the FHWA.
2. Any change in the authorized use of real property interest shall receive prior approval by the Texas
Department of Transportation subject to concurrence by the FHWA.
3. Real property interest shall not be transferred, assigned or conveyed to another party without prior
Texas Department of Transportation approval subject to concurrence by the FHWA.
4. This agreement will be revocable in the event that the real property interest facility ceases to be used
or is abandoned.
TEXAS DEPARTMENT OF PUBLIC SAFETY
January 19, 2021
Bob Hundley
Paris Police Department
2910 Clarksville Street
Paris, Texas, 75460
Chief Hundley,
COMMISSION
STEVEN P. MACH, CHAIRMAN
NELDA L BLAIR
STEVE H. STODGHILL
DALE WAINWRIGHT
The information provided by your agency articulates a valid law enforcement purpose and provides
informative details of your intended use of the ALPR data. We are also in receipt of your Texas
LPR file user agreements. Please present this document with your application to TXDOT as proof
of DPS validation of meeting the necessary requirements on the law enforcement aspects of this
proposal.
Sincerely,
i��C/iG� �QiLtcd
Michelle Farris, Chief
Crime Records Division
EQUAL OPPORTUNITY EMPLOYER
COURTESY • SERVICE . PROTECTION
5805 N LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773-0001
OF.
8
512/424-2000
eE
A
www.dns.texas.aov
T A�
B .
STEVEN C. MCCRAW
DIRECTOR
FREEMAN F. MARTIN
RANDALL B. PRINCE
JEOFF WILLIAMS
DEPUTY DIRECTORS
January 19, 2021
Bob Hundley
Paris Police Department
2910 Clarksville Street
Paris, Texas, 75460
Chief Hundley,
COMMISSION
STEVEN P. MACH, CHAIRMAN
NELDA L BLAIR
STEVE H. STODGHILL
DALE WAINWRIGHT
The information provided by your agency articulates a valid law enforcement purpose and provides
informative details of your intended use of the ALPR data. We are also in receipt of your Texas
LPR file user agreements. Please present this document with your application to TXDOT as proof
of DPS validation of meeting the necessary requirements on the law enforcement aspects of this
proposal.
Sincerely,
i��C/iG� �QiLtcd
Michelle Farris, Chief
Crime Records Division
EQUAL OPPORTUNITY EMPLOYER
COURTESY • SERVICE . PROTECTION
Lir. AR COUNw Attachment B
b.
Brandon Y. Bell
October 25, 2021 COUNTY JUDGE
403-73? 2410
Darius Samuel, P.E.
TXDOT— Paris District Traffic Engineer
1365 North Main
Paris, Texas 75460
Dear Mr. Samuel,
This letter Is to notify you that the Lamar County Commissioners' Court met in a duly posted meeting on Monday,
October 25, 2021 and voted to allow the City of Paris to place two "Flock Safety License Plate Reader (LPR) cameras
at Highway 19/24 South near the Intersection of FM 1184; and US 271 North near the intersection of FM 3298.
These additional cameras will increase the strength of the Lamar County Sheriff's Department resources, as well
as those of the Paris Police Department and the Northeast Texas Auto Theft Task Force.
Mr. Samuel, thank you for your attention to this matter. Lamar County is very pleased to be working with the
City of Paris regarding a combined task force as the Northeast Auto Theft Task Force. If you have questions regarding
this matter, please do not hesitate to contact my office.
Sincerely,
15e�
Brandon Bell
CountyJudge
LAMAR COUNTY COURTHOUSE • 119 N. MAIN • PARIS, TX 75460