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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS December 13, 2021 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, December 13, 2021, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Renae Stone, Mihir Pankaj, Linda Knox and Clayton Pilgrim City Staff: Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Richard Salter, Police Chief, Russell Thrasher, EMS Director; Thomas McMonigle, Fire Chief; Doug Harris, Public Utilities Director; M.A. Smith, Public Works Director; and Clyde Crews, Fire Marshal Absent: Council Member: Gary Savage Opening Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4, A. Citizens' forum No one spoke during citizens' forum. B. Announcement regarding "Kids Read for Free" Program. Library Director Tim DeGhelder announced the Kids Read for Free Program and said if a child checks out 20 items and is late returning it, the fine was $4.00. He said people gets busy and routinely bring the items back but the parent will often limit the number of books a child Regular Council Meeting December 13, 2021 Page 2 checks out because of this. Mr. DeGhelder explained that the library was now waiving fees on children's books unless the item was lost or damaged. Consent Agenda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meetings of November 8, 2021 & December 1, 2021. 6. Receive reports and/or minutes from the following boards and commissions: a. Planning & Zoning Commission (10-4-2021 & 11-1-2021) b. Charter Review Commission (11-1-2021 & 11-15 -2021) c. Building & Standards Commission (10-18-2021) d. Main Street Advisory Board (10-12-2021) e. Historic Preservation Commission (9-8-2021,10-13-2021 & 10-25-2021) f. Paris Economic Development Corporation (10-19-2021) g. Traffic Commission (10-5-2021) 7. Receive October monthly financial report. 8. Receive October and November Drainage Reports. 9. Receive Demolition and Code Enforcement activity reports for October and November. 10. Approve RESOLUTION NO. 2021-045: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS TO PARTICIPATE WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE CONSTRUCTION OF SITES WITHIN THE CITY OF PARIS, TEXAS FOR THE INSTALLATION OF FIXED LICENSE PLATE READERS (FLPR), INCLUDING THE DESIGN AND MAINTENANCE OF THOSE CONSTRUCTED SITES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 11. Confirm the appointment of Jim Noble to serve on the Civil Service Commission. 12. Approve RESOLUTION NO. 2021-046: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AN ADDENDUM TO THE EMPLOYMENT AGREEMENT DATED MARCH 9, 2020 BETWEEN THE CITY AND GRAYSON PATH; AUTHORIZING THE MAYOR TO EXECUTE SAID Regular Council Meeting December 13, 2021 Page 3 CONTRACT ADDENDUM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 13. Approve RESOLUTION NO. 2021-047: A RESOLUTION OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF ASSIGNMENT. OF AN AIRPORT GROUND LEASE AGREEMENT BETWEEN SHERADON CARTER AND THE CITY OF PARIS FOR HANGAR A-7 AT COX FIELD AIRPORT TO COLLIN HADLEY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 14. Approve RESOLUTION NO. 2021-048: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING A THREE-YEAR RENEWAL CONTRACT WITH SANITATION SOLUTIONS, INC. IN THE AMOUNT OF $36.63 PER TON FOR DEMOLITION AND DEBRIS REMOVAL OF CONDEMNED STRUCTURES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 15. Approve RESOLUTION NO. 2021-049: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING MONETARY DONATIONS FROM THE RAM FOUNDATION AND THE CECIL FOUNDATION FOR USE IN THE HOME PROGRAMS; APPROVING MEMORANDA OF UNDERSTANDING REGARDING THE PROVISION AND USE OF SAID FUNDS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME MAKING OTHER FINDINGS AND PROVISIONS RELATED TO TH SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 16. Approve Addenda III and Addenda IV with Resource Management & Consulting Services for third party administration of equipment and project purchases using American Rescues Plan Act Funding in the amounts of $14,700.00 and $35.000.00 respectively and authorize the City Manager to execute all necessary documents. 17. Award a bid to APSCO, Inc. in the amount of $885,237.60 for water line materials for the ARPA Funding Water Line Extension and Redundancy Project. 18. Approve RESOLUTION NO. 2021-050: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS FORGIVING CERTAIN CIVIL PENALTIES ASSESSED AGAINST THE PROPERTY LOCATED AT 1633 W. HENDERSON STREET; FINDING A PUBLIC PURPOSE IN SUPPORT OF SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Council Meeting December 13, 2021 Page 4 19. Approve the Master Service Agreement with SpearTip, LLC for 12 -month cybersecurity professional services in an amount of $28,800.00. 20. Approve the Final Plat of the Bray Addition, Lot 1, Block A, LCAD Property ID 18178 and 18179, located at 2354-2356 E. Cherry Street. 21. Approve the Final Plat of the HTEAO Addition, Lots 1 and 2, Block A, LCAD Property ID 402602, located at 2900 Lamar Ave. 22. Approve the Final Plat of the Sky 4th Street Addition, Lot 1, Block A, LCAD Property ID 15941 and 15942, located at 415-525 S.W. 4th Street. Regular Agenda 23. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2021-048: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK B, LOT 6 LOCATED AT 2560-2562 KESSLER DRIVE, FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2) TO A TWO-FAMILY DWELLING DISTRICT (2F); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack said items 23 and 24 were related to each other. He explained the City of Paris initiated this change because there was an adjoining lot that already had a duplex constructed on the property. He said this change would eliminate the residences as a non -conforming dwelling by making it conforming. Mr. Mack said Staff and the Planning & Zoning Commission recommend approval of the rezoning. Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Members Stone and Pilgrim. Motion carried, 6 ayes — 0 nays. 24. Discuss, conduct a public hearing and act on an Ordinance considering the petition of Judy Daughtrey for a change in zoning from a One -Family Dwelling District No. 2 (SF - 2) to a Two -Family Dwelling District (2F) in the Willowcrest #2 Addition, Block A, Lot 7, located at 1315 N.E. 26th Street (LCAD 39756) Mr. Mack said the Planning & Zoning Commission recommended denial at their meeting on December 6, 2021. He also said that the proposed duplex would be the only duplex residence Regular Council Meeting December 13, 2021 Page 5 along the first block of 26th Street N.E., however there were duplexes developed along Kessler Drive to the southwest and in the cul-de-sac area at the north end of the block on 20h. Mr. Mack said initially staff recommended approval based upon the Future Land Use Map but after receiving objections during the public hearing proceedings for the case, that staff was now recommending denial. Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. Judy Daugherty spoke in support of the zoning change citing a need for rental property and that she had been a rental property owner for thirty years. Lea Rogers opposed the zoning change citing that she lived directly across the street and stated she was not opposed to a rental single-family dwelling going in there. Scott Hearne opposed the zoning change citing he owned the house next door and encouraged Ms. Daugherty to build a single family home on the property. With no one else speaking, Mayor Portugal closed the public hearing. Council Member Pankaj said he favored staying in-line with the decision of the Planning & Zoning Commission. A Motion to deny this zoning change was made by Council Member Pankaj and seconded by Council Member Knox. Mr. Mack asked that they also instruct staff to bring back the Resolution setting out the denial. A Motion to amend the Motion and include direction to staff to bring back a Resolution denying the zoning changes was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 25. Discuss, conduct a public hearing and act on ORDINANCE NO. 2021-049: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE, CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 309, LOT 20 AND PART OF LOT 21 LOCATED AT SW LOOP 286, FROM AN AGRICULTURAL DISTRICT (A) TO A HEAVY INDUSTRIAL DISTRICT (HI); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained that the PEDC requested a zoning change to accommodate industrial uses of all types. He said the changes would be consistent with the Future Guided Land Use of the property and consistent with the City's adopted Comprehensive Plan & Future Land Use Map. Mr. Mack also said that the Planning & Zoning Commission recommended approval, as did staff. Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Regular Council Meeting December 13, 2021 Page 6 A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 26. Discuss, conduct a public hearing and act on ORDINANCE NO. 2021-050: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 325, LOT 4 AND 6, LOCATED AT 1130 N.W. 30TH STREET, FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -3) TO A HEAVY INDUSTRIAL DISTRICT (HI); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained this zoning change request was from PEDC and was for the same type purpose as item 25. He said that the Planning & Zoning Commission and staff recommended approval of this zoning change. Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 27. Discuss, conduct a public hearing and act on ORDINANCE NO. 2021-051: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 311, LOT FRONT PT 16 LOCATED AT 3660 CLARKSVILLE STREET, FROM A NEIGHBORHOOD SERVICE DISTRICT (NS) DISTRICT (NS) WITH A SPECIFIC USE PERMIT (SUP) FOR A SINGLE-FAMILY RESIDENCE; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY WITH CONDITION; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained that the request was not for changing the zoning but to add a Specific Use Permit. Mr. Mack said the current buyer was going to discontinue an existing pet grooming business and continue occupying the single-family residence for only residential purposes. Without a SUP, Mr. Mack said the current buyer would be unable to receive residential water service and home garbage pick-up. He also said the Planning & Zoning Commission, and the staff recommended approval. Regular Council Meeting December 13, 2021 Page 7 Mayor Portugal opened the public hearing and asked that anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 28. Discuss and act on RESOLUTION NO. 2021-051: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING ROBERT VINE AS THE ASSISTANT CITY MANAGER AS RECOMMENDED BY THE CITY MANAGER IN CONFORMANCE WITH SECTION 23 OF THE CITY CHARTER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. City Manager Grayson Path said he received approximately forty-three applications for this position, and he and HR Director/Civil Service Director Sandy Collard served as the Interview Team. Mr. Path said he was pleased to present his selection Robert Vine as the Assistant City Manager. Council Member Pilgrim said he held a lot of respect for Grayson's opinion and he was glad that Robert Vine applied here. Council Member Knox said she too wholly supported Grayson Path who was qualified to make a selection. Council Member Stone said she appreciated Mr. Vine taking time to meet with her and she too respected Grayson's opinion. Council Member Pankaj said there had been a lot of discussion and he fully backed Grayson Path and Mr. Vine. Mayor Pro -Tem Hughes expressed appreciation to Mr. Vine for his time and answering his questions. Mayor Pro -Tem Hughes said Mr. Vine's answers spoke for his character and that was important. He also said he would support Grayson's selection. Mayor Portugal said she had an extended conversation with the Mayor of Dayton, Texas and that she spoke very highly of Mr. Vine. She said she supported Grayson's selection. Robert Vine expressed his appreciation and said one of the reasons he applied in Paris was because of Grayson Path. A Motion to confirm the appointment of Robert Vine as the Assistant City Manager for the City of Paris was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 29. Discuss and act on ORDINANCE NO. 2021-052: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ISSUING A LICENSE TO DAVID L. THOMPSON D/B/A LONE STAR CAB COMPANY TO OPERATE A VEHICLE FOR HIRE BUSINESS ON THE PUBLIC STREETS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID LICENSE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Council Meeting December 13, 2021 Page 8 City Clerk Janice Ellis reported that Mr. Thompson had been operating a taxicab company in Paris for almost eighteen years. She said he had submitted his application for a license, submitted the required insurance and staff recommended approval. A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 30. Receive report from the 2021 Charter Review Commission, and provide direction to staff. Chairperson Alix Putnam presented the Final Report of the 2021 Charter Review Commission and recognized the Commission Members. She said the most discussed item was the election of a mayor at -large and their recommendation was to move forward with electing a mayor at -large. Council Member Pankaj expressed his appreciation to the City Council in coming together and selecting a diversified Charter Review Commission, and expressed appreciation to the Charter Review Commission. Council Member Pilgrim expressed thanks to the Commission and inquired about a timeline, if they decided to move forward with a mayor at -large proposition. Mayor Portugal said there had been a late development and referred to City Attorney Stephanie Harris to address it. Ms. Harris said she had consulted with outside counsel and they had decided that a motion would have to be filed in the existing seventies lawsuit that divided the City into seven single member districts, prior to moving forward with a proposition for voters to consider electing a mayor at -large. She also said they would have to figure out who of the petitioners were still living, and this could take six months to a year or longer. Council Member Knox thanked the Charter Review Commission on their outstanding job and leadership. She said she was the one who had placed this on the agenda because the Charter did not contain language about who would or would not be able to serve on the Council and questioned if that topic was discussed. Ms. Putnam said the Commission did not discuss that topic. Mayor Portugal inquired about the language about City Council Member attendance with regard to missing three consecutive meetings and if that would be in a twelve month period. Ms. Putnam said the Commission did put language in the amended language but did not discuss the implementation. Mayor Portugal said that staff had asked for direction and maybe, they should table this until January 10th giving the City Council time to review the Final Report in depth. Mr. Path echoed Mayor Portugal's suggestion and encouraged the Council to take time to review the Report. He said a final decision would need to be made by January 24th in order to meet the deadlines, which included writing the ballot language, have it translated into Spanish, and having booklets mailed to every single registered voter in the City. Mr. Path reminded City Council that a Charter Election could only take place every two years and said in addition to May 2022, the other options were to call a Charter Election in November 2022 or May 2023. Council Member Stone and Mayor Pro -Tem Hughes both expressed appreciation to the Charter Review Commission for all of their hard work. Consultant Don Edmonds thanked the City Council for the opportunity to work with the City Staff and the Commission. He said everyone was always professional, cordial and respectful of each other. Regular Council Meeting December 13, 2021 Page 9 A Motion to table this item to the January 10th meeting was made by Council Member Pankaj and seconded by Council Member Stone. Motion carried, 6 ayes — 0 nays. 31. Discuss and act on ORDINANCE NO. 2021-053: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ESTABLISHING A CONSTRUCTION SPEED ZONE ON US 82/LOOP 286 IN THE CORPORATE LIMITS OF THE CITY OF PARIS, LAMAR COUNTY, TEXAS, DURING THE TEXAS DEPARTMENT OF TRANSPORTATION'S CONSTRUCTION PROJECT FROM US 271 EXIT RAMP TO THE FM 79 ENTRANCE RAMP; PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY CLAUSE; A PENALTY CLAUSE; AND AN EFFECTIVE DATE. Police Chief Salter explained that the Texas Department of Transportation had contracted Highway 19 Construction to construct a concrete overlay on westbound lanes of NW Loop 286 from the Campbell Soup entrance west to intersection of FM 79. He said TxDOT had requested a temporary reduction of the speed limit from 60 mph to 50 mph for safety of the workers. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 32. Discuss and act on RESOLUTION NO. 2021-052: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DECLARING THE CITY OF PARIS' INTENT TO PROVIDE 1% OF THE NEEDED FUNDING FOR THE NORTHEAST LOOP 286, TXDOT IMPROVEMENT PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. City Manager Grayson Path said Sulphur River Regional Mobility Authority Members Jay Hodge and Curtis Fendley were in attendance, as well as TxDOT Engineer Dan Perry. Mr. Path explained that TxDOT had been planning major improvements to Loop 286 and this project consisted of several potential phases if the entire project is not funded at once. He said one phase was the Northeast Loop from Stillhouse Road to Pine Mill Road and was one of the busiest stretches of roadway in Lamar County. He also said it would consist of building a new overpass at North Collegiate, rebuilding the overpass at FM 195, adding one-way frontage roads along both sides of Loop 286, and replacing Loop 286 from Stillhouse Road to Pine Mill Road. Mr. Path explained it was estimated this project could help reduce crashes by 65% given the area at North Collegiate Drive accounted for nearly a third of crashes on the entire Loop. Mr. Path said this project was approximately 90% through schematic drawing and nearly 30% through construction design, which allowed them to estimate it at nearly $90 million. He said the projects were competitive across all of Texas and funding limiting so the local TxDOT regional office and members of SURRMA recommended that both the City of Paris and Lamar County agree to contribute approximately 1% each of the necessary funds for this project. He also said this would be approximately $900,000.00 each but was strictly an estimate given known data. Regular Council Meeting December 13, 2021 Page 10 Mayor Portugal inquired about how many cars go through that intersection. Dan Perry said approximately 30,000 vehicles a day go through that intersection. Jay Hodge said the intention of funds being contributed to this project did not guaranteed this project would be funded through the State. A Motion to approve this item was made by Council Member Pilgrim and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 33. Discuss and act on RESOLUTION NO. 2021-053: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A LOAN IN THE AMOUNT OF TWO MILLION FIVE HUNDRED THOUSAND DOLLARS AND NO/100 ($2,5000,000.00) TO THE PARIS ECONOMIC DEVELOPMENT CORPORATION; APPROVING A PROMISSORY NOTE REGARDING SAID LOAN; AUTHORIZING THE MAYOR TO SIGN PROMISSORY NOTE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path said earlier in 2021 then Mayor Steve Clifford proposed to the City Council and the PEDC the concept of the City loaning the PEDC available funding for the purposes of 1) paying off a PEDC note, 2) giving the PEDC a lower interest rate to help save tax dollars, and 3) giving the City a higher interest rate to help produce revenue greater than traditional investment mechanisms. He said the note would have to give the City ability to call its funding if a financial emergency were to occur. Mr. Path said the City was not a lending entity by nature, but as the PEDC was a function of the City, this was a valid route for the City Council to take. Mr. Path reported after many months of negotiation and work, the note in their packets had been completed and it was for $2.5 million. He explained the first three years would be an interest rate of 2.14%. He said it was a ten-year note with a fifteen -year amortization, which meant they would make monthly payments for ten years and at the conclusion of ten years, there would be a balloon payment for the balance. Mr. Path also said every three years the rate would be adjusted by taking the Wall Street Journal "Prime Rate," subtract the Wall Street Journal 10 -Year Constant Maturities Treasury Rate, take 25% of the difference and then add this back to the 10 -Year Constant Maturities Treasury Rate. Mr. Path said there would be a 2% interest rate floor so as to protect the taxpayer's return on their funding. PEDC Director Maureen Hammond said this was a very long process and she truly thought this was a win-win and was symbolic of the relation between the City Staff and the PEDC. Mr. Path said the City will maintain its Reserves but this did limit the City in some respects. Council Member Pankaj asked when Staff would feel comfortable with this transaction and Finance Director Gene Anderson said in two to three years. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 34. Convene into executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property if deliberation Regular Council Meeting December 13, 2021 Page 11 in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Mayor Portugal convened City Council into executive session at 7:02 p.m. 35. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Portugal reconvened City Council into open session at 7:15 p.m. and asked if there was a Motion. A Motion to approve the closing of the land transaction discussed during the executive session under the terms of the purchase and sale agreements was made by Council Member Stone and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 36. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mayor Portugal reminded City Council of the upcoming special meeting on Wednesday at 5:30 p.m. 37. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pankaj and was seconded by Council Member Hughes. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 7:16 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS December 15, 2021 The City Council of the City of Paris met for a special session at 5:30 p.m. on Wednesday, December 15, 2021, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. i1 01 Present: Mayor: Mayor Pro -Tem: Council Members City Staff: Absent: Council Member: Call meeting to order. Paula Portugal Reginald Hughes Mihir Pankaj; Linda Knox; and Clayton Pilgrim Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; and Russell Thrasher, EMS Director Renae Stone and Gary Savage Mayor Portugal called the meeting to order at 5:30 p.m. Citizens' forum. No one spoke during citizens' forum. 3. Receive, discuss and possibly act on information from Robert Bass, Allison, Bass & Associates regarding 2020 Census data, changing demographics in the Council Districts since 2010, and proposed City Council redistrict maps. Consultant Bob Bass reviewed the current voter district map with percentages reflecting the districts that were underpopulated and the districts that were over populated. He presented and reviewed Plan A and said it was the least favorable plan with regard to the Voting Rights Act. Next, Mr. Bass presented and reviewed Plan B citing this was the strongest plan. He depicted maps with current and proposed boundary lines reflecting changes in population and minority percentages. Mr. Bass said it was important for City Council to give their input, as this was their City. Lastly, he and the City Council worked together to create Plan C. Mr. Bass said Plans and A and C were not as good as Plan B, and that he had confidence that Plan B would be approved. Mr. Bass answered questions from City Council, as they discussed Plan B. Council Members Savage and Pankaj said Plan B sounded like the best plan. Mayor Pro -Tem Hughes agreed. Mayor Portugal said she was hearing it was a consensus of City Council to move forward with Plan B. Mr. Bass said he would send the agenda wording for their next two City Council meetings. He said the new maps should be placed on the city website, and the plan discussed at their January 10 City Council meeting. Mr. Bass also said a public hearing would Special Council Meeting December 15, 2021 Page 2 need to be published and conducted on January 24, at which time they would need to adopt the Plan. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pankaj and was seconded by Council Member Pilgrim. Motion carried, 5 ayes — 0 nays. The meeting was adjourned at 5:32 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK