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06 - Reports & Minutes - Boards & CommissionsItem No. 6 SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY NOVEMBER 2. 2021 12:00 O'CLOCK P.M. 1. The Board ofAdjustment meeting was called to order by Ruth Ann Alsobrook at 12: 01 p. m. The following members were present: Ruth Ann Alsobrook, Jerry Haning, William Sanders, Larry Walker and Sequoia Bruce. Also present were Andrew Mack, Stephanie Harris and concerned citizens. 2. Approval of minutes from previous meeting. (October S, 2021) Motion was made by William Sanders, seconded by Sequoia Bruce to approve minutes for the October 5d', 2021 meeting. Motion carried 5:0. 3. Public hearing to consider and take action on the petition of William and Stephanie Bailey on Lot 19, Block A, of the Westgate Addition being located at 4030 Sage Frail. The petition requested a variance to the Build Line of 35' as indicated on the plat. The applicant is requesting a 17' variance to reduce the platted front build line from 35' feet to 18' for a carport only. Andrew Mack, Director of Planning & Community Development, presents case to the board. The applicant is requesting a 17' variance to the minimum plat build line of 35'. The requested variance is intended for the construction of a 20' x 25' garage addition on the house to increase the total garage vehicle space. The proposed addition in front of the existing garage would be over the existing driveway. This would result in a front yard setback of approximately 18'. Lastly, Andrew states that the City is recommending denial of the variance. Andrew Mack made note of citizen input forms submitted by mail as follows: William and Stephanie Bailey, property owners, in favor of the request to allow the construction -of the carport to protect his investments (cars). Mike and Della O'Neal, of 4040 Sage Trail, in favor of the request since the Baileys' yard is well kept. Timothy Stephens, of 460 SW 41St St, in favor of the request. Billy and Fay Stephens, of 510 SW 41St St, in favor of the request since the Baileys' are one of the best neighbors they have. Public hearing was declared open. No one spoke in favor or opposition. Public hearing was declared closed. Chairperson RuthAnn Alsobrook, makes note of the neighboring property to the west that seems to have a similar addition on their home for storage. William Sanders, board member, speaks in favor of the denial since he believes not allowing the construction of the carport will protect the appearance of the neighborhood. Larry Walker, board member, makes note of the several accessory structures that already exist. Sequoia Bruce, board member, states that the construction of the carport in the front would not be cosmetically appealing on the front of the home versus being built on the side or in the rear yard. She also makes note that there does not appear to be any carports constructed in the front in the surrounding area. Jerry Haning, board member, speaks in favor of the variance by mentioning the input letters from the neighbors in favor of the carport and since the carport will be open and not closed like the structure on the neighboring lot. Chairperson RuthAnn Alsobrook speaks in favor of the variance stating that it is a quiet street, little traffic and does not see it being a safety issue. Motion was made by William Sanders, seconded by Larry Walker to deny the 17' variance to the Build Line for the construction of a carport based upon the following staff recommended findings of fact. Motion carried 3:2, with Jerry Haning and RuthAnn Alsobrook as the dissenting votes. Staff Recommended Findin as of Fact 1. There are no unique conditions or features of the property not generally in common to other properties in the development. 2. There is no hardship identified with this request given the fact that the lot is developed consistent with other single-family dwelling in the immediate vicinity of the subject property. 3. The granting of the variance will violate the spirit or the intent of the Zoning & Subdivision Ordinances of the City and the original intent of the 35 ft. front yard setbacks established for the Westgate Addition. 4. The condition or feature which creates the need for the variance results from the property owner's own intended actions. The need is self-imposed for additional garage space in the front yard where parking is otherwise allowed without a structure in violation of required setbacks. 5. The variance by the applicant is solely for personal convenience. 4. Public hearing to consider and take action on the petition of Adam Bolton, on behalf of JAB Heritage Properties, on Lot 1, Block D, of the Hilltop Subdivision #2, being located at 405 and 415 NE 25th Street. The petition requested a variance to the Build Line of 25' as indicated on the plat. The applicant is requesting a 2.1' variance to reduce the minimum plat Build Line of 25' to 22.9'. The requested variance is intended to permit construction of a new duplex. Andrew Mack, Director of Planning & Community Development, presents case to the board. The forms for the project were set to line up with the existing duplex homes north along 251h Street. Given this is the last duplex to be constructed on the lot, it appears that the build lines of all structures were at a very slight angle gradually moving the fronts of the homes closer to the street over time as construction proceeded. This appears to be an unintentional consequence of the previously constructed duplex residences. Lastly, Andrew states that the City is recommending approval of the variance. William Sanders, board member, asks if the forms have already been set to which Andrew confirms that they have been and the discrepancy was discovered when the form board survey was conducted. Public hearing was declared open. Adam Bolton, of 466 CR 42540 and applicant, explains that the forms were set to be in line with the neighboring, existing duplexes under the assumption that they met the required 25' build line and it was discovered during the form board survey that the house was 2.1' over the build line. Chairperson RuthAnn Alsobrook, ask how much it would cost to reset the forms to be in compliance to which Adam replies it would be $12,000.00 and the setback in time would cost him additionally as well. No one else spoke in favor or opposition. Public hearing was declared closed. Motion was made by Jerry Haning, seconded by Larry Walker to approve the 2.1' variance to the required 25' Build Line to allow the construction of the duplex with a 22.9' build line based upon the following staff recommended findings of fact. Motion carried 5.0. Staff Recommended Findin ,s of Fact 1. There is a unique condition of the property in common to other properties in the development. 2. There is a hardship identified with this request given the fact that the lot is being developed consistent with other duplex dwellings adjacent to the subject property and in line with others along the street. 3. The granting of the variance will not violate the spirit or the intent of the Zoning & Subdivision Ordinances of the City and the original intent of the 25 ft. front yard setbacks established for the Hilltop Subdivision. 4. The condition or feature which creates the need for the variance does result from the property owner's actions, but is in keeping with building line conditions of the adjoining properties to the North. 5. The variance by the applicant is not intended solely for personal convenience. 5. Adjournment. APPROVED THE 4TH DAY OF JANUARY, 2022. ._�. .......... Cl i a�F SPECIAL MEETING, MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY JANUARY 412022 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Larry Walker at 12:09p. m. The following members were present: Larry Walker, Chris Fitzgerald and Sequoia Bruce. Also present were Andrew Mack, Stephanie Harris and concerned citizens. 2. Approval of minutes from previous meeting. (November 2, 2021) Motion was made by Sequoia Bruce, seconded by Chris Fitzgerald to approve minutes for the November 2nd, 2021 meeting. Motion carried 3:0. 3. Public hearing to consider and take action on the petition of Charles Edwards, on behalf of Emma Young on Lot 2, Block 4, of the Harlan Heights Addition being located at 1071 NE 17th Street. Public hearing was declared open. Andrew Mack, Director of Planning and Zoning, recommends the Board open and continue the hearing for the next scheduled meeting on Tuesday, February I". Motion was made by Chris Fitzgerald, seconded by Sequoia Bruce to continue the public hearing and reconvene on Tuesday, February 1St, 2022 at 12:00pm. Motion carried 3:0. 4. Adjournment. APPROVED THE 1 ST DAY OF FEBRUARY, 2022. w Chairman PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 M_ onday. November 22 2021 5:30 O'CLOCK P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer A.J. Hashmi Stephen Terrell Eric Roddy Mark Homer Ex -Officio Members Present: Paula Portugal, City Mayor Clayton Pilgrim, City Council Liaison Renae Stone, City Council Liaison Paul Allen, Lamar County Chamber President Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guest(s) Present: Mary Madewell, The Paris News Page 1 of 3 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on November 22, 2021. Invocation Mr. Stephen Terrell gave the invocation. Welcome and O enin Remarks Mr. Bray thanked the City Council Liaisons, Mayor Portugal, Lamar County Chamber President Paul Allen and Ms. Madewell of The Paris News for attending the PEDC monthly meetings. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider Approval of the Minutes of the Regular Meeting held October 19 2021 Mr. Bray asked for discussion and approval of the minutes. Dr. Hashmi made a motion to approve the October 19, 2021, minutes. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. PEDC Board Meeting Minutes Monday, November 22, 2021 Page 3 of 3 Discuss and Consider Action on Loan with the City of Paris to Refinance Debt Mr. Homer made the motion to approve borrowing $2.5M from the City of Paris for a 10 -year period, with an interest rate beginning at 2.14% and authorized Mr. Bray, the PEDC Chairman to execute the note. Mr. Coleman seconded the motion Vote: 5 -ayes to 0 -nays. Land Acquisition Mr. Roddy made the motion to approve the closing of the land transaction discussed during the executive session under the terms of the purchase and sale agreements and authorize Mr. Bray, the PEDC Chairman and Mr. Coleman, PEDC Vice -Chairman the authority to execute any and all documents in order to close said land transaction. Mr. Terrell seconded the motion Vote: 5 -ayes to 0 -nays. Discuss ITFuture Agenda Items No future agenda items were brought forward to discuss. Ad ourn Mr. Coleman made a motion to adjourn the meeting. Mr. Roddy seconded the motion. Vote was 5 -ayes to 0 -nays Mr. Bray adjourned the meeting at 6:46 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation Paris Visitors & Convention Council Board of Directors Meetin 8 West Plaza and zoom Monday, November 15, 2021 4:00 pm Members Present: John Bratcher, Ryan Whitaker, Kelli McDonald, Trevor Huie, Brad Hilliard, Bryan Hargis, Bud Mistry, Chadlee Johnston, Russell Jackson and Trey Glascock. Staff Present: Becky Semple and Gina Crawford. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve October minutes was made by Trey Glascock, seconded by Bud Mistry. Motion passed unanimously. Financials: Russell Jackson presented the October financials. A motion to approve was made by Bryan Hargis, seconded by Brad Hilliard. Motion passed unanimously. Becky Semple presented funding request for Paris High School Basketball Tournament on December 28- 30`h. Based on the scoring criteria a motion to approve $2500.00 was made by Trey Glascock, seconded by Bud Mistry. Motion passed unanimously. Old Business: None. Future business: Bryan Hargis said he has spoken with Laura Graves about a mud run at Barber Hills. More info to come. Becky Semple stated that the VCC has started planning for the Eclipse in 2024. Adjourn: Ryan Whitaker made a motion to adjourn. Meeting adjourned at 4:20 p.m. Respectfully Submitted, Gina Crawford Paris -Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 NU Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 m . anslamarhealth com MO. =05 GF6111011M. ffil_1MMF3MLVA0:W1 The Paris -Lamar County Board of Health held a special session on Thursday, September 9th, 2021. Board Me ............. _..........._.........w. ........ mber's Name - ...... . . _... In Attendance �.. _ Not in Attendance Susan Bellene X m. Dr. Myers Hurt III .................. ...._ ....... ........ ......._ ........................... _-w....... X Ms. Mitzie Pirtle --- X Putnam X Dr. Marc White, Chairman X Dr. Ross Williams X Others in Attendance were - . 9 ....... ....... Gina Prestrid e, Executive X �_ .............r ...... Director �....... .... .......... ._ _.... ........ - Cheryl Kin Administrative X Assistant Johnna McNeal, CPA X 1. Convene into Open Session • Dr. White called the meeting to order in open session at 5:31 p.m. 2. Approval of Minutes from prior meeting(s). • Mitzie Pirtle made a motion and was seconded by Dr. Williams to approve the 06-01-2021 minutes. Motion carried. 5 yays, 0 nays. 3. Discuss and possible act on: • Susan Bellene made the motion and was seconded by Dr. Putnam to accept the applications of Dr. Myers Hurt to replace Dr. Jay Carpenter and Angela Bedford to replace Nancy Stallings. 5 yays, 0 nays. • Johnna McNeal presented the Annual Financial Report for the year ending September 30,2020. Federal Expenditures are over $750,000. so a single audit was required. (See attached report) • No monthly reports were available. • New business to be placed on next agenda for discussion - none. 4. Time and place of nest meeting will be Monday, October 18th, 2021 @ 5:30 p.m. 5. Adjourn meeting - Dr. Putnam made the motion and was seconded by Susan Bellene for the meeting to be adjourned at 5:56 p.m. Motion carried. 5 yays, 0 nays. Respectfully submitted by: Paris - Lamar County Board of Health Members Chairman - Dr. Marc White (2016-2019.1919-2022=R-1) Vice -Chairman- Secretary - Susan Bellene [to19.:022,2oz2.ioZS.Fhm1, Dr. Ross Williams (101-2010.2929.20—Fiwu Mitzie Pirtle (2020.2023,2023.2026:F,,.) Dr. Walker Putnam (2029.2023,1923-2020.Flnal) Cheryl King At the December 13, 2021 Board of Health Meeting, Mitzie Pirtle made the motion and was seconded by Dr. Myers Hurt III for the PLCHD board approved September 9t", 2021 minutes tsubi to the Ci Clerk in the City Hall Annex, located at 150 S.E. 1 Street, Paris, Texas, for filing. M ed 5 es and Onays. ..... _...ww _. Paris .. Lamar Count Board of Health ' - y Members Chairman - Dr. Marc White (2.36-2.19.2029-2022-F1111) Vice -Chairman - Secretary - Susan Bellene (2019-2022.2022.2025=R.,[) Dr. Ross Williams (202?zo2o,20202o23-F1111) Mitzie Pirtle (2020-Z023,2023.2a2WfF 1) Dr. Walker Putnam (2o2o3a23,2023-2026 -111) Paris Public Advisory Board 11/17/2021 Meeting Minutes Opening: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 4:02 p.m. Present: Board members present were: Steve Hellmann, Eva Dickey, Myers Hurt, Jennifer Cullum, Melanie Loughmiller, Lauren Mathews, and Library Director Tim DeGhelder. City Manager Grayson Path was also present. Board member DeEtte Cobb and City Council Liaison Linda Knox were absent. Approval of Minutes: The minutes of the October 20th, 2021 board meeting were approved with Myers Hurt making the motion and Melanie Loughmiller providing the second. New Business: Tim spoke to the board regarding the Kids Read Free initiative. He is trying to keep the kids engaged in reading and they shouldn't be penalized for late fees. Steve asked if the library had chosen a designator for which items will be free. Tim said that only Juvenile items such as books and movies would be on the Kids Read Free list. If the book is lost, then the person will be required to pay for it. If the book is damaged, then it will need to be replaced. The idea is to keep the books coming back. Steve asked if there will need to be a written policy to explain the change in rules and Tim said that the current policy would have an amendment to remove the fines for juvenile late fees. Tim also noted that this initiative will be heavily marketed to patrons, in the hope that this will help bring back more patrons and keep children reading. City Manager Grayson Path added that he is in full support of this idea and has Tim on the schedule to speak at the December 13, 2021 City Council meeting. Mr. Path would like to see a new image for the library that is family -centered and inviting. Melanie Loughmiller made a motion to approve removing late fees for juvenile items at the library. Eva Dickey seconded the motion. All were in favor. III. Old Business: Tim confirmed that the Polar Express Story Walk would be on December 7th. The walk will be about 1 mile in length. He will place an article in the newspaper, challenging citizens to "Come Walk and Read." The walk will consist of participating stores in Downtown placing a page from the book in their store front. The participants will begin at the library with Page 1 and move from one location to the next reading a page from each participating business. The walk will run from 6 p.m. — 8 p.m. Tim is planning on having an app for participants to follow along with, as well as having an informational video, inviting the public to join. The library will also be holding their Christmas party on the 7t" as well, with Santa and Mrs. Claus making an appearance at 4:30. Santa will be taking pictures with children and Mrs. Claus will be reading Christmas stories. Hot cocoa and cookies will also be served. IV. Presentations a. Budget Report Expenditures for October totaled $31, 951.12, which is .04% of the FY 2022 budget. b. Statistical Report The library currently has 9,337 active library cards. Library visits increased from 2020 to 2021 by 9%. Computer instruction totaled 103. Reference assistance totaled 190. Web page log -ins were 424. Facebook page visits reached 995 and YouTube visits were at 87. V. Friends of the Library Report: The Friends purchased a digital game table for citizens to enjoy while at the library. Playing digital board games like Checkers and Yahtzee and coloring pages are a few of the options that the digital board has. Tim noted that this will be easier to keep clean than individual game pieces, which will allow the library to keep out for patrons. VI. Director's Remarks: a. Tim invited the board members to participate in the Christmas Parade on December 4t", as well as the Christmas party on December 7t" b. A new Assistant City Manager has been hired. Duties will cover working with the library in overseeing day-to-day operations as well as any issues that may come up. c. The library now has a card payment machine that will accept credit and debit cards. Tim noted that this will allow people to make donations to the library as well as have an easier method to pay fines. Donations to the library are kept in the library fund and not placed in the city's general fund. d. The library staff is very excited about participating in the Christmas parade and Tim is in full support of this. The city has provided a trailer and truck for the staff to decorate. The public is invited to be a part of the library's float. e. Introduction to Personal Computer classes will begin in January 2022. Ron Hervey will be leading the classes, from 9:00 a.m. —10:00 a.m., which is before the library opens so as not to interfere with daily operations. This will be a basic level class, with plans to have advanced classes with enough interest. f. With regard to the current Texas Education Agency request for school districts in Texas to itemize books that have been placed on a list of concern by State Representative Matt Krause and supported by Governor Greg Abbott for Texas school children, Tim announced to the board that the Paris Public Library's mission is to give library services without censorship. The library currently has 69 of the 850 books that are listed as books of concern on the shelves. Tim stated that it is not the library's place to censure. For parents who are concerned about the content any book on the library shelves, there will be a complaint that they can fill out. This form will be submitted to the Library Director and then sent to the Library Advisory Board for further discussion. g. Tim provided the board with an example of the Certificate of Appreciation for board members who complete their term. h. Tim has joined the Texas Library Association and is trying to get involved at the state level. i. The library will soon become a training location for Pet Partners, with the first certification class on Saturday, February 19, 2022. Tim stated that volunteers who certify will be eligible to take their trained animal to the library, senior homes, and other places that participate in the program. j. Tim is working on a possible $5,000 grant from the power plant. This suggestion was made by a new volunteer who works at the plant and stated that there are funds available, if the library applies. Tim said that these funds would go to replacing some furniture, upgrading technology, and money set aside for other programs. k. Time wanted the board to know that a portion of the front lobby has now been established as the "Friend Zone." This will be a place to market new memberships for the Friends, plus upcoming events, and a general welcoming spot for people who enter the library. The next meeting will be on December 15th, 2021 Adjournment: Meeting adjourned at 4:52, with Myers Hurt placing the motion and Melanie Loughmiller making the second. Submitted by Jennifer Cullum, Secretary HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY JANUARY 12 2022 Present: Chris Dux, Chair Laura Caffey, Vice Chair Glee Emmite Matthew Coyle Jessica Holtman, Alternate Cheri Bedford, HPO Linda Knox, Council Liaison Absent: Linda Vandiver, Secretary Jennifer Long Ryan Matthews Chairman Dux called the meeting to order at 4:08 p.m. The meeting minutes of November 12, 2021 were approved by acclamation The commission reviewed the tax exemption request for the rehabilitation of the historic structure located at 508 S. Main owned by Daniel and Robyn Elam. A motion was made to approve the tax exemption by Commissioner Holtman, and seconded by Commissioner Emmite, Motion carried. Chairman Dux commented on the work that was completed and the huge improvement to the property. Commissioner Coyle made a motion to approve the payment of fagade grant.amount of $1000 to Robyn and Daniel Elam for the rehabilitation work completed on 508 S. Main. Motion was seconded by Commissioner Caffey. Motion carried. Commissioners reviewed photographs of the work completed on the rehabilitation of the second story windows on 10 Clarksville, and the second story and transoms on located at 6 Clarksville St. The work completed met the requirements for the grant. A motion was made to approve the payment of $2500 for the work completed on 10 Clarksville and $2500 for the work completed on 6 Clarksville by Commissioner Holtman, seconded by Commissioner Coyle, motion carried. Commissioner reviewed the following list of properties determined by Code enforcement as substandard, and in need of demolition or repair. The commission reviews the properties for potential designation as a Recorded Texas Landmark, a Local Landmark, or listing on the National Register of Historic Places. A. 2750 W Campbell B. 339 NW 19"' C. 1202 NE 8a' D. 47 SE 12'h E. 333 Bonham F. 115 Clarksville A motion was made by Commissioner Caffey that the properties listed for demolition did not fit the criteria to be nominated as a local landmark, Recorded Texas Landmark or listed on the National Register of Historic Places, with the exception of the property listed at 115 Clarksville submitted by Code officials for repair. Motion was seconded by Commissioner Emmite. Motion carried. Ms. Bedford gave the following review: Mr David Cook was awarded a fagade grant in December 2021 in the amount of $2156.50 All Certificates of Appropriateness and grant requests for 333 Bonham will be voided until the property owner comes up with a new plan. Certificates of Appropriateness report, November& December 2021 included three properties. Ms Bedford gave an overview of the Pine Bluff/Fitzhugh Historic Resource Re -survey with the Commission and next steps recommended. It was determined that recommendations of the consultants be reviewed as a road map for designation of that are as a local landmark, providing the same incentives as the other landmarks such as tax abatements, fagade grants, and review. Commissioner Caffey will produce a flyer for the property owners to inform them of the survey and its results and will present it to the Commission in the March meeting. The City will print address labels and send the flyer to those once it is complete. More next steps discussed was public meeting and public education for the property owners once they receive the flyers. Ms. Bedford she will be out on medical leave, and informed the commission that unless there was some pressing issue, there would not be having a February regularly scheduled meeting. A motion was made to adjourn at 5:15 by Commissioner Holtman, seconded by Commissioner Coyle, Motion Carried. Signed the _day of /� 2022 ........ .......... MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS MONDAY JANUARY 03 2022 5:30 P.M. The meeting of the Planning and Zoning Commission was called to order at 530p. m. by Chairman Chad Lindsey. Commissioners Present: Francine Neeley, Chad Lindsey, Clifton Fendley, Tyiesha Ross - Mosley and Sims Norment. Commissioner Absent: Austin Anthony and Michael Mosher. 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item isposted on the Agenda, the Texas Open Meetings Actprohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens forum.) The citizen's forum was declared open. With no one speaking, the forum was declared closed. 3. Approval of minutes from the meeting of January 03, 2022. A motion to approve the minutes for the January 03, 2022 meeting was made by Clifton Fendley and seconded by Sims Norment. Motion carried 5-0. 4. Consideration of and action on the Preliminary Plat of the Chadwick Addition, Lots 1-6 of, Block A, Lots 1-6 of Block B, Lots 1-4 of Block C, LCAD Property ID 402159, located at 530 CR 32500. Mack states that the applicant requested preliminary plat approval for the construction of 16 2114 acre lots on approximately 39 acres. The plat is part of a larger parent parcel containing approximately 144 acres located between County Rd. 32500 and the west side of Lake Crook. The subject property is located in the City's Extraterritorial Jurisdiction (ETJ) and is only subject to the platting requirements. The site parcels after platting will be consistent with the SF -1 District requirements which provides for estate type large lots. The minimum lot dimension requirements for the plat, if it were in the city limits, would be met. All other building permit and zoning requirements, however, do not apply to the City's ETJ area. Septic systems are planned for the development with water service being provided from the Lamar County Rural Water District. Minor revisions for the submission requirements for approval of the preliminary & final plats can still be met and must be met by the applicant prior to release of the final plat for recording. Staff recommends approval of the Preliminary and Final Plats with the following conditions: 1. The contours shall be shown on the preliminary plat prior to approval of the final plat. 2. The Right -of -Way (ROW) width for County Rd. 32500 shall be shown on both the preliminary and final plat. 3. The waterline main location and dimension on County Rd. 32500 shall be shown on the preliminary plat prior to approval of the final plat. 4. A note shall be added to both the preliminary and final plat stating that the water service to the development shall be provided by the Lamar County Rural Water District. A motion was made by Sims Norment, seconded by Francine Neeley to approve the preliminary plat with noted conditions. Motion carried 5-0. 5. Consideration of and action on the Final Plat of the Chadwick Addition, Lots 1-6 of, Block A, Lots 1-6 of Block B, Lots 1-4 of Block C, LCAD Property ID 402159, located at 530 CR 32500. Mack states this is the same subject and comments for the final plat. Staff recommends approval with noted conditions. A motion was made by Clifton Fendley, seconded by Chad Lindsey to approve the final plat with noted conditions. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of the East Side Storage Addition, Lot IR, Block A, LCAD Property ID PT of 50982 and all of 127856, located at 350 NE 461 Street. Mack states the subject plat application for the East Side Storage involves approximately 2.9 acres of a believed larger 6.4 acre parent parcel, according to the Lamar County Parcel Records. The property is located at the NE quadrant of Lamar Avenue & 46th Street NW. A smaller portion of the land area was recently approved as a preliminary and final plat by the City described as containing approximately 3.5 acres. The difference between what was 2 previously approved and what is now requested remains in question as far as the plat boundaries. A plan for development of the site was not provided by the applicant. The property is zoned Commercial. Revisions for submission requirements and approval of the preliminary & final plats can still be met with cooperation of the applicant and his surveyor. It does, however, make it challenging on staff under the new provisions of the plat submittal shot -clock in Texas State Law to respond to inaccuracies of a clearer boundary summary, new preliminary plat and application documents when advanced communication with the applicant is absent. This is not the usual case for the development process in our City, but staff believes the details can be worked out through revisions to the preliminary and final plats. An initial approval with modification conditions that will address these uncertainties before the applicant returns an application to the Planning & Zoning Commission with appropriate revisions to the preliminary plat; along with simultaneous review and approval of a final plat can be achieved. Staff recommends approval of the Preliminary Plat with the following conditions: 1. The application, re -plat title block, signature block and all other provisions of the submitted re -plat shall be revised to read as a preliminary plat and shall be re- submitted to the Planning & Zoning Commission for approval as a preliminary plat. 2. The final plat may be submitted with the revised preliminary plat for review and approval by the Planning & Zoning Commission and the City Council. A motion was made by Francine Neeley, seconded by Tylesha Ross -Mosley to approve the preliminary plat with noted conditions. Motion carried 5-0. 7. Consideration of and action on the Preliminary Plat of the Southside Baptist Youth Addition, Lot 1, Block A, LCAD Property ID 110901, located at 610 Jefferson Rd. Mack states the applicant requested preliminary & final plat approvals for the construction of a new youth activities building on the subject property. It contains approximately 5 acres. The proposed building will replace the previous structure in approximately the same location. The previous structure sustained complete loss damages due to a fire. The property is currently zoned Ag which permits a principal use of the property for a religious institution as previously approved. The minimum lot dimension requirements for the plat are met and all setbacks can be met. Staff recommends approval of the Preliminary and Final Plats, subject to the following conditions: 1. The rear 5 ft. building setback line is depicted but shall be changed to the minimum required 10' setback and shown on both the preliminary and final plats. 2. Contours and utilities and trees and fencing shall be removed from the final plat prior to release and recording of the final plat. A motion was made by Clifton Fendley, seconded by Francine Neeley to approve the preliminary plat with noted conditions. Motion carried 5-0. & Consideration of and action on the Final Plat of the Southside Baptist Youth Addition, Lot 1, Block A, LOAD Property ID 110901, located at 610 Jefferson Rd. Mack states this is the same subject and comments for the final plat. Staff recommends approval with noted conditions. A motion was made by Clifton Fendley, seconded by Tylesha Ross -Mosley to approve the final plat with noted conditions. Motion carried 5-0. 9. Consideration ofand action on the Preliminary Plat of the Lawrence Addition, Lot 1, Block A, LCAD Property ID 15514, located at 1049 NW 7`h Street. Mack states that applicants Mary and J.D. Lawrence have requested preliminary plat & final plat approval for the demolition and re -construction of a residence on their property under the City's Home Program. The subject property was recently rezoned from Commercial to SF -3 which permits a new single family residence. The site parcel contains approximately .18 acres. The minimum lot dimension requirements for the plat are met and all setbacks can be met. A number of minor revisions for the submission requirements to approve the preliminary & final plats can be met by the applicant prior to release of the final plat for recording. Staff recommends approval of the Preliminary and Final Plats, subject to the following conditions: 1. The zoning on the preliminary and final plats shall be shown as SF -3. 2. The side yard setback shall be changed on the preliminary and final plats from 3 ft. to 5 ft. 3. The applicant shall revise the preliminary and final plats to show a Right -of -Way (ROW) dedication of 3.5 feet along Garrett Street. 4. The significant trees on the lot shall be shown on the preliminary plat. 5. The front and rear yard setback lines shall be shown and on the preliminary and final plats prior to release of the final plat for recording. A motion was made by Francine Neeley, seconded by Sims Norment to approve the preliminary plat with noted conditions. Motion carried 5-0. 4 10. Consideration of and action on the Final Plat of the Lawrence Addition, Lot 1, Block A, LCAD Property ID 15514, located at 1049 NW 71 Street. Mack states this is the same subject and comments for the final plat. Staff recommends approval with noted conditions. A motion was made by Clifton Fendley, seconded by Tylesha Ross -Mosley to approve the final plat with noted conditions. Motion carried 5-0. 11. Consideration of and action on the Preliminary Plat of the North Lamar ISD New Elementary School Addition, Lots 1 and 2, BlockA, LCAD Property ID 125581, located in the 3200 Block of N Main Street. Mack states the applicant North Lamar ISD requested preliminary plat approval for the construction of a new elementary school on the subject property. Public improvements for the project include a new collector street and sidewalk to be located at the current north entrance to the NISD Administrative Offices parking lot with a new intersection on TH 271 (Main Ave. N). New water & sewer improvements in conjunction with the project development on and off-site are planned. Connections of the site public and private utilities are available to existing services adjacent to a water main along TH 271 and to the south for sewer on the Lamar High School property. The site contains approximately 35 acres and is zoned Commercial which permits a school. As a part of the project, the City is requiring a collector street to be constructed in accordance with the City's approved Master Thoroughfare Plan. Preliminary discussions have been held with the City Staff and School Board regarding the potential cost sharing of a portion of the oversizing for the public street into the site not originally planned for by the district. This subject will be taken up by the City Council in conjunction with the site civil construction improvements now being developed by the engineers for the school district. There are a number of continents regarding the preliminary plat that have been identified in conjunction with the review and approval of the preliminary plat by the Planning & Zoning Commission. These comments for revisions to both the plat and civil construction documents can be addressed by the applicant and their project team prior to permitting the site civil work construction to commence upon approval by the City Engineer. Staff recommends approval of the Preliminary Plat for the North Lamar New Elementary School, subject to the following condition: 1. The water main size on TH 271 size shall be labeled. 2. The preliminary plat and site civil construction engineering plans shall be revised, prepared and approved by the Paris City Engineer prior to commencing any site construction for the project. 3. The name of the new roadway for the collector street shall be named prior to submission and approval of the final plat. 4. A sidewalk shall be constructed along the south side of the new collector street from the intersection of the new TH 271 intersection to the most easterly bus drive lane in accordance with the City's sidewalk design requirements under Section IX -J Design of Improvements of the City's Subdivision Ordinance. A motion was made by Chad Lindsey, seconded by Tylesha Ross -Mosley to approve the preliminary plat with noted conditions. Motion carried 5-0. 12. Consideration of and action on repealing the Preliminary Plat approval of the Stone Ridge Estates Addition Phase 10, Lot 40 of Block A, Lots 8-10 of Block D, Lots 2-8 of Lot E, LCAD Property ID 402032 at its September 7, 2021 P&Z meeting. Mack states the applicant requested preliminary plat approval for the construction of public improvements on Phases 10 & 11 of the Stone Ridge Estates. Phase 10 was approved by the P&Z on 9/7/21, but given the fact that a portion of the public improvements are proposed to be constructed beyond the limits of Phase 10, the applicant Mark Cunningham has agreed to submit a revised preliminary plat to include both phases. Therefore, the original preliminary plat approval for phase 10 will need to be repealed. A motion was made by Clifton Fendley, seconded by Sims Norment to repeal the preliminary plat. Motion carried 5-0. 13. Consideration of and action on the Preliminary Plat of the Stone Ridge Estates Addition Phase 10 and 11. Phase 10 consists of Lots 8-12 of Block D, Lots 2-10 of Block E, and Phase 11 consists of Lots 40-44 of Block A, LCAD 402032. Mack states the subject property phases were recently rezoned by the City from Ag to SF - 1 & SF -2 Districts based upon the corresponding lot sizes in the preliminary plat. This permits the home construction on both size lots which will include water & sewer services. The total acreage including both phases will consist of approximately 29 acres and 19 new home lots. The minimum lot dimension requirements for the plat for each zoning district are met and all setbacks can be met. The streets, water, sewer and stormwater improvements will be completed following approval of the revised preliminary plat once civil construction plans are approved by the City Engineer. Those lots where the utilities and street construction are completed will be brought back by the developer for final plat approval once constructed, inspected, and approved for acceptance by the City. There are a number of plat and civil plan construction comments which have been raised by the City 6 Engineer, Chris Donnan of Hayter Engineering. These comments for revisions to both the plat and civil construction documents can be addressed by the applicant and his engineer prior to permitting the site civil work construction. The preliminary plat and site civil construction engineering plans shall be revised and approved by the Paris City Engineer according to the requirements contained in the 12/28/21 memo sent to the commission. Donnan read the list of required conditions that are hereby attached as Exhibit A to this minute order. A motion was made by Clifton Fendley, seconded by Sims Norment to approve the preliminary plat with noted conditions. Motion carried 5-0. 14. Request items for future agendas. No request at this time. 15. Adjournment. There being no further business, the meeting was adjourned at 5:51p.m. APPROVED THIS 7 I DAY OF FEBRUARY 2022 I.......-- �.. ......... . Chairman