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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS February 14, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 14, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Renae Stone, Gary Savage, Mihir Pankaj, and Linda Knox City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk;', Gene. Anderson; Finance. Director; Richard Salter, Police Chief; Andrew' Mack, Director of Planning & Community Development; M.A. Smith, Public Works Director; Russell Thrasher, EMS Director; and Clyde Crews, Fire Marshal. Absent: Council Member: Clayton Pilgrim 02ening Agenda Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. Citizen's forum. No one spoke during citizen's forum. Consent A Benda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting February 14, 2022 Page 2 made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting of January 24, 2022. 6. Receive reports and/or minutes from the following boards and commissions: a. Board of Adjustment (11-2-2021 & 1-4-2022) b. Paris Economic Development Corporation (11-22-2021) c. Paris Visitors & Convention Council (11-15-2021) d. Paris -Lamar County Board of Health (9-9-2021) e. Paris Public Library Advisory Board (11-17-2021) f. Historic Preservation Commission (1-12-2022) g. Planning & Zoning Commission (12-6-2021) 7. Approve RESOLUTION NO. 2022-009:. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARTS, TEXAS, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO BECOME A RESERVATION SYSTEM PARTICIPANT FOR HOME FUNDS TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS; GRANTING AUTHORITY TO THE CITY MANAGER TO EXECUTE ANY AND ALL OTHER INSTRUMENTS REQUISITE IN IMPLEMENTING SAID RESOLUTION, AND AUTHORIZING THE CITY CLERK TO AUTHENTICATE THE MAYOR'S SIGNATURE TO ANY AND ALL OTHER INSTRUMENTS REQUISITE IN IMPLEMENTING SAID RESOLUTION; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN�EFFECTIVE DATE. 8. Approve RESOLUTION NO. 2022-010: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, INDICATING SUPPORT FOR THE APPLICATION OF ZIMMERMAN PROPERTIES AND ITS AFFILIATES, AN AFFORDABLE RENTAL HOUSING DEVELOPMENT KNOWN AS PARIS VIEW APARTMENTS, TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE 2022 COMPETITIVE NINE -PERCENT HOUSING TAX CREDITS; APPROVING A WAIVER OF DEVELOPMENT/PERMIT FEES IN THE AMOUNT OF $250.00; AUTHORIZING THE MAYOR AND/OR DESIGNATED CITY STAFF TO TAKE ALL NECESSARY OR APPROPRIATE ACTIONS ASSOCIATED THEREWITH; MAKING OTHER FINDINGS AND PROVISIONS AND PROVIDING AN EFFECTIVE DATE. 9. Approve RESOLUTION NO. 2022-011: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS INDICATING SUPPORT FOR THE APPLICATION OF J -H PARIS REALTY, LP AND ITS AFFILIATES, AN AFFORDABLE RENTAL HOUSING DEVELOPMENT KNOWN AS CELEBRATION PARIS SENIOR VILLAS, TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE 2022 COMPETITIVE NINE -PERCENT HOUSING TAX CREDITS; APPROVING A WAIVER OF DEVELOPMENT/PERMIT Regular Council Meeting February 14, 2022 Page 3 FEES IN THE AMOUNT OF $500.00; AUTHORIZING THE MAYOR AND/OR DESIGNATED CITY STAFF TO TAKE ALL NECESSARY OR APPROPRIATE ACTIONS ASSOCIATED THEREWITH; MAKING OTHER FINDINGS AND PROVISIONS AND PROVIDING AN EFFECTIVE DATE. Regular Agenda 10. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-006: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, READOPTING CHAPTER 8, ARTICLE 8.02, DIVISION 2, "CURFEW FOR CHILDREN," OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, SEVERABILITY CLAUSE, SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Chief Salter explained that Chapter 8, Article 8.02 of the Code of Ordinances establishes and governs both a day and nighttime curfew for children. He said this ordinance provides police officers authority to interdict,juvenile involved delinquent activity, which also reduced the likelihood that children would be victims of criminal acts during established curfew periods. Chief Salter further explained the ,Code required this, ordinance be reviewed every three years, and conduct a public hearing, on the need to continue the curfew or modify it. Mayor Portugal said the stats presented by Chief Salter looked good and this curfew was working. Mayor Portugal opened the public hearing asking for anyone wishing to speak about this item to please come forward. With no one speaking, Mayor Portugal closed the publictearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Stone. Motion carried, 6 ayes — 0 nays. 11. Receive presentation, discuss and act on RESOLUTION NO. 2022-012: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TxDOT) FOR THE TEMPORARY CLOSURE OF STATE RIGHT-OF-WAY IN SUPPORT OF THE 2022, 2023, 2024, 2025 AND 2026 STEAK WARS FESTIVAL; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack said this would be the second annual Steak Wars Event and the purpose was to promote Paris to visitors, as well as residents. He also said this event raised money for the Boys & Girls Club. He explained that last year's street closure was only on Kaufman between Main and 1' St. S.W. but this year's event would require additional street closures and for two days, which would require an agreement with TxDOT. Mr. Mack Regular Council Meeting February 14, 2022 Page 4 introduced Chris Estep with South Main Iron who said in 2020, they created an organization called Iron Committees and that last year they raised over $15,000.00 for the Boys & Girls Club. Council Member Pankaj said this was a great event and expressed appreciation to Mr. Estep. Council Member Stone said she supported anything that supported the children in the community. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pankaj. Motion carried, 6 ayes - 0—nays. 12. Discuss and act on an agreement between the City of Paris and Lamar County Chamber of Commerce to cover all expenses for the Love Civic Center Renovation Project in excess of the City's available funding and authorize the City Manager to sign. City Manager Grayson Path explained the bids for this project were received January 12, 2022, and bids came in higher than the remaining bond funding. 'Mr. Path also said he and Paul Allen had agreed that the, City would utilize the remaining bond until funding was exhausted, and the remaining balance of the contract would be covered by the Lamar County Chamber of Commerce. He said Mr. Allen was prepared to present the attached agreement to the LCCC Board and recommend approval that the LCCC cover all expenses in excess of the bond funding. Mr. Path said the next agenda item was to award a bid to Tegrity Contractors, Inc. in the amount of $1,398,454.00. He also said the City currently had a remaining balance in the bond of $1,177,890.00 and some of the funding would be used for expenses with WRA Architects, Inc. Council Member Pankaj said he was really excited about these renovations, and all of the other hotel owners were too. Mayor Portugal said she was excited when she saw the architect's plans. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 13. Discuss and act on RESOLUTION NO. 2022-013: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, TO AWARD THE BID FOR THE LOVE CIVIC CENTER RENOVATION PROJECT TO TEGRITY CONTRACTORS, INC., IN THE AMOUNT OF $1,398,454.00 AND TO AUTHORIZE THE CITY MANAGER TO SIGN AND ISSUE THE NOTICE TO PROCEED, CONTINGENT UPON THE LAMAR COUNTY CHAMBER OF COMMERCE'S APPROVAL OF THE AGREEMENT TO COVER ADDITIONAL COSTS BEYOND AVAILABLE CERTIFICATE OF OBLIGATION FINDING; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. Mr. Path said the City received two bids for the Love Civic Center Project and after carefully reviewing the bids and contractors, WRA Architects, Inc. recommended award of bid to Tegrity Contractors, Inc. out of Allen. He also said that Nandita Rajakumar with WRA Architects was going to give a brief overview of the project, and introduced Ms. Rajakumar. Ms. Regular Council Meeting February 14, 2022 Page 5 Rajakumar reviewed the planned renovations and referenced a drawing that was included in the City Council's packet. She covered the exhibit hall, public restrooms, lobby entrance, corridors, main lobby, conference rooms, lobby, and main entrance. Ms. Rajakumar answered questions from City Council. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Stone. Motion carried, 6 ayes — 0 nays. 14. Discuss and act on ORDINANCE NO. 2022-007: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO NETX DUMPSTER RENTALS, LLC FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris said this was carried over from the last meeting, and explained this was the standard application for issuance of a solid waste collection permit. She said staff recommended approval. A Motion to. approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 15. Discuss and consider approval of a Professional' Services Agreement with the Burdette Agency, Inc. d/b/a North Star Place Branding & Marketing, in the amount of $85,000.00, for branding and marketing services and authorize the City Manager to sign. Mr. Path said that Maureen Hammond approached him and Paul Allen with a concept of developing a marketing program for the Paris Economic Development Corporation, Lamar County Chamber of Commerce and the City of Paris. He said in their experience, they agreed that when developers and interested parties see a unified approach by all three entities, it tells them from the beginning that they are all on the same page. Mr. Path explained a unified marketing project would include unified logos, messaging and marketing strategies. He also said the steering committee heard from nine companies and selected The Burdette Agency, Inc. d/b/a North Star because of their impressive background and scope of services. Mr. Path said the cost of services would be shared three ways and would take eight to nine months for completion. Council Member Pankaj said this was great and the right company for the project. Mayor Portugal expressed appreciation to everyone who worked on this project. Council Member Stone thanked Ms. Hammond for coming up with this idea. Paris Economic Development Director Maureen Hammond thanked the City Council for considering this project. Regular Council Meeting February 14, 2022 Page 6 A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. 16. Receive presentation about the Paris Economic Development Corporation's Annual Report for fiscal year 2021. Paris Economic Development Director Maureen Hammond presented the 2021 Annual Report, which consisted of the 2021-2022 budget, current obligations, and major organizational events in 2021. Ms. Hammond also referenced work done by the land committee, marketing committee, incentive committee and policy review committee. She reviewed business attraction, site selection trends, business retention, and expansion while citing over 550 were jobs supported this past year with job retention and new jobs. Council Member Savage said he appreciated the efforts on job retention, while adding new jobs at the same time,. Council Member Pankaj said this was great work. 17. Discuss and act on ORDINANCE NO. 2022=008: AN ORDINANCE OF THE CITY OF PARIS, TEXAS, PROVIDING FOR THE REPEAL OF CHAPTER 7, DIVISION 2, "RESERVE UNIT," SECTIONS 07.02;41 THROUGH 07.02.055 OF THE CODE OF ORDINANCES, CITY OF PARIS, TEXAS, AND DECLARING THE SAME TO BE NULL AND VOID AND OF NO EFFECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. EMS Director Russell Thrasher said in 1979 an EMS Reserve Unit was created to assist the City during the formation of a full-time MS Department. He also said after forty plus years, the training, attendance, skill management equipment and continuing education requirements to manage a viable volunteer reserve unit had become too difficult to maintain. Mr. Thrasher said staff wished to repeal the ordinance that set up the EMS Reserve Unit, and the department would perform the community servicing of event from its FT and PRN list. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Stone. Motion carried, 6 ayes — 0 nays. 18. Receive an update from the City Manager or Staff regarding Wifires Internet Services, and possibly take action. City Manager Grayson Path said Council Member Stone had requested this item and that Mossy Kines was present at this meeting, if anyone had questions of him. Mr. Path that Mr. Kines had approached the City about three or four months ago about building fiber in Paris, which would allow Wifires to try to touch all parts of the community. Mr. Path explained this was very complicated State and Federal Law, and that he and Ms. Harris had reached out to a law firm in Houston who specializes in this law. Mr. Path said staff was dealing with the City's rights -of -ways and had to regulate them to protect the City's roads and infrastructure. He said a final draft was received last week from the attorney and was presented to Mr. Kines. Mr. Path Regular Council Meeting February 14, 2022 Page 7 informed City Council that at the same time the City was approached by another company and the City was working with them too. He said the City does not give exclusive franchises to entities and would develop a fair equal agreement for both companies. Mr. Path also said that staff would be meeting soon with Mr. Kines to begin negotiations. Mr. Path encouraged City Council to allow him and City Attorney Stephanie Harris to continue to work with Mr. Kines and the other company, in order to develop a final document and bring back to Council for consideration. Council Member Stone expressed appreciation for staff meeting with them and said the service was needed in Paris. She said she understood it was more complicated and took time. Mayor Portugal said she appreciated staff s due diligence. 19. Convene into executive session pursuant to Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: retail development. Mayor Portugal convened City Council into executive session at 6:25 p.m. 20. Reconvene into open session and possibly take action on those matters discussed in Executive Session. ' Mayor Portugal reconvened City Council into open session at 6:47 p.m. and said there was no action to be taken. 21. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were no future events referenced. 22. Adjournment. There being no further business, A Motion to adjourn was made by Council Member Savage and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. Mayor Portugal adjourned the meeting at 6:47 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK