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02-28-2022MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS February 28, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 28, 2022, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Gary Savage, Mihir Pankaj, Linda Knox, and Clayton Pilgrim City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Richard Salter, Police Chief; Andrew Mack, Director of Planning & Community Development; M.A. Smith, Public Works Director; Paul Strahan, Airport Manager; and Clyde Crews, Fire Marshal. O penin Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. Citizen's forum. Suzy Harper, 545 Johnson Woods Drive — she asked City Council to consider improving the lighting downtown. Consent A »enda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting February 28, 2022 Page 2 made by Mayor Pro -Tem Hughes and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting of February 14, 2022. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Economic Development Corporation (1-18-2022) b. Love Civic Center Board (12-9-2021) c. Paris Public Library Advisory Board (1-26-2022) d. Building & Standards Commission (11-15-2021) 7. Receive January monthly financial report. 8. Receive January drainage report. 9. Receive January demolition and code enforcement activity reports. 10. Approve an Agreement with the Girl Scouts of Northeast Texas for lease of a portion of the City's Lake Gibbons. 11. Approve the Final Plat of East Side Storage Addition, Lot 1R Block A, LCAD Property ID PT of 50982, and all of 127856, located at 350 N.E. 46a' Street. 12. Approve the Final Plat of the Webb Addition, Lot 1, Block A, LCAD Property ID 17712, located at 1346 W. Booth. 13. Approve the Replat of AAA Mini Storage Addition, Lot 1, Block A, LCAD Property ID 126622, located at 1301 N.W. Loop 286. Regular, Agenda 14. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-009: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE CITY OF PARIS CODE OF ORDINANCES, ZONING ORDINANCE 1710, OF THE CITY OF PARIS, TEXAS AS HERETOFORE AMENDED SECTIONS 9-102, 9-201, AND 9-301 REGARDING AREA REGULATIONS FOR MINIMUM LOT AREAS, WIDTHS, AND DEPTHS; TO ADD SECTION 15-103 REGARDING NONCONFORMING USES AND STRUCTURES; AND TO AMEND SECTION 22-100 REGARDING GENERAL DEFINITIONS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Regular Council Meeting February 28, 2022 Page 3 Planning Director Andrew Mack said that over the past year staff and the Planning & Zoning Commission had been discussing the need to update the zoning regulations regarding substandard lots. He also said that the City had numerous lots in the interior core that were slightly smaller than standard requirements, which required variances in order to build upon. Mr. Mack said the Board of Adjustment had processed numerous variances for cases of lot size, width and depth. Mr. Mack explained the proposed amendments would give staff the authority to administratively approve these types of issues, thus eliminating needless delays for building permits. Council Member Pankaj expressed appreciation for staff's willingness to make the process more efficient. Council Member Savage inquired if staff had spoken to any of the builders about these amendments and Mr. Mack answered in the affirmative. Council Member Knox said she thought this would be another tool that would assist with the 5 in 5 program, and the revitalization that was taking place in neighborhoods. Mayor Portugal opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 15. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-010: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 2, LOTS 1, 2, AND 3 IN THE CAMPBELL ADDITION, LOCATED IN THE 1200 BLOCK OF S.E. 12TH STREET, FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A TWO-FAMILY DWELLING DISTRICT (2F); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained that the requested zoning was allowed by the future land use and expanded on the growth in the area. He said this would also fall under the 5 in 5 program. Mayor Portugal opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. Regular Council Meeting February 28, 2022 Page 4 16. Discuss and act on RESOLUTION NO. 2022-014: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE CITY A CHAPTER 380 RETAIL ECONOMIC DEVELOPMENT PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path outlined the parameters for having Chapter 380 Agreements, which included a 380 Program. Mr. Path said the City approved a Chapter 380 Program several years ago, but it was found to be too restrictive. He also said the primary focus involved calculations from Sales and Property Taxes, as well as several incentive options. He said the goal was to grow our local economy, thus an increase in public funding coming in. As stated in the public purpose, Mr. Path emphasized this Retail Economic Development Program was to protect and enhance the City's fiscal ability to provide high quality municipal services for the safety, comfort and enjoyment of Paris residents. Council Member Savage inquired if this would be available for use in the downtown area and Mr. Path answered in the affirmative, citing any 380 agreement would be brought to the City Council for approval. Council Member Pankaj said this was an incredible job done by staff. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 17. Discuss and act on RESOLUTION NO. 2022-015: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AN ECONOMIC DEVELOPMENT AGREEMENT WITH ALPHA LAKE, LTD. AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mr. Path explained that Mr. Culpepper approached City Staff on behalf of Alpha Lake, Ltd., owner of the Paris Towne Center Shopping Center, with a proposal for sales tax and property tax incentives to assist the company in attracting retail establishments to open stores in the spaces vacated by J.C. Penney, Office Max, Payless Shoes, and Bealls. Mr. Path said the vacant spaces total 102,197 square feet according to the LCAD records, and the proposed new retailers were Ross Stores, TJ Maxx, Ulta Beauty and Big Lots. Mr. Path also said at the time the City was not collecting any sales taxes but if this agreement was approved, the City would begin collecting fifty percent (50%) of the sales tax receipts attributable to the new retailers' sales for the calendar years 2024, 2025 and 2026. City Attorney Stephanie Harris said City Council had the terms in front of them and said if there were questions, she would be glad to answer them. She said this agreement is similar to the one they approved for Spiral Weld and was the first retail agreement the City had done. Mayor Portugal said it was her understanding that they could not .begin work until this was approved. Ms. Harris answered in the affirmative and Mr. Path added that each company would have to first obtain a permit from the City prior to beginning work. Council Member Pankaj said these opportunities were fantastic, and expressed appreciation to the City Council and City Staff. Regular Council Meeting February 28, 2022 Page 5 A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 18. Discuss and act on RESOLUTION NO. 2022-016: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DECREASING THE NUMBER OF MEMBERS ON THE AIRPORT ADVISORY BOARD TO THREE(3); ESTABLISHING THE RULES AND THE ROLE OF THE AIRPORT ADVISORY BOARD; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mr. Path said on January 12, 1970, the City Council established an Airport Advisory Board and now, fifty years later things had changed quite a bit. Mr. Path explained that up until this past fall, the City had contracted for over twenty years with a third party entity to serve as its Airport Manager and Fixed Based Operator. Mr. Path said Airport Manager Paul Strahan was hired in October 2021, and had done an outstanding job taking over operations. He also said one of the changes that needed to be made was the role and responsibility of the airport advisory board, and that staff proposed to dissolve the current board, reduce the number of members to three and set up the board to be an advisory board with clearly established roles. He thanked the current advisory board members for their service, as did Council Member Knox. Mr. Path said staff would accept applications for the new board and City Council would make appointments when they appoint all board members. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. 19. Accept Council Member Renae Stone's resignation from City Council District One, discuss and possibly act on an appointment to fill the vacant position for City Council District 1 until the next general election for District 1, which will occur on May 7, 2022. City Attorney Stephanie Harris said that Renae Stone submitted her resignation in writing on February 18, and withdrew from the May 2022 Election. Ms. Harris explained that the Charter allows for the City Council to appoint a qualified candidate to fill that vacant seat until the next election. A Motion to accept the resignation of Renae Stone was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. Ms. Harris said that Shatara Moore had made application for the May 2022 Election, and was the only applicant. Ms. Harris also said it was the discretion of the City Council if they wished to appoint Ms. Moore to the vacant seat, or appoint another qualified candidate. Council Member Knox said she thought they should go ahead and appoint Ms. Moore to fill the vacant seat. Council Member Pilgrim confirmed with Ms. Harris that this appointment would not count against Ms. Moore being able to serve a full term of office. Regular Council Meeting February 28, 2022 Page 6 A Motion to appoint Shatara Moore to the District 1 vacant seat was made by Council Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were no future events referenced. 21. Adjournment. There being no further business, A Motion to adjourn was made by Mayor Pro -Tem Hughes and seconded by Council Member Pankaj. Motion carried, 6 ayes — 0 nays. Mayor Portugal adjourned the meeting at 6:05 p.m. PAULA PORT �„� UGAL, AYOR