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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS April 11, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, April 11, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore, Gary Savage, Mihir Pankaj; Linda Knox, and Clayton Pilgrim City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Rich Salter, Police Chief; Andrew Mack, Director of Planning & Community Development; Doug Harris, Director of Utilities; M.A. Smith,: Public Works Director; Clyde Crews, Fire Marshal; and Duke McGee, Building Official. Opening Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. A. Recognize outgoing City Council Member Renae Stone for her service to the City of Paris. Mayor Portugal presented Renae Stone with a plaque for serving as City Council Member for District One from May 2018 to February 2022. B. Recognize citizen Yulanda Reeves for winning the Small Town America Civil Volunteer Award. Regular Council Meeting April 11, 2022 Page 2 Mayor Portugal and Mayor Pro -Tem Hughes presented Yulanda Reeves with a plaque for her outstanding volunteer service and civic engagement throughout the community C. Citizen's forum. Matt Coyle, 1127 S. Main Street, he voiced his support for the stop signs in downtown, and asked City Council to support additional lighting for downtown. Santiago Pena, 433 W. Washington, he said he wanted to purchase the property at 503 W. Washington but could not with the liens that were on the property. City Manager Grayson Path said they would be discussing this under item number 10. Consent Agenda,__ Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meetings of March 28, 2022 and April 7, 2022. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Visitors & Convention Council Board of Directors (2-28-2022) b. Board of Adjustment (3-1-2022) c. Planning & Zoning Commission (3-7-2022) T Approve RESOLUTION NO. 2022-025: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE GRANT OF WRITTEN CONSENT TO ASSIGN THE TDHCA HOME RSP CONTRACT NO. 2019-0013 FROM RESOURCE MANAGEMENT AND CONSULTING CO. TO GRANTWORKS, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 8. Approve RESOLUTION NO. 2022-026: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING A GRANT FROM THE AMERICAN RESCUE PLAN ACT FUNDING TO THE PARIS-LAMAR COUNTY HEALTH DISTRICT FOR COVID-19 INDIGENT PATIENT CARE RELATED EXPENSES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 9. Approve RESOLUTION NO. 2022-027: A RESOLUTION APPROVING THE PRIVATE RE -SALE OF A SINGLE TRACT OF TAX FORECLOSED PROPERTY Regular Council Meeting April 11, 2022 Page 3 (NO. 22191) TO BARBARA FORREST FOR $500.00, AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED. Regular Agenda 10. Discuss and act on RESOLUTION NO. 2022-028: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, TO WAIVE PRINCIPAL AND INTEREST ON A DANGEROUS STRUCTURE ABATEMENT LIEN ON PROPERTY DESCRIBED AS CITY OF PARIS BLOCK 155, LOT 3, LOCATED AT 503 W. WASHINGTON STREET TO FACILITATE SALE OF THE PROPERTY TO AN ADJACENT NEIGHBOR; MAKING OTHER FINDINGS AND PROVISIONS; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path said Mr. Pena's proposal was in their agenda packets. Mr. Path explained that in January 2013, the City demolished a dangerous structure located at 503 W. Washington, applied a lien against the property that continued to accrue with interest, totaling $15,373.09. Mr. Path said according to Mr. Pena, the previous owner of the property had passed away, and he was working with the heirs who were willing to sell him the property for $1,000.00. He also said no taxes were owed on this property. Mr. Path explained that only the City Council could waive a Structure Lien. He also said the value of the lien (principal plus interest) greatly exceeds the value of the property, although the value of the property exceeds the value of the principal of the lien. Mr. Path asked Mr. Pena to come forward. Mr. Pena said when they purchased 503 W. Washington, they were unaware that they did not own the driveway they were using to access their property but learned this when a survey was done. He said there had been problemswith the neighbors who owned the driveway, and allowing them to use the driveway. Mr. Pena said the best solution was for them to purchase the property located at 503 W. Washington and put in a driveway to access the property they had purchased which has a home on it. Mr. Path reviewed the options with City Council which were to: 1) approve a Resolution for the Waiver of the January 11, 2013, Structure Lien for 503 W. Washington Street, 2) approve a Resolution for the waiver of a portion of the January 11, 2013 Structure Lien for 503 W. Washington, 3) Request a development agreement be created where the owner pays all or a portion of the lien upfront, release the lien, and upon completion of the work reimburse the payment amount to Mr. Pena; and 4) do not waive any portion of the lien. Council Member Savage inquired who was responsible for the lien at this time, and Mr. Path said it was the current owner and that the lien carries with the property. Council Member Savage expressed concern about waiving this lien and then the property is sold to someone else. Mr. Path said they could include language in the resolution to that fact. City Attorney Stephanie Harris said she could revise the resolution to include language that the lien for the principal and interest would be waived contingent up the sale of property to Mr. Pena. A Motion to approve the resolution waiving principal and interest on a dangerous structure abatement lien on property located at 503 W. Washington Street, contingent upon the Regular Council Meeting April 11, 2022 Page 4 sale of the property to Mr. Pena, was made by Council Member Savage and seconded by Council Member Knox. Motion carried, 7 ayes — 0 nays. 11. Discuss the fees for the Downtown Vacant Building Registry, and provide direction to staff. Mayor Portugal said when the Downtown Vacant Building Registry was approved by the City Council, it was her understanding that the registration fee was to go up $100.00 every year but it had been going up $50.00 a year. Planning Director Andrew Mack said there were 39 vacant properties in Historic District One. Mayor Portugal expressed concern as to whether or not the registry had been a deterrent for these buildings that were being used as cheap storage, and thought they should probably increase the fee. Council Member Savage wanted to know when these were taken to municipal court were the fees being collected. Mr. Path said there were some exceptions but they did have about a dozen property owners that need to pay the vacant building registry fee. Council Member Knox inquired if having this registry was making a difference. Mr. Path said yes, it was one of the factors. Mayor Portugal said they were required to provide the City proof of insurance, as well as inspections were to be done by the City. Mr. Path said if City Council wanted to increase the fee, Staff could bring something back to them. Council Member Pankaj said they needed to put a little more heat on this. Mayor Portugal said she would like to see better tracking and a comparison from year to year. Council Member Pankaj said he would like the City Council to get a quarterly status report. Council Member Pilgrim expressed concern about the downtown storage and the possibility of fires. Council Member Knox said it would be nice to monitor this, receive more information, keep the current fees and look at this again in a month or so. Mayor Pro -Tem Hughes agreed with Council Member Knox. 12. Receive update from Garver Engineering on the Wastewater Plant Project. Utilities Director Doug Harris said Garver was finalizing design and preparing to advertise for Phase I construction bids starting this summer. He introduced Lance Clement with Garver, who gave an update on the Project. Mr. Clement reviewed slides of the existing site, the proposed site overview, construction phasing, TCEQ submission, primary clarifiers, final clarifiers, aeration basins, and sludge dewatering. He said to allow for budgetary flexibility of Phase I, Phase II design would be completed after the Phase I bid award, and anticipated that in the summer of 2024 Phase I construction would be completed. Mr. Clement answered questions from City Council. Mayor Portugal said the current plan was built shortly after World War II, and that Mr. Harris and his staff had done a great job keeping it going. Council Member Pilgrim expressed appreciation to staff for being proactive and keeping the plant running. Mayor Pro - Tem Hughes commended Mr. Harris and his staff and said he had toured the facility several times. 13. Discuss and act on RESOLUTION NO. 2022-029: A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN ECONOMIC DEVELOPMENT AGREEMENT AND TAX ABATEMENT AGREEMENT WITH Regular Council Meeting April 11, 2022 Page 5 JEFFREY S. BROWN; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Planner Andrew Mack said this was a 5 In 5 Agreement with Jeffery Brown for the construction of three new duplexes, who was unable to be at the meeting due to health issues. Mr. Mack introduced Mr. Brown's contractor Adam Bolton. Mr. Bolton explained the project consisted of three new duplexes, one of which would be wheel chair accessible for Mr. Brown. Mr. Bolton expressed his appreciation to the City Staff and stated how easy it had been to work with them. A Motion to approve this item Council Member Knox and seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. 14. Receive presentation from staff about the new Community Development On -Line Permitting, Management and Information System Overview. Mr. Mack introduced new Building Official Duke McGee and Assistant Building Official James Hooten. Mr. McGee explained that Staff had been working on developing a Building and Development Manual for Paris, and then presented each Council Member with a manual. He said the intent was to utilize this tool to not only improve the quality of communications with the development customer base, but to improve the level of consistency for the building and development process. Mr. McGee said on April Pt City Staff initiated a new On -Line Permitting, Management and Information System to better assist the general public, developers, contractors, engineering and architectural firms through the development process. He also said that the permitting system, as defined in the Development Process Manual had been implemented and integrated into the City's MyGov software suite. He reviewed the goals of the new system and set out the manner in which to accomplish the goals. Mr. McGee reported that informational handouts, instructional sheets and checklists had been created to inform and educate developers, general contractors, business owners and the public. 15. Discuss and act on RESOLUTION NO. 2022-030: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, INDICATING SUPPORT FOR THE PROPOSED FORESTBROOK ESTATES MIXED USE DEVELOPMENT TO BE LOCATED AT 3375 JEFFERSON ROAD, PARIS, TEXAS, MAKING OTHER FINDINGS AND PROVISIONS, AND PROVIDING AN EFFECTIVE DATE. Mayor Portugal said prior to discussing this item she was going to convene City Council into executive session under Section 551.087. City Attorney Stephanie Harris suggested they take up matters 16 A, B, and C. Council Member Pankaj said for the record, he had recused himself on item 16C. City Attorney Stephanie Harris said there would need to be a Motion. A Motion to allow Council Member Pankaj to recuse himself from 16C was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 7 ayes — 0 nays. Regular Council Meeting April 11, 2022 Page 6 16. Convene into executive session pursuant to: A. Section 551.072 of the Texas Government Code, to deliberate the purchase, exchange, lease or value of real property. B. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have located, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting the economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: Westgate Apartments. C. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other in incentive to a business prospect described by Subdivision (1), as follows: retail development. Mayor Portugal convened City Council into executive session at 6:42 p.m. 17. Reconvene into open session and possible take action on those matters discussed matters in Executive Session. Council Member Pankaj exited the executive session at 7:16 p.m., at which time City Council was to take up discussion about item 16C. Mayor Portugal reconvened City Council into open session at 7:35 p.m. and asked if there was a Motion on item 15. A Motion to approve a Resolution indicating support for the proposed Forestbrook Estates Mixed Use Development to be located at 3375 Jefferson Road was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. Next, Mayor Portugal asked if there was a Motion on item 16A to approve a contract of sale and purchase, as discussed in executive session with Maureen Hammond of PEDC. A Motion to approve a contract of sale and purchase was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. With regard to items 16B & C, Mayor Portugal said there was no action to be taken. 18. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Regular Council Meeting April 11, 2022 Page 7 No future events were referenced. 19. Adjournment. There being no further business, A Motion to adjourn was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. Mayor Portugal adjourned the meeting at 7:35 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK