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Agenda PacketCITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in special session at 5:30 p.m. on Tuesday, May 10, 2022. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. Due to the CoVID outbreak, facemasks are encouraged for those in attendance of the meeting in the City Council Chamber. Due to the pandemic concerns, one or all Council Members may be attending remotely, but the feed will be available for live viewing at https://paristexas.gov/piiblic. The matters to be discussed and acted upon are as follows: 1. Call meeting to order. 2. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. 3. Discuss and act on a Resolution Acknowledging the Result of Prior Council Action Declaring the Candidates as Elected to Office for Council Districts 1, 2, 3 & 6, as a result of having been Unopposed for Election to Office; Declaring the Terms of Office; Making Other Findings and Provisions related to the subject; and providing an effective date. 4. Issuance of Certificate of Election; Administer Statement of Elected Officer to Council Members; and Administer Oath of Office to newly elected Council Members. 5. Election by City Council of Mayor and Mayor Pro -Tem to serve the City of Paris for the next year. 6. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on May 6, 2022. Janice Ellis, City Clerk S aecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance. Item No. 3 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: RESOLUTION ACKNOWLEDGING RESULTS OF PRIOR COUNCIL ACTION FOR COUNCIL DISTRICTS 1, 2,3 & 6 DATE: May 10, 2022 BACKGROUND: On January 24, 2022, by Resolution Number 2022-005, City Council ordered the Regular Municipal Election for the purpose of voters to elect Council Members from Districts 1, 2, 3 & 6. STATUS OF ISSUE: Subsequently, the City Clerk issued a Certificate of Unopposed Candidates for Districts 1, 2, 3 & 6. On March 14, 2022, by Ordinance Number 2022-011, City Council declared Council Member Shatara Moore, District 1; Reginald Hughes, District 2; Gary Savage, District 3; and Clayton Pilgrim, District 6 elected to office. BUDGET: N/A RECOMMENDATION: Approve a Resolution declaring Shatara Moore elected to serve as City Council Member for District 1; declaring Reginald Hughes elected to serve as City Council Member for District 2; declaring Gary Savage elected to serve as City Council Member for District 3; and declaring Clayton Pilgrim elected to serve as City Council Member for District 6. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACKNOWLEDGING THE RESULTS OF PRIOR COUNCIL ACTION AND DECLARING CANDIDATES FOR COUNCIL DISTRICTS 1, 2, 3, AND 6 ELECTED TO OFFICE AS A RESULT OF HAVING BEEN UNOPPOSED FOR ELECTION TO OFFICE; DECLARING THE TERMS OF OFFICE FOR THE AFORESAID CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris, Texas, did heretofore, on the 24th day of January; 2022 by Resolution No. 2022-005, order the regular municipal election for the City of Paris to be held on the 7th day of May, 2022 by the qualified voters in Districts 1, 2, 3, and 6 of the City of Paris for the purpose of electing City Council Members from said Districts; and, WHEREAS, the City Clerk, being the authority responsible for having the official ballot prepared, has previously certified in writing that the candidates for election as City Council Members for Districts 1, 2, 3, and 6 were unopposed for election to office with no write-in candidates being declared; and, WHEREAS, on March 14, 2022, after the City Clerk issued a certificate of unopposed candidates for Districts 1, 2, 3, and 6 by ordinance number 2022-011, City Council declared City Council Members for Districts 1, 2, 3, and 6, elected to office; and, WHEREAS, the City Council hereby approves the resolution declaring Shatara Moore to serve as City Council Member for District 1, Reginald Hughes to serve as City Council Member for District 2, Gary Savage to serve as City Council Member for District 3, and Clayton Pilgrim to serve as City Council Member for District 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That in Council Districts 1, 2, 3, and 6, the candidates were unopposed for election to office with no write-in candidates being declared. Section 3. That in accordance with Ordinance No. 2022-011, which is in compliance with state law, and the certification of the City Clerk, the City Council declared elected to office Shatara Moore to serve as City Council Member for District 1, Reginald Hughes to serve as City Council Member for District 2, Gary Savage to serve as City Council Member for District 3, and Clayton Pilgrim to serve as City Council Member for District 6, in accordance with state law for two (2) year terms to begin immediately following the 1 adoption of this resolution and the administration of their oaths of office. Section 4. That the aforesaid action acknowledging results of prior City Council action and declaring candidates for council districts 1, 2, 3, and 6, to office shall be and is hereby conditioned upon the aforesaid candidates otherwise complying with all the requirements of state law and the City Charter and following the administration of any and all necessary oaths and other requirements as shall be specified by City Charter or State law.. Section 5. That this resolution shall be effective from and after its date of passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Paris in a special session convened pursuant to the directions of the Election Code of the State of Texas and the Open Meetings Act of the State of Texas, this 10th day of May, 2022. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney 2 Paula Portugal, Mayor Item No. 4 Memorandum. TO: Mayor & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: CERTIFICATE OF ELECTION, STATEMENT OF ELECTED OFFICER AND OATH OF OFFICE DATE: May 10, 2022 BACKGROUND: On March 1, 2022, the City Clerk issued a certificate of unopposed candidates for Districts 1, 2, 3, & 6. On March 8, 2021 by Ordinance Number 2022-011, City Council declared Council Member Shatara Moore to elected to District l; Council Member Reginald Hughes elected to District 2; Council Member Gary Savage elected to District 3; and Council Member Clayton Pilgrim elected to District 7. STATUS OF ISSUE: Pursuant to State Law, a certificate of election shall be issued to each candidate who is elected to office; each elected officer shall execute a statement of elected officer; and each elected officer shall take the oath of office prior to taking office. BUDGET: N/A RECOMMENDATION: An oath of office will be administered to each elected officer. Item No. 5 TO: Mayor & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: ELECTION OF MAYOR AND MAYOR PRO -TEM DATE: May 10, 2022 BACKGROUND: Following the acknowledgement of the result of prior Council action declaring Candidates for Council Districts 1, 2, 3 & 6 elected to office and administering of Oaths, the City Council will be seated for the upcoming year. STATUS OF ISSUE: Section 16 of the City Charter requires that the newly comprised City Council shall elect from among its members a Mayor and Mayor Pro -Tem. BUDGET: N/A RECOMMENDATION: Elect a Mayor and a Mayor Pro -Tem to serve for one year.