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06 - Boards & Commissions - Minutes & ReportsItem No. 6 HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY March 9 2022 ............................ Present Absent Chris Dux, Chair Laura Caffey, Vice Chair Linda Vandiver, Secretary Jennifer Long Glee Emmite Ryan Matthews Matthew Coyle Jessica Holtman Staff Cheri Bedford- HPO Linda Knox, Council Liaison Robert Talley Code Enforcement James Hooten, Assistant Building Official Andrew Mack, Director of Planning and Development Robert Vine. Assistant Citv ManaLer Chairman Dux called the meeting to order at 4:00 p.m. There was no one who spoke at the Citizens Forum Guests Hunter Berry Cristi Ford Sims Norment Clifton Fendley Claudia Middleton Millie Key Sandra Solomon Suzanna Coyle The February 9, 2022 meeting minutes were approved by acclamation The Fagade grant was approved to Project PTX in the amount of $2500 for the improvements on the fagade of 27 Clarksville. Commissioner Coyle made the motion to approve the payment of funds to Project PTX, motion was seconded by Commissioner Emmite. Motion Carried 6-0 The commission reviewed the certificates of appropriateness for the installation of downspout on 4 N. Plaza. Hunter Berry and Cristi Ford gave an overview of the project. There was an issue with flooding at the roof of the property during heavy rains. Mr. Berry proposed the addition of a catch basin and downspout attached to the outer wall on the east side of the building. The problem would alleviate the drainage problems by routing the water to the exterior of the building. Mr Berry proposed removal of two to four bricks, that would be core drilled through. The Commission had some questions on the venting of the drain and the size of the existing pipe leading to the street inside, in regards to the need to add a downspout. Andrew Mack, Director of Planning and Development, on behalf of the building department reminded the commission of their purview to review the aesthetics of the downspout in regards to the historic district, and the building official would work with the property owner to assist with the functionality of the downspout. After no further discussion the Commissioner Matthews made the motion to approve the addition of a metal downspout as presented, and that the downspout would be painted in a historic color to match the building. Motion was seconded by Commissioner Coyle, motion carried 6 - 0 Commissioner Coyle was recused for the hearing of the next application. Matthew and Suzanna Coyle presented a certificate of appropriateness request to relocate the existing entry door on 7 S. Plaza. Their proposed entrance would remove the existing displays windows and door in the entry set back, and replace them with handicap accessible double doors with smaller display windows. Ms. Coyle explained the goal was to improve the handicap accessibility. They have consulted with the Texas Main Street Design team. Chairman Dux asked for clarification on the placement of the door, and if they were following the recommendations from the Design staff or doing their own design. Ms. Coyle explained the team presented three proposed designs and one of them included a recessed front. However, their project would remain recessed using the existing profile of the display windows and doors. The applicant is proposing the removal of the aluminum doors and windows, and using wood and fiberglass as a replacement entry consisting of wood framing, double fiberglass doors and Commissioner Matthews addressed the materials utilized noting that wood grain texture is not an appropriate finish for the historic district per the design standards. Commissioner Matthews also noted the amount of aluminum of the existing store front asked the applicant what their thoughts were with an aluminum storefront as opposed to a wood framed storefront as was the recommendation of the Texas Main Street Design team. Commissioner Dux noted the Design team offered either wood, or aluminum, but too many different building materials would be more of a mismatch. Commissioner Emmite clarified with the applicant the location of the door would be behind the flooring tile in the entrance with the family name Solomon. Hearing no other comments, Chairman Dux called for a motion from the commission. Commissioner Matthews made a motion to deny the Certificate of Appropriateness as presented and work on a further design that was more appropriate. Chairman Dux asked Commissioner Matthews if he could make an addendum to the motion that if the applicant selects any of the designs presented by the Design team from Texas Main Street, then the design would be approved in house. Motion was seconded by Commissioner Emmite, motion carried 5 - 0 The fagade grant request and the tax exemption requests for 7 S. Plaza were tabled until the property owner has a new Certificate of Appropriateness, at which time the two applications will be included. Commissioner Coyle returned to the commission. The Commission reviewed the properties listed below to determine if they could be designated as historic landmark for the City of Paris. Commissioner Vandiver made the motion to approve the consent agenda, concluding the properties have no historic value to the City of Paris, motion was seconded by Commissioner Matthews. Motion Carried. 6-0 A. 560 E Washington B. 1050 SE 17'b C. 951 E Hickory D. 651 SE 12a' E. 1830 W Washington Code Enforcement Officer Robert Talley gave an overview of the proposed Vacant Building Registry for all City of Paris Historic Districts. All the vacant properties are catalogued. There are several small pockets of standalone Historic Districts, but the main focus is HD -2 the Church Street Historic District. The ordinance would propose all properties that are vacant will need to register with the City of Paris and keep the property in a standard of care to protect the historic assets. Lots of feedback has been positive. There are houses that have nothing being done with the historic homes and completely disinvesting the neighborhood, and the property owners are wanting to revitalize. Criteria would include fees, and inspections on electrical service and bringing it up to code, order exterior code violations corrections if necessary, safety of the interior of the structure, and provide insurance and sitting as a fire risk to the neighborhood. Councilwoman Knox gave a background as to how the program came about, and asked for the partnership for support this initiative, being part of a multipronged approach to reclaim the neighborhoods in the city of Paris. Other aspects include increased code enforcement and abatement team and the new infill initiatives that could slow the deterioration of neighborhoods, and in fact help them to revitalize. A motion was made to support the vacant property ordinance as it is presented to city council by Chairman Dux, seconded by Commissioner Emmite, motion carried 6 - 0 James Hooten, Assistant Building Official presented the information on the rental inspection for properties in all the historic districts. The commissioners were shown a PowerPoint with the criteria for the standard of care, a copy of the ordinance and the letter that will be sent to property owners and the forms the property owners would use to begin the registry inspections. Mr Sims Norment stated that he was in full support of the rental housing licensing. . Clifton Fendley made some comments on making sure the new ordinance isn't too limiting, are some rental agreements that would most likely be affected, and not to preclude any development of rentals such as bed and breakfasts in the area. Ms. Bedford gave updates on Certificates of Appropriateness approved in house. She discussed the date on the Imagine the Possibilities tours, and changing the format to more of the downtown showoff. Property owners of 138 Grand Ave have requested a renewal for the selective demo of the windows on the 1' street side. Paris has received a CLG grant to send 4 commissioners to the National Alliance of Preservation Commission training in Cincinnati Ohio in July. Cheri will be presenting at the National Main Street conference in Richmond Virginia on the use of the historic resource survey in the GIS Database. Hearing no other business the commission adjourned at 5:45 p.m. AplirovedusZ', day of _ 2022 Chairman A Love Civic Center Governing Board Minutes Love Civic Center and Zoom Meeting February 10, 2022 Present: Davis Burkhardt, Sydney Young, Dr. Wally Kraft, Trey Peeples, Colton Perry, Brittany Johnson, Robert Staples, Russell Jackson. Staff: Gina Crawford, Randy Nation and Paul Allen Paul Allen called the meeting to order at 12:15 pm. Russell Jackson gave an overview of the December 2021 financials. A motion to approve was made by Dr. Wally Kraft, seconded by Davis Burkhardt, motion passed unanimously. December minutes were reviewed. A motion to approve was made by Colton Perry, seconded by Trey Peeples, motion passed unanimously. Paul Allen stated that City Council on February 14th will accept the Tegrity contract for renovations. The bid is for 1.3 million and the rest will come out of reserved for construction. He also stated that we will pay Ford AV and Crawford Electric around $60,000 to finish the panel install for AV, lights and HVAC. A motion to approve was made by Dr. Wally Kraft, seconded by Colton Perry, motion passed unanimously. Robert Staples gave a motion to adjourn at 12:30 pm. Respectfully submitted, Gina Crawford Page 1 of 4 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday March 21, 2022 5:30 O'CLOCK P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer Ex -Officio Members Present: Paula Portugal, City Mayor Grayson Path, City Manager Pam Anglin, President PJC Reginald Hughes, Mayor Pro Tem /City Council Liaison Mihir Pankaj, City Council Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Le al Counsel: Casey Gain, PEDC Attorney Guest Present: Andrew Mack, City of Paris Mary Madewell, The Paris News Video Teleconference North Star Place Branding + Marketinr Ed Barlow, Senior Vice President Sam Preston, Director of Project Management Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on March 21, 2022. Invocation Mr. Erik Roddy gave the invocation. Welcome and O enin Remarks Mr. Bray thanked everyone for their attendance. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider Approval of the Minutes of the Regular Meeting, held Februar 15 2022 Mr. Bray asked for discussion and approval of the minutes. Dr. Hashmi made a motion to approve the February 15, 2022, minutes. Mr. Homer seconded the motion. Vote was 7 -ayes to 0 -nays PEDC Board Meeting Minutes Tuesday, March 21, 2022 Page 2 of 4 Discuss and consider ;ipj2LqyaI of the December 2021„ january 2022, and February 2'022 financial statements Mr. Coleman opened with stating there were three months of financials due to a recent loan with the city, our recent land purchase, and paying down debt. These events led to a reorganization of our financials to reflect proper itemization and allocation of recent changes. Mr. Coleman first reported on financials for December 2021. He stated for the month of December our statement showed total assets of $9.3 million. Of the $9.3 million, $3.5 million was reported in cash, $2 million in investments, and $3.3 million was in real estate holdings. Total liabilities were $3.68 million, leaving a net cash position of $5.6 million. Mr. Coleman completed review for the month of December stating that the sales tax revenue was $144,288, with a total net -income of $91,405. For the month of January 2022, Mr. Coleman stated the statement reflected total assets of $8.3 million. He added that total liabilities decreased to $2.5 million, leaving a net cash position of $5.8 million. To conclude the discussion of January's financials, Mr. Coleman relayed sales tax revenue for the month was $150,200, with a total net -Income of $109,820. During the month of February, Mr. Coleman reported total assets were $8.4 million and total liabilities were $2.4 million, with a total net cash position of $5.9 million. He stated that the sales tax revenue for February was $182,999, with a total net -income of $155,573. Mr. Coleman concluded by reviewing the five-month financial overview ending February 28, 2022. Total revenues were $788,757 with total operating expenses equaling $248,398. Additionally, he added that with the recent large principal repayments, the financials are reflecting large cash outs, but not showing cash inputs with the additional financing activity. This makes it appear that we are carrying a deficit balance of $710,835 when it shouldn't be. Mr. Coleman noted suggestions to adjust and properly reflect new financing with the city and reflect positive balance. He closed by stating that it was a strong year for sales tax revenue and expenses are in line with expectations. Dr. Hashmi and Mr. Bray made suggestions for future financial statements to include a figure for the year-to- date percentage over or under budget along with condensing expenses into the major line items to assist in ease of review for members of the board. Dr. Hashmi inquired about recent debt reduction savings on interest from recent loan payoff. Mr. Coleman responded stating the bank loan's interest rate was 3.75%, while the city loan is 2.14%. He stated that it put the PEDC in a better financial position with the overall amount in interest savings. Dr. Hashmi made the motion to approve all three months of financials. Mr. Fendley seconded the motion Vote: 7 -ayes to 0 -nays. Receive and discuss s eculative building resentation iven b Executive Director Maureen Hammondand Mr. Carlos A. dgSaracho Princi al of Alliance Architects, Mr. Bray proposed tabling item until the next board meeting, as Mr. Saracho was unable to attend the meeting due to inclement weather. Dr. Hashmi made the motion to approve. Mr. Coleman seconded the motion. Vote: 7 -ayes to 0 -nays. Receive and discuss u date on ioint branding roiect by Senior Vice President Ed Barlow and Director of Prolect Mana ement Sam Preston with North Star Place Branding + Marketing PEDC Board Meeting Minutes Tuesday, March 21, 2022 Page 3 of 4 Mr. Bray made a recommendation for agenda item 7 to be moved to agenda item 5. Dr. Hashmi made the motion to approve. Mr. Fendley seconded the motion. Vote: 7 -ayes to 0 -nays. Ms. Hammond provided an update on the Steering Committee's activity as follows: The PEDC, City of Paris, and Lamar County Chamber of Commerce approved the North Star Place Branding and Marketing's Proposal and Scope of Work for branding and marketing services during their recent board meetings. This has initiated the rollout of the branding and marketing process with North Star as the selected firm. Ms. Hammond gave a brief introduction of the guests that were present from North Star through video conference, then turned the floor over to Mr. Barlow and Mr. Preston. Mr. Barlow thanked everyone for the opportunity and stated they were excited to be working with everyone on this effort. He started the presentation by providing a brief overview and history of the company along with some examples of previous branding experience work at several different locations. He continued the presentation by discussing topics ranging from the basics of branding and marketing to their process and approach with Place Branding & Marketing examples. This included sharing how their approach process works, starting with stakeholder and community education as part of their initial stages of research to develop brand development and action ideas. Mr. Barlow concluded his presentation and turned the floor back over to Ms. Hammond. Ms. Hammond provided a date for the familiarization tour, which will commence the week of May 9th and consist of several focus groups and multiple one-on-one interviews. These interviews will be done with individuals and groups identified by the steering committee as part of the branding research process. No action was taken on this item. Review and discuss re ort from Policy Review Committee onproposed bylaw amendments. Mr. Bray opened the discussion by thanking the members of the Policy Review Committee (Dr. Hashmi, Mr. Homer and Mr. Roddy) for their time and continued commitment and work they have done thus far. He turned the floor over to Ms. Hammond. Ms. Hammond stated the policy committee has meet three times and has completed review of the by-laws. As a result of their review, they have developed several suggested amendments which were highlighted in red within the agenda packet provided. She turned the floor over to Mr. Gain. Mr. Gain along with Ms. Hammond briefly went over each of the proposed amendments on pages 5, 7, 8, 13 and 15, and provided further detail along with explanation to suggested changes and answered any questions from board members through discussion. Dr. Hashmi, Mr. Homer and Mr. Roddy contributed to discussion by offering explanation to proposed amendments. Ms. Hammond closed with thanking the members of the committee for all the time they have put into examining and discussing the by-laws. Mr. Bray noted that today's review was for discussion only and that action would be requested in April. No action was taken on these items. PEDC Board Meeting Minutes Tuesday, March 21, 2022 Page 4 of 4 Convene into Executive Session: 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Red Maple • Project Rocket X 3) Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the PEDC Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to their client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, regarding potential loan to Paris Economic Development Corporation. Chairman Bray convened the Board into Executive Session at 5:55 p.m. Reconvene into O en Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:25 p.m. Dr. Hashmi made the motion to approve the closing of the land transaction discussed during the executive session under the terms of the purchase and sale agreement, and grant authorization to Chairman Bray and Treasurer Coleman to execute any and all documents along with funds from cash deposits in order to close said land transaction. Mr. Homer seconded the motion. Vote: 7 -ayes to 0 -nays. Discuss Future Agenda Items No future agenda items were brought forward to discuss. Adjourn Dr. Hashmi made a motion to adjourn the meeting. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays Mr. Bray adjourned the meeting at 6:27 p.m. Respectfully submitted, Stephen Ke ly Executive Assistant Paris Economic Development Corporation Paris Public Library Advisory Board 03/16/2022 Meeting Minutes Opening: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 4:00 pm. Present: Board members present were: Steve Hellman, Eva Dickey, Jennifer Cullum, and Melanie Loughmiller. Library Director Tim DeGhelder, PJC Intern Justin, City Council Liaison Linda Knox, and the Assistant City Manager Rob Vine were also present. Board members Myers Hurt, Lauren Mathews, and DeEtte Cobb were absent. Tim introduced the Assistant City Manager to the board. Rob will be working with the library and other city departments to help with the flow of communications. Rob most recently came from the City of Mt. Pleasant, where he worked there for 16 years. The new Chain of Command for the library will be from Tim to Rob and then to Grayson Path, if necessary. Rob stated that he was excited about helping to establish new partnerships with the library and local community. Citizens Forum: No citizens addressed the library board. II. Approval of Minutes: The minutes of the February 16, 2022 meeting were approved by the board with Eva Dickey making the motion and Melanie Loughmiller providing the second. III. New Business: In response to a recent article written in The Paris News regarding artist Jose' Cisneros' sketches and artwork at the library, Tim clarified that the book, Red River Valley: Then and Now by AW Neville is available for library visitors to view whenever they would like. Tim took the sketches down from the walls, along with other pieces of art in the library, in order to have them appraised. Tim noted that the book is signed by the author. Once appraised, the majority of sketches will be placed back on the library walls, with the others being made available to view on request. IV. Old Business: Tim stated that the Strategic Plan building update would be discussed in the April meeting. This update discussion will include long term items such as shelving and furniture. V. Presentations a. Budget Report The total expenditures so far amount to $302,578.57, which is 41% of the FY 2022 budget. There were no comments from the Library Advisory Board members regarding February's expenditures. b. Statistical Report February's statistical report shows an increase in Juvenile books, patron visits, and a -book usage. The library's YouTube account has gone up considerably. Tim noted that the adult reading program was a success, with 306 people taking a reading log and about 150 returning the log completed. VI. Friends of the Library Report a. The Friends of the Library purchased a laptop for the library visitors to use and Tim made certain to purchase the laptop through the City of Paris so that it would be eligible to have the city's IT personnel conduct maintenance on it. Tim stated that this laptop would be made available to visitors of the library. Steve Hellmann suggested creating a 2nd email address for the visiting users. b. The Friends established a new president, Audrey Mathieu. c. The Friends will also be paying for % the cost of summer performers for the children's program at the library. VII. Director's Remarks a. Tim told the board that Justin, the library's intern, will be at the library 20 hours a week through May. b. Summer hours: Tim talked with Rob regarding changing the library's hours during the summer time so that more people could visit the library more often. Tim is concerned for children of working parents who can't get off in time to make it to the library will not have access to books like they do during school time. Tim would also like to update the library hours to allow more time available for families to come and visit. The new hours for summer will be Tuesday and Thursday, from 10-8. Melanie loved the idea, as did the other board members. Steve mentioned that this would also provide an opportunity for evening programming. Melanie asked how the staff felt about the change in hours and Tim said that the staff was receptive to the update, with some staff members preferring that schedule, so there was no need to change staff working hours. Tim also wanted to consider if the current hours were conducive to serving the entire population of Paris. Steve suggested that at the end of the summer, re-evaluate how impactful the change in open times was for the library. Tim said it's possible that if enough people enjoyed the later hours, the library may keep them. c. 1000 Books Before Kindergarten: The library had a soft rollout recently, with the big opening on April 1St. The initiative was pushed in the paper and local media outlets. So far, the library has given out 16 tags for reaching 100 books read. Tim said that when the child reaches the milestone tag, he takes a picture of them by the poster and that the children love it. d. Pete the Cat: Pete the Cat is coming to the library on March 18th. So far, the library has had more than 100 people signed up to participate but there is only so much allowable space inside so the event will be moved outdoors with a pizza party and photo opportunity. e. PLA: The Public Library Association will have online training and valuable material for the library staff. Tim said that the programming is cost effective because no one has to travel and he plans on having 2 sessions for each staff member to watch. Tim said that these presentations are a valuable contribution to the staff because they provide libraries across the United States with updated information and new material ideas to keep the library fresh, inviting, and updated for patrons to continue coming back. f. Girl Scouts: The Girl Scouts took a tour of the library. They will be the first community group that utilizes the library, with up to 60 people at a time, once a month. The Girl Scouts plan on hosting numerous programs at the library, including a craft with kids and STEM programs. g. City Square: City Square sent the library a Thank You card, for the non-perishable food items that were donated. Tim said that the library's drive reached almost 400 items sent to City Square. h. Book Club: Tim will begin the adult book club on April 19th, starting with the Chicken Soup for the Soul series. The book club will run on Tuesday night every three months. i. AED Machine: The city will retrain the entire staff on the proper use of the AED machine installed at the library, as well as update the CPR certification. Steve asked if someone was responsible for checking the batteries on the equipment. Rob said that yes, the city is responsible for maintenance on all city machines. Rob also noted that there's a phone app available to anyone who wants to know where the closest AED device is. j. Cub Scouts: The Cub Scouts want to establish a Little Free Library. Tim said that the library receives plenty of donated children's books and that the Little Free Library should be placed next to a laundry mat or some location that children will have access to it while having to wait on their parents. Tim said that this is established for the community and people should feel welcome to use it. k. Food Box: Tim stated that a library customer approached him about the possibility of placing a food donation box near the library. Tim thought this was a great idea and noted that he wants people to feel cared for and respected when they think of the library. The meeting was adjourned at 4:53 pm, with Melanie Loughmiller making the motion and Eva Dickey providing the second. The next meeting will be on April 20th, 2022. Submitted by: Jennifer Cullum, Secretary MINUTES PLANNING AND ZONINGCOMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN - PARISF..,TEXA......w..,...:... S MONDAY, APRIL 04.2022.5:30 P.M. 1. The meeting of the Planning & Zoning Commission was called to order at 5:30p.m. by Chairman Chad Lindsey. Commissioners Present: Chad Lindsey, Clifton Fendley, Francine Neeley, Austin Anthony, Tylesha Ross-Mosely, Sims Norment Commissioner Absent: Michael Mosher 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizens' forum was declared open. With no one speaking, the forum was declared closed. Approve minutes from. the meeting of March 07, 2022. A motion to approve the minutes for the March 07, 2022 meeting was made by Clifton Fendley and seconded by Tylesha Ross-Mosely. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Bailey Asay on behalf of Thou Chan for a change in zoning from a One -Family Dwelling District No. 2 (SF2) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 257-A, Lot N PT 3, Lot 15 & 3A, located at 2340 E Cherry Street and 2331 Pine Bluff- LCAD 18177 and 18190. Mack states this item is returning to the Commission from last month's agenda from the tabled action. We have now included the very north portion of the property, which will be correctly identified in the subsequent item on the agenda, which is the plat. The applicant plans to construct a new 9-plex on the East Cherry Street frontage. The project is planned to begin this year if approved. The residence fronting on Pine Bluff is not a part of the rezoning. The rear portion of this lot is being removed and added to the new plat for the parcel fronting on Cherry Street. Staff recommends approval of the change in zoning from a One -Family Dwelling District No. 2 to a Multiple -Family Dwelling District No. 1. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Clifton Fendley and seconded by Austin Anthony to approve the zoning change. Motion carried 6-0. 57 Public hearing to consider and take action regarding the petition of Bailey Asay on behalf of Distinguished Property & Investments, LLC for a change in zoning from a Commercial District (C) to a Multiple -Family Dwelling District No. 1 (MF 1) in the City of Paris, Block 250, Lot 32, located at 891 Clement Rd- LCAD 53721. (Mack states items S and 6 on this agenda are dealing with the same property. !Clack requests action to be taken on item 6 first then move back to item S. _Motion approved 6-0 to rearrange order of agenda.) The applicant is requesting the zoning change to construct a 9 -unit apartment. The change in zoning will be consistent with the amended future land use map. This will fit with the mix of uses in this immediate area and proper screening can be provided to the existing single-family residences. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Austin Anthony and seconded by Francine Neeley to approve the zoning change. Motion carried 6-0. 6. Public hearing to consider and take action regarding the petition of Bailey Asay on behalf of Distinguished Property & Investments, LLC for a Comprehensive Plan Amendment from a Commercial (C) to High Density Residential (HDR) in the City of Paris, Block 250, Lot 32, located at 891 Clement Rd- LCAD 53721. Mack states that the applicant has requested a minor comprehensive plan amendment from Commercial to High Density Residential for the construction of a new 9-plex at the Northwest corner of Fitzhugh and Clement Road. The ability to provide for high-density housing in this portion of the City is a reasonable accommodation to achieve the goal of affordable housing opportunities in the community. Staff recommends approval of the comprehensive plan amendment. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Clifton Fendley and seconded by Tylesha Ross -Mosley to approve the comprehensive plan amendment. Motion carried 6-0. 7. Public hearing to consider and take action regarding the petition of Adam Bolton on behalf of Austin Sugg for a change in zoning from a Commercial District (C) to a Two -Family Dwelling District (2F) in the City of Paris, Block 170-C, Lot 12, located at 2296 SE 3rd Street- LCAD 71599. (Mack states items 7 and 8 are dealing with the same property and therefore requests action to be taken on item 8 first then move back to item 7. Motion approved 6-0 to rearrange order of agenda.) Mack states that Austin Sugg is requesting a zoning change of the subject property in order to construct two duplexes on the lot. Staff is recommending the zoning change and will initiate the changes for the May cycle of Planning & Zoning cases. The public hearing was declared open. With no one speaking, the public hearing was declared closed. Tylesha Ross -Mosley asked when would the remaining properties in this area be brought forth for amending the comprehensive plan. Mack states this will be on the May agenda after notification to the property owners. A motion was made by Clifton Fendley and seconded by Austin Anthony to approve the zoning change. Motion carried 6-0. Public hearing to consider and take action regarding the petition of Adam Bolton on behalf of Austin Sugg for a Comprehensive Plan Amendment from Commercial (C) to Low Density Residential (LDR) in the City of Paris, Block 170-C, Lot 12, located at 2296 SE 3rd Street- LCAD 71599. Mack states that Austin Sugg has requested a minor Comprehensive Plan amendment from Commercial to Low Density Residential for this single vacant lot. Staff has not initiated a future land use map amendment for additional surrounding properties at this time. It is the staff's opinion; this should be done to create a larger cohesive fixture land use area for guiding development or redevelopment of this side of 3rd Street SE. This would be far more consistent with the existing low-density residential character of the area, rather than for incremental conflicts for commercial development interspersed within the residential neighborhood. Staff is of the position that the Commission and City Council should be prepared to make these changes to the City's adopted fixture land use map, along all or a portion of this two -block area of 3rd SE between South Church and Loop 286. If the Commission and City Council are amenable to making changes to the future land use map guiding future residential development, then staff will initiate these changes. Staff recommends approval of this request for a Comprehensive Plan Amendment from Commercial to Low Density Residential, provided the city initiates a larger area change to the future land use map based upon the current and future uses of this two -block area along SE 3rd St. Adam Bolton, 1450 Boardwalk, is the applicant applying on behalf of Austin Sugg. Bolton states they are proposing a 2F usage for this property and acknowledge the future land use as it is today, however, there is a utility easement that services the sewer line running down to Chisum. This easement would make it difficult to achieve commercial usage. They are prepared to submit for a building permit and start residential construction as soon as possible. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Chad Lindsey and seconded by Sims Norment to approve the comprehensive plan amendment. Motion carried 6-0. 9, Public hearing to consider and take action regarding the petition of Morad Elwir on behalf of Sarah Faber and Jerry Jackson for a Specific Use Permit (SUP) for a Fuel Station in the City of Paris, Block 41-A, Lots 1-3 and 5-8, Commercial District, located in the 300 Block of N Main St, LCAD 14017, 14016, 14015, 14022, and 1.4021. Mack states the applicants have requested approval of an SUP to permit the redevelopment of the subject property with a gas and convenience station at the Northeast corner of Main Street North. and Graham Street. The project includes the assembly of several parcels into a newly platted lot to facilitate this development. The City Council may, in the interest of the public welfare and to assure compliance with the zoning ordinance, establish conditions of operation, location, arrangement and construction of any use for which a permit is authorized. Staff has worked carefully with the project development team regarding the site layout and design of the improvements to assure conformity with the regulations. City Staff has also coordinated with TXDOT in providing direct input as to the design and layout of the proposed driveway approaches to Main Street to achieve the safest possible access design for the approaches. Direct access will also be provided to the site from Graham and 1 st Street NW consistent with the current site approaches prior to this redevelopment. Staff recommends approval of the SUP to permit a gas and convenience station, subject to the following conditions: 1. Approval of the site civil construction improvements by the City Engineer prior to issuance of a building permit. 2. Approval of new driveway access permits by the City and TX DOT prior to commencing any new site development construction. The public hearing was declared open. The following citizens spoke in opposition of the petition citing concerns of increased traffic, car wrecks, crime and alcohol sales: Charles Mackey, 2115 SE 40111 Street, member of Graham Street Church of Christ Stacy Ladell, 1730 Majestic Dr, member of Graham Street Church of Christ Van Wilson, 2865 Cypress Dr, member of Graham Street Church of Staff Mack shared the site plan to show where the driveway access will be located on the Main Street side as well as the NW 1st Street side. Mack advised any alcohol licensing comes under a separate provision of City and State code and this is not the purview of this body to determine whether or not alcohol licenses are issued. That is a separate permit and process. Chad Lindsey asked staff if there is any concern about traffic flow in which Mack advised that this is a safe design for traffic flow with concurrence from TXDOT. The public hearing was declared closed. A motion was made by Sims Norment and seconded by Austin Anthony to approve the Specific Use Permit for a Fuel Station with noted conditions: Motion carried 5-1 with Tylesha Ross-Mosely in opposition. 10. Public hearing to consider and take action regarding the petition of the City of Paris to amend the Master Thoroughfare Plan by removing the planned extension of a collector street for Pine Mill Road West of Collegiate Drive. Mack advised that staff has reviewed the proposed collector street segment of the Master Thoroughfare Plan in relation to a new proposed subdivision development planned along the east side of the intersection of Highland Road and 25th Street NE. The proposed collector street negatively impacts a planned development of this site. Furthermore, the larger area between 25th and Main Street does not afford a good and reasonably straight connection between the two major roadways without severe jogging at multiple intersections, or costly acquisition of private property and demolition of several houses. Mack states the best roadway planning decision is to amend the plan by removing this planned Collector Street. Staff recommends approval of the Minor Amendment to the Master Thoroughfare Plan by removing the planned extension of a collector street for Pine Mill Road West of Collegiate Drive designated as proposed future collector roadway #C- 9. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Francine Neeley and seconded by Sims Norment to approve the amendment of the Master Thoroughfare Plan. Motion carried 6-0. 11. Consideration of and action on the Preliminary Plat of the RW Cox Addition, Lot 1, Block A, LCAD Property ID 71620, located at 1690 SW 19th Street. Mack states the applicant requests simultaneous approval of a Preliminary and Final Plat. The reason for the platting is for the minor expansion addition at the rear of the fabrication business. Staff recommends approval of the Preliminary Plat without conditions. A motion was made by Clifton Fendley and seconded by Austin Anthony to approve the preliminary plat. Motion carried 6-0. 12. Consideration of and action on the Final Plat of the RW Cox Addition, Lot 1, Block A, LCAD Property ID 71620, located at 1690 SW 19t' Street. Mack states this is the same property for final plat. A motion was made by Sims Norment and seconded by Clifton Fendley to approve the final plat. Motion carried 6-0. 13. Consideration of and action on the Preliminary Plat of the Tekmak Addition, Lot 1, Block A, LCAD Property ID 104787, located at 3005 N Main St. Mack states the reason for platting is for the construction of a new high-end combination extended stay and short-term overnight stay hotel complex and conference facility. Staff recommends approval of both plats subject to the following conditions: 1. An access easement for the billboard shall be shown on the Preliminary and Final Plats pursuant to the requirements of Chapter 9, Exhibit A, Section IV, (9) of the Subdivision Ordinance, or a statement shall be added to the final plat stating that said billboard shall be removed from the site prior to issuance of a building permit. 2. A grading and drainage plan shall be submitted with the civil construction plans prior to release of the final plat for recording pursuant to Chapter 9, Exhibit A, Section IV, (6) of the Subdivision Ordinance. 3. The contours shall be removed from the final plat prior to release for recording. 4. The 6" force main serving Love's shall be shown on the Preliminary Plat pursuant to Section Chapter 9, Exhibit A, Section IV, (7) of the Subdivision Ordinance. 5. The trees to be preserved shall be shown on the preliminary plat and site plan prior to final approval of the site civil construction plans pursuant to Chapter 9, Exhibit A, Section IV, (6) of the Subdivision Ordinance. A motion was made by Austin Anthony and seconded by Tylesha Ross -Mosley to approve the preliminary plat with noted conditions. Motion carried 6-0. 14. Consideration of and action on the Final Plat of the Tekmak Addition, Lot 1, Block A, LCAD Property ID 104787, located at 3005 N Main St. Mack advisedthis is the same plat and comments. A motion was made by Tyiesha Ross -Mosley and seconded by Clifton Fendley to approve the final plat with noted conditions. Motion carried 6-0. 15. Consideration of and action on the Preliminary Plat of the Ailsup's Addition, Lot 1, Block A, LCAD Property 14017, 14016,14015, 14022, and 14021, located in the 300 Block of N Main St. Mack states the applicant is requesting simultaneous approval of a Preliminary and Final Plat. The reason for platting is for the redevelopment of the site with construction of a new gas & convenience store. Staff recommends approval of the Preliminary and Final Plats subject to the following conditions: 1. The water and sewer utilities and sizes along N Main shall be shown on the Preliminary Plat pursuant to Chapter 9, Exhibit A, Section IV, (7) of the Subdivision Ordinance. 2. Cherry Street shall be shown on the Preliminary and Final Plats as being located within 200 feet of the parcels being platted pursuant to Chapter 9, Exhibit A, Section IV, (5). 3. The zoning designation on the Preliminary and Final Plats shall be changed to Commercial (C) pursuant to Chapter 9, Exhibit A, Section IV, (10) of the Subdivision Ordinance. 4. The owners name and contact information shall be added to the Preliminary and Final Plats pursuant to Chapter 9, Exhibit A, Section IV, (1) of the Subdivision Ordinance. 5. The Lot and Block description shall be added to the Preliminary and Final Plats pursuant to Chapter 9, Exhibit A, Section V, (5) of the Subdivision Ordinance. 6. The Preliminary Plat shall have a note added reading "Preliminary Plat for Inspection Purposes Only" pursuant to Chapter 9, Exhibit A, Section IV, (13) of the Subdivision Ordinance. 7. The Plat title shall be added to the Final Plat and a legend added pursuant to Chapter 9, Exhibit A, Section IV, (13) of the Subdivision Ordinance. 8. An owner's certificate of dedication shall be added to the Final Plat pursuant to Chapter 9, Exhibit A, Section V, (11) of the Subdivision Ordinance. A motion was made by Clifton Fendley and seconded by Austin Anthony to approve the preliminary plat with noted conditions. Motion carried 6-0. 16. Consideration of and action on the Final Plat of the Allsup's Addition, Lot 1, Block A, LCAD Property 14017, 14016,14015, 14022, and 14021, located in the 300 Block of Main St. Mack states this is the final plat with same comments and conditions. A motion was made by Sims Norment and seconded by Clifton Fendley to approve the final plat with noted conditions. Motion carried 6-0. 17. Consideration of and action on the Preliminary Plat of the Taco Bueno Addition CB250, Lot 1, Block A, LCAD Property ID 53645 and 126658, located at 2330 N Main St. Mack states the applicant requests simultaneous approval of a Preliminary and Final Plat. The reason for platting is for the construction of a new drive-thru fast food restaurant. Staff recommends approval of the Preliminary and Final Plats without conditions. A motion was made by Clifton Fendley and seconded by Tylesha Ross -Mosley to approve the preliminary plat with noted conditions. Motion carried 6-0. 18. Consideration of and action on the Final Plat of the Taco Bueno Addition CB250, Lot 1, Block A, LCAD Property ID 53645 and 126658, located at 2330 N Main St. Mack advised same comments and conditions for the final plat. A motion was made by Sims Norment and seconded by Austin Anthony to approve the final plat without conditions. Motion carried 6-0. 19. Consideration of and action on the Preliminary Plat of the BSA Addition, Lots 1 and 2, Block A, LCAD Property ID 18190 and 18177, located at 2340 E Cherry Street and 2331 Pine Bluff. Mack states the applicant requests simultaneous approval of a Preliminary and Final Plat. The reason for the platting is for the construction of a new 9-plex apartment building. Staff recommends approval of the Preliminary and Final Plats, subject to the following conditions: 1. The zoning district designation shall be changed on the Preliminary Plat from 2F to SF -2 pursuant to Chapter 9, Exhibit A, Section IV, (10) of the Subdivision Ordinance. 2. The zoning district designation shall be changed on the Final Plat from 2F to MF -1, following council approval of the requested zoning change being considered at its 4/25/22 meeting pursuant to Chapter 9, Exhibit A, Section IV, (10) of the Subdivision Ordinance. 3. The sewer line on Pine Bluff shall. be shown on the Preliminary Plat pursuant to Chapter 9, Exhibit A, Section IV, (7) of the Subdivision Ordinance, A motion was made by Shns Notment and seconded by Austin Anthony to approve the preliminary plat with rioted conditions. Motion carried 6-0. 20. Consideration of and action on the Final Plat of the BSA Addition, Lots I and 2, Block A, LCAD Property ID 18190 and 18177, located at 2340 E Cherry Street and 2331 Pine Bluff. Mack states the same comments and conditions apply to the final plat. A motion. was made by Clifton Fendley and seconded by Tylesha Ross -Mosley to approve the final plat with noted conditions. Motion carried 64 21, Consideration of and action on the Preliminary Plat of the Ellis Addition CB45,.[..ot 1, Block A, LOAD Property ID 14070 and 14071, located at 710-720 W Houston St. Mack states the applicant requests simultaneous approval of a preliminary and final plat. The reason for the platting is for the construction of a new residence, All required setbacks can be met. Staff recommends approval of the Preliminary and Final Plats, subject to the following conditions: 1. Graham Street shall be shown on the Preliminary and Final Plats pursuant to Chapter 9, Exhibit A, Section IV, (5) of the Subdivision Ordinance. A motion was made by Sims Norment and seconded by Austin Anthony to approve the preliminary plat with noted conditions. Motion carried 6-0. 22. Consideration of and action on the Final Plat of the Ellis Addition CB45, Lot 1, Block A, LCAD Property ID 14.070 and 14071, located at 710-720 W Houston St. Mack states the same comments and conditions apply to the final plat. A motionwas made by Tylesha Ross -Mosley and seconded by Francine Neeley to approve the final plat with noted conditions. Motion carried 6-0. 21 Consideration of and action on the Final Plat of the North Lamar ISD New Elementary School Addition, Lots I and 2, Block A, LCAD Property ID 125581, 59292, 59287 in the 3200 Block of N Main St. .Mack states that the applicant requests approval of the Final Plat. The Preliminary Plat was approved by the Planning & Zoning Commission on January 3, 2022. All conditions of the Preliminary Plat approval are being met through approval of the Final Plat and the site civil improvement plans. The reason for the platting is for the construction of a new elementary school and a collector street. Review of the final site civil construction drawing for the project are now underway and will be completed prior to Final Plat approval by the City Council. Staff recommends approval of the Final Plat, subject to the following conditions: 1. The City Engineer shall complete final review and approval of the site civil improvements prior to release of the Final Plat for recording pursuant to the Subdivision Ordinance 1.315 Section VIII; General Requirements Thoroughfare Plan; and Section IX Design of Improvements. 2. North Lamar Independent School District Shall enter into an Interlocal Government Agreement with the City of Paris regarding the collector street construction cost sharing prior to release of the Final Plat for recording pursuant to the Subdivision Ordinance 1315 Section X Participating Aid and Pro Rata Reimbursement Policy. 3. The name of the new collector street shall be approved by the City Council and added to the final plat prior to release of the Final Plat for recording pursuant to the Subdivision Ordinance 1315 Section V. Final Plat. A motion was made by Clifton Fendley and. seconded by Austin Anthony to approve the final plat with noted conditions. Motion carried 6-0. 24. Request items for future agendas. No request at this time. 25. Adjournment. There being no further business, the meeting was adjourned at 6:23 p.m. APPROVED THIS 2nd DAY OF MAY 2022 Chairperson Paris Visitors & Convention Council Board ITofmDirectors Meeting 8 West Plaza and zoom March 21, 2022 4:00 pm MembersITPresent: Chadlee Johnston, Russell Jackson, Cheri Bedford, Ryan Whitaker, Dustin Broadway, Lea Emerson, Cary Lott, Trevor Huie, Brad Hilliard, Bryan Hargis, Bud Mistry, Mark Pankaj, John Bratcher, Trey Glascock, Kell! McDonald, Brittney Keys and Tim Walsworth. Staff Present: Paul Allen, Becky Semple and Gina Crawford. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve February minutes was made by Mark Pankaj, seconded by Bradley Hilliard. Motion passed unanimously. Financials: Russell Jackson presented the February financials. A motion to approve was made by Trey Glascock, seconded by Tim Walsworth. Motion passed unanimously. Old Business: Paul Allen stated we will be having a 903 Sunset Series Concerts on June 23, July 7 and 211. There will be some non -hot money used to help pay forthese. Future business: July will be Bike in Paris Month, Wine Fest is April 91h and Steak Wars. Adiourn: Tim Walsworth made a motion to adjourn. Meeting adjourned at 4:10 p.m. Respectfully Submitted, Gina Crawford Love Civic Centeruarter Rpp.o -wwl�t quarter 2022 Date Attendees Event 1/8/2022 250 Birthday Party 1/11/2022 100 Pipeline Safety Meeting 1/13/2022 140 republican Party Meeting 1/15/2022 250 RRVDSS Gala 1/19/2022 35 Speednetworking 2/3/2022 50 Lifeline Screening 2/1/2022 50 Women's Conference 2/16/2022 15 Hoteliers Meeting 2/22/2022 125 republican Party Meeting 3/4/2022 250 Mardi Gras 3/5/2022 50 Harmon reception 3/10/2022 150 Wild Turkey Banquet 3/14/2022 50 Speed Networking 3/14/2022 100 TX Asphalt Meeting 3/26 &27 1500 Gun Show Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis March 31, 2022 ASSETS Love Civic Center Reserved for Construction Red River Credit CD 332 Liberty CD 59673 FF Money Market 37109 FBT CD 6704863 Total Current Assets Due From VCC Total Other Assets Total Assets LIAMLITIES AND NET ASSETS Current Liabilities Due to COC Due to VCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 212,846.46 361,500.00 100,353.09 32,804.01 111,662.77 140,899.37 960,065.70 2,923.45 2,923.45 $ 962 989.16 $ 186.65 19.15 1,184.39 1390.19 853,370.96 00 _ITITIT 961,598.96 $ 962989.15 0 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 6 Months Ended March 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 6 Months Ended 6 Months Ended Mar 31, 2022 Mar 31, 2022 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 203,324.53 $ 177,500.00 $ 25,824.53 114.W% $ 355,000.00 R.V. Hook Up 1,719.08 1,765.00 (45.92) 97.40% 7,500.00 Mise Income 0.00 0.00 0.00 0.00% 1,000.00 Rent 51,582.71 50,500.00 1,082.71 102.14% 85,000.00 Refunded Deposits (7,600.00) (7,600.00) 0.00 100.00% (10,000.00) Tower Lighting 100,00 100,00 0.00 100.00% 400.00 Bicycle Rentals 805.70 M� 770.00 35.70 104.64% 2,500.00 Total Revenue 249,932.02 223,035.00 26,897.02 112.06% 441,400.00 Gross Profit 241,1932.R2 223,035.00 26,897.02 112.06% 441,400.00 OPERATING EXPENSES Branding 0.00 0.00 0.00 0.00% 10,000.00 Bank Service Charge 46.65 252.00 (205.35) 18.51 % 500.00 Communications 2,777.63 3,000.00 (222.37) 92.59% 6,000.00 Office Expense 813.37 605.00 208.37 134.44% 1,500.00 Payroll Expenses 44,830.48 51,502.00 (6,671.52) 87.05% 103,000.00 Payroll Tax Expense 3,402.72 4,152.00 (749.28) 81.95% 8,300,00 Marketing / Advertising 198.00 200.00 (2.00) 99,00% 5,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 3,421.99 3,498.00 (76.01) 97.83% 7,000.00 Electricity 13,367.88 19,998.00 (6,630.12) 66.85% 40,000.00 Water 2,730.79 2,502.00 228.79 109.14% 5,000.00 Gas 4,246.31 4,250.00 (3.69) 99.91 % 5,000.00 Trash Disposal 2,092.28 2,502.00 (409.72) 83.62% 5,000.00 Intown Auto Exp Allowance 725.00 1,500.00 (775.00) 48.33% 3,000.00 Small Equipment 635.00 635.00 0.00 100.00% 1,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 2;000.00 Building Maint./Spls/Equip 20,076.74 20,200.00 (123.26) 99.39% 99,000.00 Security 1,165.50 1,374.00 (208.50) 84.83% 2,756.00 Staff Ins./Retirement 2,904.33 4,402.00 (1,497.67) 65.98% 8,800.00 Building Insurance 1,583.33 1,500.00 83.33 105.56% 5,000.00 General Liability 3,419.50 3,700.00 (260.50) 92.42% 3,700.00 Workers Comp. Insurance 646.81 832.00 (185.19) 77.74% 1,400.00 Directors 8 Officers 1,559.67 2,000.00 (440.33) 77.98% 2,000.00 Long Term Disability 581.26 0.00 581.26 0.00% 0.00 Misc Expenses 785.71 785.00 0.71 100.09% 1,500.00 Ground Maintenance 5,817.90 4,248.00 1,569.90 136.96% 8,500.00 Bicycles 5 Related Expenses 52.72 50.00 2.72 105.44% 1,500.00 Capital Improvements 0.00 0.00 0.00 0.00%76,950.00, Total Operating Expenses 142,88 67 158,687.00 X15,805.43 90.04% 441,400.00 Operating Income (Loss) .... 107,050.45 64,348.00 42,702.45 _ 166.36% 0.00 OTHER INCOME Interest Income 1,177,55 174.00 1,003.55 676.75 % -ITITp ,,,,350.00 Total Other Income 174.00 _ 676.75% 350.00 Net Income (Loss)__108 mm 64522u00 43 706.00 167.74% .350.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis . For the I Month Ended March 31, 2022. and 2021 and 6 Months Ended March 31, 20V Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided I on Ended I Month Ended I Month Ended 6 Months Ended Mar 31, 2022 Mar 31, 2022 Mar 31® 2021 Mar 31® 2021 Actual Budget Actual Acu Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 204x528.71 R.V. Hook Up 101.02 100,00 237.34 959.32 Misc income 0.00 0.00 0,00 400.00 Rent 8,903.62 9.000.00 220.05 18,560.15 Refunded Deposits (1,200.00) (1,200.00) (1,200.00) (4®910.00) Tower Lighting 0= 0.00 96.35 96.35 Bicycle Rentals . ............... - I0... 10.00 444.39 6Ck.59 Total Revenue 7,815.50 .... . 7910.00 201,871 .. 220239.12 . . . . Operating Expenses Bank ServIce Charge 9.33 42.00 22.46 66.43 Communications 229.22 500.00 100.28 3,798.60 Offilce Expense 75.30 75.00 86.36 650.97 PayrollExpenses 8,169.88 8,58100 7,571.06 48.470.73 payroll Tax Expense 615,69 602.00 491.69 3,643,91 Marketing I Advertising 198.00 200.00 0.00 790.34 Bookkeeping 476.40 583.00 557.00 3,073.68 Membership Dues/Sub 0.00 0.00 0.60 168.00 Eleaftity 2,406.38 3,333.00 1'981.19 11,551.72 Water 62.87 417.00 124.97 3,063.52 Gas 11,17226 1,200.00 1,108.08 3,527.99 Trash Disposal 256.04 417,00 490.98 2,953.24 Into wn Auto Exp Allowance 125.00 250.00 250.00 1,660.78 Small Equipment 600.00 600.00 0.00 0.00 Chamber Management 0.00 0.00 0.00 18,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 35120 Building Maint./SplslEquip 8813097 900.00 2,972.05 35,96538 Security 565.75 229.00 975.15 1,326.90 Staff InsJRetirement 21714 733.DO 1,096®03 5,087.45 Building Insurance 1,583.33 1,500.00 0.00 0.00 General Liability 0.00 0.00 1,070.65 Workers Comp. -Insurance M00 0.00 0.00 621.31 Directors & Officers 0.00 0.00 0.00 1.559A4 Misr; Expenses 46Z5 50.00 0.00 331.44 Ground Maintenance 618.33 708.00 618.33 3,530.83 Bicycles & Related Expenses 0000 0.00 0.00 0.34 Total Operating Expenses 18,336.94 10,451.63 151,265.05 .21,012.00 Operating Income (Loss) _21.® 2.00 18,8q3 0) 68,974.07 Other Income Interest Income 920.88 29.00 15.74 385.56 Total Other Income 920AS 29.00 15.74 386.66 Net Income (Loss) !-A49NRL5J6 !---M-21-300D -7-6) 1__ 69,369.63 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis February 28, 2022 ASSETS Love Civic Center $ 123,249.35 Reserved for Construction 361,500.00 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,804.01 FF Money Market 37109 111,662.77 Farmers Bank CD _ 140,000.00 Total Current Assets 869 669.22 Due from Others 74.00 Due From VCC 102,386.fi0 Total Other Assets 102,460.60 Total Assets $972,029.82 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 80.61 Payroll Liabilities 749.69 Total Current Liabilities 830.30 NET ASSETS Retained Earnings 853,370.96 Net Income 117,828.56 Total Net Assets 971,199.52 Total Liabilities and Net Assets $ 97 2029.82 Financial statement preparation service provided by Malnory. McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 5 Months Ended February 28, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 5 Months Ended 5 Months Ended Feb. 28, 2022 Feb 28, 2022 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 203,324.53 $ 177,500.00 $ 25,824.53 114.55% $ 355,000.00 R.V. Hook Up 1,618.06 1,665.00 (46.94) 97.18% 7,500.00 Misc Income 0.00 0.00 0.00 0.00% 1,000.00 Rent 42,679.09 41,500.00 1,179.09 102.84% 85,000.00 Refunded Deposits (6,400.00) (6,400.00) 0.00 100.00% (2,800.00) Tower Lighting 100.00 100.00 0.00 100.00% 400.00 Bicycle Rentals Cy 4. 760.00 34.84 104.58% _ 2,500.00 Total Revenue 242,,116.52 216,125.00 26,991.52 112.65% 448,606.00 Gross Profit 242,116.52 __.?16.126.00 ___.16,991-62 112.55% 448,600.00 OPERATING EXPENSES Branding 0.00 0.00 0.00 0.00% 10,000.00 Bank Service Charge 37.32 210.00 (172.68) 17.77% 500.00 Communications 2,548.41 2,500.00 48.41 101.94% 6,000.00 Office Expense 738.07 530.00 208.07 139.26% 1,500.00 Payroll Expenses 36,660.60 42,919.00 (6,258.40) 85.42% 103,000.00 Payroll Tax Expense 2,787.03 3,460.00 (672.97) 80.55% 8,300.00 Marketing / Advertising 0.00 D.00 0.00 0.00% 5,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,945.59 2,915.00 30.59 101.05% 7,000.00 Electricity 10,961.50 16,665.00 (5,703.50) 65.78% 40,000.00 Water 2,667.92 2,085.00 582.92 127.96% 5,000.00 Gas 3,074.05 3,050.00 24.05 100.79% 5,000:00 Trash Disposal 1,836.24 2,085.00 (248.76) 88.07% 5,000.00 Intown Auto Exp Allowance 600.00 1,250.00 (650.00) 48.00% 3,000.00 Small Equipment 35.00 35.00 0.00 100.00% 1,000.00 Chamber Management 25,00000 25,000.00 0.00 100.00% 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 2,000.00 Building Maint./Spls/Equip 19,187.77 19,300.00 (112.23) 99.42% 99,000.00 Security 579.75 1,145.00 (565.25) 50.63% 2,750.00 Staff Ins./Reurement 2,686.49 3,669.00 (982.51) 73.22% 8,800.00 Building Insurance . 0.00 0.00 0.00 0.00% 5,000.00 General Liability 3,419.50 3,700.00 (280.50) 92.42% 3,700.00 Workers Comp. Insurance 646.81 832.00 (185.19) 77.74% 1,400.00 Directors & Officers 1,559.67 2,000.00 (440.33) 77.98% 2,000.00 Long Term Disability 581.26 0.00 581.26 0.00% 0.00 Misc Expenses 739.36 735.00 4.36 100,59% 1,500.00 Ground Maintenance 5,199.57 3,540.00 1,659.57 146.88% 8,500.00 Bicycles & Related Expenses 52.72 50.00 2.72 105.44% 1,500.00 Capital Improvements 0.00„ 0.00 0.00 0.00% 76,950.00 Total Operating Expenses 1.24,644.63 _ 137,676.00 13 130.37 .46% 447x400.00 Operating Income (Loss) 117,5711-89 77450.00 40121.89 151.80% 7200.00 OTHER INCOME Interest Income 256.67 145.00 111.67 177.01 % 350.00 IT350.00 Total Other Income .. 256.67 145.00 111.67177.01 % Net Income (Loss) ,117,828.56 77, 595.00 �56 __. 40,233. 151185 % 7,550.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended February 28, 2022 and 2021 and 5 Months Ended. February 28, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Feb 28, 2022 Feb 28, 2022 Feb 28, 2021 Feb 28, 2021 Actual Budget Actual Acutal Revenue Motel Tax $ 96,972.63 $ 88,750.00 $ 95,788.30 $ 204,528.71 R.V. Hook Up 101.02 100.00 0.00 721.98 Misc Income 0.00 0.00 0.00 400.00 Rent 8,947.92 9,000.00 (1,300.00) 18,340.10 Refunded Deposits (1,400.00) (1,400.00) (2,200.00) (3,710.00) Bicycle Rentals._, 0.00 0.00 144.49 ._.. 160.20 Total Revenue 104,621.57 96,450.00 92,432.79 .220,440.99 Operating Expenses Bank Service Charge 3.74 42.00 7.46 43.97 Communications 442.58 500.00 1,397.60 3,698.32 Office Expense 9.99 10.00 0.00 564.61 Payroll Expenses 3,778.87 8,583.00 7,484.40 40,899.67 Payroll Tax Expense 263.77 692.00 583.57 3,146.22 Marketing I Advertising 0.00 0.00 66.00 790.34 Bookkeeping _ 867.50 583.00 575.00 2,516.68 Membership Dues/Sub 0.00 0.00 0.00 168.00 Electricity 2,316.10 3,333.00 1,794.71 9,570.53 Water 210.14 417.00 59.69 2,938.55 Gas 1,381.88 1,300.00 772.50 2,419.91 Trash Disposal 256.04 417.00 989.32 2,462.26 Intown Auto Exp Allowance 0.00 250.00 250.00 11410.78 Chamber Management 0.00 0.00 0.00 18,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 351.20 351.20 Building Maint./Spis/Equip 5,220.45 5,200.00 7,119.46 32,993.33 Security 58.95 229.00 58.95 351.75 Staff Ins./Retirement 635.81 733.00 563.94 3,991.42 General Liability 0.00 0.00 0.00 1,070.65 Workers Comp. Insurance 0.00 0.00 0.00 621.31 Directors & Officers 0.00 0.00 0.00 1,559.64 Long Term Disability 113.84 0.00 0.00 0.00 Misc Expenses 141.52 150.00 54.99 331.44 Ground Maintenance 618.33 708.00 582.50 2,912.50 Bicycles & Related Expenses ..................... 0.00 ��................... 00.00 _...................-....� 0.34 ......... �.. 0.34 Total Operating Expenses ___161379.61 23,147.00 22,711.63 132„813.42 Operating Income (Loss) ____881302.06 7303.00 69,727.15 87627.57 Other Income Interest Income 19.04 29.00 14.21 369.82 Total Other Income 1.9.04 29.00 14.21 369.82 Net Income (Loss) .2. L_" BB 321, 10 00 L__,_73 33 . L $ 69.735.37 5 X87 997.39 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis January 31, 2022 ASSETS Love Civic Center $ 134,066.07 Reserved for Construction 361,600.00 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,804.01 FF Money Market 37109 111,662.77 Farmers Bank CD 140,000.00 Total Current Assets 880,385.94 Due From VCC Total Other Assets 4,144.29 Total Assets $ 884.530.23 LIA131LITIES AND NET ASSETS Current Liabilities Due to COC $ 112.65 Payroll Liabilities _ 1,502.16 Total Current Liabilities — 1,614.81 NET ASSETS Retained Earnings 853,370.96 Net Income ... 29,544.46 Total Net Assets 88291542 Total Liabilities and Net Assets $ 884,530.23 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided REVENUE Motel Tax R.V. Hook Up Misc Income Rent Refunded Deposits Tower Lighting Bicycle Rentals Total Revenue Gross Profit OPERATING EXPENSES Branding Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing / Advertising Audit Bookkeeping Electricity Water Gas Trash Disposal Intown Auto Exp Allowance Small Equipment Chamber Management Eiffel Tower Lighting/Maint Building Maint./Spas/Equip Security Staff Ins./Retirement Building Insurance General Liability Workers Comp. Insurance Directors & Officers Long Term Disability Misc Expenses Ground Maintenance Bicycles & Related Expenses Capital Improvements Total Operating Expenses Operating Income (Loss) Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 4 Months Ended January 31, 2022 4.Months Ended 4 Months Ended Jan 31, 2022 Jan 31, 2022 Variance Actual Budget % of Budget Annual Budget $ 106,351.90 $ 88,750.00 $ 17,601.90 0.00% $ 355,000.00 1,517.04 1,565.00 (47.96) 96.94% 7,500.00 0.00 0.00 0.00 0.00 % 1,000.00 33,731.17 32,500.00 1,231.17 103.79% 85,000.00 (5,000.00) (5,000.00) 0.00 100.00% (10,000.00) 100.00 100.00 0.00 100.00% 400.00 794.84 760.00 34.84 104.58% 2,500.00 137,494.95 118 fi75.00 18,819.95 115.86 % 441„,400.00 137 494.95 J 118,675.00 18,819.95 116.86% w 441,400.00 0.00 0.00 0.00 0.00% 10,000.00 33.58 168.00 (134.42) 19.99% 500.00 2,105.83 2,000.00 105.83 105.29% 6,000.00 728.08 520.00 208.08 140.02% 1,500.00 32,881.73 34,336.00 (1,454.27) 95.76% 103,000.00 2,523.26 2,768.00 (244.74) 91.16% 8,300.00 0.00 0.00 0.00 0.00% 5,000.00 0.00 0.00 0.00 0.00% 3,000.00 2,078.09 2,332.00 (253.91) 89.11 % 7,000.00 8,645.40 13,332.00 (4,686.60) 64.85% 40,000.00 2,457.78 1,668.00 789.78 147.35% 5,000.00 1,692.17 1,750.00 (57.83) 96.70% 5,000.00 1,580.20 1,668.00 (87.80) 94.74% 5,000.00 600.00 1,000.00 (400.00) 60 00 % 3,000.00 35.00 35.00 0.00 100.00% 1,000.00 25,000.00 25,000.00 0.00 100.00% 25,000.00 0.00 0.00 0.00 0.00% 2,000.00 13,967.32 14,100.00 (132.68) 99.06% 99,000.00 520.80 916.00 (395.20) 56.86% 2,750.00 2,013.68 2,936.00 (922.32) 68.59% 8,800.00 0.00 0.00 0.00 0.00% 5,000.00 3,419.50 3,700.00 (280.50) 92.42% 3,700.00 646.81 832.00 (185.19) 77.74% 1,400.00 1,559.67 21000.00 (440.33) 0.00% 2,000.00 467.42 0.00 467.42 0.00% 0.00 597.84 585.00 12.84 102.19% 1,500.00 4,581.24 2,832.00 1,749.24 161.77% 8,500.00 52.72 50.00 2.72 0.00% 1,500.00 0.00 0.00 0_ 0 0 0 0.00 % 76 950.00 108 188 12 114,528.00 '6 339.88 94.46% 447 00.00 29 306.83 2 4,147.00 _ 25,159.83 706.70% 0.00 OTHER INCOME Interest Income________ 237.63 _.. 116.00 121.63 204.85% M 350.00 Total Other Income �_, 204.85 % 350.00 287 83 116.00 1.21.63 Net Income (Loss) 29,544.46 4,263.00 25 287.46 693.04% 350.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended January 31, 2022 and 2021 and 4 Months Ended January 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended Jan 31, 2022 Jan 31, 2022 Jan 31, 2021 Jan 31, 2021 Actual Budget Actual Acutal Revenue Motel Tax, $ 0.00 $ 0.00 $ 0.00 $ 108,740.41 R.V. Hook Up 0.00 0.00 0.00 721.98 Misc Income 0.00 0.00 0.00 400.00 Rent 3,500.00 3,500.00 9,688.29 19,640.10 Refunded Deposits (200.00) (200.00) 0.00 (1,510.00) Bicycle Rentals 1„0.62 10.00 0.00 15.71 Total Revenue 3,310.62 331000 9,688.29 128,008.20 Operating Expenses Bank Service Charge 9.33 42.00 7.46 36.51 Communications. 500.00 500.00 664.57 2,300.72 Office Expense 109.23 100.00 0.00 564.61 Payroll Expenses 9,457.09 8,583.00 7,484.78 33,415.27 Payroll Tax Expense 730.20 692.00 587.513 2,562.65 Marketing /Advertising 0.00 0.00 0.00 724.34 Bookkeeping 372.09 583.00 4313.34 1,941.68 Membership Dues/Sub 0.00 0.00 0.00 168.00 Electricity 2,578.22 3,333.00 1,776.93 7,775.82 Water 248.18 417.00 517.66 2,878.86 Gas 991.16 1,000.00 906.84 1,647.41 Trash Disposal 556.04 417.00 0.00 1,472.94 1 ntown Auto Exp Allowance 100.00 250.00 250.00 1,160.78 Chamber Management 0.00 0.00 0.00 18,000.00 Building Maint./Spls/Egulp 6,066.82 6,100.00 554.62 25,873.87 Security 343.95 229.00 115.95 292.80 Staff Ins./Retirement 448.33 733.00 671.48 3,427.48 General Liability 0.00 0.00 0.00 1,070.65 Workers Comp. Insurance 0.00 0.00 0.00 621.31 Directors & Officers 1,559.67 2,000.00 1,559.64 1,559.64 Long Term Disability 113.84 0.00 0.00 0.00 Misc Expenses 57.43 60.00 30.53 276.45 Ground Maintenance 618.33 708.00 582.50 2,330.00 Bicycles & Related Expenses 51.94 50.00 0.00 0.00 Total Operating Expenses 24,911.85 25,797.00 16,148.88 110,101.79 Operating Income (Loss) __1211.601.23 .487.00 ____6 460.59 _77,906.41 Other Income Interest Income21.92 . -... 29.00 ,...,...._...__ .....� 16.34 355.61 Total Other Income............ 21.92 29.00 1.6.34 3_55.61 Net lncomev(Loss)$�21 579.31` , X22,458 0 $444.25 $ x 18�A2 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided VCC Quarterly Reports for January, February, and March, 2022 January ASA Indoor Archery Tournament January 28-30 45 room nights Tower City Comedy Festival January 26 — 30 60 room nights February No VCC Funded Events March No VCC Funded Events Budgeted Item Funded $2250.00 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis March 31, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Receivable Due From LCC Due From COC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 108,335.96 235,071.16 210,923.43 51,228.63 605 559.18 65.00 19.15 150.00 234.15 $ 605 793.33 $ 2,353.65 2,923.45 818.73 77.36 6„173.19 540,144.34 59,475.80 �� 599,620.14 $ µNam 605 793.H Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided a Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 6 Months Ended 6.Months Ended Mar 31, 2022 Mar 31, 2022 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 406,649.05 ,$ 355,000.00 $ 51,649.05 114.55% $ 710,000.00 Hot Money Interest 1,858.65 .125.02 _1,733.63 __._j486.68 % 250.00 Total Revenue 408,507.70 355126.02 63,382.68 115.03,% 710,250.00 Operating Expenses Postage 175.35 179.00 (3.65) 97.96% 11000.00 Misc Expenses 375.95 375.00 0.95 100.25% 1,500.00 General Liability 0.00 0.00 0.00 0.00% 1,650.00 D & O Insurance 1,559.67 1,700.00 (140.33) 91.75% 1,700.00 Long Term Disability 333.17 0.00 333.17 0.00% 0.00 Worker's Comp 646.82 645.00 1.82 100.28% 1,000.00 Staff InsJRetirement 3,265.16 4,374.00 (1,108.84) 74.65% 8,750.00 Meetings & Hosting 0.00 0.00 0.00 0.00% 200.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 164.52 200.00 (35.48) 82.26% 2,000.00 Intown Auto/Exp Allowance 1,100.00 1,500.00 (400.00) 73.33% 3,000.00 Membership Dues/Sub. 1,100.00 850.00 250:00 129.41 % 5,500.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 3,421.98 3,498.00 (76.02) 97.83% 7,000.00 Payroll Expenses 41,337.99 42,264.00 (926.01) 97.81 % 84,525.00 Payroll Tax Expense 3,393.56 3,324.00 69.56 102.09% 6,650.00 Office Expense 1,392.19 1,500.00 (107.81) - 92.81 % 3,000.00 Communications 2,357.15 1,752.00 605.15 134.64% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 50.37 252.00 (201.63) 19.99% 500.00 Motel Tax Transferred to LCC 203,324.53 177,500.00 25,824.53 114.55% 355,000.00 Marketing /Advertising 32,323.59 32,500.00 (176.41) 99.46% 71,000.00 Chaparral Square Dancers 213.35 250.00 (36.65) 85.34% 2,100.00 Tour de Paris Exp 588.00 800.00 (12.00) 98.00% 32,000.00 ASA 339.00 340.00 (1.00) 99.71 % 26,500.00 ASA Indoor Archery Event Exp 1,825.45 1,850.00 (24.55) 98.67% 2,300.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 1,408.63 1,400.00 8.63 100.62% 6,500.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Branding Discovery 1,583.34 1,600.00 (16.66) 98.96% 10,000.00 Events Promotion / Funding 12,107.33 11,500.00 607,33 105.28% 46,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 6,000.00 6,000.00 0.00 100-00% ............. .12,000.00 Total Operating Expenses 355,887.10 331,453.00 24,434.10 107.37% 770,375.00 Operating Income (Loss) 52,620.50 . 23,672.0228,948.58„ 222.29% NOT -HOT INCOME Misc Income 0.25 498.00 (497.75) 0.05% 1,000.00 Trolley/Historical 3,100.00 1,600.00 1,500.00 193.75% 5,000.00 Tour de Paris Income 1,000.00 1,000.00 0.00 100.00% 50,000.00 ASA Indoor Archery Event 3,390.00 2,000.00 1,390.00 169.50% 2,000.00 TMBRA Bicycle Race 2,000.00 2,000.00 0.00 100.00% 7,000.00 Red Bull Qualifier 3,500.00 0.00 3,500.00 0.00% 0.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,360.13 1•,295.00 65.13 105.03% 6,000.00 Interest Income .�...... 15.32 125.02 � (9.70) � 92.24 % 250.00, ...�� mmm Total Not -Not Income 14,465.70 8,518.02 5 947.68 69.82% Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Total Not -Hot Expenses Net Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2022 1,327.42 1,002.00 325.42 923.00 595.00 328.00 2,355.21 2,425.00 (69.79) 1,481.14 1,050.00 431.14 1,523.73 1200.00 323.73 7,610.50 6,272.00 1,338.50 $ 59,475.80 $ 25,918.04 $ 33,557.76 132.48% 2,000.00 155.13% 1,800.00 97.12% 5,000.00 141.06% 2,100.00 126.98 % . 5,000.00 121.34 % 15,900.00 229.48% 225.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended March 31, 2022 and 2021 and 6 Months Ended March 31, 2021 1 Month Ended 1 Month Ended 1 Month Ended 6 Months Ended Mar 31, 2022 Mar 31, 2022 Mar 31, 2021 Mar 31, 2021 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 409,057.43 Hot Money Interest 29.16 20.83041.16 _1012.03 ... 1 ...� �_, _ Total Revenue 29.16 20.83 1,012.03 410,098.59 OPERATING EXPENSES Postage 22.19 25.00 14.85 78.71 Misc Expenses 36.76 40.00 0.00 1,210.42 General Liability 0.00 0.00 0.00 1,070.65 D & O Insurance 0.00 0.00 0.00 1,559.68 Worker's Camp 0.00 0.00 0.00 621.30 Staff Ins./Retirement 368.15 729.00 1,091.45 5,465.42 Meetings & Hosting 0.00 0.00 0.00 51.49 Chamber Management 0.00 0.00 0.00 20,000.00 Intown Auto/Exp Allowance 200.00 250.00 200.00 1,200.00 Membership Dues/Sub. 1,000.00 750.00 0.00 100.00 Bookkeeping 476.40 583.00 557.00 3,073.66 Payroll Expenses 6,994.34 7,044.00 6,790.76 41,657.62 ABBS Wage Reimburement 0.00 0.00 0.00 (1,752.35) Payroll Tax Expense 564.46 554.00 590.86 3,345.85 Office Expense 320.62 250.00 302.21 1,731.12 Communications 142.68 292.00 53.09 2,195.07 Historical Museum 0.00 0.00 3,500.00 3,500.00 Bank Service Charge 7.46 42.00 37.46 254.07 Motel Tax Transferred to LCC 0.00 0.00 0.00 204,528.71 Marketing /Advertising 5,545.59 5,600.00 2,085.85 19,795.04 Tour de Paris Exp 0.00 0.00 0.00 9,570.31 ASA 339.00 340.00 0.00 624.94 ASA Indoor Archery Event Exp 0.00 0.00 0.00 318.00 TMBRA Bicycle Race Exp 0.00 0.00 0.00 5,500.00 Red Bull Qualifier Exp 0.00 0.00 2,699.05 2,741.20 Branding Discovery 1,583.34 1,600.00 0.00 0.00 Events Promotion / Funding 2,950.00 3,000.00 2,337.50 6,347.50 Arts Allocation 0.00 0.00 0.00 7,000.00 Baseball Field Lighting 0.00 0.00 0.00 11,855.86 Rent to COC 1,000.00 1,000.00 1,000.00 6,000.00 Total Operating Expenses 21,550.99 22,099.00 21,260.08 , 359,644.27 Operating Income (Loss)21521 83 22 078 20,248.05 50,454.32 NOT -HOT INCOME Misc Income 0.00 83.00 0.00 10.69 Trolley / Historical 250.00 250.00 0.00 1,700.00 Tour de Paris Income 1,000.00 1,000.00 95.00 18,417.78 ASA Indoor Archery Event 250.00 0.00 0.00 0.00 Red Bull Qualifier 3,500.00 0.00 750.00 17,250.00 Souvenir Sales 572.37 600.00 75.83 867.74 Interest Income 20.01 .�- 20.83 14.01 75.75 Total Other Income IT 5,592.38 1,953.85 M 934.84 38,321.96 NOT -HOT EXPENSES Credit Card Fees 137.95 167.00 322.84 1,249.96 Trolley Driver 236.00 250.00 0.00 357.00 Trolley Expenses 275.36 300.00 0.00 2,346.89 Trolley Insurance 189.41 175.00 194.32 1,170.08 Souvenir Exp 909.50 900.00 0.00 132.00 Misc NH Expense 0.00 0.00 0.00 2 519.89, Total Not -Hot Expenses ____1j48.22 � 1792.00 517.16 7,775 82 Net Income (Loss) $17,677 67) $ (21,916.34) $ (19„830.37 $ 81,000.46 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis February 28, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Receivable Due From Hot Checking Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Due to Not Hot Checking Due to ABBS Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 229,742.35 231,146.26 210,923.43 51,209..06 723,021.10 65.00 633.12 698.12 $ 723,719.22 $ 950.00 102,386.60 633.12 1,750.00 673.29 28.40 106,421.41 540,144.34 77,153.47 617,297.81 $ 723,719.22 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 28, 2022 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 5 Months Ended 5 Months Ended Feb 28, 2022 Feb 28, 2022 Variance °% of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 406,649.05 $ 355,000.00 $ 51,649.05 114.55% $ 710,000.00 Hot Money Interest 1,829.49 _......_ 104.1$ 1,725.30 1,755.92% 250.00 Total Revenue ._. 408,478.54 355,104.19 53,374.35 115.03% 710,250.00 Operating Expenses Postage 153.16 154.00 (0.84) 99,45% 1,000.00 Misc Expenses 339.19 335.00 4.19 101.25% 1,500.00 General Liability 0.00 0.00 0.00 0.00% 1,650.00 D & O Insurance 1,559.67 1,700.00 (140.33) 91.75% 1,700.00 Long Term Disability 333.17 0.00 333.17 0.00% 0.00 Worker's Camp 645.62 645.00 1.82 100.28% 1,000.00 Staff Ins./Retirement 2,897.01 3,645.00 (747,99) 79.48% 8,750.00 Meetings & Hosting 0.00 0.00 0.00 0.00% 200.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 164.52 20D.00 (35.48) 82.26% 2,000.OD Intown Auto/Exp Allowance 900.00 1,250.00 (350.00) 72.00% 3,000.00 Membership Dues/Sub. 100.00 100.00 0.00 100,00% 5,500.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,945.58 2,915.00 30.58 101.05% 7,000.00 Payroll Expenses 34,343.65 35,220.00 (876.35) 97.51 % 84,525.00 Payroll Tax Expense 2,829.10 2,770.00 59.10 102.13% 6,650.00 Office Expense 1,071.57 1,250.00 (178.43) 85.73% 3,000.00 Communications 2,214.47 1,460.00 754.47 151.68% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 42.91 210.00 (157.09) 20,43% 500.00 Motel Tax Transferred to LCC 203,324.53 177,500.00 25,824.53 114.55% 355,000.00 Marketing / Advertising 26,778.00 26,900.00 (122.00) 99.55% 71,000.00 Chaparral Square Dancers 213.35 250.00 (36.65) 85.34% 2,100.00 Tour de Paris Exp 588.00 600.00 (12.00) 98.00% 32,000.00 ASA 0.00 0.00 0.00 0.00% 26,500.00 ASA Indoor Archery Event Exp 1,825,45 1,850.00 (24,55) 98.67% 2,300.00 SDBA Boat Races 0,00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 1,408.63 1,400.00 8.63 100.62% 61500.00 Pump Track Event 0,00 0.00 0.00 0.00% 5,000.00 Branding Discovery 0,00 0.00 0.00 0.00% 10,000.00 Events Promotion / Funding 9,157.33 8,500.00 657.33 107,73% 46,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 5,000.00 5,00D.00 0.00 100.00% --.__L2,000.00 Total Operating Expenses 334 336,11 309,354.00 24,982.19 108.0,8% 770,375.00 Operating Income(Loss) 74,142,43 45750. ,392._2_4_ 162.06% _25.00 NOT -HOT INCOME Misc Income 0.25 415.00 (414.75) 0.06% 1,000.00 Trolley Historical 2,850.00 1,350.00 1,500.00 211.11% 5,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 3,140.00 2,000.00 1,140.00 157.00% 2,000.00 TMBRA Bicycle Race 2,000.00 2,000.00 0.00 100.00% 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales ..787.76 695.00 92.76 113.35% 61000.00 Interest Income 95.31 104.198) 91.48% _ 250.00 Total Not -Hot Income 8,873.32 6,564.19 2,309.13 135.18% 75,250.00 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 28, 2022 NOT-HOT EXPENSES Credit Card Fees 1,189.47 835.00 354.47 142.45% 2,000.00 Trolley Driver 687.00 345.00 342.00 199.13% 1,800.00 Trolley Expenses 2,079.85 2,125.00 (45.15) 97.88% 5,000.00 Trolley Insurance 1,291.73 875.00 416.73 147.63% 2,100.00 Souvenir Exp 614.23 300.00 _ _ 314.23 204.74% 500000 Total Not-Hot Expenses 5,862.28 4,480.00 130.86% 16,900.00 Net Income (Loss) L,_, 77,153 47 $ w W„ M 47834.38S 29 3tl 19.09 161.29% 225.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended February 28, 2022 and 2021 and 5 Months Ended February 28, 2021. REVENUE Hotel / Motel Occupancy Tax Hot Money' Interest Total Revenue OPERATING EXPENSES Postage Misc Expenses General Liability D 8, O Insurance Workers Comp Staff Ins./Retirement Meetings & Hosting Chamber Management Intown Auto/Exp Allowance Membership Dues/Sub. Bookkeeping Payroll Expenses ABBS Wage Reimburement Payroll Tax Expense Office Expense Communications Bank Service Charge Motel Tax Transferred to LCC Marketing / Advertising Tour de Paris Exp ASA ASA Indoor Archery Event Exp TMBRA Bicycle Race Exp Red Bull Qualifier Exp Events Promotion / Funding Arts Allocation Baseball Field Lighting Rent to COC Total Operating Expenses Operating Income (Loss) NOT -HOT INCOME Misc Income Trolley / Historical Tour de Paris Income ASA Indoor Archery Event Red Bull Qualifier Souvenir Sales Interest Income Total Other Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Misc NH Expense Total Not -Hot Expenses Net Income (Loss) 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Feb 28, 2022 Feb 28, 2022 Feb 28, 2021 Feb 28, 2021 Actual Budget Actual Actual $ 193,945.26 $ 177,500.00 $ 191,576.60 $ 409,057.43 4.08 20.83 9.05 _ 29.13 193 948.34 1,77,520.63 191 585.65 409,086.56 27.77 30.00 6.13 63.86 0.00 0.00 57.07 1,210.42 0.00 0.00 0.00 1,070.65 0.00 0.00 0.00 1,559.68 0.00 0.00 0.00 621.30 673.96 729.00 550.03 4,373.97 0.00 0.00 0.00 51.49 12,500.00 12,500.00 10,000.00 20,000.00 200.00 250.00 200.00 1,000.00 0.00 0.00 0.00 100.00 867.50 583.00 575.00 2,516.66 6,589.94 7,044.00 6,398.12 34,666.86 0.00 0.00 0.00 (1,752.35) 572.16 554.00 538.75 2,754.99 232.92 250.00 386.41 1,428.91 425.26 292.00 707.90 2,141.98 7.46 42.00 37.46 216.61 96,972.63 88,750.00 95,788.30 204,528.71 4,317..67 4,300.00 3,243.46 17,709.19 0.00 0.00 0.00 9,570.31 0.00 0.00 0.00 624.94 1,525.45 1.550.00 0.00 318.00 0.00 0.00 5,500.00 5,500.00 0.00 0.00 42.15 42.15 2,025.00 2,000.00 0.00 4,010.00 0.00 Or00 0.00 7,000.00 0.00 0.00 0.00 11,855.86 1000.00 1,000.00 1.000.00 5,000.00 7,937.72 874.00 125,030.78 338,384.19 66,011.62 67,646.83, 66554.87 70,7.02.37 0.00 83.00 0.00 10.69 250.00 250.00 0.00 1,700.00 0.00 0.00 360.00 18,322.78 250.00 250.00 0.00 0.00 0.00 0.00 16,500.00 16,500.00 179:08 200.00 149:34 791.91 �11.8.12 20.83 �.�. . _........ 11.62 ._... _ 61.74 697.20 803.83 17,040.96 37L387.12 297.10 167.00 112.32 927.12 0.00 0.00 0.00 357.00 1,952.00 2,000.00 0.00 2,346.89 209.41 175.00 194.32 975.76 262.42 300.00 0.00 132.00 0.00 0.00 0.000.. 2,619.89 2,720.93 2,642.00 306.64 7,258.66 $__j3,987.89 $ 55,808.66 $ 83,289.19 $ 100,830.83 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the -AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis January 31, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Returned Checks Receivable Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Due to ABBS Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 63,899.82 235,878.91 210,923.43 51, 209.06 561„911.22 65.00 65.00 S 561,976.22 $ 2,944.65 4,144.29 1,750.00 577.36 9,416.30 540,144.34 12,415.58 552,559.92 $ 561,976.22 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Revenue Hotel / Motel Occupancy Tax Hot Money Interest Total Revenue Operating Expenses Postage Misc Expenses General Liability D & O Insurance Long Term Disability Worker's Comp Staff Ins./Retin:ment Meetings & Hosting Chamber Management Out of Town Travel Intbwn Auto/Exp Allowance Membership Dues/Sub. Audit Bookkeeping Payroll Expenses Payroll Tax Expense Office Expense Communlcatlons Historical Museum Bank Service Charge Motel Tax Transferred to LCC Marketing / Advertising Chaparral Square Dancers Tour de Paris Exp Uncle Jessie's Exp ASA ASA Indoor Archery Event Exp SDBA Boat Races TMBRA Bicycle Race Exp Pump Track Event Branding Discovery Events Promotion /Funding Arts Allocation Housekeeping Supplies Rent to COC Total Operating Expenses Operating Income (Loss) NOT -HOT INCOME Misc Income Trolley / Historical Tour de Paris Income ASA Indoor Archery Event TMBRA Bicycle Race Pump Track Event Income Souvenir Sales Interest Income Total Not -Hot income Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2022 4 Months Ended 4 Months Ended Jan 31, 2022 Jan 31, 2022 Variance % of Budget Annual Budget Actual Budget $ 212,703.79 $ 177,500.00 $ 35,203.79 119.83% $ 710,000.00 y 1,825.41 .....83.36 1,742.05 2,189.79% 250.00 214,529.20 177,583.36 36,945.84 120.80% 710,250.00 121.57 124.00 (2.43) 98.04% 1,000.00 339.19 335.00 4.19 101.25% 1,500.00 0.01) 0.00 0.00 0.00% 1,650.00 1,559.67 0.00 1,559,67 0.00% 1,700.00 333.17 0.00 333.17 0.00% 0.00 545.82 645.00 1.82 100.28% 1,000.00 2,223.05 2,916.00 (692.95) 76.24% 8,750.00 0.00 0.00 0.00 0.00% 200.00 12,500.00 12,500.00 0.00 100.00% 50,000.00 164.52 0.00 164.52 0.00% 2,000.00 700.00 1,000.00 (300.00) 70.00% 3,000.00 850.00 850.00 0.00 100.00 % 5,500.00 0.00 0.00 0.00 0.00% 3,000.00 2,078.08 2,332.00 (253.92) 89.11 °% 7,000.00 27,753.71 28,176.00 (422.29) 98.50% 84,525.00 2,256.94 2,216.00 40.94 101.85% 6,650.00 838.65 1,000.00 (161.35) 83.87% 3,000.00 1,789.21 1,168.00 621.21 153.19'% 3,500.00 3,500.00 3,500.00 0:00 100.00'% 3,500.00 35.45 168.00 (132.55) 21.10% 500.00 106,351.90 88,750.00 17,601.90 119.83% 355,000.00 22,480.33 19,400.00 3,060.33 115.77% 71,000.00 213.35 250.00 (36.65) 85.34% 2,100.00 588.00 600.00 (12.00) 98.00% 32,000.00 625.00 0.00 625.00 0.00% 0.00 0.00 0.00 0.00 0.00% 26,500.00 0.00 0.00 0.00 0.00% 2,000.00 0.00 0.00 0.00 0.00% 7,000.00 1,408.63 1,400.00 8.83 100.62% 6,500.00 0.00 0.00 0.00 0.00% 5,000.00 0.00 0.00 0.00 0.00% 10,000.00 6,507.33 3,500.00 3,007.33 185.92% 46,000.00 7,000.00 7,000.00 0.00 100.00% 7,000.00 3.82 0.00 3.82 0.00% 0.00 4,000.00 4,000.00 0.00 100.00 % 12,000.00 206,848.39 181 830.00 26,018.39 113.76% 770,075.00 7680.81 4,246.64 11,927.45 _ITITITITITITIT 1 80087)% 59,925.00 0.25 332.00 (331.75) 0.08% 1,000.00 2,600.00 1,100.00 1,500.00 236.36% 5,000.00 0.00 0.00 0.00 0.00% 50,000.00 2,590.00 0.00 2,590.00 0.00% 2,000.00 2,000.00 2,000.00 0.00 100.00% 7,000.00 0.00 0.00 0.00 0.00% 5,000.00 608.68 495.00 113.68 122.97% 6,000.00 77.19 �............___ � 83.36 (6.17) 92.60% _ 250.00 7,876.12 mm 4.010.35 _... 3,865.76 196.39% 76,250.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Total Not -Hot Expenses Net Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2022 892.37 668.00 224.37 133.59% 687.00 345.00 342.00 199.13% 127.85 125.00 2.85 102.28% 1,082.32 700.00 382.32 154.62% 351.81 0.00 351.81 .-0.00% 3,141.35 1.838.00 1.303.35 170.91% �� 598 12,416.88.65% 4.28 14 2,000.00 1,800.00 5,000.00 2,100.00 _.... 0 1590000. 525.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended January 31, 2022 and 2021 and 4 Months Ended January 31, 2021 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended Jan 31, 2022 Jan 31, 2022 Jan 31, 2021 Jan 31„ 2021 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 217,480.83 Hot Money Interest 3.61M 20.84 4.25 20.08„ Total Revenue 3.61 20.84 4.25 217,500.91 OPERATING EXPENSES Postage 3.82 0.00 6.66 57.73 Misc Expenses 5.99 0.00 41.07 1,153.35 General Liability 0.00 0.00 0.00 1,070.65 D & 0 Insurance 1,559.67 0.00 1,559.68 1,559.68 Workers Comp 0.00 0.00 0.00 621.30 Staff Ins./Retirement 699.23 729.00 795.68 3,823.94 Meetings & Hosting 0.00 0.00 0.00 51.49 Chamber Management 0.00 0.00 0.00 10,000.00 Out of Town Travel 164.52 0.00 0.00 0.00 Intown Auto/Exp Allowance 100.00 250.00 200.00 800.00 Membership Dues/Sub. 0.00 0.00 0.00 10D.00 Bookkeeping 372.08 583.00 438.33 1,941.66 Payroll Expenses 5,010.59 7,044.00 6,529.16 28,468.74 ABBS Wage Reimburement 0.00 0.00 (1,752.35) (1,752.35) Payroll Tax Expense 438.38 554.00 553.33 2,216.24 Office Expense 243.18 250.00 55.25 1,042.50 Communications 482.68 292.00 145.95 1,434.08 Bank Service Charge 9.34 42.00 37.46 179.15 Motel Tax Transferred to LCC 0.00 0.00 0.00 108,740.41 Marketing/Advertising 3,111.36 0.00 1,211.68 14,465.73 Tour de Paris Exp 0.00 0.00 100.00 9,570.31 Uncle Jessie's Exp 625.00 0.00 0.00 0.00 ASA 0.00 0.00 280.00 624.94 ASA Indoor Archery Event Exp 0.00 0.00 318.00 318.00 Events Promotion / Funding 2,950.00 0.00 910.00 4,010.00 Arts Allocation 0.00 0.00 7,000.00 7,000.00 Baseball Field Lighting 0.00 0.00 0.00 11,855.86 Housekeeping Supplies 3.82 0.00 0.00 0.00 Rent to COC 1,000.00 1,000.00 --1 „000.00 4,000.00 Total Operating Expenses 16,779 66 10,744.00 79,429.90 _ 213,353.41 Operating Income (Loss) (1677605 ,.............. 10,723.16 (19,425.65) 4,147.50 NOT -HOT INCOME Misc Income 0.00 83.00 10.25 10.69 Trolley/Historical 1,500.00 0.00 300.00 1,700.00 Tour de Paris Income 0.00 0.00 0.00 17,942.78 ASA Indoor Archery Event 2,590.00 0.00 0.00 0.00 Souvenir Sales 139.25 0.00 72.99 642.57 Interest Income 19.80 20.84 12.35 50.12 Total Other Income 4,249.05 103.84. 395.60 20,346.16 NOT -HOT EXPENSES Credit Card Fees 155.71 167.00 112.89 814.80 Trolley Driver 340.00 0.00 0.00 357.00 Trolley Expenses 0.00 0.00 157.11 2,346.89 Trolley Insurance 359.41 175.00 194.32 781.44 Souvenir Exp 351.81 0.00 0.00 132.00 Misc NH Expense _ ...... _ 0.00 0.00 2,500.00 2,519.89 Total Not -Hot Expenses 1,206.93 w 342.00 2,964.32 6,952.02 Net Income (Loss) $ 13733.931 $ 10,961.32 $ (21;994.37 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided