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15 - Rental Registration & Vacant House Registration for Residential Rentals in All Historic Overlay DistrictsItem No. 15 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Andrew Mack, AICP Director Planning & Community Development James Hooten, Assistant Building Official Cheri Bedford, Historic Preservation Officer Robert Talley, Code Enforcement Supervisor SUBJECT: Rental Registration and Vacant House Registration for Residential Rentals in All Historic Overlay Districts DATE: May 5, 2022 BACKGROUND & DISCUSSION Over the past year staff has been undertaking a parallel project to the vacant residential registration requirements; and a new rental licensing program for every residential rental property in all Historic Districts. This initially developed in response to concerns that were brought to, staff's attention regarding neglect and other nuisances inside and around the yards of occupied rental properties and in the South Church Historic District 2. Accordingly, a project team was assembled including staff from the Community Development, Engineering, Fire and City Administration Departments. On March 9, 2022 the staff team made a presentation to the Historic Preservation Commission (HPC). The HPC sent a unanimous recommendation to the City Council for adoption of the ordinance changes and implementation of the new rental housing inspection program and vacant residential structure ordinance amendments. There were also several residents in attendance who spoke in support of the proposed changes to the Historic District Overlay regulations. Their primary reasons for support was to further protect and enhance the overall quality of residential properties located within all HPC Overlay Districts 1-16, including those added in the future. The attached draft ordinance provides for a licensed registration requirement, including inspection of the property every 2 years for all residential dwelling units in HPC 1-16. It also imposes limitations on how many people can occupy a dwelling based upon the square footage of sleeping quarters in a residential dwelling according to the 2022 International Property Maintenance Code (IPMC) which is also adopted for these regulations within the Historic Overlay District. It will not, however, apply to the entire City Limits at this time. Most importantly, it provides for the bare minimum life safeft requirements to be met as a part of the new bi-annual inspection program. Page 1 of 2 This will serve both our rental property owners and tenants in assuring the safety of the dwellings occupied in these historic district properties. An example has been attached with a standardized inspection checklist which shows all the items that an inspector will review and inspect for during each visit. Advanced appointments would be scheduled for rental properties with the landlord owners, or their representatives. The land owner would in turn notify all tenants in their rental properties in advance of each inspection date according to standard property tenant notification provisions under law. Staff has also worked to develop a list of potential rental properties within all the historic districts as a means for initiating the first rental licensing application procedures for rental properties. At total of 55- properties were identified in an initial study of potential rental properties within the district. An introductory letter would be mailed out upon approval of the new requirement once approved by the City Council. Again, this would apply only to the Historic Districts in the City and not for the entire City incorporated jurisdiction. This original draft code amendment was brought to the HPC for initial review and recommendation due to the role of the Commission in the historic districts of the City. Recommendation Approval of an Ordinance Amending the Rental Property Maintenance & Vacant Building Registrations for all Residential properties in the Historic Overlay Districts 1-16. Page 2 of 2 Date: Name: Address: Re: City of Paris Rental Property Licensing Registration Property Address & LCAD No: Dear Prospective Rental Licensing Landlord, On _, the Paris City Council, following recommendation from the Paris Historic Preservation Commission, adopted new rental and vacant property registration program registration requirements for all residential properties located in designated Historical Districts. The purpose of this new regulation is to ensure that rental housing units meet minimum safety and health standards by providing a system for ensuring that both absentee and local landlords correct deficiencies and properly maintain rental property within the city. This purpose will be achieved by providing a system of organized inspection of residential rental units in the City's Historic Districts by developing a system to monitor and inspect the orderly and safe occupancy of residential rental units in these areas. • Interior inspections will be conducted to ensure the property adheres to regulations designed to protect the safety and welfare of the tenants. Additional information is provided in the brochure. • Exterior inspections of the premises including the yard, building, storage buildings, and fences will be conducted on a biannual basis. Additional information is provided in the brochure. A non-refundable rental registration fee of $55.00 is assessed for each property and is due in April of every year. A statement for the rental registration fee will be mailed to you on the first of March or within 30 days of receiving an initial registration form if you register a property during the year. In an effort to keep rental property owners and tenants informed about changes to policy or procedure, or to provide specific inspection information about your property, we are asking owners to supply an email address on your application. Thank you for your review of these materials. For more information or questions on this rental registration, licensing and inspection program, please contact the Building Inspection Department at 903-784-9246. DCN -0000 (rev M/Y) 150 Se In ST PARIS, TX 75461 TELEPHONE (903) 785-7511 Page 1 of 1 U X c o v c •c a� +� c -a o L co onQ n g L Q B L- — O'. O .L Q 2 i ai r". fC IM . w dA O y O Q > O O (D AM ++ �p Y Il.o L H a) N o Q L 00 c •— 1,0 C 'n Q p...... „„w„ c N i c �a cc .— H a, � i T� .— -0 _ � �' C`) Y Y O GJ O 0 M O s41 41U t OD 0 Q rip M aJ .. -° w 0 3 C) U O M-19 c > +' ? N4 N U -aj t L M.. a) IM a! c�I p — OE 3 � O c. 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N4 N -aj t M.. a) c�I P — O 3 Y c . o o a+J' cu CM .. a 0 Ln D Q 0 c�° IM -° a) ° L c L0 LU - in CL CL -0 — O *' _ �': Q V5 }� J c LO QJ v _ urip a) f0 U 3 0 3 w _ H z a, ++ Www _ n c v L'', a i a .— -111,111, •� X a% '' W .— N a) r Q' ..,. VM Q i aJ °: Im LO a) y= L Yom v L ' �� Q 0 .'"1��"", Q� .yt��u - O I= vi �..m N w Q (IJI q O O WM.. a — r � CL 4;w _ � I— a � a 3 a a a a a° 0 X Rental Application Please complete the application form for each individual properties that is being used as rental property. There will be a $50.00 registration fee for each property address, fees are due by January 15 biannually. Inspections will be conducted for each property address biannually. PROPERTY ADDRESS: OWNERSHIP INFORMATION: INDIVIDUAL Y/N PROPERTY MANAGEMENT Y/N For Individual Ownership, please complete the following: Owner: Owner Phone: Owner Street Address Owner Email: Total # of single family rental properties you own in Paris: PROPERTY MANAGEMENT (if applicable): Management Company: Business Address: Business Phone: Agent Email: Total # of single family rental properties managed in Paris: Agent Name: City/State/Zip: _ Cell Phone: Business Email: I certify that I am representing the owner and I am listed above as the property owner's representative I certify that I am property owner I understand that rental properties are required to register biannually and to be inspected prior to a tenant change (before the tenant moves in). The $50.00 registration fee is due every two years by January 15. I understand that failing to comply with the Rental Registration and Inspection Program could result in fines and possibly issuance of citations. I certify that I am representing the owner and I am listed above as the property owner's representative. SIGNATURE: DATE: DCN -0000 (rev M/Y) 150 Se V ST PARIS, TX 75461 TELEPHONE (903) 785-7511 Page 1 of 1 Rental Inspection Checklist DATE TIME PROPERTY ADDRESS APARTMENT # TOTAL UNITS ON PROPERTY PROPERTY OWNER CITY/STATE/ZIP CODE_ EXTERIOR: ADDRESS VISIBLE ROOF IN GOOD REPAIR CHIMNEY GUTTERS & SOFFITS WINDOWS & DOORS TRASH & RUBBISH STEPS PAINT & SIDING FOUNDATION GAS METER PROTECTION/SHUT OFF LAWN & WEEDS FENCE DETACHED STRUCTURE CONSTRUCTION FEATURES FIRE SEPARATION GARAGE & STRUCTURE STRUCTURE ISSUES WALLS & CEILING CONDITIONS FIRE PROTECTION SMOKE DETECTORS EXIT FEATURES HANDRAILS WHERE REQUIRED GUARDRAILS ON DECKS ADEQUATE WINDOWS/EXITS EGRSS UNOBSTRUCTED HALLWAY LIGHTING OWNER ADDRESS PHONE NUMBER BEDROOM #1 EGRESS WINDOW5.7 sgft/DOOR SMOKE DETECTOR ROOM 70' SQ FT CEILING 7' # OF OUTLETS/LIGHTS GENERAL CONDITION SIZE MAX OCC BEDROOM #2 EGRESS WINDOW5.7 sgft/DOOR SMOKE DETECTOR ROOM 70' SQ FT CEILING 7' # OF OUTLETS/LIGHTS GENERAL CONDITION SIZEMAX OCC BEDROOM #3, EGRESS WINDOW5.7sgft/DOOR SMOKE DETECTOR ROOM 70' SQ FT CEILING 7' # OF OUTLETS/LIGHTS GENERAL CONDITION SIZE MAX OCC BATHROOM #1 VENTALATION WINDOW/FAN TOTAL OCCUPANTS KITCHEN GAS SHUT OFF IF GAS SINK PLUMBING FIXTURES GENERAL CONDITION GFCI WHERE REQUIRED OTHER ROOMS ROOM SQ FT # OUTLETS/LIGHTS FIREPLACE /WOOD STOVE SHUT OFF FOR GAS FIREPLACE GENERAL CONDITION BASEMENT/UTILITIES SMOKE DETECTORS STAIRS/HANDRAILS (34"-3811) FURNACE/WATER HEATER WASHER/DRYER ELECTRCIAL PANEL 30" GAS SHUT OFF APPLIANCES VENTS & FLUES ATTACHED ELECTRICAL WIRING/FIXTURES OUTLETS/JUNCTION BOXES GFCI WORKING PROPERLY PLUMBING WATER PRESSURE/LEAKS DCN -0000 (rev M/Y) 150 Se 111 ST PARIS, TX 75461 TELEPHONE (903) 785-7511 Page 1 of 2 EXIT HARDWARE/LOCKS FIRE RATED DOORS -ATTACHED GARAGE EXIT SIGNS/LIGHTS WHERE REQUIRED STEPVSTAIRS TREADS & RISERS MIN -MAX HALLWAYS 36" ENTRY/EXIT DOORS 36" LANDINGS 36" GUARDRAILS ON DECKS 30" TUB OR SHOWER PLUMBING FIXTURES TOILET SECURE & FLUSHES GFCI NEAR SINK GENRAL CONDITION BATHROOM #2 VENTALATION WINDOW/FAN TUB OR SHOWER PLUMBING FIXTURES TOILET SECURE & FLUSHES GFCI NEAR SINK GENRAL CONDITION PASS FAIL NEEDS REINSPECTION NO SHOW INSPECTOR SIGNATURE SANITATION/HEALTH HOUSEKEEPING/RODENTS MISCELLANEOUS STORAGE/GRILLS/OCCUPANCY EXTENSION CORDS OVER LOAD SUMP PUMP/DRAINAGE A/C HEAT WORKING PROPERLY CARBON MONOXIDE DETECTOR POINTS WILL BE ASSIGNED FOR EACH DEFICIENCY ENCOUNTERED AND SIX (6) POINTS OR MORE WILL REQUIRE REINSPECTION WITH A $40.00 FEE MISSING OR NON WORKING SMOKE DETECTOR= 2PTS MISSING OR NON WORKING CARBON MONOXIDE DETECTOR = 2PTS OVER OCCUPIED = 6PTS ANY OTHER VIOLATION -1PT NOTE: IF 2 OR MORE MISSING OR NON WORKING SMOKE ALARMS OR CARBON MONOXIDE DETECTORS A $40.00 RE -INSPECTION FEE WILL BE REQUIRED RENTAL INSPECTORS RESERVE THE RIGHT TO REQUIRE REINSPECTIONS FOR ANY UNIT THAT HAS SERIOUS VIOLATIONS COMMENTS USN -0000 (rev M/Y) 150 Se 1" ST PARIS, TX 75461 TELEPHONE (903) 785-7511 Page 2 of 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 4, "BUILDING REGULATIONS," ARTICLE 4.02, "CONSTRUCTION CODES AND STANDARDS," ARTICLE 4.03, SECTION 4.03.004, "BUILDING AND STANDARDS COMMISSION ESTABLISHED; PROCEEDINGS; CIVIL PENALTIES," ARTICLE 4.04, "RESIDENTIAL RENTAL PROPERTY MAINTENANCE," ARTICLE 4.05, "VACANT BUILDINGS;" AND AMENDING APPENDIX A, "FEE SCHEDULE," OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council has previously adopted Chapter 4, "Building Regulations," Article 4.02, "Construction Codes and Standards," to the Code of Ordinances, by which the City the has adopted the 2015 International Building Code, the 2015 International Residential Code, the 2015 International Existing Building Code, the 2015 International Plumbing Code, the 2015 International Mechanical Code, and the 2014 National Electrical Code to provide for safe and orderly development of structures in the city; and WHEREAS, the City Council has previously adopted Chapter 4, Article 4.03.004, "Building and Standards Commision Established; Proceedings; Civil Penalties" to embue the Building and Standards Commission with certain powers, jurisdiction, and authority; and WHEREAS, the City Council has also previously adopted Chapter 4, Article 4.04, "Residential Rental Property Maintenance" to provide for a basic level of safety in residential rental properties throughout the city; and WHEREAS, the City Council has previously adopted Chapter 4, Article 4.05, "Vacant Buildings" to encourage development of precious building stock in the Downtown Historic Overlay District and to provide a basic level of safety for those buildings; and WHEREAS, the City Council has previously adopted Appendix A, "Fee Schedule," Section A3.004, "Registration of Vacant Building" to provide for a fee for maintaining a vacant building covered by Article 4.05; and WHEREAS, the City Council has identified a need for additional regulation of vacant buildings and residential rental properties in the city's historic overlay districts so as to better preserve the historic value of those structures as well as to maintain the historic character of those districts; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved. Section 2. That Chapter 4, Article 4.02 of the Code of Ordinances of the City of Paris shall be amended by adding a new Division 9, "Property Maintenance Code," to read as set forth in full in Exhibit A which is attached hereto and incorporated by reference as if fully set forth. Section 3. That Chapter 4, Article 4.02, Section 4.03.004, "Building and Standards Commission Established; Proceedings; Civil Penalty," Subsection (e), "Authority of Commission; Civil Penaltly," shall be amended to add Subsection (3) (9) to read as follows: "Provide notice, conduct public hearings, and issue orders related to residential rental property maintenance as set forth in Article 4.04, Section 4.04.004." Section 4. That Chapter 4, Article 4.04, "Residential Rental Property Maintenance," of the Code of Ordinances of the City of Paris, Texas shall be renamed "Article 4.04 Residential Rentals and Property Maintenance," and shall be amended as set forth in in full in Exhibit B which is attached hereto and incorporated by reference as if fully set forth herein. Section 5. That Chapter 4, Article 4.OS, "Vacant Buildings," of the Code of Ordinances of the City of Paris, Texas shall be amended as set forth in full in Exhibit C which is attached hereto and incorporated by reference as if fully set forth herein. Section 6. That Appendix A, "Fee Schedule," Sec. A3.004, "Registration of Vacant Building," of the Code of Ordinances of the City of Paris, Texas shall be amended as set forth in full in Exhibit D which is attached hereto and incorporated by reference as if fully set forth herein. Section 7. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 8. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 9. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 10. That this ordinance shall become effective upon publication as required by law. PASSED AND ADOPTED this 9th day of May, 2022. Paula Portugal, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney