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06 - Boards & Commissions - MinutesItem No. 6 SPECIAL MEETING, MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY APRIL 5TH 2022 12:00 O'CLOCK P.M. 1. The Board ofAdjustment meeting was called to order by Ruth,4nn Alsobrook at 12: 02 p.m. The following members were present: RuthAnn Alsobrook, Larry Walker, William Sanders, Chris Fitzgerald and Jerry Haning. Also present were Andrew Mack, Stephanie Harris, Robert Vine and concerned citizens. 2. Approval of minutes from previous meeting. (March], 2022) Motion was made by Larry Walker, seconded by William Sanders to approve minutes for the March 1, 2022 meeting. Motion carried 5-0. 3. Public hearing to consider and take action on the petition of Doreen Ruthart of Ron Doe Homes, on behalf of James Johnson, as part of the City's HOME Program, regarding the 6'4 " front yard setback and 1' side yard setback variances to the City of Paris Zoning Ordinance Area Regulations, Sections 9-501(1) and 9-601(1) on Lot 17, Block O, of East Park Addition, being located at 1420 NE 11th Street. Andrew Mack, Director of Planning & Zoning, presented case to the board. Mr. Mack explained to the Board that this is another instance where the builder was following the previous location of the home and the setback discrepancy was discovered after the fact as construction was continued. This case is unique in the fact that it is almost complete with construction and it would be very costly in to correct at this point. Mr. Mack stated that staff has extensively met with the contractor to correct the practice of proceeding without first turning in the form board survey moving forward. Lastly, Mr. Mack stated that staff recommends approval of both variances based on the staff recommended. findings of fact provided in the staff report. There was discussion amongst the board and staff on the practice of submitting the form board and the plan of action that the staff has made to correct this practice moving forward. Ms. Alsobrook declared the public hearing open. Doreen Ruthart of 420 PR 43375, and applicant stated that their company has built over 500 homes in this program in various locations and had never been asked for a form board survey until recently while building in Paris, so this is a newer practice for them. With these locations in particular they had already built and had inspections on the foundation and framing before the form board survey was requested. Ms. Ruthart also stated that the Texas Department of Housing and Community Affairs runs the Home Program and it is their motto and goal to build the home back in the same footprint or as close as possible to the footprint of the old house, so that has attributed to their confusion with the setback requirements. No one else spoke in favor or opposition of the request. Ms. Alsobrook declared the public hearing closed. Motion was made by Larry Walker, seconded by Chris Fitzgerald to approve the 6'4" variance to Section 9-501(1) of the Area Regulations to allow an 18'8" front yard setback versus the required 25' setback based on the following staff recommended findings of fact. Motion carried 5-0. Motion was made by Larry Walker, seconded by Chris Fitzgerald to approve the 1' variance to Section 9-601(1) of the Area Regulations to allow a 4' side yard setback versus the required 5' setback based on the following staff recommended findings of fact. Motion carried 5-0. Staff Recommended Findin of Fact: 1. The request for variance is harmony with the general purposes and intent of Zoning Ordinance No. 1710, as amended, and will not negatively impact the protection for the adjacent surrounding property. 2. The request is to permit the reconstruction of a residence is not applicable with regard to a non -conforming use due to it being permitted by right in the SF -3 District. There was a previous structure recently demolished on the property under the City's Home Program and it was built in the same approximate location as the demolished structure. 3. There are special or unique conditions of restricted area and physical feature for the new slab that was constructed prior to the form board survey now existing on the subject parcel of land. This is not generally applicable to other parcels of land in the same zoning district. This has caused an unusual and practical difficulty to be in compliance with the provisions sought here to be varied due to general contractor not fully in sync with its sub -contractors schedules and thereby resulting in an unintentional result of not meeting the front and side yard setbacks. 4. The hardship sought to be avoided is the result of (a) the applicant's own actions (self- imposed or self-created although unintentional), and (b) an economic or financial hardship would result from being required to move the new home from where it is currently constructed. 5. The provisions of Zoning Ordinance No. 1710, and its amendments, that are sought to be varied would deprive the applicant of the normal rights to use the property that is commonly enjoyed by other properties in the same SF -3 Zoning District without approval and not being required to fully comply with the front and side yard setback ordinance provisions. 4. Public hearing to consider and take action on the petition of Doreen Ruthart of Ron Doe Homes, on behalf of Lisa Bivens, as part of the City's HOME Program, regarding a 1 '11 " front yard setback variance to the City of Paris Zoning Ordinance Area Regulations, Section 9-501(1) on Lot 17 & 18, Block 12, of Belmont Addition, being located at 1143 E Tudor Street. Andrew Mack, Director of Planning & Zoning, presented case to the board. This case is similar to the previous one as to the fact that the contractor built the home back in the footprint as the previous home to line up with the neighboring houses. Lastly, Mr. Mack stated that the City staff recommends approval based on the staff recommended findings of fact provided in the staff report. Ms. Alsobrook declared the public hearing open. Doreen Ruthart of 420 PR 43375, and applicant added in addition to previous testimony that with the previous applications and this one she no longer wishes to have to go through this process so she will be sure to comply moving forward to avoid delays. No one else spoke in favor or opposition of the request. Ms. Alsobrook declared the public hearing closed. Motion was made by Chris Fitzgerald, seconded by Jerry Haning to approve the 1' l" variance to Section 9-501(1) of the Area Regulations to allow a 23'l" front yard setback versus the required 25' setback based on the following staff recommended findings of fact. Motion carried 5-0. Staff Recommended findings of Fact: 1. The request for variance is harmony with the general purposes and intent of Zoning Ordinance No. 1710, as amended, and will not negatively impact the protection for the adjacent surrounding property. 2. The request is to permit the reconstruction of a residence is not applicable with regard to a non -conforming use due to it being permitted by right in the SF -3 District. There was a previous structure recently demolished on the property under the City's Home Program and it was built in the same approximate location as the demolished structure. 3. There are special or unique conditions of restricted area and physical feature for the new slab that was constructed prior to the form board survey now existing on the subject parcel of land. This is not generally applicable to other parcels of land in the same zoning district. This has caused an unusual and practical difficulty to be in compliance with the provisions sought here to be varied due to general contractor not fully in sync with its sub -contractors schedules and thereby resulting in an unintentional result of not meeting the front yard setback. 4. The hardship sought to be avoided is the result of (a) the applicant's own actions (self- imposed or self-created although unintentional), and (b) an economic or financial hardship would result from being required to move the new home from where it is currently constructed. 5. The provisions of Zoning Ordinance No. 1710, and its amendments, that are sought to be varied would deprive the applicant of the normal rights to use the property that is commonly enjoyed by other properties in the same SF -3 Zoning District without approval and not being required to fully comply with the front yard setback ordinance provisions. 5. Public hearing to consider and take action on the petition of Isabel Burley regarding a variance to permit the temporary occupancy of a RV during the reconstruction of a new home under the City of Paris RV General restrictions on parking, storage or occupancy regulations, Section 4.08.032(b) as prescribed under the variance procedures, Section 4.08.034 on Lot 17, City Block 149, being located at 226 W Washington Street. Andrew Mack, Director of Planning & Zoning, presented case to the board and informs the board that Ms. Burley is a participant for the HOME Program. Mr. Mack explained that the RV that is proposed to be occupied is fully contained and has been requested to be placed on the lot adjacent to her current house that is going to be rebuilt. He continued by informing the board when Ms. Burley approached him with this proposition he had specifically told her of the prohibition of occupying RVs and how it has been vigorously enforced over the years. Mr. Mack also mentioned the possibility of water connection that is already available, but the sewer would have to be addressed separately to ensure sanitary requirements are met. Mr. Mack continued by mentioning the provision of the zoning ordinance that allows for these variance requests to be considered and that he believes that this case is unique since most participants of the HOME Program do not own adjacent lots. Mr. Mack stated that the house has not yet began demolition so the applicant has taken the correct steps to be proactive in asking permission for this variance and has provided a petition in support from her neighbors to be considered by the board as they choose. Mr. Mack spoke of the concerns that this may set a precedent if approved due to the heavy enforcement of RVs, but believes that provisions can be put in place specific to this case to avoid the increase of RV occupants moving forward. Mr. Mack stated that the City is not in a position to support the approval of the variance but believes the consideration is necessary based on the unique circumstances, but he has provided unique findings to the board to use if they choose to approve the variance. Ms. Alsobrook declared the public hearing open. Isabel Burley of 719 SW 3`a Street and applicant, presented signed input forms provided by her neighbors. Staff member Paige Unger read input forms to include in record as follows: Bonnie Smith of 308 W Washington St, in favor. Charlie Ellis of 240 W Washington St, in favor. Marilee Raulston of 335 W Washington St, in favor. Angela Gray of 321 W Washington St, in favor. Mike Hards of 207 W Washington St, in favor. Sandra Bryant of 231 W Washington St, in favor. Jean Johnson of 241 W Washington St, in favor. Marilyn Brock of 307 W Washington St, in favor. Juan Luna of 124 W Washington St, in favor. Resident of 136 W Washington St, in favor. Jason Murdock of 202 W Washington St, in favor. Ms. Burley continued that with the construction proposed to take six to nine months she has not been able to find a rental property that has less than a year lease including any available RV parks in the surrounding area that are willing to rent month to month. Ms. Burley explained to the board that she does have a daughter that is local; however, she has four children and a husband and is unfortunately unable to accommodate her in their home, but her daughter has offered the RV to her if she is allowed to use it. She continued by explaining that her other daughter lives in Dallas and with current gas prices she would not be able to afford the timely and costly commute back and forth to her job at Kimberly Clark that she works at six days a week from seven am to seven pm and seven pm to seven am. Doreen Ruthart of 420 PR 43375, is the representative from Ron Doe Homes is the contractor for Ms. Burley's future home explained that she does not know when the demolition of the home is scheduled. Resource Management works with Sanitation Solutions for the demo and once they are notified that it is clear to proceed with construction their part should only take six months; however, she does mention that there is weather or other unexpected delays, such as material shortages, that cannot always be accounted for so it could take a little longer. There was discussion amongst the applicant and the board concerning the disposal of sewage and sanitation. Ms. Burley assured the board that she has a truck capable of pulling the RV and will be taking it to a proper location for disposal. Ms. Ruthart explained to the board the difficulties people experience while trying to find other living accommodations since rental prices are so high and this being a low-income program. Participants in other counties have resorted to living in storage buildings and tents while others have simply withdrawn their application. No one else spoke in favor or opposition of the request. Ms. Alsobrook declared the public hearing closed. There was discussion amongst the board and city staff on the difficulties of finding other living accommodations and the availability of RV parks. There was discussion amongst the board and city staff on the conditions that should be set forth for an allotted time of the RV occupancy, disposal of sanitary sewer and enforcement of conditions if the variance is approved. There was discussion amongst the board and city staff on how to avoid setting a precedent if this variance were to be approved. Motion was made by Chris Fitzgerald, seconded by Larry Walker to approve the variance to the City of Paris RV General Restrictions on parking, storage or occupancy regulations, Section 4.08.032(b) as prescribed under the variance procedures, Section 4.08.034 to allow the temporary occupancy of an RV based on the following staff recommended findings of fact and conditions set forth by the board. Motion carried 4-1 with William Sanders as the dissenting vote. Staff Recommended Findin , s of Fact: (1) Unique circumstances have been determined to exist on this and the adjacent property that make application of specific requirements in this division unduly burdensome on the applicant. (2) The variance will have no adverse impact on current or future development, but rather will benefit in the new development on the adjoining lot by providing the equivalent of a construction site job trailer and on-site security of the new construction. (3) The variance is in keeping with the spirit of these regulations and will have a minimal impact, if any, on the surrounding land uses. The surrounding land owners and residents have also signed a document supplemental to the application indicating their support for approval of this variance exception. (4) The variance will have no adverse impact on the public health, safety, and general welfare provided the on -board holding tank for waste water can be removed and dumped off-site at an approved dumping facility in the City of Paris. (5) A financial hardship is not a consideration nor a basis for the granting of this variance. Board Conditions: (1) Dumping of wastewater on site shall be prohibited. Documentation shall be provided to City staff to verify that the wastewater was disposed of at an approved disposal location. (2) Term of variance shall expire 14 days after approval of the Building Final of the house being built at 719 SW 3rd Street to allow the client time for moving in. 6. Adjournment. APPROVED THE 3`d DAY OF MAY, 2022. MAIN STREET ADVISORY BOARD MONTHLY MEETING Pans Gti�Council Chambers 107 E. Kaufinan Paris Texas 75460 Tuesday, A1jn112, 2022 PRESENT ABSENT Tyrone Hayden Malar Pankaj, Council Liaison Glee Emmitte Kari Daniel William Walker Becky Semple, Lamar County Chamber Shelby Gilliam Greg Kee GUESTS Cheri Bedford, Maui Street Manager Mayor Paula Portugal ACNUTES 1. Secretary Shelby Gilliam called meeting to order at 4:32 pm. 2. Citizen forum a. Mayor Portugal: Wine fest was wonderful, congrats to all who were involved! 3. Election of Officers: a. Chair: Greg Kee nominated by Glee Emmitte, seconded by Tyrone Hayden b. Vice Chair: Glee Emmitte, nominated by Tyrone Hayden, seconded by Shelby Gilliam 4. The board reviewed and approved the minutes of the March 2022 meeting. a. Motion to approve was made by Greg Kee, seconded by Tyrone Hayden. 5. Coordinators Report a. Review Work Plan i. Volunteers: 1. Glee Emmitte- Downtown Lighting & Business Guide 2. Greg Kee- Business Guide & Planters (Maybe) 3. William Walker- Art District 4. All Together: Support Toole Plan b. Farmers Market - i. We have a social media liaison, 22 Vendors, Opening day May 7, recently had very successful cottage food class. c. Texas Downtown Association Presidents Awards i. Discussed potential nominations for the Presidents Awards. Only 1 month until crunch time! d. Texas Main Street online resource library e. Wine Fest numbers coming soon! We expect —404 including volunteers f. Other 6. Board Reports a. Main Street Members i. There will soon be two vacancies on our Main Street Board. ii. Last weekend was a wonderful time to be downtown, Wine Fest, Prom & Steak Wars! iii. 1 st Street Band Blockoff was Very cool! iv. Date for next Wine Fest next year... will fall on Easter if we do same weekend. 1. Aprill5th! b. Chamber and VCC c. PDA i. Transforming strategies for the Brochure, behind this 100% ii. Lighting project Committee went to city council and stirring great interest iii. Cinco De Mayo- Event April 30th Margarita Crawl, Proceeds to lighting fund iv. May 6th- Carriage Rides, proceeds to lighting fund (Friday 4-9) d. HPC i. Facade Grant to 27 Clarksville. ii. COA for Remember When Building iii. 7 South Plaza (Kay's Alterations) 1. Tabled until there are two COA's. iv. Proposal to City Council for Vacant Property Registry for Church Street v. Proposal for Registry for Rental Properties 7. Future agenda items: a. Work on Transforming Strategies b. Lock down Mini Golf Details i. Usually 1 st weekend of August. c. Social Media 8. Shelby Gilliam made the motion to adjourn at 5:17, seconded by William Walker. Signed thislCt day of 2021 Advisory Board S HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY A ril 13 2022 Present Chris Dux, Chair Linda Vandiver, Secretary Glee Emmite Matthew Coyle Laura Caffey, Vice Chair Jennifer Long Staff Cheri Bedford- HPO Linda Knox, Council Liaison Robert Vine. Assistant Cite Man, Chairman Dux called the meeting to order at 4:00 p.m. There was no one who spoke at the Citizens Forum Absent Ryan Matthews Jessica Holtman Guests Steven Johnson Karol Lynn Moore CodyKelley Robert Spain Micah Bedford The March 9, 2022 meeting minutes were approved by acclamation. Karol Lyn Moore 131-135 Lamar: Ms. Moore will be remodeling her canopy and transom windows. Canopy will be painted, and R -Panel siding will be removed from over the transom windows to open up the windows for lighting. Ms. Moore was not sure about the condition of her windows without looking at them, but feels that they are there based on what she can see. She will come back to the commission if there are any issues with them, but for now her intention is to reseal what is existing and paint them. A motion was made to approve the Certificate of Appropriateness for painting and removal of the tin over the transom window, and evaluation of the windows for minor repairs by Commissioner Caffey, seconded by Commissioner Emmite, motion carried. Ms. Moore requested a $2500 facade grant for the repairs to be completed 131-135 Lamar Ave. This project must start by June 13, 2022 and be completed by October 31, 2022 to request reimbursement. A motion was made to approve the facade grant of $2500 by Commissioner Coyle, seconded by Commissioner Emmite. Motion carried. Mr Kelley 508 Church. He presented his phase 2 for approval with photos. All existing windows are being removed, scraped, re -glazed and put back into the frames. Motion was made to approve the work by Commissioner Emmite, seconded by Commissioner Vandiver. Motion carried. The estimated cost of the total window restoration was reviewed, and the project met the requirements for a $1000 facade grant. This project must be complete by October 31, 2022 to request reimbursement. A motion was made to approve the facade grant for $1,000 for the rehabilitation of the existing windows in the property by Commissioner Coyle, seconded by Commissioner Vandiver, motion carried. A motion was made to approve the Tax Exemption Application for 508 S. Church Street by Commissioner Coyle and seconded by Commissioner Long. Motion carried. Mr Steven Johnson was representing the owner of 28 W. Plaza, Ms. Monique Crook. Ms Crook, had applied for a minor certificate of appropriateness in November 2021. Mrs. Bedford explained to the commission that the owner's scope of work as presented in November was to replace siding in kind, and install a new sign, all which can be done with a minor COA. She took time to assist the property owner with the diagram of the project, including appropriate material and permitting requirements. Mr Johnson was engaged as the contractor to work for the front fagade but was unaware of the requirements of the historic district design standards when he began to do work for Ms. Crook. It was brought to the attention of Mrs. Bedford in early March 2022 that the materials Mr. Johnson had utilized on the front fagade was textured hardy board, a material that is not allowed in the design standards. She reached out Ms. Crook and Mr. Johnson to work on potential solutions. Mr. Johnson submitted an example board of two solutions, one being too sand the hardy board and remove the texture, or the other to apply a stucco type material over the texture to the exterior. Mr. Johnson explained to the commission that sanding would be the best solution. Mr. Johnson will also be replacing the wood over the display widows with hardy board siding. He has visited with the building official and commercial remodel permit will be granted subject to an approved COA. Commissioner Coyle made the motion to approve the sanding of the hardy board to remove the wood grain texture on the street level fagade, and use of hardy board above the display windows following the original design of existing facade. The motion was seconded by Commissioner Emmite. Motion carried. Ms. Knox, 655 Church is repairing and restoring the existing wooden windows on the south and east side of her home using in kind materials. She will be adding rain gutters to alleviate the rain damage to the new windows. Photographic evidence was presented that the window frames did at one time have a divided light on the top sashes of the window and Ms. Knox asked to restore them to the original configuration. A motion was made by Commissioner Vandiver to approve the windows restoration as presented, seconded by Commissioner Emmite, motion carried. Mrs. Bedford indicated that Ms Knox will be applying for a tax exemption on historic properties, and after clarification received she asked if the commission could attend a special meeting scheduled for April 19, 2022. The Commissioners all agreed they could attend. Mrs. Bedford presented the architectural drawings for a public restroom addition to the Market Square located at 400 SW 1st St. The Market Square use has grown over the past decade and the need for a public restroom has come up. This project will be completed when funding is available, however the design was presented to the commission. A motion was made by Commissioner Coyle to approve the design for the public restroom, and was seconded by Commissioner Long. Motion Carried. Commissioner reviewed the following list of properties determined by Code enforcement as substandard, and in need of demolition or repair. The commission reviews the properties for potential designation as a Recorded Texas Landmark, a Local Landmark, or listing on the National Register of Historic Places. A motion was made to send all the properties to buildings and standards by Commissioner Vandiver, seconded by Commissioner Caffey. Motion carried. A. 475 CR 1205 B. 716 W Cherry C. 926 W Cherry D. 620 NW 13th E. 456 NW 14th F. 1416 W Plum Mrs. Bedford asked the commission about the date for the Imagine the Possibilities tours. The date of June 18 was set from 11 — 4. There was some discussion about making this bigger event something to celebrate the work that is being complete in downtown. Commissioner Coyle will be assisting with the properties that will be showcased if they are for sale or lease. Mrs Bedford reviewed and answered questions on the Certificate of Appropriateness's approved in house. She shared with the commission that she will be attending the Main Street Now Conference in May to present a session called Visual Data for preservation decisions. The „ Approv thisday of , 2022 r Chairman SPECIAL MEETING MINUTES OF THE HISTORIC PRESERVATION COMMISSION 107 E KAUFAIAN ST PARIS TEXAS 75460 Tuesday, April 19, 2022 Present Absent Chris Dux, Chair Glee Emmite Laura Caffey, Vice Chair Matthew Coyle Ryan Matthews Jessica Holtman Jennifer Long Linda Vandiver Staff Guests Cheri Bedford- HPO Mr. Robert Spain Chairman Dux called the meeting to order at 4:00 p.m. Mr. Robert Spain presented the Tax Exemption Application for the Rehabilitation of Historic Properties for the property located at 655 Church Street to include the restoration of the windows, fascia repair and the addition of rain gutters. A motion was made by Chairman Dux to approve the Tax Exemption application, seconded by Commissioner Matthews, motion carried. The commission adjourned at 4:05 p.m. PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesda Aanl 19, 2022 5:30 O'CLOCK P.M. MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Le al Counsel: Casey Gain, PEDC Attorney Page 1 of 4 Ex -Officio Members Present: Guests Present: Paula Portugal, City Mayor Robert Vine, Assistant City Manager Grayson Path, City Manager Mary Madewell, The Paris News Reginald Hughes, Mayor Pro Tem /City Council Liaison Carlos A. DeSaracho, Principal of Alliance Architects Pam Anglin, President PJC Michael Doddridge, Senior Business Dev. Mgr. of HWH Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on April 191h, 2022. Invocation Mr. Erik Roddy gave the invocation. Welcome and O enin Remarks Mr. Bray thanked the City Council Liaisons, community members and guests Michael Doddridge along with Carlos DeSaracho for their attendance. Citizens' Inut Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Receive and discuss speculative building resentation iven by Executive Director Maureen Hammond and Mr. Carlos A. dgSaracho Pnnci al of Alliance Architects. Mr. Bray made a recommendation for agenda item 7 to be moved to agenda item 5. Mr. Fendley made the motion to approve. Mr. Coleman seconded the motion. PEDC Board Meeting Minutes Tuesday; April 19, 2022 Page 2 of 4 Ms. Hammond opened the discussion by providing a brief introduction on how she connected with Mr. Doddridge and Mr. deSaracho, who offered to present on spec buildings after multiple conversations with Maureen about the topic. Ms. Hammond went on to briefly discuss statistics related to the building requirements of prospective businesses over the last five years. Out of 143 projects, 32% percent had an existing building requirement, and we qualified to submit on only 13 projects. She added that there was a jump in projects in the last year (62), but the statistics for projects requiring existing buildings were similar. Additionally, she noted that the size requirements for most of the buildings were 100,000 SF or less. Ms. Hammond concluded her comments by discussing current inventory of available buildings. Only one building is available that is over 50,000 SF and very few available that are less than 50,000 SF. Dr. Hashmi interjected briefly by mentioning that while he thought that a spec building was not a viable project in the past, present conditions compelled him to recommend a new discussion of the subject since it might make more sense to develop a spec building in the current business climate. Mr. deSaracho and Mr. Doddridge began their presentation on spec buildings. Mr. Doddridge started the discussion by mentioning that COVID-19 has exposed things in the market and has made it difficult for EDCs across the state to keep up with building demand. Mr. deSaracho continued the discussion by mentioning while there is risk present, there are several alternatives that can give the PEDC options while mitigating the risk of construction of a spec building. Mr. deSaracho also emphasized the difference between a spec building, which is a building set up to allow a variety of projects to utilize the space, compared to a build -to -suit, which is built with a specific project's requirements from the start. The team presented floor plans for projects that were modular in nature, meaning that the designs could be scaled up or down to meet a project's requirements with little down time. Designs also incorporated features such as "punch -out" sections that would allow the placement of dock doors or other elements with little difficulty. Along with potential building renderings, the team presented timeframes and cost estimates for design and permitting work, which could shorten timeframes for fast-moving projects considerably. "Plug -and - play" design plans such as these could shorten the PEDC's turnaround on projects without requiring a building to be constructed. Mr. Doddridge concluded the discussion by mentioning the importance of a quick turnaround, stating that the volatility of the current market trends makes locking in prices important, and getting design done quickly makes that part of the process easier. The trends for building sizes are currently 75-100,000 SF. Dr. Hashmi asked how they charge for design, and they responded that fees are dependent on the square footage of the designed facility. The team fielded several questions from board members, and the consensus from this discussion was that the most valuable aspect of this process would likely be the value that an existing design would provide for being able to respond to prospects quickly. No action was taken on this item. Discuss and Consider Approval of the Minutes of the Regular Meeting held March 21 2022 Mr. Bray asked for discussion and approval of the minutes. Dr. Hashmi made a motion to approve the March 21, 2022, minutes. Mr. Terrell seconded the motion. Vote was 7 -ayes to 0 -nays Discuss and consider approval of the March 2022 financial statements Mr. Coleman reported on financials for March 2022. He stated for the month of March, total assets were at $8,523,343. Roughly $2.7 million of it was in cash, $2.1 million in investments, $330,000 in taxes receivable, and $3.4 million in the industrial park. Total liabilities were $2,464,515, from a loan with the City of Paris. This left a PEDC Board Meeting Minutes Tuesday; April 19, 2022 Page 3 of 4 net position of approximately $6 million. On the income statement, total revenues for the month were $153,757, most of which was from sales tax, and expenses were $46,345, leaving a net position for the month at roughly $107,000. There were no unusual expenses for the month. Dr. Hashmi made the motion to approve financials for the month of March. Mr. Roddy seconded the motion. Vote: 7 -ayes to 0 -nays Consider Action on report from Polic Review Committee on ro osed b -law amendments. Ms. Hammond began the discussion by mentioning that last month Mr. Gain went through the proposed amendments and the Board considered them but did not take action. Proposed changes included: in Section 4.03 language changed to designate the Development Corporation Act of 1979 instead of state law, and item 7 in that section has had the date for the annual presentation to the city removed. Section 5.02 has been changed to reflect the Council Chambers as the monthly meeting location for the Board, and instead of three consecutive absences triggering potential removal of a Board member, the language was changed to "persistent absences." The required time for board consideration of the annual budget was changed from June to July, and submission of the budget to the City was moved from July to August. Mr. Bray added that the Board should vote to approve the amendments as written to send to the City Council for final approval. Mr. Fendley made a motion to approve the amendments. Mr. Coleman seconded the motion. Vote was 7 -ayes to 0 -nays Review and Discuss report from executive director, Maureen Hammond • Business Industry Survey Program • The program is going well - as of 2022, there have been 8 site visits with primary employers. There will be a report on the survey findings towards the end of the year, and Ms. Hammond hopes to double the number of visits by the end of the summer. Lot Clearing and Cleanup of PEDC Sites • Staff has drafted a request for bids to clear the newly acquired properties on the SW Loop, and those bids will hopefully be available for the Board to consider during the next monthly meeting. Branding/Identity Project • North Star will be providing an educational presentation to the City on May 91h and will be performing multiple interviews May 10-12. They have also developed a website called distinctivelyparis.com that will be used to distribute surveys and help inform the public about the project. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Red Maple • Project Rocket X • Project Athens Chairman Bray convened the Board into Executive Session at 6:25 p.m. PEDC Board Meeting Minutes Tuesday; April 19, 2022 Page 4 of 4 Reconvene into _0 en Session and Consider Action on Item( Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:48 p.m. There was no action taken after executive session. Discuss Future Agenda Items No future agenda items were brought forward to discuss. Adjourn Mr. Homer made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote was 7 -ayes to 0 -nays Mr. Bray adjourned the meeting at 6:50 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation