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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS May 23, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, May 23, 2022, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore, Gary Savage, Mihir Pankaj, and Linda Knox, and Clayton Pilgrim City Staff Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie , Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance. Director; Randy Tuttle, Assistant Police Chief;,Andrew Mack,, Director of Planning & Community Development; M.A. Smith, Public Works Director; Tim DeGhelder, Library Director; and Clyde,Crews, Fire Marshal Opening Agenda Call meeting to order. r Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. Citizen's forum. Tim DeGhelder, 4261 Castlegate — expressed his appreciation to the City Council and to City Manager Grayson Path for allowing him to serve as library director for the City of Paris. Consent Agenda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting May 23, 2022 Page 2 made by Council Member Savage and seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meetings of May 9, 2022 and May 10, 2022. 6. Receive reports and/or minutes from the following boards and commissions: a. Board of Adjustment (4-5-2022) b. Main Street Advisory Board (4-12-2022) c. Historic Preservation Commission (4-13-2022 & 4-19-2022) d. Paris Economic Development Corporation (4-19-2022) 7. Receive April monthly financial report. 8. Receive April drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve RESOLUTION NO. 2022-035: A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF PARIS, TEXAS, REPEALING THE POLICIES AND PROCEDURES FOR BOARDS AND COMMISSIONS APPROVING NEW POLICIES AND PROCEDURES FOR BOARDS AND COMMISSIONS; MAKING OTHER FINDINGS RELATED TO THE SUBJECT AND DECLARING AN EFFECTIVE DATE. 11. Approve RESOLUTION NO. 2022-036: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING A CONTRACT ADDENDUM WITH HAYTER ENGINEERING, INC. ("HAYTER") FOR SERVICES PROVIDED AS ACTING CITY ENGINEER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT ADDENDUM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 12. Approve the Final Plat of the Offutt North Main Addition, Lot 1, Block A, located at 423 North Main Street (LCAD Property ID 15035). 13. Approve the Final Plat of the Goodrum Addition, Lots 1 and 2, Block A, located in the 500 Block of S.E. 16a' Street (LCAD Property ID 15807-08). 14. Approve the Final Plat of the Michaels 195 Addition, Lot 1, Block A, located at 5040 FM 195 (LCAD Property ID 50140). 15. Approve the Final Plat of the Hill 48 Addition, Lot 1, Block A, located at 1269 Graham Street (LCAD Property ID 14122). Regular Council Meeting May 23, 2022 Page 3 16. Approve RESOLUTION NO. 2022-037: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL MANAGEMENT SERVICES AGREEMENT WITH GRANT WORKS, INC. TO COMPLETE A GRANT APPLICATION UNDER THE GENERAL DIRECTION OF THE TXCDBG MAIN STREET PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Re ular Aenda 17. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-029: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND ADOPTING REVISIONS TO THE COMPREHENSIVE PLAN AND FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS AS IT PERTAINS TO CITY BLOCK 170-C, LOTS 14-C, 14-D, 14-E, 17, 18, 13A, 13, 12, 11, 14-B PART OF 14, 16, 2-1, LOCATED AT 2510, 2520, 2350, 2340,2330, 2320, 2310, 2296, 2286, 2530, 2640, 2710 AND 2280 S.E. 3RD STREET; NEWBERRY ADDITION CB 167, BLOCK 167, LOT 4, LOCATED AT 2705 S.E. 3FD STREET; CITY BLOCK 167, LOT 3B AND 5, LOCATED AT 2400 BLOCK AND 2735 S.E. 3RD STREET, PARIS, LAMAR COUNTY, TEXAS, FROM A COMMERCIAL DISTRICT (C) TO A LOW DENSITY RESIDENTIAL DISTRICT (LDR); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND',PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said this was in follow-up to the City's approval of Austin Sugg's request for a minor Comprehensive Plan amendment. Mr. Mack said this should be '- done to create a larger cohesive future land use area for guiding development or redevelopment of this side of 3rd Street S.E. Mr. Mack also said the Planning & Zoning Commission recommended approval, as did City Staff. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. 18. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-030: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 249, LOT 35A, LCAD #17987, LOCATED AT 3055 CLARKSVILLE STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A NEIGHBORHOOD SERVICE DISTRICT (NS) TO A COMMERCIAL DISTRICT (C); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; Regular Council Meeting May 23, 2022 Page 4 PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained that Don Wilson, on behalf of Sunrise Ministries International Church, wanted to proceed with a remodel of the nursing facility to convert it into storage, located at 3055 Clarksville Street. He said this was a prohibited use in the Neighborhood Service District, but would be allowed if a specific use permit was approved in the Commercial District. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Moore. Motion carried, 7 ayes — 0 nays. 19. Discuss, conduct a public hearing, and;I act on AN ORDINANCE, OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO ALLOW A SPECIFIC USE PERMIT (SUP) FOR A SELF-STORAGE/M1NI- WAREHOUSE IN THE CITY OF PARIS, BLOCK 249, LOT 35A, LCAD #17987, LOCATED ` AT 3055 CLARKSVILLE STREET; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack said not all of the required documentation had been submitted in time for the Planning & Zoning Commission hearing but that the Planning & Zoning Commission opened the public hearing and continued this item until their meeting in June. Mayor Portugal opened the public hearing and continued the hearing to the June 27th City Council meeting. 20. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-031: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 50, LOT 2, LOCATED AT 1155 W. CHERRY STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Mack explained that the proposed residential use of this property was consistent with the Comprehensive Plan and was consistent with the existing residential uses of the street area. He said the Planning & Zoning Commission recommended approval, as did staff. Regular Council Meeting May 23, 2022 Page 5 Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 21. Discuss and act on RESOLUTION NO. 2022-038: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A RESIDENTIAL TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS ("CITY") AND PARIS/LAMAR COUNTY HABITAT FOR HUMANITY, ("OWNER"); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT AND DECLARING AN EFFECTIVE DATE. Mr. Mack explained that he had been working with Habit for Humanity toward the 5 in 5 Program but they did not have control over the other four lots at this time. Mr. Mack said City Staff had worked with the organization to achieve one of the four�incentives of the program with a 5 year 100% tax abatement. Mr. Mack said staff recommendedapproval of a 5 -year 100% Residential Tax Abatement, Agreement with Paris/Lamar County Habitat for Humanity for the property located at 743 East Polk Street. Mr. Mack introduced Mark Whitney with Habitat Humanity, who expressed appreciation about the City working with them and said the ,soon to be new owner of the home was in the audience. Mayor Portugal said this was the first Habitat Home to come into the Program and said she was excited about this. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 22. Discuss and act on ORDINANCE NO. 2022-032: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO TRASH AWAY DUMPSTER RENTALS, LLC FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Clerk Janice Ellis explained that Trash Away Dumpster was new to Paris, the application had been completed and required insurance provided. Ms. Ellis recommended approval of this permit. Regular Council Meeting May 23, 2022 Page 6 A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 23. Discuss and act on ORDINANCE NO. 2022-033: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 12, "UTILITIES," ARTICLE 12.04, "SOLID WASTE," OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; MAKING SECTION 12.04.006, "PLACEMENT OF CONTAINERS, BAGS AND BUNDLES FOR RESIDENTIAL COLLECTION," TO ALLOW FOR ONE DAY PER WEEK RESIDENTIAL SOLID WASTE COLLECTION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, AND A PENALTY CLAUSE; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path explained 4that the City continued to, face increasing challenges recruiting and retaining adequate staff levels for the Solid Waste: Department and because of the challenges, it became necessary fo reassign staff daily from the Parks, Streets, CIP, Water, Sewer and Traffic Control Department's, to staff the trash trucks. Mr. Path further explained in doing this, it was creating workflow issues with mowing of parks and right -of --ways, road maintenance, cleaning drainage ditches, .installing new water and sewer lines; repairing water and sewer leaks, and completing other preventative maintenance on water and sewer lines. He said this was leading to employee frustration and in some cases employee turnover, and frustrated citizens when their non -solid wastes needs were not met on a timely basis. I Mr. Path said fifty-nine people werehired last year in the Public Works Department and fifty-six had already moved on. He said the City recently conducted a job fair and three people were hired, but one had already quit. He also said the department was 28% down of the full-time staffing. Mr. Path explained the City had increased pay but the City could not keep people. He reviewed the number of staff per truck, the routes and the number of trucks that needed to be staffed in order to get the trash picked up twice a week. Mr. Path said it was important to note that the last time the City made any adjustment to the solid waste rates was twelve years ago. Next, Mr. Path reviewed the option with City Council, as follows: 1. Continue to operate as we have been for the past 12 months, substituting staff from other departments within Public Works to fill vacant positions in Solid Waste to facilitate the twice per week collection schedule. 2. Amend the collection schedule to one time per week to require less staff and allow other departments to complete their individual departmental duties. 3. Privatize the service. 4. Pursue mechanical arm equipment for the trash service, thus reducing the number of employees needed on a daily basis per route. Regular Council Meeting May 23, 2022 Page 7 Mr. Path said at this time, option 2 would be the best and it was important to note that the City would be picking up the same amount of trash but in one trip instead of two trips. Mr. Path emphasized that the service was not being reduced, as the service would remain the same. Mayor Portugal commended City Staff and noted that out of the twelve cities included in the comparison, that only four were run by the City. She said she thought the City should start looking at privatizing the sanitation department. Council Member Savage said he would like to get information about privatization. Mr. Path said the City could go out for RFPs but that it could be a six-month process. He asked that they not begin that process until they get through the budget process. Council Member Savage said they may have to lift some of the restrictions for the hiring process and Mr. Path said they had been extensively reviewing the screening process. Council Member Pankaj said he hated to continue down this path and lose more employees. He agreed that they needed to look at privatization. Council Member Knox inquired what staff thought about option 2. Mr. Path said the Public Works staff were the ones who came 3 up with option 2. Council Member Knox said she :had previously brought up privatization and this was one-step closer in that direction. Council Member Pilgrim said he hated it but he supported it. He also said the idea of privatization was brought up several years ago but was shut down by a petition. He also said a private company had the equipment, could afford to pay their employees and the City was competing with pivate companies. Council Member Pilgrim said it looked like privatization was at the end of this deal, and at that time maybe, they could go to back to trash pickup two days a week. Mayor 'Pro -Tem Hughes expressed support in moving from two days a week to one day a week, citing it was important to keep employee morale up. Council Member Savage emphasized the City was not cutting service but was just redhcing from twice a week pick-up to once a week pick-up. Mayor Pro -Tem Hughes asked Mr. Path to look at privatization and bring back numbers to the City Council. Mr. Path said he would do so and asked that he have time to get through the budget process and then gather the information. Council Member Moore said as a business owner, she believed in taking care of the employees. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 7 ayes — 0 nays. 24. Discuss and possibly act on procedures for conducting annual evaluations of the city manager, city attorney and municipal judge. Council Member Pankaj said at the last meeting they were going to discuss this, but wanted to wait until they had the entire Council present. He also said that Mr. Path had provided them with a form last year and inquired if the two other employees want to do the same. He suggested they come up with a deadline to get this done. Mayor Portugal said that Mayor Pro - Tem Hughes and Council Member Pankaj had volunteered to work on this, and asked if someone else wished to volunteer. Council Member Savage volunteered to help with this. Regular Council Meeting May 23, 2022 Page 8 25. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were no future events referenced. 26. Adjournment. There being no further business, A Motion to adjourn was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. Mayor Portugal adjourned the meeting at 6:30 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK