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06 - Boards & Commission MinutesItem No. 6 SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY MAY 3RD2022 12:00 O'CLOCK P.M. 1. The Board ofAdjustment meeting was called to order by Larry Walker at 12: 00 p.m. The following members were present: Larry Walker, William Sanders, Chris Fitzgerald and Jerry Haning. Also present were Andrew Mack, Stephanie Harris, Mayor Portugal, Robert Vine and concerned citizens. 2. Approval of minutes from previous meeting. (April 5, 2022) Motion was made by William Sanders, seconded by Larry Walker to approve minutes for the April 5, 2022 meeting. Motion carried 4-0. 3. Public hearing to consider and take action on the petition of Alex Kozel, regarding a 5' front yard setback variance to the City of Paris Area Regulations, Section 9-501(1) on Lot 7, Block B, of the Hilltop Subdivision, Parcel 404917. Mr. Walker declared the public hearing open to be continued at the next meeting on June 7th, 2022. 4. Public hearing to consider and take action on the petition of Alex Kozel, regarding a 5' front yard setback variance to the City of Paris Area Regulations, Section 9-501(1) on Lot 8, Block B, of the Hilltop Subdivision, Parcel 404918. Mr. Walker declared the public hearing open to be continued at the next meeting on June 7th, 2022. 6. Public hearing to consider and take action on the petition of Cheyney Bryan, on behalf of Bill and AnitaRoetcisoender, regarding 137" lot depth variance to the City of Paris Area Regulations Section 9-301(1) on Lot 2, Block A, of the Wells Bryan Addition, Parcel 17934. Mr. Walker declared the public hearing open to be continued at the next meeting on June 7th, 2022. 5. Public hearing to consider and take action on the petition of Armando Palacios, on behalf of Alejandro Orfanos, regarding a 44" buffering variance to the City of Paris Buffering Regulations, Section 30-102(3) on Lot 1, Block A, of the Taco Bueno Addition CB 250, being located at 2320 N Main Street. Andrew Mack, Director of Planning & Zoning, presented case to the board. Mr. Mack stated that though there is a slight deficiency in the landscaping buffer on this lot when the neighboring lot is developed the green space, buffer will be accommodated. Lastly, Mack stated that he recommends approval of the variance based on the staff findings. Mr. Walker declared the public hearing open. Staff member, Paige Unger, makes note of an input form submitted as follows: Gary Watson of 2430 N Main Street, in favor. Hector Marroquin of 4515 Lyndon B Johnson Freeway, property owner and project manager made himself available for any questions. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by William Sanders, seconded by Jerry Haning to approve the 4'4" variance to Section 30-102(3) of the Buffering Regulations to allow a 2'8" buffer on the south side of the property versus the required 6' buffer based on the following staff recommended findings. Motion carried 4-0. STAFF RECOMMENDED FINDINGS 1. The request for variance is harmony with the general purposes and intent of Zoning Ordinance No. 1710, as amended, and will not negatively impact the protection for the adjacent surrounding properties. 2. The request is to permit the new construction of a commercial restaurant which is not applicable with regard to a "non -conforming use". Fast food drive-thru restaurants are permitted by right in the C District. 3. There are special or unique conditions of restricted area for the existing lot, even though a new plat approval of the land was just approved. This is not generally applicable to other parcels of land in the same zoning district under new platting and development standards where new lots are created. This has caused an unusual and practical difficulty to be in compliance with the provisions sought here to be varied as a result of the original parcel created making it nearly impossible to meet the side yard perimeter buffer yard green space requirement. 4. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self- imposed or self-created although unintentional), and (b) an economic or financial hardship. The substandard parcels were created as a part of the original City lots. The site plan functions in an optimum fashion which still enables the commercial development of the site. 5. The provisions of Zoning Ordinance No. 1710, and its amendments, that are sought to be varied would deprive the applicant of the normal rights to use the property that is commonly enjoyed by other properties in the same MF -1 Zoning District without approval and not being required to fully comply with the front yard setback ordinance provisions. 7. Adjournment. APPROVED THE 7te DAY OF JUNE, 2022. Chairperson 107 E KAUFMAN ST PARIS, TEXAS 75460 MTDNESDA3� MAY 11, 2022 PA&SMI Chris Dux, Chairman Laura Caffey, Vice Chair Linda Vandiver, Secretary Glee Emmite, Main Street Liaison [','yan Matthews Leif Lindblom Ellen Green Carol King Maryann Leste' 'e Bethany La;j The meeting minutes of April 13, 2022, and April 19, 2022 were approved by acclamation Commissioner Caffey made a motion to recuse Commissioner Matthews, seconded by Commissioner Vandiver, motion carried. Ryan Matthews requested two $2500 fagade grants for the property located at 39 N. Main. Chairman Dux explained the property was only eligible for one grant due to that it was one parcel with three addresses. Mr. Matthews is following closely the secretary of interior standards and has also applied for Tax Credits which will require a state review. The commission approved his certificate of appropriateness in November of 2021. Mr. Matthews intends to begin work on the Fagade within two months. Commissioner Emmite made a motion to approve the fagade grant for $2500 for the property located at 39 N. Main by, seconded by Commissioner Caffey, Motion Carried. qjjqjW MU III I 11 INIM 0 RJO-WIM UAT 4TW WHIORM"I "00" $ 4 6$ M111^4 I 111 17171 11 13 8 Lamar Ave met the sign requirements by ordinance, but because it was more than 5 O'sq it was brought to the commission for approval. A motion was made to approve the signage by Commissioner Matthews as presented, seconded by Commissioner Long. Motion carried. Chairman Dux opened the public hearing for the consideration of the addition of a Historic District Overlay (HD- 18) for house located CITY OF PARIS, BLOCK 146, LOT 3 being located at 705 3rd Street SE. Chairman Dux reviewed the property details, noting the Italianate Architecture, and that the property is also listed on the National Register of Historic Places. The property is currently in Tax Foreclosure, and this designation would provide protections for the property and also incentives Linda Knox residing at 655 Church Street spoke in favor of the overlay district, stating it is one of the oldest homes in Paris. She was very glad to hear the commission was pursuing the designation and is ho:sdag to further work with the cikA of this condition. 11111, 1 • .• a 1 11111,11111 111�jqpili� -IN611 I N.; 12, IZAI- I ITUS-A;lUil, Ulm IL "n*13111k L)v mundulc lor SUIC Ulm nope it gets a remodel. F MWAtrel, M M&M -CF -d-1717=0 with the earliest being July 5, 2022 or worst case scenario being August 2, 2022. Due to tax telinquency status, the property could not be sold any other way than the Tax foreclosure. Hearing no opposition, the public hearing was closed. A motion was made to approve the application for the HD- 18 overlay district by Commissioner Long, seconded by Commissioner Caffey, motion carried. Ms. Befford shared a video presentation by National Alliance of Preservation Commissions on What's your Why, and asked the commissioners if they could send suggestions of people to highlight. This will be in lieu of Imagine the Possibilities tours, and should have a broader reach • social media. [oil 1MV-71714MITIrt -74 National Main Street coming next week. Farmers Market season opening May 7, good day for all Electrical upgrades on 1st Street and Farmers Market to assist with events TDA awards- President awards for best rehabilitation nomination: recommended Chris Dux building on 1st SW Stop Sign Study to go to council June 13th. Suggestions for Main Street Board to do a monthly walk around to meet businesses and discuss their challenges and successes and how we can help. Mayor's Rehab of the Month goes to 102 Clarksville, Ellen Green and Leif Lindblom Hearing no future agenda items, the Commission adjourned at 4:47 p.m dayof ...... ....... ...................... . . .. . . . . .......... . 2022 Paris Public Library Advisory Board 05/25/2022 Meeting Minutes Opening: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Heilman at 4:00 pm. Board members present were: Steve Heilman, Eva Dickey, Myers Hurt, Jennifer Cullum, Melanie Loughmiller, Lauren Mathews, and Director Tim DeGhelder. City Council Liaison Linda Knox and Friends of the Library President Audrey Mathieu were also present. Board members absent were DeEtte Cobb, fl. Approval of Minutes: The minutes of the April 20, 2022 meeting were approved with Melanie Loughmiller making the motion and Eva Dickey providing the second. 111. New Business: that the new position will require more responsibilities specifically related to teen programming. iv. Materials. Tim would like to increase the budget for Overdrive by $3,000. V. Basement update. Tim states that the Manager and Assistant City Manager are both aware of the potential that the basement could bring to the library. vi. Tim recommended that the library entryway be updated with a big screen tv that provides the community with updates about current events. Tim also suggested that the ceiling in the entryway be considered for replacement. Steve asked if the current budget request is in line with what the City of Paris would approve. Linda Knox said that yes, it is. Audrie asked if it was possible to ask for more funding then. Tim said that with more funding, the library might want to consider the entryway update, electrical work, and flooring to be done. The advisory board agreed with these recommendations and the budget request was adjusted to include $20,000 for building updates and repairs. vii. Grant Management. Tim reminded the library that the Teen Room, which the current Library Advisory Board Meeting was held in, was made possible with the grant that he applied for. There is still work that needs to be finished using those funds for the Teen Room. viii. ILL Grant. The Interlibrary Loan grant is a money -making opportunity for the Paris Public Library. For each book that is loaned to the system, the library earns $6 to $8 per book. The library currently loans about 60 books a month. IV. Old Business: There was no old busines to discuss. V. Presentations: a. Budget Report. The Budget Report was reviewed in New Business. Steve asked Tim if there was anything else to consider before the board considered the budget update. Tim said that the parking lot needed attention due to cracks. Noting this last item, Melanie Loughmiller made the motion to approve the Board endorsement, with Myers Hurt providing the second. All board members were in favor and the Library Advisory Board endorsed Director Tim DeGhelder's budget. b. Statistical Report Volunteers are back and have currently clocked in 151 hours. There was a large jump in program attendance, from 51 in 2021 to 303. Computer Instruction from Ron Hervey was at 266. There were 2,555 hits to the library's Facebook page. VI. Friends of the Library Report a. Luncheon. Friends President Audrey addressed the board, stating that the Friends of the Paris Public Library Luncheon will be on August 7t" at the Paris Golf and Country Club. There are 5 new members to the group, making the number about 40 b. Gameboard. Audrey noted that the gameboard that Friends purchased for the library cannot be repaired from the flood damage and she plans on asking for donations at the luncheon specifically to replace this gift. c. Childre ' n's Programs. The Friends have announced that now 100% of the program fees for the children's programming will be paid for by the Friends, instead of the previous 50% of the cost. d. Houston Library. Audrie researched to find out if any resident of Texas could have a library card from the Houston library, Eva Dickey commented, stating that she attempted to apply for a card, even though she is not a resident of Houston and received her card in the mail. Steve mentioned that he would like a link to the Houston Public Library on the Paris Public Library's website. e. T -Shirts. Audrey stated that she is working on a t -shirt design for the library's 90th anniversary and hopes that it will be available for purchase soon on Screen Graphic's website. VIL Director's Remarks Tim wanted to thank everyone for the memories made. He contemplated if he had changed his community while working for Paris. He asked the board to hold the new director responsible for the library and the impact on the surrounding community. The meeting adjourned at 5:03 p.m. with Eva Dickey providing the motion and Myers Hurt adding the second. The next meeting will be on June 15t"9 2022 Love Civic Center Governing Board Minutes Love Civic Center and Zoom Meeting April 14.Z0Z2 Peeples, Colton Perry, Brittany Johnson, Robert Staples, Russell Jackson. Russell Jackson gave an overview of the March 2022 financials. A motion to approve was made by Colton Per seconded by Robert Staples, motion passed unanimously. i February minutes were reviewed. Amotion 10approve was made byColton Perry, seconded byAngie Carter, motion passed unanimously. painted, the inside floor has been demoed in the foyer and both halls. The main hall is still waiting for the floor installers to come look at it. The North side bathrooms have been gutted. All the ceiling tiles have been removed as well. The carpet has been removed in the green room as well. We are waiting for tile to be delivered and MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, MAY 239 2022 3:00 P.M. 1. Reeves Hayter called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. The following members were present: Reeves Hayter Richard Thompson Kenneth Kohls Pat Conrad Kim Walker Adam Bolton Carlton Cooper arrived at 3:03pm B. Staff present: Robert Talley Nicki Brown Andrew Mack Stephanie Harris C. Others present Reginald Hughes ® Mayor Pro Tem 2. Approval of minutes from previous meeting. (April 18, 2022). Motion made by Adam Bolton and seconded by Kim Walker to approve the minutes. Motion carried unanimously. 6-0 Carlton Cooper arrived at 3:03pm. 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures"; Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises"; Chapter 8, Article 8.10 entitled "Outdoor Storage"; Code of Ordinances of the City of Paris, Paris, TX: G. 3220 Cleveland; Parham Park #2 Block F, Lot 2 Owner: Cynthia K Powell 3220 Cleveland Paris, TX 75460 - Present Robert Talley stated this is a large dead tree on the property and we have had Bill Lowranger and a tree service inspect the tree to make sure it was dead. If the tree falls it could cause damage to several properties. Robert Talley's recommendation: Declare the tree a nuisance, remove within 30 days, or city has right to do so. Cynthia Powell asked for additional time, she has a contract to get the tree removed but the price was $2000 and she needs extra time to get it done. She starts a new job next week. Motion made by Carlton Cooper, seconded by Adam Bolton, to remove the tree in 50 days, or city has right to do so. Motion carried unanimously. 7-0 A. 1009 NE 8th; Pickard Block 3, Lot 1-A Owner: Bettye Johnson 130 NE 21' Paris, TX 75460 -Present Robert Talley stated this property was brought to the commission once before but since then nothing has been done to the outside. The current building permit has expired. The roof is collapsing and has holes in it, drop cloth has been put on the roof and the floors are rotting. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Bettye Johnson spoke to the commission and explained that they had started working on the inside or the structure but then covid hit and it stopped. Discussion about the repairs, the cost of the repairs and the possibility of selling the property or house. Motion made by Richard Thompson, seconded by Carlton Cooper, to follow staff recommendation. Motion carried unanimously. 7-0 D. 418 & 420 E Tudor; City block 60, Lot 40 Owner: Celestine Thomas and Debra Hicks C/O Rita C Dixon, PLLC 8700 Stonebrook Parkway, Box 1996 Frisco, TX 75034 Rita Dixon was present, she is the guardian of the estate. Robert Talley stated this property was brought to the commission several months ago and was tabled due to a pending sale. The sale fell through and the property has been hard to sell. The house is tilting, sinking, porch is close to collapsing, fire damage on the back of the house, rotten wood and foundation rotting. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kohls, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 7-0 B. 333 Bonham; City Block 120, Lot N PT 5-A Owner: Perry Ketron Jr. 1050 SE 33rd Paris, TX 75460 Brad Archer 1055 Wilburn Paris, TX 75460 was present. He is in the process of buying this property and the closing of the sale is scheduled June 1. all the debris into the opening and off the street and sidewalk. Brad Archer has a structural engineer report on the building and Mr. Archer is the owner of the attached building. Robert Talley's recommendation: Declare a nuisance, put a screening device up in 30 days, or city has right to do so. Discussion of the future of the historic district property. Mr. Archer is wanting to save and salvage as much as he can of the debris. Motion made by Ken Kohls, seconded by at Conrad, to follow staff recommendation. Motion carried unanimously. 7®0 C. 251 E Booth; City Block 73, Lot 1 Owner: Edith Bills 640 3rd NW Paris, TX 7541 No contact with owner. Ro'bert'Faley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 7-0 E. 351 NE 8th; City Block 64-B, Lot 18 Owner: Joseph L Christian 351 8th NE Paris, TX 7546C wanted to know if Joseph could tear the house down himself. Robert Talley Id her yes, but he had to Robert Talley stated this property is unsecure, missing floor, shell of a house, scabbed boards and the shed is the same. Robert Talley's recommendation: Declare a nuisance, demo within 30 days and secure structure in 14 days with the lumber onsite, or city has right to do so. Motion made by Ken Kolds, seconded by Pad Conrad, to follow staff recommendation. Motion carried unanimously. 7-0 U. 621 NE 11th; City Block 69-A, Lot 7 — Owner: Jonita Stone C/O Foster Stone 324 George Wright Homes Paris, TX 75460 Robert has talked to Jonita Stone and expected her to attend the meeting. Foster Stone is deceased. Robert Talley stated this property is sinking on the north side, holes in the roof, rotting and deteriorating wood, water damage, and floor joist rotted, the structure is buckling and sinking. Robert Talley's recommendation: Declare a nuisance, demo within 30 days and secure structure in 14 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 7-0 H. City Block 174-A, Lots 11 & 12 Owner: Stevie Von Jackson 1322 Martin Luther King Paris, TX 7541 No contact with owner. Robert Talley's recommendation: Declare a nuisance, remove all three trailer in 30 days, or city has right to do so. Motion made by Adam Bolton, secondedlq-CarhDn-Cooper,—twfdHow-gtaff recommendation. Motion carried unanimously. 7-0 1. 240 SW 2nd, 246 SW 2nd , 269-306 SW 2,d; City Block 176, Lots 18, 19 & 20 Owner: Seed Sowers Christians in Action 340 CR 32050 Brookston, TX 75421 City employees Robert Talley, Andrew Mack and Clyde Crews are working this property for many violations. They have been dealing with Mr. Don Walker, president. The property has junk and rubbish on the entire property including but not limited to: grocery buggies, bags of junk and rubbish, bicycles parts, tarp, boxes, lumber, totes full of junk and rubbish, cushions, old trash cans, suite case, plastic jugs, clothes, old toys, metal, bowls, pallets, card board boxes, newspaper, commode, tin cans, aluminum cans, trunk, walker, plywood, TV, pump sprayer, tir rubbish, furniture, bed frames, futon, couch, mattress, love seat and other scattered junk, rubbish and litter on entire property. 0 5. and litter within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 7-0 Code Enforcement Report Robert Talley stated $50,000 has been spend on demos. Mr. Vines (Assistant City Manager) and Robert are in the process of contacting other cities to see how they salvage some of the lumber from some of these houses that are getting tore down. Adjournment Motion made by Adam Bolton seconded by Ken Kohls to adjourn the meeting at 4:47pm. Motion carried unanimously. 7-0 APPROVED THIS 20th DAY OF JUNE, 2022 "b . . ........�� Chair