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06 - Boards & Commissions - MinutesItem No. 6 Paris VisitorsandConventiown Council Board of Directors Meeting 8 West Plaza May 16, 2022 4:00 PM Members Present: Russell Jackson, Cary Lott, Trevor Huie, Brad Hilliard, Bryan Hargis, Mark Pankaj, Trey Glascock, Dustin Broadway and Tim Walsworth. Staff Present: Paul Allen, Becky Semple and Gina Crawford. Paul Allen called the meeting to order at 4:03 pm. Minutes A motion to approve April minutes was made by Trey Glascock, seconded by Tim Walsworth. Motion passed unanimously. Financials: Russell Jackson presented the April financials. A motion to approve was made by Mark Pankaj, seconded by Tim Walsworth. Motion passed unanimously. Becky Semple presented a funding request from Red River Valley Fair Association on September 28th _ October 1St. Based on the scoring criteria Trey Glascock made a motion to approve $1725.00, seconded by Trevor Huie. Motion passed unanimously. Becky Semple presented a funding request from Archers for Christ, May 28 -29th. Based on the scoring criteria Trey Glascock made a motion to approve $1750.00, seconded by Tim Walworth. Motion passed unanimously. Becky Semple presented a funding request for Paris Breakfast Optimist for four Dixie Youth baseball tournaments, June 25 -27th. Based on the scoring criteria Bryan Hargis made a motion to approve $1900 for the 2T -ball, $1375 for the 6U, $1375 for the 7U, $1375 for the 8U and $1500 for the 1 T -Ball, seconded by Brad Hilliard, motion passed unanimously. Becky Semple presented a funding request from the Paris Junior College for the National Junior College Association Region XIV North Baseball tournament on May 6 -9th. Based on the scoring criteria Mihir Pankaj made a motion to approve $1925.00, seconded by Tim Walsworth. Motion passed unanimously. Old Business: Paul Allen stated we will be ASA this weekend and 903 Concerts will be looking for sponsors. Future business: None. Adiourn: Tim Walsworth made a motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Gina Crawford HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY June 8 2022 Present Chris Dux, Chair Laura Caffey, Vice Chair Linda Vandiver, Secretary Glee Emmite Jennifer Long Matt Coyle Jessica Holtman- Alternate Cheri Bedford, HPO Linda Knox. Council Liaison Chairman Dux called the meeting to order at 4:00 p.m. Absent: Ryan Matthews Guests: Karol Lyn Moore Suzanna Coyle The minutes of the May 11, 2022 were approved by acclamation. Ms. Karol Lyn Moore presented her request for reimbursement for the work completed on 131- 135 Lamar. Ms. Moore project included removal of all pressed metal pieces covering over her transom windows on her property and painting the canopy and repairing what was needed. This work was complete. She explained the further they got into the project, there were some windows that were missing or so badly damaged they would need an appropriate replacement. At this point they were covered back up as a temporary measure and the metal was painted black until she could determine the next steps for replacement. The majority of the original windows were replaced with a 1 over 1 configuration so that most likely will be what she will investigate. A motion to approve a $2500 Fagade Grant for the uncovering of the transom windows and the painting of trim was made by Commissioner Coyle, seconded by Commissioner Emmite, motion carried. The commission reviewed photos of the new home built by Randy Hider located at 120 Long Ave, in the HD -2 Church Street Historic District. A motion was made by Commissioner Long approve the Verification of Construction for the New Historically compatible construction of a single family house on 120 Long Ave, verifying the structure was built according to the Certificate of Appropriateness. Motion was seconded by Commissioner Coyle, motion carried. A motion was made by Commissioner Vandiver to approve the $1000 grant for the historically compatible new home construction on the property located at 120 Long ave. Motion was seconded by Commissioner Long, motion carried. The Certificate of Appropriateness: 44 E. Long Ave was tabled for further information. A motion was made to recuse Commissioner Coyle by Chairman Dux, seconded by Commissioner Vandiver. Motion carried. Ms. Suzanna Coyle, daughter of Mrs. Sandra Ables, presented the Certificate of Appropriateness for the property located at 7 S. Plaza, the Solomon building. Ms. Coyle has changed from the original design submitted in the March 2022 Historic Preservation Commission meeting and is pursuing Phase -1 design discussed with the Texas Main Street Design staff. Ms. Coyle has reviewed all the suggested recommendations given in the report, which included three different suggestions. They want to pursue Phase 1 with a flat front facade, built out as a flat storefront approximately 1 ft from the front of the brick columns face. The property owner is requesting a fiberglass fagade with a smooth finish, which is an acceptable alternative. The replacement will have a 2 ft footer from the bottom made of fiberglass panels. There will be double doors, and narrow window lines holding display glass. At this time she intends to re -install the existing canvas awning back to the front of the property, however this is subject to change based on what existing conditions are found during the demo phase. There are existing canopy tie rod hooks that give evidence of the existence of a canopy, however the property owner will need to see what historic material exist and make a decision. Commissioner Caffey made a motion to approve the Certificate of Appropriateness as detailed in the design rendering from the Texas Main Street rendering Phase 1, with the exception of the use of fiberglass instead of wood. Commissioner Emmite seconded, motion carried. Mrs Ables applied for a $2500 50/50 matching facade grant for the improvements. Commissioner Caffey made the motion to approve the fagade grant for the improvements as approved in the Certificate of Appropriateness at the property located at 7 S. Plaza in the amount of $2500. Motion seconded by Commissioner Long, motion carried. Mrs Ables applied for a Tax Exemption for the Rehabilitation of Historic Properties. Commissioner Long made the motion to approve the tax exemption application for rehabilitation of a historic property in need of repair located at 7 S. Plaza. Motion was seconded by Commissioner Emmite, Motion carried. A motion was made to return Commissioner Coyle back to the commission by Commissioner Emmite, seconded by Commissioner Vandiver, motion carried. Cheri Bedford gave update to the commission on the Certificates of appropriateness approved in house. • "What's your Why" • Texas Downtown Associations Presidents award nomination for Best Renovation for Chris Dux Property at 134 1St SW • Board and Commissions nominations coming 2nd City Council meeting in June • Ryan Ocarroll'-new intern project is to work on the designation of the Pine Bluff Fitzhugh Historic District. • Vacant Property Registration and rental licensing • Forum: July 14-17 • House located at 705 3rd SE planning and Zoning on Monday June 6. Passed and will go to City Council on June 27 • Downtown Stop sign study • Concert series- been working with the Chamber to have the concert series in downtown. • Working with Grantwork for a Texas Capital Fund Grant for 1 st SE Shared Street Concept • Geisel grant turned in on June 1 for landscape plan for the plaza. Hearing no other items the Chairman Dux adjourned the meeting. __..........�........m...day of. 2022 Chair MAIN STREET ADVISORY BOARD MINUTES Win CityCouncil Chambers 107 E. Kaufman Paris Texas 75460 Tuesday May 10 ww2022 4:30P.M. MEMBERS PRESENT: Greg Kee Kari Daniel Glee Emmite Tyrone Hayden STAFF: Cheri Bedford Andrew Mack, Director of Planning and Development Rob Vine, Assistant City Manager Guests: James Belcher Absent: William Walker, Board Member Mahir Pankaj, Council Liaison 1. Board Chair, Greg Kee called the meeting to order at 4:45p.m. 2. Mr James Belcher addressed the board about a private property on the Southeast side of 4th SW that looked unsightly, and didn't put off a good impression when coming into the district. 3. The election of a secretary was tabled. 4. A motion was made by Kari Daniel to approve the meeting minutes of April 2022 meeting, seconded by Tyrone Hayden, motion carries. 5. The board discussed the Texas Downtown Association President awards, and it was decided that the property located at 134 1' SW owned by Chris Dux be nominated as a best renovation project. Information will be sent to Chris Dux and Glee Emmite to begin the process. Greg is working on the Brochure for downtown new and newer business guide doing some proofing. Glee gave a report on the Express Professionals Carriage and donations were received for the Downtown lighting project. The PDA received $300 towards the project to light downtown. Glee gave a brief report of the renovations going on in the historic district. Becky Semple gave an update on all the activities the VCC and Chamber are managing. Kari Daniel gave a report on the Christmas committee. They are looking at a cost of $2500 for storage bins, tree stands, and lighting for an $18 ft tall tree and potentially projectors to put snowflakes on the buildings. The date was set for August 5 & 6th for Mini Golf. Coordinators Report: Texas Capital Fund sidewalk grant for 1 It Street procuring an administrator Vacant property registry and rental licensing for HD-2 National Main Street Farmers Market season opening May 7, good day for all Electrical upgrades on l' Street and Farmers Market to assist with events TDA awards Stop Sign Study to go to council June 13th. Suggestions for Main Street Board to do a monthly walk around to meet businesses and discuss their challenges and successes and how we can help. Mayors Rehab of the Month goes to 102 Clarksville, Ellen Green and Leif Lindblom What's your Why for Preservation Month- telling the stories of those who do preservation and using social media to promote them. This will be in lieu of Imagine the Possibilities tours. Hearing no future agenda items the Greg Kee adjourned the meeting at 5:17 p.m. Approved thisday of'.,�� y.2022 Greg Kee, Chair MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JUNE 209 2022 3:00 P.M. 1. Reeves Hayter called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. The following members were present: Reeves Hayter Richard Thompson Kenneth Kohls Pat Conrad Kim Walker Adam Bolton Carlton Cooper Staff present: Robert Talley Nicki Brown 2. Approval of minutes from previous meeting. (May, 2022). Motion made by Kim Walker and seconded by Adam Bolton to approve the minutes. Motion carried unanimously. 7-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures"; Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises"; Chapter 8, Article 8.10 entitled "Outdoor Storage"; Code of Ordinances of the City of Paris, Paris, TX: A. 330 E Grove; City Block 74-A, Lot 14 Owner: Carolyn J Gaffney 823 4h NE Paris, TX 75460 No contact. Robert Talley stated the roof collapsed, its unsecure, missing and deteriorating wood, bulging roof, floors rotting, water damage and tree vines growing into the roof. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Carlton Cooper, to follow staff recommendation. Motion carried unanimously. 7-0 B. 340 Grove; City Block 74-B, Lot 15 Owner: Carolyn Gaffney 823 4a' NE Paris, TX 75460 No contact. Robert Talley stated the structure has fire damage, it's unsecure and has holes in the roof. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Kim Walker, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 7-0 C. 319 E Provine; City Block 74-B, Lot 4 Owner: Carrie Smith 319 E Provine Apt. 175 Paris, TX 75460 No contact. Robert Talley stated that the abatement crew cleaned up outside, it's unsecure, siding is peeling off, sinking, missing and deteriorated wood, shed in back has holes in roof, vines growing on it and the floor is rotting. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kohls, seconded by Pat Conrad, to follow staff recommendation. Motion carried unanimously. 7-0 D. 658 SE 3''d; City Block 140, Lot 8A Owner: Kelsey Anglin 816 Hillside CT Hugo, OK 74743 No contact. Robert Talley there is a new owner on this property. This property came before commission already. The carport and back of the house has fire damage, it's unsecure and the wiring is out of it. Robert Talley's recommendation: Declare a nuisance, demo within 30 days and secure structure in 14 days, or city has right to do so. Motion made by Kim Walker, seconded by Carlton Cooper, to follow staff recommendation. Motion carried unanimously. 7-0 E. 737 Cedar; Gibbons Park Block 3, Lot W % 22 & 22A Owner: Ruth Bosarge Stephens 1031 Old Bynum Rd Apt. 4 Hillsboro, TX 76645 No contact. Robert Talley stated there is a piece of structure still on the property from structure collapsing, but the property is mowed. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ken Kohls, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 7-0 F. 926 W Cherry; City Block 83, Lot 37 Owner: Robert David Giberson Nursing Home Honey Grove, TX 75446 Mrs. Giberson ex-wife came in and explained that he is in a nursing home. Robert Talley stated we saw this last month and put demo orders on it, but it has not sold. The porch is falling off, holes in roof and it has missing and deteriorating wood. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Carlton Cooper, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 7-0 G. 510 NW 13th; City Block 84, Lot 13 Owner: Paul & Jacqueline Butler 1202 W Cherry Paris, TX 75460 No contact. Robert Talley stated that Rodney Thomas has taken over this lot, like many others in town we have had to clean due to him squatting on them. This is a junk and rubbish case, BBQ grill, gas cans, clothes, mattresses, litter, camper, totes, pop up camper shell used as a trailer and other junk and rubbish. Robert Talley's recommendation: Declare a nuisance, remove all junk, rubbish and litter within 30 days, or city has right to do so. Motion made by Reeves Hayter, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 7-0 4. Adjournment Motion made by Ken Kohls seconded by Richard Thompson to adjourn the meeting at 3:31pm. Motion carried unanimously. 7-0 APPROVED THIS 18th DAY OF JULY, 2022. Chair Paris -Lamar County Health District 400 West Sherman Street, Paris, Texas 75460.5846 Health District: (903) 785.4581 and Fax: (903) 787-0978 wrunremra°r Women. Infant and Children (WIC): (90.3) 784-1411 and Fax: (903) 784-1442 Paris -Lamar Counw Board of Health Rei u„�far_Meeting, The Paris -Lamar County Board of Health held a special session on Tuesday. February 22"d, 2022. 1. Convene into Open Session • Dr. White called the meeting to order in open session at 5:30 p.m. Approval of Minutes from prior meeting(s). e Dr. Williams made a motion and was seconded by Dr. Putnam to approve the 12-13-2021 minutes. Motion carried. 6 yays, 0 nays. 3. Discuss and possible act on: e COVID-19 Updates — Mrs. Prestridge has applied for 2 grants, she is currently managing approximately 15 grants, so she will be hiring someone in the future to write grants. COVID-19 numbers are currently down and the COVID Hub is giving less vaccines and testing. e Elect Officers — Dr. Putnam made'a motion and was seconded by Mitzie Pirtle to elect Dr_ Marc White as Chairman. Motion carried. 6 yays, 0 nays. Dr. White made a motion and was seconded by Dr. Hurt to elect Dr. Putnam as Vice -Chairman. Motion carried. 6 yays, 0 nays. Dr. White made a motion and was seconded by Dr. Putnam to elect Susan Bellene as Secretary. Motion carried. 6 yays, 0 nays. e Approval of Policies and Procedures Manual and Personnel Policy — Dr. Putnam made a motion and was seconded by Mitzie Pirtle to accept the policies as presented. Motion carried. 6 yays, 0 nays e Annual Employee Evaluation of Medical. Director and Executive Director — Dr. Ross made a motion and was seconded by Dr. Hurt to approve the evaluations as discussed and presented. Motion carried. 6 yays, 0 nays. Paris - Lamar COuntY 00ard Of rhairman -Dr. Marc WhiteVice-Chatrojan- Secretary - Susan Bellene Ross .wj Mitzle Pirtle Dr. Walker Putnam (:ort. + Review application(s) for vacant board member — Dr. Putnam made a motion and was seconded by Dr. Hurt. to accept the application of Susan Elaine Davis. Motion carried. 6 yays, 0 nays. e Monthly reports — January PLCHD patients seen - 566 COVID — 554 Total Liabilities and Equity = approximately $2,500,000. New business to be placed on next agenda for discussion — Zoom Meeting vrs. in-person meeting 4. Time and play of next meeting will be Monday, March 21't, 2021 @ 5:30 P.M. 5, Adjourn meeting — Susan Bellene made the motion and was seconded by Mitzie Pirtle for the meeting to be adjourned at 6:05 p.m. Motion carried. 6 yays, 0 nays. Respectfully submitted by: Cheryl King At the May 2r. 2021 Board of Health Meeting. Mitzie Pirtle made the notion and was seconded by Or. Putnam for the PLCHD board approved February 22, 2022 ml,nutes to be submitted to the City Clark, in the City Hai Annex, located at 150 S.E. 1" Street. Paris, Texas, for filing. Motion carred 5 gays and 0 nays. Paris - Lamar County Board of Health Members 7' Beflene r o4. Ross Williams:.., r r r, .. .,Dr. Walker Putnam , Paris—Lamar County Health District �y 400 West Sherman Street, Pads, Texas 75460-5&36 rw! Health District: (903) 785.4561 and Fax: (903) 737-0978 �.^• women, Infant and Children (WIC): (903) 7841411 and Fax: (903) 784-1442 PaOs-Lalnm Couq!y_o—ard of Health Requfar Meeting The Paris -Lamar County Board of Health held a special session on Monday, May 2nd, 2022. 1. Convene into Open Session Dr. White called the meeting to order in open session at 5:30 p.m. 2. Convene into Executive Session Mitzie Pirtle made a motion and was seconded by Dr. Walker Putnam to convene into executive session at 5:32 p.m. Motion carried. 6 yays, 0 nays. 3. Convene into Open Session Susan Beliene made a motion and was seconded by Dr. Hurt to convene into open session at 6:51 p.m. and no action would be taken on executive session discussion. Motion carried. 6 yays, 0 nays. 4. New business to be placed on next agenda for discussion — 0 Open records request e Application to fill the expiring term of Dr. Marc White on June 30, 2022. 5. Time and place of next meeting will be Monday, May le, 2021 @ 5:30 p.m. 6. Adjourn meeting Susan Beliene made the motion and was seconded by Mitzie Pirtle for the meeting to be adjoumed at 7:20 p.m. Motion carried. 6 yays, 0 nays. Respectfully submitted by: Cheryl King Paris - Lamar County Board of Health Members' Chairman- Dr. Marc White � uellette Dr. At the May 23. 2022, 2022 Board of Health MaiWng, Mitzie Pirtle made the motion and was seconded by Dr. Putnam for the PLCHD board approved May e, 2022 minutes to be submitted to the CKV Cleft In the City Hall Annex, located at 150 S.E. I' Street Paris, Texas, for filing. Motion carried 5 yays and 0 nays. Parts - Lamar County Board of Health Members Chairman - Dr. Marc White Vice -Chairman - Secretary - Susan sellene q Dr. Ross Williams fjo� 2wa;I*" vlzmmo) Mitzle Pirtle avie wmfw ny-,�q Dr. Walker Putnarn Paris -Lamar County tiemm uistrict 400 West Sherman Strwt, Paris, Texas 75460-5646 Heakh District: (903) 785 -OMI and Fax: (903) 737-0978 (903) 784-1411 and Fax: (903) 784-1442 Women, Infant and Children (WIC) Paris -Lamar County Board of Health kqgukr Meq!Yi P.9 The Paris - Lamar County Board of Health did NOT have a regular meeting on Monday, May 16th, 2022, due to not having a quorum. Next scheduled meeting will be Monday, June 20th, 2022 at 5:30 p.m. Respectfully submitted by: Cheryl D. King . .. .... . . .... Paris - Lamar County Board of Health Members Chairman - Dr. Marc White (im.umumitat-m-n Vice-Chalrrnan - Secretary - Susan. Bellene tm, 14=120U 101�4-11 Dr. Ross Williams Mitzle Pirtle Or. Walker, Putnam Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5846 Health District (903) 785.4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 arir lrspgei aBaf ,�cknw Paris -Lamar Count Board of Health Re ular Meeting The Paris -Lamar County Board of Health held a regular session on Monday, May 23rd, 2022 Board Member's Name In Attendance Not in Attendance - .._.� _ ._.....�..w__.,� .._ _ _.. ........ �. _ ._._......M_ _...._,.._ Ms. Susan Bellene X Dr. My w_e Hurt 111 Myers H ......_..� _��__ ._...._ X .Ms. Mitiie Pirtle... X Dr. Russell Putnam._....._._.....w-...� ..m. .._ ...... ....._._.X Dr. Marc White, Chairman � .. .� . X p . Ross Williams X Ms Susan Davis� Others in Attendance were - _ ,.Gina Prestridge, Executive Director ....�� ... .-a.v X. ._�._...�..._ m _....w._ mm.._. _.�_.�..�....---._..... Cheryl King, Administrative Assistant X 1. Convene into Open Session Dr. White called the meeting to order in open session at 5:32 p.m. Dr. Myers Hurt, 111, made a motion and was seconded by Dr. Walker Putnam to convene into open session. Motion carried. 5 yays, 0 nays. 2. Mitzie Pirtle made a motion and was seconded by Dr. Putman to approve prior meetings minutes. Motion carried. 5 yays, 0 nays.. 3. Dr. White signed the request from Marty Scott for a public information request on 3470 Tigertown Road and from Ecolab for food safety routine, follow up, complaint, COVID-19 compliance inspections. 4. Caressha Milton has been certified through CDC to inspect the public pools and spas for safety inspections for the Health District, 5. Dr. White signed the approval letter to request grant funds from the St. Joseph's Community Foundation. 6. Mrs. Prestridge advised the board that the City of Paris and the County of Lamar has agreed to pay $10,000. from each entity to help offset some of the cost for our patients for services that we cannot provide, such as x-ray, ultrasounds, certain labs, medications, etc... 7. Mrs. Prestridge advised the board that this will be the last year that she will be eligible to apply for the DSRIP grant. Mrs. Prestridge advised that PLCHD will receive the funds in late July. The grant is based off the number of HTN patients and colon -rectal screening. 8. Mrs. Prestridge advised the board that the health district was awarded a NACCHO Paris a Lamar County Beard of health Members_.... . rhairiY an ^- Dr. Mare White Vice -Chairman— Dr. Walker Putnam Secretary— Susan Dellene �aean.mar. t.ae.-.rvmta,a! Dr. Ross Wililarns qmv zo,4, Mibde Pirde (alto xaxa, g r. Myers Hurt Ill laaxx was.aeas.aar rw®,1 Susau Davis tansx.xma¢ zuxs•amaa t ki Grant, and she hired Marlen Rivera -Rodriguez. The grant tracks flu vaccine and COVID vaccine. 9. Mrs. Prestridge provided the board with the proposed FY23 budget for approval. Several new employees have been hired and added to the upcoming budget. Dr. Putman made the motion and was seconded by Susan Bellene. Motion carried. 5 yays, 0 nays. 10. Mrs. Prestridge advised the board of the single audit updates and changes/revisions: a. Additional signers have been added to the First Federal Bank account. Signers now include G. Prestridge, C. King, C. Hill, A. Green, A. Justiss, E. Neeley, Dr. R. W. Putnam. b. Check numbers are off in QuickBooks vrs. the bank due to versa check. c. Gina got with Linda Kapp, CPA, and set up a new check writing system so the numbers will not get off in the future. d. State auditors did their exit interview one week ago, so now Johnna McNeal will start. e. The State Audit was clean and should receive final report in Mid -June. f. Dr. Putnam (signer on bank account) will co-sign any checks written over the amount of $15,000. and bonus checks. Dr. Hurt made a motion and was seconded by Susan Bellene. Motion carried. 5 yays, 0 nays. g. Mitzie Pirtle and Susan Bellene will start reviewing the monthly bank statements. h. Dr. Putnam will review the $100,000. Fidelity Bond and/or Employee Dishonesty Crime Policy Application and discuss at next meeting. i. First Federal pledged security amount was increased to cover the PLCHD bank account amount. 11.Time and place of next meeting will be Monday, June 20th, 2021 cx 5:30 p.m. 12.Adjourn meeting Dr. Putnam made the motion and was seconded by Dr. Hurt for the meeting to be adjourned at 6:07 p.m. Motion carried. 5 yays, 0 nays. Respectfully submitted by: Cheryl King At the July 10, 2022 board at Health Meeting, Mitzie Pirtle made the motion and was seconded by Dr. Hurt for the PLCHD board approved May 2:r, 2022 minutes to be submitted to the City Clark in the City mall Annex, located at 150 S.E. V Street, Paris, Texas, for filing. Motion carried 4 yays and 0 nays. Lamar'... Paris -County Board of Health Members Chairman -Dr. Marc - ..Vice -Chairman -x a, .. : t Paris—Lamar County Health District 400 West Sherman Street, Pans, Texas 75460-5846 Health District: (903) 7854561 and Fax: (903) 737-0978 wm�aa. � dum�n, M1 Women, Infant and Children (WICj: (903) 784-1411 and Fax: (903) 784-1442 .._�._;r4�.cRs�zrros�rVe�tl4h, s�ra�v.t Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health did NOT have a regular meeting on Monday, June 200, 2022, due to not having a quorum. Next scheduled meeting will be Monday, July 18th, 2022 at 5:30 p.m. Respectfully submitted by: Cheryl D. King Paris m Lamar County Board of Health Members Chairman -Dr. Marc White Vice -Chairman - Dr Jay Carpenter votz x4swxM.2W-F-11 Secretary- Susan el9err� gx :mins x a u ,,te.M,4 FlanLy Stalling Sqm%anra)nap.Ba:wx xH Dr. ss Williants Tailt le Pirtle Dr. Walker Putnamtaaervza xox�xua snncg PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Board Members Present: Josh Bray, Chairman Chase Coleman, Secretary/Treasurer Stephen Terrell Erik Roddy Dr. AJ Hashmi Ex -Officio Members Present: Grayson Path, City Manager Paul Allen, Lamar County Chamber President Pam Anglin, President, PJC Tuesday June 21.,_2022 5:30 O'CLOCK P.M. MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Lejal Counselmm Casey Gain, PEDC Attorney Guestlsl Present: Hayden Thomas, Withers Construction Greg Withers, Withers Construction Cody Withers, Withers Construction Mihir Pankaj, City Council Page 1 of 4 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on June 21St, 2022. Mr. Bray noted a quorum is present with Mr. Fendley and Mr. Homer absent from the June 2111 meeting. Invocation Mr. Erik Roddy gave the invocation. Welcome and Ooenin Remarks Mr. Bray opened by thanking everyone for being in attendance during tonight's board meeting. Citizens' In Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider Approval of the Minutes of the Regular Meetin held Ma 17 2022 Dr. Hashmi made a motion to approve the May 17, 2022, minutes. Mr. Roddy seconded the motion. Vote: 5 -ayes to 0 -nays Update on 2022-2023 PEDC Bud et Ms. Hammond provided an update to the board by stating that she and Mr. Coleman have started the budgeting process. The proposed 2022-2023 budget will be presented to the board during the July monthly meeting. PEDC Board Meeting Minutes Tuesday; June 21, 2022 Page 2 of 4 Discuss and consider approval of the Mai 2022 financial statements Mr. Coleman reported on financials for May 2022. He stated that for the month of May, total assets were at $8,713,607. Roughly $2.9 million of it was in cash and cash equivalents, $2.1 million in investments, $330,000 in taxes receivable, and $3.4 million was the investment in the industrial park. Total liabilities were $2,440,784 from a loan with the City of Paris. This left a net position of approximately $6,272,823 million. On the income statement, he stated total revenues for the month were $176,680 and operating expenses were $42,145, leaving a net position for the month of $134,535 after the interest deduction. Mr. Coleman concluded by stating that the organization's financial position looks strong. Dr. Hashmi briefly inquired about May 2021 sales tax in comparison to financials presented. Ms. Hammond conveyed information and Mr. Coleman along with Mr. Bray confirmed with a brief discussion. No additional questions followed. Dr. Hashmi made the motion to approve financials for the month of May. Mr. Terrell seconded the motion. Vote: 5 -ayes to 0 -nays Discuss and Consider Approypl of awardine a bid for Lot Clearin and Cleanu Services for PEDC ro ert on SWLooe 286 Ms. Hammond opened by recapping on lot clearing and cleanup for the newly acquired land on the Southwest Loop, north of Kimberly-Clark. The request for bids opened on May 91h and in response, two bids were received from Withers Construction, LLC at $ 109,650 and Brush Tech Land Clearing at $ 177,185. Upon staff performing a review of each company's bid information and credentials, it is apparent that each company is qualified to provide the services requested per the RFB. Beyond the difference in price between each bidder, with Brush Tech being substantially higher, the key difference is the timeframe for completion of work. Both companies estimated completion of their work within the timeline established in the RFB. Ms. Hammond recommended that the bid be awarded to Withers Construction, LLC at their bid of $109,650 for the reasons stated above. Mr. Bray reaffirmed Ms. Hammond's previous statement by stating that both companies are very capable, and as a steward of taxpayer dollars, there is benefit in proceeding with Withers Construction's bid. He also noted some of the funds for this bid may possibly carry over to the 2022-2023 financial year due to the estimated time completion of work. Ms. Hammond added that there is $70,000 left in the 2021-2022 budget for industrial park maintenance. Dr. Hashmi inquired about the timeline differences between bids submitted and Mr. Bray responded with a brief discussion. No additional questions followed. Dr. Hashmi made the motion to approve the bid as presented. Mr. Coleman seconded the motion. Vote: 5 -ayes to 0 -nays Review and Discuss re ort from executive director, Maureen Hammond, Branding/Identity Project: Ms. Hammond reported that North Star finalized their survey during the week of June 13th and sent it to members of the Branding Steering Committee for review. After review of the survey, Mr. Grayson Path, City Manager; Ms. Maureen Hammond, PEDC Exec. Director; and Paul Allen, Chamber/VCC President, released the survey through a variety of communication outlets. Since posting the survey, it has reached 6,000 individuals with 30 shares and 500 engagements. Ms. Hammond noted that there is still a need PEDC Board Meeting Minutes Tuesday; June 21, 2022 Page 3 of 4 for input, and she asked members of the beard to assist in sharing and distributing the survey information to gather broader input. REP for PEDCWebsite: Request bids were sent out in May, and the bid opening recommendationhave received 3 proposals in response, The proposals are still under review and a presented to the board during a future meeting. No additional questions followed these updates. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: Project Athens 0 Project Rocket X Chairman Bray convened the Board into Executive Session at.5: 0 p.m. 1,11 =Inj Chairman Bray reconvened the Board into Open Session at 6:33 p.m. Discuss Future AgerLda items Closine Remarks Mr. Terrell reco, nized the recent 50th anniversaia celebration of HuhtamakLhr;�,Lw)m-u,-L,,,;Lm-, �th- joined Ms. Hammond and Mr. Homer in attending the event, where they presented a plaque on behalf of the Governor. He went on to state that it was a fantastic event for our community, and he expressed how great it is companyto see a Mr. Bray thanked Mr. Terrell for the closing remark and members of the board for attendance at the event in addition to tonight's board meeting, PEDC Board Meeting Minutes Tuesday; June 21, 2022 Page 4 of 4 Adjourn Chairman Bray declared the meeting adjourned. The meeting was adjourned at 6:34 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation