1984-008 - Hotel ocupancy tax fundsRESOLUTION NO. 84 -008
WHEREAS, The City Council of the City of Paris did
heretofore in Resolution No. 1993 authorize the contracting
with the Chamber of Commerce of Lamar County, Inc. to use
hotel occupancy tax funds for promoting and advertising the
City of Paris, which contract expired on the 31st day of
December 1983 and was extended by Adendum through February
29, 1984; and,
WHEREAS, the City Council is pleased with the accom-
plishments through the use of the hotel occupancy funds and
is desirous of renewing the contractual arrangement with the
Chamber of Commerce of Lamar County, Inc., for a term of
three (3) years and seven (7) months, beginning March 1,
1984 and ending September 31, 1987; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the Mayor of the City of Paris, Joe Graham, be,
and he is hereby authorized to execute on behalf of the City
of Paris, a contract with the Chamber of Commerce of Lamar
County, Inc, upon the terms and conditions and in the form
shown in Exhibit A attached hereto.
Passed and adopted this 13th day of February, 1984.
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J e Graham, Mayor
ATTEST:
H. G—. Grfedne, City Clerk
APPROVED AS TO FORM:
i
K, ayn s, City Attorney
/1l117TT A 11T
STATE OF TEXAS §
KNOW ALL MEN BY THESE PRESENTS:
COU14TY OF LAMAR §
That the CITY OF PARIS, PARIS, TEXAS, a municipal
corporation, acting by and through its Mayor, duly author-
ized, hereinafter called City, and the CHAMBER OF COMMERCE
OF LAMAR COUNTY, INC., a corporation, acting by and through
its President, duly authorized, hereinafter called Chamber,
in consideration of the mutual covenants, agreements,
stipulations and payments, hereby contract and agree as
follows:
1. That Chamber agrees to maintain a visitors and
convention council for the purpose of promoting and ad-
vertising the City of Paris and in developing an annual
program of work.
2. That Chamber shall submit for approval a proposed
annual program of work and budget for the same which shall
include four payments annually, being $6,250.00 each and
payable on the fifteenth day of October, January, April and
July, respectively for a total annual payments of $25,000.00
and such payments shall be made for the fiscal years
beginning October 1, 1984, 1985 and 1986, such payments to
be paid to Chamber as part of the total purchase price of
$100,000.00, $25,000.00 of which Chamber acknowledged
receipt of for a three - tenths (3/10) undivided interest
conveyed to City of Paris in the property located at 1651
Clarksville Street, Paris, Lamar County, Texas, and a
contribution to Chamber in an amount which has been
determined to be that portion of the Chamber effort
dedicated to the purposes permitted under Section 28 -12 of
the Code of Ordinances of the City of Paris to a committee
composed of the Mayor of the City of Paris, one City
Councilman and the City Manager each year on or before
August 1, which program of work shall include proposed
expenditures of funds provided under this contract, and
shall submit for approval to said committee any proposed
amendment to said program of work a minimum of thirty (30)
days before the proposed effective date of such amendment.
3. That the Chamber's established visitors and
convention council shall meet at least quarterly and within
thirty (30) days after the end of each quarter, shall submit
minutes of the visitors and convention council meeting and a
financial report to the City Manager of the City of Paris.
4. That Chamber shall be considered an independent
contractor for the purpose of this contract and shall in no
manner incur expenses or liability on behalf of City.
5. That Chamber agrees to hold City harmless from any
and all claims by third parties for injuries, damages or
liability that might occur as a result of actions by Chamber
in connection with this contract.
6. That Chamber shall receive and deposit all funds
provided herein in a separate banking account in such a
manner as to preclude co- mingling of these funds with other
funds of said Chamber.
7. That in order to provide funds necessary to carry
out the promotion and advertising of the City of Paris,
Chamber shall be paid from money collected by the City under
Article III of Chapter 28, Code of Ordinances of the City of
Paris, pursuant to the approved program of work.
The City shall retain 5% of the quarterly collections
under Article III of Chapter 28, Code of Ordinances of the
City of Paris, to cover the costs of collection of said tax,
provided, however, that the amount for collection of said
tax may be changed by the City Council upon a showing that
the actual cost of said collection is more than 5 %. City
shall pay over tax funds collected to Chamber within ten
(10) days after the collection thereof as provided in
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Section 28 -14 of the Code of Ordinances of the City of
Paris.
8. That money paid to Chamber as a result of this
contract shall be used only for the purposes enumerated in
Section 28 -12 of the Code of Ordinances of the City of
Paris. Chamber agrees to furnish an audit to City showing
the manner and amount of expenditure of these funds within a
reasonable period of time after the close of the Chamber's
fiscal year.
9. That Chamber will at the same time of presentation
of the above described audit provide a report of its activ-
ities with regard to the use of the funds herein provided
for, in order that City may evaluate the results of the
promotion and advertising campaign so conducted.
10. That Chamber may secure and pay for, out of funds
herein provided, the services of individuals or corporations
to promote and advertise the City of Paris.
11. That the term of this contract shall be for a term
of three (3) years and seven (7) months, beginning March 1,
1984 and ending September 30, 1987.
Executed on the dates shown in the acknowledgements
below.
CITY OF PARIS
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ATTEST:
Greene, City Clerk
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
CHAMBER OF COMMERCE
OF LAMAR COUNTY, INC.
By: Willie D. Ausmus
President
ATTEST:
Patrick J. Ryan, Secretary
APPROVED AS TO FORM:
J. D. McLaughlin, Attorney
STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, on this day
personally appeared Willie D. Ausmus, President, Chamber of
Commerce of Lamar County, Inc., known to me to be the person
whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed the same for the
purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this �6 day
of February, 1984.
Notary Public, State of Texas
My commission expires:
STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, on this day
personally appeared Joe Graham, Mayor of the City of Paris,
Paris, Texas, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to
me that he executed the same for the purposes and consid-
eration therein expressed and in the capacity therein
stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day
of February, 1984.
NotaryVPublic, State ot Texas
My commission expires:e -P�