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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 8, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 8, 2022, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore; Gary; Savage, and; Linda Knox; City Staff: Grayson Pani, ."City Manager; Robert Vine, Assistant" City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Rich Salter, Police Chief; M.A. Smith, Public Works Director; Thomas McMonigle, Fire Chief; and Clyde Crews, Fire Marshal Absent: Council Members;, Mihir Pankaj and Clayton Pilgrim O venin A enda Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance: Mayor Pro -Tem Hughes led the pledge. 4. A. Recognition of Mazie Smith's accomplishment in the 1,000 Books Before Kindergarten Program with the Paris Public Library. B. Citizens' Forum. Chris Dux, 134 1' S.W. — he asked that City Council consider lowering his monthly water bill because several years back the former city manager and city engineer agreed to let him pay for 3/ inch water line and he was being charged for a 1 inch line. Kit Lindsey, 130 1' S.W. #36 — he said they were neighbors of Chris Dux and they were told the same thing by former management, which was they were required to install a 1 inch line but would be charged for a % inch line. Regular Council Meeting August 8, 2022 Page 2 Jenny Wilson, 2340 Lamar Avenue, Director of United Way — she invited the City Council to a meeting and lunch on Friday. She said the topic would be payday lending and car title loans and the impact of those living in poverty. She asked to Council to consider an ordinance regulating payday lending and car title loans. Lucia Bunch and Laura Hutchings, Paris Community Theatre — they informed everyone that the doors of the community theatre were open and outlined the plays that would soon be occurring in the theater, as well as they were rebooting the Children's Program. Consent A enda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. City Clerk Janice Ellis asked that item 6 d, minutes of June 6 for P&Z be pulled, because there were needed corrections. With the exception of the P&Z minutes referenced by Ms. Ellis, a Motion to approve the consent agenda was made by Council Member Savage and seconded by Council Member Knox Motion carried, 5 ayes — 0 nays. 5. Approve minutes from the meeting of July 25, 2022. 6. Receive reports and/or minutes from the following boards and commissions: a. Love Civic Center Quarterly Reports b. VC&C Quarterly Reports c. Paris Public Library Advisory Board (6-15-2022) d. Planning & Zoning Commission (6-6-2022 & 7-5-2022) 7. Receive the 2022tax appraisal roll from the Lamar County Appraisal District. 8. Approve RESOLUTION NO. 2022,-057: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF ASSIGNMENT OF AN AIRPORT GROUND LEASE AGREEMENT BETWEEN COLLIN HADLEY AND THE CITY OF PARIS FOR HANGAR A-7 AT COX FIELD AIRPORT TO JUSTIN AND SARA WITHERS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. 9. Award the low bid for hydrated line lime chemical to be used in Water Treatment FY 2022/2023. 10. APPROVE RESOLUTION NO. 2022-058: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2022 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED Regular Council Meeting August 8, 2022 Page 3 SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL. Regular ALlenda 11. Discuss and act on RESOLUTION NO. 2022-059: A ,RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AN AGREEMENT REGARDING FREEZE OF FIRE PENSION FUND ANDYAUTHORIZING THE MAYOR TO EXECUTE SAME ON BEHALF OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;. SND PROVIDING AN EFFECTIVE DATE. City Manager Grayson Pathe said that on June 13, 2022, the City Council heard a presentation on freezing the Paris Firefighter Relief and Retirement Fund, while simultaneously issuing a pension bond and transferring `the Fire Department Employees to the Texas Municipal Retirement System. He also said that City Staff had been working with Bond Legal Counsel, TMRS Legal Counsel, Board of Trustee Actuary; and Board ofTrustee Legal Counsel to prepare the needed documents to implement this project for their consideration. Mr. Path reported that the Board of Trustees had some amendments and ultimately approved the plan amendment to make the change, 45-0. He explained there were three items on this agenda and a fourth item would appear on their agenda of August 22, 2022. Mr. Path introduced the Bond Attorney, Chris Settle and Mr. Settle answered questions from the City Council. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Savage. Motion carried, 5 ayes — 0 nays. 12. Discuss and act on RESOLUTION NO. 2022-060: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AN AGREEMENT WITH THE PARIS FIREFIGHTERS' RELIEF AND RETIREMENT FUND PERTAINING TO THE CITY OF PARIS, TEXAS, GENERAL OBLIGATION PENSION BONDS, TAXABLE SERIES 2022; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 13. Discuss and act on ORDINANCE NO. 2022-048: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION PENSION BONDS, TAXABLE Regular Council Meeting August 8, 2022 Page 4 SERIES 2022; PROVIDING FOR THE SECURITY FOR AND PAYMENT OF SAID BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF VARIOUS AGREEMENTS RELATED TO SAID BONDS; AND ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Savage. Motion carried, 5 ayes — 0 nays. 14. Receive an update of the Paris Economic Development Corporation's Plan of Work. Paris Economic Development Corporation Executive, Director Maureen Hammond presented the City Council with the PEDC's Plan of Work. That plan included the retention and growth of jobs, attraction of new employers and industry, cultivating an entrepreneurial ecosystem, support of workforce development programming, managing and expansion of land and building assets, encouragement of a unified vision for Paris, Texas, explore internal and external funding, and economic impact. 15. Discuss and act on ORDINANCE NO. `2.022-049: AN ORDINANCE ORDERING A CITY-WIDE SPECIAL ELECTION TO "BE HELD ON NOVEMBER 8, 2022 TO CONSIDER PROPOSITIONS CALLING FOR ' AMENDMENTS TO THE CITY CHARTER; PRESCRIBING THE FORM OF THE BALLOT; PERMITTING ONLY RESIDENT QUALIFIED VOTERS TO VOTE; PROVIDING FOR EARLY VOTING; PROVIDING FOR AN EARLY VOTING BALLOT BOARD; PROVIDING FOR NOTICE OF THE ELECTION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Clerk Janice. Ellis said at ,the City Council meeting of January 24, City Council requested changes to the proposed. Charter Amendments. Ms. Ellis said those changes had been made and translated into Spanish. She`also said once City Council called the election, staff would begin work on the booklet that would'go out to all registered voters of the City prior to thirty days before the election. A Motion to approve this item was made by Council Member Savage and seconded by Mayor Pro -Tem Hughes. Motion carried, 5 ayes — 0 nays. 16. Discuss and act on RESOLUTION NO. 2022-061: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE CITY OF PARIS AND THE LAMAR COUNTY ELECTIONS ADMINISTRATOR TO ASSIST, COORDINATE, SUPERVISE, AND HANDLE CERTAIN ASPECT OF ADMINISTERING THE SPECIAL CHARTER ELECTION FOR NOVEMBER 8, 2022, FOR THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Ms. Ellis explained that the City had been contracting with the Lamar County Elections Administrator for election services, and the contract before them was for services related to the August 8, 2022 Page 5 Charter Election. Mayor Portugal confirmed with Ms. Ellis the estimated cost of services was $11,594.00. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Moore. Motion carried, 5 ayes - 0 nays. 17. Discuss and act on RESOLUTION NO. 2022-062: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING THREE REGULAR MEMBERS AND ONE ALTERNATE MEMBER TO FILL EXPIRED TERMS ON THE BOARD OF ADJUSTMENT IN ACCORDANCE WITH SECTION 16 OF THE CITY ZONING ORDINANCE AND THE CITY'S POLICIES AND PROCEDURES FOR STANDING BOARDS, COMMISSIONS. -AND COMMITTEES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mayor Portugal said Council had asked staff to re -advertise foi.this board, which th had done and were successful in getting more applicants. She said this w as a very import board and once heard at this level, the next step was District Court. Mayor Portugal said s would really like to postpone this item until they had the full Council. Ma�br ' Pro -Tem Hugh inquired if she wanted to table this item and Mayor Portugal answered iii the affirmativ Council Member Savage said he felt thatthe Council was capable of appointing the Board. Mayor Portugal asked staff for a presentation. City Clerk Janice Ellis said advertisi result n in that ap�licant was not on the ballot due to,,,r6cei�in�'t�6app'lication this morning. Ms. Ell asked Council if they wanted to include the sixth application. Council Member Savage inquired of Ms. Ellis if the deadline was a staff decision and s answere-d'in the affirmative. She explained the process by which staff received and process board, applications, citirig, in order to get the agenda packet together and everything to t Council',they imposed deadlines and noted that in the newspaper. She also said that on r advertisements a deadline was not given to the newspaper because they did not know for su when the appointments woul&be made. Council Member Moore said she did not see a probl with including the application., Council Member Savage said he did not see a problem with either but that he did, not know, 'how the rest of the Council felt. Council Member Savage ask if they needed to vote'on it, and Ms. Ellis answered in the affirmative. Mayor Portugal called f a vote on who wanted toinclude the application. It was decided to include the application by vote of 3 ayes - 2 nays, with Mayor Portugal and Council Member Knox casting the dissenti votes. Ms. Ellis said there were three vacant positions on the Board of Adjustment and if David Hamilton was selected, the fourth person receiving the highest number of points, would be an alternate, Ms. Ellis asked Council to add the name of Carlton Cooper to their ballots. City Staff tallied the points given to each applicant and Ms. Ellis announced that David Hamilton and Lydia Fitzgerald had received the most points, with Alix Putnam and Carlton Cooper in a tie for Regular Council Meeting August 8, 2022 Page 6 the third position. Council Member Savage asked if they could just vote and Ms. Ellis answered in the affirmative. native. Motion to appoint David Hamilton and Lydia Fitzgerald to the board was made by Council Member Knox and seconded by Council Member Savage. Motion carried, 5 ayes — 0 nays. A Motion to appoint Alix Putnam as the regular member and Carlton Cooper as the alternate member was made by Council Member Knox, and seconded by Mayor Portugal. Motion failed, 2 ayes — 3 nays, with Mayor Pro -Tem Hughes, Council Member Moore and Council Member Savage casting the dissenting votes. f' A Motion to appoint Carlton Cooper as the, fegular member and Alix Putnam as the alternate member was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 4 ayes —1 nay, with Council Member Knox casting the dissenting vote. z 18. Discuss and appoint one member to the Airport Advisory Board. Ms. Ellis said Council had previously made appointments to the two pilot positions and there was a vacant civilian position; She said staff had received two applications and read the names. Council scored the applicants;: 'staff tallied the points, and Ms. Ellis said LeAndra Maughon had received the most points:. A Motion to appoint LeAndra Maughon to the board was made Council Member Savage and seconded by Council Member Moore. Motion carried; 5'ayes — 0 nays. 19. Consider and approve future events for 'City Council and/or City Staff pursuant to Resolution No. 2004-081. Mayor Portugal said she would like to get a report from the evaluation committee by September 5t' to include evaluation instruments and possible dates to evaluate Council's staff. 20. Adjournment. There being no further business, A Motion to adjourn was made by Council Member Savage and seconded by Mayor Pro -Tem Hughes. Motion carried, 5 ayes — 0 nays. Mayor Portugal adjourned the meeting at 7:22 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 11, 2022 The City Council of the City of Paris met for a special session at 5:30 p.m. on Thursday, August 11, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Gary Savage; Mihir Pankaj (via Zoom) Linda Knox; and Clayton Pilgrim. City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Richard Salter, Police Chief, Russell Thrasher, EMS Director; Thomas McMonigle, Fire Chief, Doug Harris, Utilities Director; Clyde Crews, Fire Marshal; Paul Strahan, Airport Manager; Sandy Collard, HR Director; Cheri Bedford, Main Street Manager; and Celso Arrieta, IT Manager Absent: Council Member: Shatara Moore O enin A o-nda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Citizens' forum. No one spoke during citizens' forum. 3. Discuss and provide direction on the FY 2022-2023 budget for the City of Paris. City Manager Grayson Path announced that department heads and supervisors were in attendance should anyone have questions of them. Mr. Path addressed budget priorities, balance of operational funds, the property tax rate, general fund revenue, general fund expenditures, and gave an overview of each department budget. Council Member Savage inquired of any major street projects. Mr. Path said the budget contained funds to repair or fix streets, but to redo a street was very expensive and there were not significant plans for a major street project. Mayor Portugal said four or five years ago, they did a Special Meeting August 11, 2022 Page 2 street assessment rating the streets but the City did not have enough funding to complete that list. Mayor Fro -Tem Hughes wanted to know when the community outreach position would be filled. Chief Salter said as soon as staff received funding, they would begin advertising for the position. Council Member Savage asked about the job requirements. Chief Salter said the description was not complete but it would be a civilian position and the person would interact with schools, as well as the Boys & Girls Club. Council Member Savage said it would be of benefit for the person to serve on some of the boards. Mayor Pro -Tem Hughes said this was a very transparent budget and that the employees had worked hard. Council Member Pilgrim echoed Mayor Pro -Tem Hughes and said he was proud to be a part of the City Council that everyone had come together and he appreciated the budget. Council Member Pankaj echoed his team. Finance Director Gene Anderson went over the budget timeline. Mr. Path inquired if Council wanted to have any additional workshops and they did not. Mr. Path said if someone had any additional questions to please contact him. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and seconded by Mayor Pro -Tem Hughes. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:33 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK