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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 22, 2022 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 22, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore; Gary Savage, Mihir Pankaj; Linda Knox; and Clayton Pilgrim City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Janice Ellis, City Clerk; Gene Anderson; Finance Director, Rich Salter, Police Chief; Andrew Mack, Director of Planning & Community Development; M.A. Smith, Public Works Director; Doug Harris, Utilities Director, Russell Thrasher, EMS Chief, Thomas McMonigle, Fire Chief; and Clyde Crews, Fire Marshal Opening A Benda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Hughes led the pledge. 4. Citizens' Forum. No one spoke during citizens' forum. Consent A enda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 5. Approve minutes from the meetings of August 8, 2022 and August 12, 2022. Regular Council Meeting August 22, 2022 Page 2 6. Receive reports and/or minutes from the following boards and commissions: a. Main Street Advisory Board (7-12-2022) b. Historic Preservation Commission (7-13-2022) c. Housing Authority of Paris (6-24-2022) 7. Receive July monthly financial report. Receive July drainage report. 9. Receive demolition and code enforcement activity reports. 10. Receive quarterly update as to the status of the Vacant Building Registration. 11. Receive the 2022 tax rate calculations. 12. Approve the Final Plat of the FREEUP Storage Paris Expansion Addition, Lot 1, Block 1, located at 2510 Spur 139 (LCAD 18799). Regular Agenda 13. Discuss, continue the public hearing and act on an Ordinance considering the petition of Nathan Spaulding on behalf of Benton Rainey for a change in zoning from an Agricultural District (A) to a Planned Development District (PD) in the City of Paris, Block 351, Lot PT of 8, 72.262 acres, City of Paris, Block 352, Lot 6 & Block 351, Lot PT of 8, 91,627 acres, City of Pairs, Block 351, Lot PT of 9, 19,2693 acres, located in the 3300 Block of Jefferson Road. Mayor Portugal explained that at the Council meeting of July 25th, the public hearing was opened and continued to this meeting. She said staff had requested this public hearing remain open and that it be continued to the September 12th meeting, at which time they would hearing the zoning case. Mayor Portugal continued the hearing to September 12tH 14. Discuss, conduct a public hearing and act on an ORDINANCE NO. 2022-050: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CONSIDERING THE PETITION FOR A COMPREHENSIVE PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL (LDR) AND COMMERCIAL (C), TO HIGH DENSITY RESIDENTIAL (HDR), IN THE CITY OF PARIS, BLOCK, 266, LOT 3, LOCATED AT 1335 N.E. 20TH STREET, PARIS, LAMAR COUNTY, TEXAS (LCAD 18332); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDED A REPEALER CLAUSE, AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said the applicant applied for a minor amendment to the Future Land Use Map to provide for a medium to high-density use of the property and for the zoning to be consistent with the City's Comprehensive Plan. Mayor Portugal inquired if there Regular Council Meeting August 22, 2022 Page 3 had been any opposition of this change. Mr. Mack said staff received one letter from two residents expressing concern about traffic and those concerns had been addressed. Mayor Pro - Tem Hughes said the concerns he had heard about were the buildings being three story. Mr. Mack said at this time they did not know if the buildings would be three story. Council Member Knox asked how this project compared in size to the Greenbriar Apartment Project. Mr. Mack said this one would be about 25% bigger but there would also be a lot more green space. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 15, Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-051: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 266, LOT 3, AND THE ADJACENT 60 FT. STRIP OF LAND RUNNING BETWEEN THE WILLSHIRE ADDITION ON THE WEST AND THE ELLA KAY ADDITION ON THE EAST, LOCATED AT 1335 N.E. 20TH STREET (LOAD 18332), IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A ONE -FAMILY DWELLING DISTRICT NO. 3 (SF -3) AND COMMERCIAL DISTRICT (C) TO A MULTIPLE - FAMILY DWELLING DISTRICT NO. 2 (MF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said the applicant was seeking a change in zoning in order to construct market rate apartments on the property. He also said it was undetermined whether the complex would be two-story or three story. Mr. Mack said the Planning & Zoning Commission and staff recommended approval of this zoning change. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Council Member Savage said he wished those who had concerns about this project would have spoken at the Planning & Zoning Commission meeting A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 16. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-052: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CONSIDERING THE PETITION FOR A COMPREHENSIVE PLAN AMENDMENT Regular Council Meeting August 22, 2022 Page 4 FROM RETAIL (R) TO HIGH DENSITY RESIDENTIAL (HDRL), IN THE A786 R RUSSELL SURVEY, TRACT 25-1-A, 3.839 ACRES, ROUTE 1, LOCATED IN THE 2800 BLOCK OF STILLHOUSE ROAD (LOAD 404759); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack explained that the applicant sought a minor amendment to the Future Land Use Map to provide for a high residential use of the property and for the zoning to be consistent with the City's Comprehensive Plan. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Council Member Savage said this change made sense for the area. Council Member Pankaj expressed concern about additional traffic as related to children going to school at North Lamar. Mayor Portugal inquired if there was any consideration given with Stillhouse Road being part of the North Lamar Project. Mr. Mack said that was an important consideration and would suggest it. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. 17. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-053: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE PROPERTY LOCATED IN THE A786 R RUSSELL SURVEY, TRACT 25-1-1, 3.839 ACRES, ROUTE 1, LOCATED IN THE 2800 BLOCK OF STILLHOUSE ROAD (LOAD 404759), FROM AN AGRICULTURAL DISTRICT (A) TO A MULTIPLE -FAMILY DISTRICT NO. 2 (MF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack explained that the applicant was seeking a change in zoning in order to construct duplex apartments on the property. He said the ability to provide for new affordable duplex housing in this portion of the City was a positive step in helping to achieve the goal of more decent, safe and affordable housing opportunities. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Regular Council Meeting August 22, 2022 Page 5 A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 18. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-054: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CONSIDERING THE PETITION FOR A COMPREHENSIVE PLAN AMENDMENT FROM A LOW DENSITY RESIDENTIAL (LDR) TO A MEDIUM DENSITY RESIDENTIAL (MDR), IN THE CITY OF PARIS BLOCK 317, LOT 2-E, A524 J LEACH SURVEY, 2.77 ACRES, LOCATED IN THE 3400 BLOCK OF N.E. LOOP 286, PARIS, LAMAR COUNTY, TEXAS (LCAD 111362); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said the applicant was seeking a minor amendment to the Future Land Use Map to provide for a medium density residential use of the property and for the zoning to be consistent with the City's Comprehensive Plan. He said the Planning & Zoning Commission and staff recommended approval. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Mayor Portugal inquired about Ruby Lane being able to handle additional traffic. Mr. Mack said Mr. Cunningham had carefully weighted options and there was an opportunity for shared costs of making some traffic flow changes with Mr. Homer, who neighbored this property. Mayor Portugal inquired about the number of units and Mr. Mack said there would be eight to sixteen units. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. 19. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-055: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 317, LOT 2-E, A524 J LEACH SURVEY 2.77 ACRES, LOCATED IN THE 3400 BLOCK OF N.E. LOOP 286 (LCAD 111326) PARIS, LAMAR COUNTY, TEXAS, FROM A COMMERCIAL DISTRICT (C) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Regular Council Meeting August 22, 2022 Page 6 Planning Director Andrew Mack said the applicant planned to construct duplex apartments and provide for new affordable duplex housing in this portion of the City. He also said that the Planning & Zoning Commission and staff recommended approval of this change. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 20. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-056: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 317, LOT 3-D, .98 ACRES, LOCATED AT 3601-3631 CASTLEGATE DRIVE, PARIS, LAMAR COUNTY, TEXAS (LOAD 125492), FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said this was a house-cleaning item, that the Planning & Zoning Commission recommended this zoning change, as did staff. Council Member Pankaj inquired how this item came about. Mr. Mack said it was discovered when the application was filed with City Staff. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. 21. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2022-057: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 317, LOT 3-F, .55 ACRES, LOCATED AT 3610-3614 CASTLEGATE DRIVE, PARIS, LAMAR COUNTY, TEXAS (LCAD 103107), FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Regular Council me ting August 22, 2022 Page Planning Director Andrew Mack said the applicant was seeking a change in zoning order ::< property e>anc with the actu current use of the dwellings. 1 Mayor Portugal opened the public hearing and asked for anyone wishing to speak support or opposition of this item, to please come forward. With no one speaking, May Portugal closed the public hearing. I A Motion to approve this item was made by Council Member Council Member Pankaj and seconded by Council Member Moore. Motion carried, 7 ayes — 0 nays. 22. Discuss, conduct a public hearing and act on ORDINANCE NO. 2022-058: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORD.w.a CITY OF PARIS, AS HERETOFORE AMENDED, SO AS :O RE Regular Council Meeting August 22, 2022 Page 8 A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Planning Director Andrew Mack said the applicant was proposing to develop a Planned Development District with three uses, which were Commercial/Retail along Lamar Avenue, Multi -Family Senior Housing in the center, and Single -Family detached housing. Mr. Mack recommended that approval of the amendment subject to three conditions: 1) all additional required permits and plat approvals be obtained; 2) the business owner is to comply with all required Federal, State, and Local laws; and 3) no clear -cutting of any mature trees and vegetation upon the Planned Development District (PD) rezoned property or the non -rezoned Agricultural District (A) property for future single-family residential under the same ownership by the applicant, unless a tree removal and landscape buffering plan is first approved by the Director of Planning and Community Development. Mr. Mack explained the project was granted housing tax credits by the Texas Housing Commission in July, and the zoning must be approved for the multi -family project now that the grant funding was approved. He said the applicant requested approval by the Planning & Zoning Commission and it was approved at their meeting of July 5, 2022. Mayor Portugal opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. Developer Mr. Naul depicted photographs of the proposed project, which was comprised of senior apartments. Mr. Naul said it would be a gated community with many amenities. He also said he was excited to be in Paris and about this project. With no one else speaking, Mayor Portugal closed the public hearing. Council Member Pankaj said this was a great project. Mayor Portugal said this project was in her district and she very supportive of it. Mayor Pro -Tem Hughes said he was excited about this project. Subject to the three conditions recommended by City Staff, a Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 24. Discuss and act on Amendment No. 2 to the Agreement for Professional Services with Garver for Engineering of the Wastewater Treatment Plan Project, with this amendment, the total contract fee is not to exceed $8,836,142.52. Utilities Director Doug Harris explained that due to the magnitude and complexity of this project, City management and staff had determined construction administration and observation are essential components for successful completion of the treatment facility through on-site, real- time construction observation and inspection services. Mr. Harris said the contract amendment allowed for inclusion of these construction services to protect the City from defects and/or deficiencies in work performed by the Contractor. Mayor Portugal confirmed inspections would be done by a third party. Council Member Pilgrim and Council Member Pankaj said this made sense and should be done. Mayor Pro -Tem Hughes said he was in full support. Regular Council Meeting August 22, 2022 Page 9 A Motion to approve this item was made by Council Member Pankaj and seconded by Council Members Moore and Knox. Motion carried, 7 ayes — 0 nays. 25. Discuss and act on ORDINANCE NO. 2022-060: AN ORDINANCE OF THE CITY OF PARIS, TEXAS, ALLOWING EMPLOYEES OF THE FIRE DEPARTMENT AS DESCRIBED HEREIN TO PARTICIPATE IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM ("TMRS"); PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. City Manager Grayson Path said to complete the second step of this process, that the City Council had an Ordinance before them approving TMRS participation for all Fire Department Members. Mr. Path explained this was a requirement of the State of Texas Statute for choosing to join TMRS. A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by Council Member Pilgrim. Motion carried, 7 ayes -- 0 nays. 26. Discuss and provide direction on any necessary edits to the proposed budget for FY 2022-2023. Grayson Path outlined the budget process to date beginning with the August 8th City Council meeting and the special budget workshop on August 11 t", at which time the budget was presented and presentations about each department were heard. Mr. Path inquired if anyone had any changes to the budget and said if so, they could take a recess and make those changes. Mayor Portugal confirmed that budgeted items could not be spent until October 1St. She inquired if they could move forward with selecting a consultant for the Grand Theatre Project and Mr. Path said yes, but that they could not spend funds until October 1St Mr. Path confirmed with City Council there were no changes to be made to the budget. 27. Discuss and act on RESOLUTION NO. 2022-063: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING FOR SEPTEMBER 12, 2022 ON THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 2022-2023; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Finance Director Gene Anderson said a public hearing on the proposed budget was required by Section 50 of the City Charter and Section 102.006 of the Local Government Code. He asked the City Council to adopt a resolution calling for a public hearing on the 2022-23 proposed City budget on September 12, 2022. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes - 0 nays. Regular Council Meeting August 22, 2022 Page 10 28. Discuss and act on RESOLUTION NO. 2022-064: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING TO RECEIVE COMMENT ON THE CITY'S PROPOSED PROPERTY TAX RATE FOR FISCAL YEAR 2022-2023; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Finance Director Gene Anderson said a public hearing on the proposed tax rate was required by Chapter 26 of the Texas Tax Code and asked the City Council to approve a resolution calling for the public hearing on September 12, 2022. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 29. Discuss and act in support of the proposed tax rate prior to public hearing on same. Finance Director Gene Anderson explained the State Comptroller had developed seven different versions of the form to be used and that cities determined which form to use based on several factors. He said based on the factors set out, that the City of Paris must use State Comptroller Form 50-876 which included a record vote by Council Members indicating their support or opposition to the "Proposed Tax Rate." Council Member Pilgrim confirmed with Mr. Anderson that the tax rate was going down. Mr. Path added that the M and O stays flat. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 7 ayes — 0 nays. 30. Discuss and act on RESOLUTION NO. 2022-065: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING THE POLICIES AND PROCEDURES FOR BOARDS AND COMMISSIONS TO INCLUDE A DEADLINE FOR RECEIVING APPLICATIONS; MAKING OTHER FINDINGS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Portugal said she placed this item on the agenda because when an application comes in late, there were many procedures that must be followed by staff and there are some Council Members who may work and not have time to check their e-mails on the day of the meeting. She also said staff was the Council's best resource. City Attorney Stephanie Harris said the resolution before them included a deadline of one week prior to appointments being made. Council Member Pankaj said this was a good policy. Council Member Savage said it would eliminate confusion. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. Regular Council Meeting August 22, 2022 Page 11 31. Receive report from the evaluation committee, review evaluation instruments and select dates to evaluate the City Council employees. Council Member Pankaj said he had been trying to figure out how to get these evaluations done. He said he had reached out to the individual employees and asked them for an evaluation form they might prefer. He said he had received one from the city manager and the city attorney and would work on one for the city judge. Mayor Portugal asked if they had possible dates. Council Member Savage said he thought the evaluation committee should meet first. Mayor Portugal asked Mayor Pro -Tem Hughes, Council Member Savage and Council Member Pankaj if they could meet before the next council meeting and bring something forward at that time. Mayor Portugal asked that this item be placed on the next Council meeting. 32. Convene into executive session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter. Mayor Portugal convened City Council into executive session at 6:52 p.m. 33. Reconvene into open session and possibly take action on those matters discussed in Executive Session. Mayor Portugal reconvened City Council into open session at 7:20 p.m. and announced there was no action to be taken. 34. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 35. Adjournment. There being no further business, A Motion to adjourn was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. Mayor Portugal adjourned the meeting at 7:20 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 29, 2022 The City Council of the City of Paris met for a special joint session at 5:00 p.m. on Monday, August 29, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore; Gary Savage; Mihir Pankaj; Linda Knox; and Clayton Pilgrim. Lamar County Honorable Brandon Bell; Alan Skidmore; Ronnie Commissioner's Bass; and Kevin Anderson. Court: City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Andrew Mack, Planning Director; and Russell Thrasher, EMS Chief. Absent: Lamar County Lonnie Layton Commissioner: Opening, Agenda 1. Call meeting to order. Honorable Brandon Bell called the Commissioner's Court to meeting to order at 5:01 p.m. Mayor Portugal called the City Council meeting to order at 5:30 p.m. 2. Citizens' forum. No one spoke during citizens' forum. 3. Discuss a potential partnership with Lamar County for the purpose of establishing a joint Fuel Farm. City Manager Grayson Path said the County requested this meeting so he would turn it over to them. Commissioner Bass said each of them had been presented with a packet of information regarding the tanks and testing, as well as fuel prices. He said they had been cleaning up the property; the plan was to secure the property with fencing and monitoring, as well as save on fuel costs for both entities. Judge Bell asked that the comment on tank four be clarified. Commissioner Bass said tank four had a leak because the top was cracked and that Special Meeting August 29, 2022 Page 2 they would need to have that repaired. Council Member Pilgrim inquired about storage of the 32,000 gallons of fuel, and Commissioner Bass said the four tanks combined held 32,000 gallons of fuel. He also said the system they planned to install would calculate who was buying what. City Manager Grayson Path said it was his understanding that the County would order the fuel and the City would pay for the fuel it uses. With regard to maintenance, Mr. Path said they planned to share the costs 50/50 and had drafted an IOLTA agreement to the effect. He emphasized the goal was to save the taxpayers money. Council Member Savage inquired if the construction costs would also be shared. Mr. Path answered in the affirmative. Mayor Portugal asked about security. Commissioner Bass that the property would be completely fenced; and cameras would be installed and monitored by the Sheriff's Department. Mayor Portugal inquired if fuel would be purchased on a monthly basis. Commissioner Bass said it could be purchased in advance and referenced tagging on the contract that Tarrant County currently has in place, as allowed by law. He said Tarrant County was in a contract that was saving them $.45 a gallon. Council Member Pilgrim inquired about the bidding process. Commissioner said they could bid it out every six months. Mr. Path said they had discussed that the County would bid all of it and the City would pay for what the City uses. Council Member Pilgrim said this would be a game changer. Judge Bell said he would like to hear from Blankenship Oil. Brian Raney said it seemed extreme to save $.45 a gallon and at street price, you could save $.20 a gallon. He said they would take a chance of being stockbrokers. Commissioner Anderson said three of the precincts drove by the location everyday so there would be a savings. Commissioner Anderson said whoever turns in the best bid will get the award. Mr. Raney said their equipment was outdated. He also said he was a tax payer, as was his dad and they owned a lot of property in Lamar County and if they wanted to eliminate the postal service, they could start carrying the mail. He also said there were a lot of costs associated with operation such as licenses, certifications, and maintenance of equipment. Council Member Savage wanted to know if the City had looked at hiring an employee. Mr. Path said there would be no additional staff from the City side, and it was his understanding that the County would take care of this. Commissioner Bass confirmed this. Mayor Portugal said a key concern was that it be maintained and the City did not have the problems that it had been experiencing. She asked staff to explain some of the problems. Assistant City Manager Robert Vine said it had been reported to him that problems consisted of not having fuel, the power going out, and equipment not functionally properly. He said he spoke to Commissioner Bass who told him this new facility would be equipped with a generator. Mr. Path said the Chiefs relayed to him some of the issues were inconsistency, outdated equipment and that reliability would be a welcomed change. Mr. Rainey said they did not have a contract and if the entities were interested in upgrading, they could get bids. He also said his company had the ability to pump without electricity because they had a pump truck. Mr. Path emphasized they were not trying to take business but the goal was to save all taxpayers money on a daily basis. Mayor Portugal said she and Council Member Knox were senior Council Members and did remember going out for fuel bids and entering into an agreement for fuel. She asked Finance Director Gene Anderson to Special Meeting August 29, 2022 Page 3 address this. Mr. Anderson said the Mayor was correct in that the City went out for bids, and there was an agreement in place with Blankenship Oil and that either side could opt out with thirty days' notice. Council Member Pilgrim emphasized this would be a game changer for taxpayers. Mr. Path and Commissioner Bass both spoke about the federal funds, ORCA, and without this funding the project would not be possible. Mr. Path said they needed to look at long term benefits for the taxpayers and it seemed like a wise thing for the County and City to explore this together. Council Member Savage asked if there was a significant savings. Commission Bass said Tarrant County bid fifteen months out and locked in a price, which was a significant savings. He also said over a period of time there would be more savings. Commissioner Bass said having their own tanks, underground storage, that they would be able to buy out as Tarrant County had done. Mr. Path said the City had recently piggybacked off another government organization as allowed by law. Council Member Savage confirmed with Mr. Path that the project would be done according to Codes. Council Member Pankaj inquired about the cost and Commissioner Bass said they estimated at the high end in the amount of $400,000.00. Mayor Pro -Tem Hughes confirmed that the security system and monitoring would be done by the Sheriff's Department. Mr. Path said security was an issue at the current vendor's place. Mayor Portugal asked Mr. Rainey about the security measures at his fueling stations. Mr. Rainey said he had only one theft in thirty days and it was probably because you see deputies pulling in there to get fuel. Planning Director Andrew Mack suggested keyless entry for the new fuel farm. Commissioner Bass said that was the plan and would work with the City obtaining the permits to do so. Commissioner Bass said he had not done a whole lot on this because he did not know how much interest there was in pursuing this project and did not want to waste time. He also said if they wanted to move forward, he would like to meet again and bring additional people in to explain further details. Mr. Path said it looked like they still had some homework and he could bring something back to the Council with numbers. He said he was hearing there was an interest in pursuing this partnership. It was a consensus of the City Council to explore this further. Commissioner Bass asked about doing another workshop and bringing others in who had more answers. Assistant City Manager Robert Vine said the City had reached out to East Texas City Managers' Group and learned there was another city and hospital who partnered on a fuel station. He also said other city managers were interested in this this type partnership. Mr. Path inquired if City Council wanted to select a sub -committee or have another workshop. It was a consensus of the City Council to have another workshop. 4. Adjournment. There being no further business, Judge Bell adjourned the Commissioner's Court meeting at 6:00 p.m. There being no further business of the City Council, a Motion to adjourn was made Special Meeting August 29, 2022 Page 4 by Council Members Savages and Pankaj, and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:00 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 30, 2022 The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday, August 30, 2022, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore; Gary Savage; Mihir Pankaj (via Zoom) Linda Knox; and Clayton Pilgrim. City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; and Janice Ellis, City Clerk; O pening Agenda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Citizens' forum. Julia Trigg Crawford, 690 CR 37500, Sumner, Texas, spoke on behalf of Keep Paris Beautiful. Ms. Crawford said she dropped the ball by not getting the non-profit application in by the deadline so they would not have KPB on their list. She apologized for not being timely. 3. Receive presentations from non-profit agencies requesting funding for public purpose; rank agencies for priority; discuss and act on requests. Assistant City Manager Robert Vine said they would hear from the non-profit agencies and after the presentations, City Council would score them. He also said staff had received two additional applications that day, which were after the deadline so the City Attorney had not had an opportunity to review them as required by policy. Mr. Vine said if the Council wished to consider the two additional applicants, they should do so subject to the City Attorney's review of the applications and required documentation. Mr. Vine said the City had budgeted $100,000.00 and the requested funds totaled $139,000.00. City Manager Grayson Path said staff assumed that Council would want to consider the two additional applications, so staff had included them in the spreadsheet. Mayor Portugal said they previously allowed a late application so she felt they had set a precedence and felt they should include these two applications. She asked that in the future a better job on advertising the deadlines. Special Meeting August 30, 2022 Page 2 A Motion to include the two late applications was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. Council Member Moore inquired about the deadline. Mr. Path said it was May 31" Council Member Moore inquired why Ms. Crawford could not fill out an application at this meeting. Mayor Portugal said the staff had to do a lot in order to get these applications ready for presentation. Mr. Path said to accept an application tonight, would mean the City would not have the required supporting financial information. Mayor Portugal inquired if there was a conflict if a Council Member served as a board member on one of the boards that the City would be funding. City Manager Grayson Path said the City Attorney was on vacation and his best advice was for the Council Member to recuse him or herself when they were voting on a board that he or she served. Mr. Path said he would break from the meeting and call the City Attorney. City Council heard presentations from the following: Boys & Girls Club — presented by Jason Macchia Childrens' Advocacy Center "CAC" of Paris — presented by Rebecca Peevy CASA for Kids — presented by Clint Hocutt City Square — presented by Derald Bulls ETCADA — no one presented Lamar County Human Resource — presented by Shelly Brazeal Lamar County Humane Association — presented by Keith Flowers & Dr. O'Bryan Paris Optimist Club — presented by Sabra Vaughn Red River Valley DDS & Reach Center — presented by Krissy Crites Salvation Army — presented by the Salvation Army United Way — presented by Jenny Wilson Weald Workers of Lamar County — no one presented Upon completion of the presentations, Mr. Path informed the City Council he had spoken with Ms. Harris and referenced the Code of Ethics, wherein a Council Member who sits on one of these boards does have a conflict in awarding funds. He asked how many Council Members sat on one of these boards. Mayor Pro -Tem Hughes, Council Member Moore, Council Member Savage and Council Member Pankaj said they did. Special Meeting August 30, 2022 Page 3 Mr. Path outlined the options of moving forward as going through the list and leaving the board -rating blank for those that had conflicts, or an option of pro rata, which is what they did last year. He said if they selected the pro rata option, they would simply recuse themselves when it came time to vote. Mayor Pro -Tem Hughes preferred the pro rata method, because he did not want any organization to leave without something. Council Members Savage and Pankaj agreed with Mayor Pro -Tem Hughes. Council Member Pankaj asked about the organizations that did not show up but were on the list. Mr. Path said it was not a requirement for them to give a presentation, but a request. Mayor Portugal said one of the organizations operated out of a personal bank account. Mr. Path said prior to disbursing funds to that organization, they could require the organization to have a business account. It was a consensus to do so. Mayor Portugal recessed City Council at 6:55 p.m. to give staff time to bring back the calculations for each organization. Mayor Portugal reconvened City Council at 7:02 p.m. Mr. Path explained that the pro rata percentages were based on the amount requested. He asked that any Council Member who had a conflict to recuse him or herself when they got to that board. Boys & Girls Club — Mayor Pro -Tem Hughes & Council Member Savage recused themselves. Mr. Path said the amount calculated was $7,384.02. A Motion to approve the amount was made by Council Member Knox and seconded by Council Member Pankaj. Motion carried, 5 ayes — 0 nays. CASA for Kids — Mr. Path said the amount calculated was $3,692.01. A Motion to approve the amount was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. Children's Advocacy Center "CAC" — Council Member Pankaj recused himself. Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Member Knox. Motion carried, 6 ayes — 0 nays. City Square — Council Member Moore & Council Member Savage recused themselves. Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Member Pankaj. Motion carried, 5 ayes — 0 nays. ETCADA — Mr. Path said the calculated amount was $3,692.01. A Motion to approve the amount was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 7 ayes — nays. Lamar County Human Resources Council — Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Member Knox and seconded by Council Member Moore. Motion carried, 7 ayes — 0 nays. Special Meeting August 30, 2022 Page 4 Lamar County Humane Association — Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Member Pilgrim and seconded by Mayor Pro -Tem Hughes. Motion carried, 7 ayes — 0 nays. Paris Optimist Club —,Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. Reach Center — Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Members Pilgrim and Moore, and seconded by Council Member Pankaj. Motion carried, 7 ayes — 0 nays. Salvation Army — Mr. Path said the calculated amount was $5,168.82. A Motion to approve the amount was made by Council Member Pilgrim and seconded by Council Member Moore. Motion carried, 7 ayes — 0 nays. United Way — Council Member Pankaj recused himself. Mr. Path said the calculated amount was $11,076.04. A Motion to approve the amount was made by Council Members Savage and Pilgrim, and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. Weald Workers — Mr. Path said the calculated amount was $2,530.87. Subject to the organization opening a separate business account, a Motion to approve the amount was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 7 ayes — 0 nays. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:08 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS September 1, 2022 The City Council of the City of Paris met for a special joint session with the Paris Economic Development Corporation at 5:30 p.m. on Thursday, September 1, 2022, at the Depot community Room, 1125 Bonham Street, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Shatara Moore; Gary Savage; Mihir Pankaj; Linda Knox; and Clayton Pilgrim. City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Andrew Mack, Director of Planning & Community Development; Doug Harris, Utilities Director; and Michael Smith, Director of Public Works. Present: PEDC Board: Josh Bray, Chair; Curtis Fendley, Vice Chair; Chase Coleman, Secretary -Treasurer, Dr. A.J. Hashmi; Stephen Terrell; Mark Homer; and Erik Roddy. PEDC Staff: Maureen Hammond, Executive Director; Casey Gaine, Moore Law Firm. Consultants: Attending via Zoom: Lance Klement, Garver Engineering; Chris Ekrut, NewGen Strategies; Mark McLinney, SAMCO; Chris Settle, McCall, Parkhurst & Horton LLP; Chris Donnan, Hayter Engineering; Joe & Cheryl Denney, Fort Pine TIF Consultant. Opening Agenda 1. Call meeting to order. Mayor Portugal called the City Council meeting to order at 5:30 p.m. Board Chair Bray called the Paris Economic Development Corporation Board meeting to order at 5:30 p.m. 2. Citizens' forum. Special Meeting September 1, 2022 Page 2 Mayor Portugal opened the citizens' forum and asked for anyone wishing to speak about any item on the agenda to please come forward. With no speaking, Mayor Portugal closed the public hearing. 3. Convene into executive session pursuant to Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivsion (1), as follows: Project Gateway. wat Mayor Portugal convened City Council into executive session at 5:32 p.m. Board Chair Bray convened the Paris Economic Development Corporation Board into executive session at 5:32 p.m. 4. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Portugal reconvened City Council into open session at 8:59 p.m. and said there was no action to be taken. Board Chair Bray reconvened the Paris Economic Development Corporation Board into open session at 9:00 p.m. and said there was no action to be taken. 5. Adj ournment. There being no further business, Mayor Portugal and PEDC Board Chair Bray adjourned the meeting of the Paris City Council and the Paris Economic Development Corporation Board. The meeting was adjourned at 9:00 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK