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06 - Boards & Commissions - Reports & MinutesItem No. 6 M MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JULY 189 2022 3:00 P.M. Reeves Hayter called the Building and Standards Commission Meeting to order ai 3:00 P.M. Roll was called. The following members were present: Adam Bolton Reeves Hayter Pat Conrad Richard Thompson Mike Follmar Chris Fitzgerald Staff present: Robert Talley Reginald Hughes, Mayor Pro -Tern Rob Vine Andrew Mack Debra Burge 2. Approval of minutes from previous meeting. (June 20, 20229 Motion made by Reeves Hayter, -and seconded by Adam Bolton to approve the minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures"; Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises"; Chapter 8, Article 8.10 entitled "Outdoor Storage"; Code of Ordinances of the City of Paris, Paris, TX: A. 1225 Graham; City Block 48, Lot 11 & 12 Owner: Clifton Ellis, 1225 Graham, Paris, TX 7541 B. C. FBI E. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Mike Follmar, to follow staff recommendation. Motion carried unanimously. 6-0 1754 Hubbard; Anita Park Block 3, Lot 6 Owner: Phillip & Michael Pullins, 1754 Hubbard; Paris, TX 75460 No contact. Robert Talley stated fire burned back of house. Most recent fire was end of June/first of July 2022. Also, large amount of junk and rubbish on entire property. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Removal of junk and rubbish within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Pat Conrad, to follow staff recommendation. Motion carried unanimously. 6-0 336 E Hearon; City Block 146, Lot 4 Owner: Bobby & Barbara Templeton, 334 Hearon, Paris, TX 75460 Spoke to one of the owners. Wife says she knows how bad it is, but on a fixed income, cannot do the work. Agrees it needs to be demoed. Robert Talley stated roof has collapsed. Exterior walls being held up by trees on the property. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Chris Fitzgerald, to follow staff recommendation. Motion carried, unanimously. 6-0 706 6' SE; City Block 145, Lot E 140' of 1 Owner: 2931 Kingford Ave, Dallas TX 75227 Robert Talley stated item being pulled from agenda; will be on next meeting's agenda. Accidentally listed wrong address. Actual address is 708 6th SE. 1990 W Shiloh; Westside Addition Block 1, Lot 6 Owner: Richard Mark Boswell, 1332 Maple Ave, Paris TX 75460 Has spoken to owner. Trying to sell, but has not received any offers. Agrees it needs to be demoed. Robert Talley stated house has been damaged by a fire. Interior pretty well cleaned out, but floor beginning to rot. Unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days of shed and house, or city has right to do so. Motion made by Mike Follmar, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 6-0 F. 3420 W Campbell; City Block 327, Lot 1 Owner: John & Susan Myers, 740 41" SW, Paris TX 75460 Robert Talley stated property has mobile home on front, but deep property. Illegal dumping on this lot over the years. Being brought to BSC for junk vehicles and junk and rubbish. Robert Talley's recommendation: Declare a nuisance, remove vehicles and junk and rubbish within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 4. Adjournment Motion made by Richard Thompson seconded by Mike Follmar to adjourn the meeting at 3:38 pm. Motion carried unanimously. 6-0 APPROVED THIS 15th DAY OF AUGUST, 2022. Chair Love Civic Center Governing Board Minutes Love Civic Center June 9, 2022 Present: Curtis Fendley, Angie Carter, Dr. Shaneka Scott, Sydney Young, Dr. Wally Kraft, Trey Peeples, Colton Perry Brittany Johnson, Robert Staples, Jerimy Beshirs, Russell Jackson. Kenzie Jackson, guest of Sydney Young. Staff: Gina Crawford, Randy Nation and Paul Allen Curtis Fendley called the meeting to order at 12:17 pm Russell Jackson gave an overview of the May 2022 financials. These were accepted into the minutes by Curtis Fendley. April minutes were reviewed. A motion to approve was made by Colton Perry, seconded by Trey Peeples, motion passed unanimously. Paul Allen stated that the renovations are slowly moving along, paint is complete on outside and has begun on inside, we are still waiting for tile to arrive, should be here by June 13, 2022. The main hall and kitchen floor started today and will be complete in 10 days. Paul Allen also stated that the new carpet for main hall wall would be around 12K and the kitchen floor will be around 15K. Curtis Fendley gave a motion to adjourn at 12:23 pm. Respectfully submitted, Gina Crawford ParisVisitorsand Convention Council Board of Directors Meeting 8 West Plaza June 20, 2022 4:00 PM Members Present: Russell Jackson, John Bratcher, Kelli McDonald, Bryan Hargis, Ryan Whitaker, Lea Emerson, Bud Mistry, Brad Hilliard, Bryan Hargis, Mark Pankaj, Trey Glascock, Dustin Broadway and Tim Walsworth. Staff present: Paul Allen, Becky Semple and Gina Crawford. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve May minutes was made by Trey Glascock, seconded by Tim Walsworth. Motion passed unanimously. Financials: Russell Jackson presented the May financials. A motion to approve was made by Mark Pankaj, seconded by Tim Walsworth. Motion passed unanimously. Becky Semple presented a funding request from Daniel Garza for the Paris Body Art Expo on August 25- 281h, 2022. Based on the scoring criteria, a motion to approve $1898.00 was made by Mark Pankaj, seconded by Tim Walsworth. Motion passed unanimously. Old Business: Paul Allen stated we would like to help fund the downtown lighting project. A motion to approve $5,000 from the non -hot account was made by Ryan Whitaker, seconded by Tim Walsworth. Motion passed unanimously. The 903 Concert series starts on June 23rd. Future business: Bryan Hargis stated that TMBRA may get moved to a February date and not a September date for 2023. Adiourn: Tim Walsworth made a motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Gina Crawford PARIS ECONOMIC DEVELOPMENT CORPORATION ANNUAL MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday. Jul _19, 2022, 5:30 O'CLOCK P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Dr. AJ Hashmi Erik Roddy Stephen Terrell Mark Homer Ex -Officio Members Present: Paula Portugal, City Mayor Reginald Hughes, Mayor Pro Tem/City Council Liaison Clayton Pilgrim, City Council Liaison Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDC Attorney G„westls Present: Mary Madewell, The Paris News Page 1 of 5 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on July 191h, 2022. Invocation Mr. Erik Roddy gave the invocation. Welcome and Oenin Remarks Mr. Bray noted that this is the PEDC annual meeting and could be potentially longer and asked those in attendance to please be patient as annual business is being conducted. Citizens' Inout Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. RecoEniti on ofmReaJ ointments of Erik Roddy and Stepahen Terrellmmto the Board Mr. Bray congratulated Mr. Roddy and Mr. Terrell on their reappointment to the Board. He continued by stating that Mr. Roddy and Mr. Terrell are filling new three-year terms and he looks forward to serving with them over the next few years. Election of Officers Mr. Bray opened the table to nominations for officers. PEDC Board Meeting Minutes Tuesday; July 19, 2022 Page 2 of 5 Chairperson - Mr. Fendley made a motion to appoint Josh Bray as Chairperson. Dr. Hashmi seconded the motion. Vote was 7 -ayes to 0 -nays. Vice Chairperson - Dr. Hashmi made a motion to appoint Curtis Fendley as Vice Chairperson. Mr. Coleman seconded the motion. Vote was 7 -ayes to 0 -nays. Secretary -Treasurer - Mr. Fendley made a motion to appoint Chase Coleman as Secretary -Treasurer. Mr. Roddy seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Avoroval of the Minutes of the Regular Meeting held June 21 2022 Mr. Terrell made a motion to approve the June 21, 2022, minutes. Mr. Homer seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and consider approval of the June 2022 financial statements Mr. Coleman reported on financials for June 2022. He stated that for the month of June, total assets were at $8,800,608, consisting of an estimated $5 million of cash and investments, $330,000 in taxes receivable, and $3.3 million was the investment in the industrial park. Total liabilities were $2,428,938 from a loan with the City of Paris. This left a net position of approximately $6,373,917. Mr. Bray briefly interjected regarding cash yields and asked the treasurer for additional clarification on cash and cash equivalents. Mr. Coleman concurred and will report findings to Chairman after review. Mr. Coleman resumed discussion on the income statement, stating total revenues for the month were $161,096 and expenses were $55,599, after the interest deduction expense of $4,353 left a net position for the month of $101,144. He stated no extraordinary expenses were noted, but one amount for $22,891 for land development at the industrial park. Mr. Coleman asked Ms. Hammond for clarification; Ms. Hammond followed up by stating the expenses were towards various engineering projects within the industrial parks in an effort to get properties site ready. No additional inquiries followed. For the nine months ending June 30th, 2022, total revenues were $1,406,948, he went on to state the PEDC is currently ahead of budget and if the current trends continue at the end of the Fiscal Year, the PEDC will be an estimated $175,000 ahead of budget. Mr. Coleman expressed that it has been a very strong year with sales tax revenue and total operating expenses were $457,347. That gives an excess revenue over expenses of $949,601. He went on to note that it is still pending review and confirmation of year-to-date financial numbers due to recent transactions that have occurred. Mr. Coleman concluded the financial report review by stating that the organization's year-to-date revenues are strong and stated the balance sheet looks good thus far. Mr. Homer made the motion to approve financials for the month of June. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider Approval of Amended PEDC Bylaws Ms. Hammond opened by stating she and Mr. Homer presented the amended bylaws at the July 11th City Council meeting which was followed by approval and signatures. PEDC Board Meeting Minutes Tuesday; July 19, 2022 Page 3 of 5 The amended bylaws are provided within the board member packets for review and approval, along with the City's resolution. Dr. Hashmi made the motion to approve amended PEDC Bylaws as presented. Mr. Terrell seconded the motion Vote: 7 -ayes to 0 -nays Presentation and Discussion on 2021-2023 PEDC Plan of Work Ms. Hammond began a presentation on the 2021-2023 Plan of Work. Ms. Hammond opened the presentation by explaining that per the PEDC's bylaws, the Board is required to approve a Plan of Work on an annual basis. In the previous year, the Board approved the Plan of Work for 2021-2023. As such, Ms. Hammond stated that this presentation will cover the progress made in relation to the priorities established by the Plan of Work over the last year. Ms. Hammond stated that there were three notions to consider: First, economic development has changed over the last couple of decades. You cannot focus primarily on attraction and recruitment. Second, most net new jobs come from your existing businesses and startups, and finally, we need to prioritize working with our existing businesses and industry and help them grow. With these notions in mind, the Plan of Work established seven strategic initiatives that have guided PEDC activities over the past year. Ms. Hammond explained that the seven initiatives were as follows: First; business retention and expansion, second; attraction, and third; cultivating an ecosystem for entrepreneurs. Fourth; supporting workforce development programming, fifth; managing and expanding the community's land and building assets, sixth; encouraging a unified vision for Paris, Lamar County and the PEDC, and seventh; exploring internal and external funding mechanisms. Ms. Hammond then began discussion over key activities that were pursued to meet the objectives set through these initiatives. Key activities included, but weren't limited to, the Business Retention and Expansion Survey, the Branding/Identity project being done in collaboration with the City and the Chamber, the development of our land inventory through new land acquisitions and purchases, and the aggressive pursuit of leads provided by the Governor's Office and other sources. Ms. Hammond concluded the presentation by stating that our activity has supported the development of $20 million in new annual payroll, $37 million in new capital investment, and 400 new jobs. She thanked both PEDC staff and Board members for the time and effort that they have expended to meet these goals and opened the floor for questions. Chairman Bray commented that the report was well done and made note to thank the Council for their assistance as well. Ms. Hammond added that the Plan of Work is a fluid document, and while we would be adjusting our priorities over time asked that the Board approve the new priorities as provided in the packet. Mr. Coleman made a motion to approve the 2021-2023 Plan of Work with the amended priorities as presented. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: PEDC Board Meeting Minutes Tuesday; July 19, 2022 Page 4 of 5 • Project Rocket X • Project Red Oak 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 3) Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: or 2) to hear a complaint to charge against an officer or employee. Personnel. Chairman Bray convened the Board into Executive Session at 5:54 p.m. Reconvene into Open Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 5:43 p.m. No action was taken on the items discussed. Discuss and Consider Approval of the 2022-2023 PEDC Budget Mr. Coleman began discussion over the proposed 2022-2023 PEDC Budget. Mr. Coleman stated that the estimated income for the 2022-2023 fiscal year would be $1.7 million. He mentioned that this was the same as last year's projection and explained that while it is likely that the income this year will likely be higher, with the current economic climate presenting a possible recession it was decided that a conservative approach would be best. Personnel expenses were increased to $299,750 from $260,300. Total administration expenses were reduced from $123,750 to $110,800, partially due to moving line items for industrial park maintenance to another category. Marketing expenses were kept the same at $130,000, making the total operating expenses $540,550, a slight increase from the $514,050 from the prior year. Next on the budget, total job training was raised from $25,000 to $50,000. Chairman Bray asked Mr. Coleman to explain the change, and Mr. Coleman stated that the Workforce Development Board requested the increase, and as other regional EDCs increased this item in their budgets, we have raised ours respectively. Mr. Coleman continued by discussing the total direct business incentives, which was reduced from $1,722,000 from last year to $1,519,000. Most of that total is reserved for American SpiralWeld, which is anticipated to qualify for a $1 million incentive payment in the coming fiscal year. Other projects are also included, with an additional $100,000 set aside for a potential new small project. Total debt service was set at $194,992.64, and new industry projects was set at $135,000. Mr. Coleman concluded by stating that our total budget expenses have been set at $2,439,542.64 against a revenue of $1,700,000. This will create an estimated shortage of $739,542. Mr. Coleman reiterated that $1 million is going towards the incentive payment for American, and while the budget shows a shortage, we've actually done quite well. Ms. Hammond added that our total budget expenses appeared to be down and was asked when the American item would come off. She said that it should come off in the fall and would be the last incentive payment to the company. Other projects, such as Blossom Aerospace and Metro Gate would be coming off in the next few years, and even with projects such as Rocket X, we are expected to start building cash again, which will be free to invest in other projects. Chairman Bray opened the floor to additional questions, and seeing none, thanked Ms. Hammond and Mr. Coleman for their work on the budget. Mr. Fendley made the motion to approve the proposed 2022-2023 PEDC Budget. Mr. Roddy seconded the motion. Vote: 7 -ayes to 0 -nays. PEDC Board Meeting Minutes Tuesday; July 19, 2022 Page 5 of 5 Discuss Future A enda Items No future agenda items were brought forward to discuss. Adjourn Mr. Homer made the motion to adjourn. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays. The meeting was adjourned at 6:50 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation Love Civic Center Governing Board Minutes Love Civic Center June 9, 2022 Present: Curtis Fendley, Angie Carter, Dr. Shaneka Scott, Sydney Young, Dr. Wally Kraft, Trey Peeples, Colton Perry Brittany Johnson, Robert Staples, Jerimy Beshirs, Russell Jackson. Kenzie Jackson, guest of Sydney Young. Staff: Gina Crawford, Randy Nation and Paul Allen Curtis Fendley called the meeting to order at 12:17 pm Russell Jackson gave an overview of the May 2022 financials. These were accepted into the minutes by Curtis Fendley. April minutes were reviewed. A motion to approve was made by Colton Perry, seconded by Trey Peeples, motion passed unanimously. Paul Allen stated that the renovations are slowly moving along, paint is complete on outside and has begun on inside, we are still waiting for tile to arrive, should be here by June 13, 2022. The main hall and kitchen floor started today and will be complete in 10 days. Paul Allen also stated that the new carpet for main hall wall would be around 12K and the kitchen floor will be around 15K. Curtis Fendley gave a motion to adjourn at 12:23 pm. Respectfully submitted, Gina Crawford Paris Visitors and Convention Council Board of Directors Meeting 8 West Plaza June 20, 2022 4:00 PM Members Present: Russell Jackson, John Bratcher, Kelli McDonald, Bryan Hargis, Ryan Whitaker, Lea Emerson, Bud Mistry, Brad Hilliard, Bryan Hargis, Mark Pankaj, Trey Glascock, Dustin Broadway and Tim Walsworth. Staff Present: Paul Allen, Becky Semple and Gina Crawford. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve May minutes was made by Trey Glascock, seconded by Tim Walsworth. Motion passed unanimously. Financials: Russell Jackson presented the May financials. A motion to approve was made by Mark Pankaj, seconded by Tim Walsworth. Motion passed unanimously. Becky Semple presented a funding request from Daniel Garza for the Paris Body Art Expo on August 25- 281h 2022. Based on the scoring criteria, a motion to approve $1898.00 was made by Mark Pankaj, seconded by Tim Walsworth. Motion passed unanimously. OI.d...@us„iness; Paul Allen stated we would like to help fund the downtown lighting project. A motion to approve $5,000 from the non -hot account was made by Ryan Whitaker, seconded by Tim Walsworth. Motion passed unanimously. The 903 Concert series starts on June 23rd. Future business: Bryan Hargis stated that TMBRA may get moved to a February date and not a September date for 2023. Adjourn: Tim Walsworth made a motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Gina Crawford SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE_ ROOM PARIS. TEXAS TUESDAY AUGUSTm2M.a 2022 12:U0 OO'CLOCK P.M. 1, The Board of Adjustment meeting was called to order by RuthAnn Alsobrook at 12: 00 p. m. The following members were present: RuthAmi Alsobrook, Larry Walker, William Sanders and David Hamilton. Also present were Andrew Mack, Robert Vine, Chris Donnan, Stephanie Harris, Mayor Portugal and concerned citizens. 2. Approval of minutes from previous meeting. (July 5, 2022) Motion was made by Larry Walker, seconded by David Hamilton to approve minutes for the July 5, 2022 meeting. Motion carried 4-0. Public hearing to consider and take action on the petition of Marx Offutt regarding variances to the City of Paris Off -Street Parking and Loading Regulations Paving Standards on Lot 1, Block A, of the Offutt North Main Addition CB 78, being located at 423 N Main Street, sections as follows: 1) 10-110(a) variance to allow parking lot to remain as is. 2) 10-110(c) variance to allow parking lot to remain as is. Andrew Mack, Director of Planning & Zoning, presented case to the board. Chris Donnan, Interim City Engineer from Hayter Engineering, explained to the board the existing conditions of the parking lot and how he does not believe it meets the intention of the ordinance. There was discussion amongst the board and staff on condition, material, drainage, layout and safety of the existing parking lot and what is required per the ordinance. There was also discussion of options that have been presented to the applicant to meet the requirements. Ms. Alsobrook declared the public hearing open. Staff member, Paige Unger, made note of input forms submitted as follows: Allan Hubbard of 124 W Cherry St, in favor Bettye Jackson of 422 NW I" St, impartial. Marx Offutt of 4808 CR 22880, and applicant stated that he has to do some work. to the water and sewer lines so he intends on fixing part of the concrete where it is currently unsafe. Mr. Offutt explained that he has done a lot of development and beautification of north main and has other projects he is currently working on. Lastly, Mr. Offutt stated does not believe that re- paving the whole parking lot is necessary to develop it. There was discussion amongst the board and applicant on the current condition, intended use and development of the lot. Brandon Schaffer of 455 N Main Street spoke in favor of the request. Mr. Schaffer stated that though bigger businesses and corporations have developed on north main they have more means to develop than the average local business owners; also, corporations would not buy a lot unless they had the room to meet the requirements. Mr. Schaffer believes that Mr. Offutt should be able to develop the lot without re -paving it. Melissa Schaffer of 455 N Main Street spoke in favor of the request. Mrs. Schaffer stated Mr. Offutt's lot is in better shape that most lots going further north and to require re -paving and landscaping would be unnecessary an unnecessary expense on a small business; also, additional landscaping would be more upkeep for the tenants. No one else spoke in favor or opposition of the request. Public hearing was declared closed. There was discussion amongst the board and applicant about the plan of action for the proposed repairs and how the aesthetic of the property would be improved. There was further discussion amongst the board in reference to the condition, aesthetics and safety of the parking lot. There was discussion amongst the board, staff and applicant about the required landscaping, or buffering, requirement that is shown on the proposed site plan. Motion was made by David Hamilton to deny the variance to Section 10-110(a) of the Off -Street Parking and Loading Regulations, so the parking lot would have to be improved versus remaining as is. Motion failed for lack of a second. Ms. Alsobrook declared the public hearing open to be continued at the next meeting on September 6th, 2022. Motion was made by David Hamilton to table the variance, seconded by Larry Walker. Motion carried 4-0. 4. Adjournment. APPROVED THE 6TH DAY OF SEPTEMBER, 2022. IZ IJ Chairperson ACTION MINUTES PLANNING AND ZO ING OkVIMSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS MOND, Y _AUGUST 01§ 2022 5:30 P.M. 1. The meeting of the Planning & Zoning Commission was called to order at 5:30 p.m. by Chairman Clifton Fendley. Commissioners Present: Francine Neeley, Chance Abbott, Clifton Fendley, Austin Anthony, Tylesha Ross -Mosley, Sims Norment Commissioners Absent: Michael Mosher 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizen's forum was declared open. With no one speaking, the forum was declared closed. 3. Approve minutes from the meeting of July 05, 2022. A motion to approve the minutes for the July 05, 2022 meeting was made by Sims Norment, seconded by Austin Anthony. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Walnut Creek Business Park, Inc, for a Comprehensive Plan Amendment from Low Density Residential (LDR) and Commercial (C) to High Density Residential (HDR) in the City of Paris, Block 266, Lot 3, located at 1335 NE 20th Street, LCAD 18332. Andrew Mack states the applicant seeks a minor amendment to the future land use map to provide medium to high-density residential use. The area is well suited for higher density,. Two inputs were received in opposition to the amendment request. The public hearing was declared open, Shawn Napier with EST, Inc. spoke on behalf of the applicant in favor of the item. Napier states this is a proposed 20 -unit apartment complex with two -three stories. They have proposed three separate entrances into the site to alleviate traffic. With no one else speaking the public hearing was declared closed. A motion to approve this petition was made by Sims Norment, seconded by Austin Anthony. Motion carried 6-0. 5. Public hearing to consider and take action regarding the petition of Walnut Creek Business Park, Inc, for a change in zoning from a One -Family Dwelling District No. 3(SF-3) to a Multiple -Family Dwelling District No. 2 (MF -2) in the City of Paris, Block 266, Lot 3, and the adjacent 60 ft. strip of land running between the Wilshire Addition on the West and the Ella Kay Addition on the East, located at 1335 NE 20th Street, LCAD 18332. Andrew Mack states the zoning change will accommodate the highest density for multi- family residential. This is a proper transition for this area and additional dwellings are needed in the community. Staff recommends approval of the zoning change. The public hearing was declared open. Jill & Gary Anderson spoke in opposition citing concerns of increased population and traffic. With no one else speaking the public hearing was declared closed. A motion was made by Francine Neeley, seconded by Sims Norment to approve the zoning change. Motion carried 6-0. 6. Public hearing to consider and take action regarding the petition of Cola Residential Investments and Lydia Fitzgerald on behalf of Bart Chadwick for a Comprehensive Plan Amendment from Retail (R) to High Density Residential (HDR), in the A786 R Russell Survey, Tract 25-1-A, Acres 3.839 Route 1, located in the 2800 Block of Stillhouse Rd, LCAD 404759. Andrew Mack states the applicant seeks a minor amendment to the future land use map. Staff recommends approval as it is consistent with the existing development to the East. The public hearing was declared open. With no one else speaking, the public hearing was declared closed. A motion was made by Austin Anthony, seconded by Tylesha Ross -Mosley to approve the Comprehensive Plan Amendment. Motion carried 6-0. 7. Public hearing to consider and take action regarding the petition of Cola Residential Investments and Lydia Fitzgerald on behalf of Bart Chadwick for a change in zoning from an Agricultural District (A) to a Multiple -Family District No. 2 (MF -2), in the A786 R Russell Survey, Tract 25-1-A, Acres 3.839 Route 1, located in the 2800 Block of Stillhouse Rd, LCAD 404759. Andrew Mack states the applicant is seeking the zoning change to construct duplex apartments on the property. The ability to provide new affordable housing in this portion of the City is a positive step. Access to the area along Stillhouse Road provides for a higher volume of traffic due to its status as a minor arterial in the City's Master Thoroughfare Plan. Staff recommends approval of the rezoning to MF -2. The public hearing was declared open. With no one else speaking the public hearing was declared closed. A motion was made by Austin Anthony, seconded by Tylesha Ross -Mosley to approve the zoning change. Motion carried 6-0. 8. Public hearing to consider and take action regarding the petition of Mark Cunningham for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Medium Density Residential (MDR) in the City of Paris, Block 317, Lot 2-E, A524 J Leach Survey, Acres 2.77, 3400 Block NE Loop 286, LCAD 111362. Andrew Mack states the applicant is seeking a minor amendment to the future land use map to provide for a medium density residential use. Staff recommends approval. The public hearing was declared open. With no one else speaking the public hearing was declared closed. A motion was made by Austin Anthony, seconded by Chance Abbott to approve the Comprehensive Plan Amendment. Motion carried 6-0. 9. Public hearing to consider and take action regarding the petition of Mark Cunningham for a change in zoning from a Commercial District (C) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 317, Lot 2-E, A524 J Leach Survey, Acres 2.77, 3400 Block NE Loop 286, LCAD 111362. Andrew Mack states the applicant is requesting the zoning change in order to construct duplex apartments on the property. This is another opportunity to provide affordable housing to the community. Staff recommends approval of the rezoning to MF -l. The public hearing was declared open. With no one else speaking the public hearing was declared closed. A motion was made by Chance Abbott, seconded by Tylesha Ross -Mosley to approve the zoning change. Motion carried 6-0. 10. Public hearing to consider and take action regarding the petition of Mark Cunningham on behalf of JENMAL Properties LLC for a change in zoning from a Light Industrial District (LI) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 317, Lot 3-D, Acres .98, 3601-3631 Castlegate Dr., LCAD 125492. Andrew Mack states the applicant seeks a change in zoning to bring the current row townhomes on the property in conformance with the actual current use for the dwellings. Staff recommends approval of the rezoning to MF -1. The public hearing was declared open. With no one else speaking the public hearing was declared closed. A motion was made by Clifton Fendley, seconded by Austin Anthony to approve the zoning change. Motion carried 6-0. 11. Public hearing to consider and take action regarding the petition of Mark Cunningham for a change in zoning from a Light Industrial District (LI) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 317, Lot 3-F, Acres .55, 3610-3614 Castlegate Dr, LCAD 103107. Andrew Mack states the applicant seeks a zoning change in order to bring the current tri- plex townhomes on the property in conformance and eliminate the non -conforming use of the property. Staff recommends approval of the rezoning to MF -1. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion was made by Francine Neeley, seconded by Sims Norment to approve the zoning change. Motion carried 6-0. 12. Public hearing to consider and take action regarding the petition of the Red River Business Park, LLC, for a change in zoning from an Agricultural District (A) to a Commercial District (C), in the City of Paris, Block 344, Lot 10, located at 5501 Bonham Street, LCAD 110758. Andrew Mack states the applicant is seeking a change in zoning to construct access to the property just to the South outside the City limits. A new mini -storage warehouse development is planned for this property. The portion of land inside the City will provide for storm water ponding for this low-lying area, commercial signage and potential future retail or commercial development along Hwy 82. Staff recommends approval of the rezoning to Commercial. The public hearing was declared open. With no one else speaking the public hearing was declared closed. A motion was made by Austin Anthony, seconded by Francine Neeley to approve the zoning change. Motion carried 6-0. 13. Consideration of and action on the Preliminary Plat of the Sugg Addition, Lots 1 and 2, Block A, LCAD Property 71599, located at 2296 SE 31d Street. Andrew Mack states the applicant has submitted a preliminary plat in order to subdivide and develop a previously unplatted parcel. Engineering staff recommends approval with noted conditions: 1. The title block notes 0.56 acres; however, a note in the plat calls out 0.548 acres. This discrepancy should be addressed (Chapter 9, Exhibit A, Section IV, (4)). 2. While a measurement from the centerline to the property line was provided, the actual roadway centerline was not. Please provide roadway center line on the plat ((Chapter 9, Exhibit A, Section IV, (5)). 3. Provide a reference for the called 70'3d Street ROW (Chapter 9, Exhibit A, Section IV, (5))• 4. Please provide a vicinity map so this addition can be located (Chapter 9, Exhibit A, Section IV, (5)). 5. Please show additional trees that appear to be closer to the front of this property (Chapter 9, Exhibit A, Section IV, (6)). 6. It appears that the line shown for the 20' access and utility easement and 10' utility easement are centerlines. Please make this clear on the plat (e.g. centerline 20' access and utility easement) (Chapter 9, Exhibit A, Section IV, (6)). 7. Provide appropriate bearings and distances so the 20' access and utility easement and 10' utility easements can be located on the ground (Chapter 9, Exhibit A, Section IV, (6)). 8. Proposed is misspelled for each easement (Chapter 9, Exhibit A, Section IV, (6)). 9. The rear yard setback -for 2F zoning is 10'. Update accordingly (Chapter 9, Exhibit A, Section IV, (9)). 10. Provide a bearing and distance for the eastern boundary line (Chapter 9, Exhibit A, Section IV, (9)). 11. Provide the correct approval certificate on the plat (Chapter 9, Exhibit A, Section IV, (14)). While not required on the preliminary plat and not covering all items required of the final plat, the followings items were noted during our review of the preliminary and plat and should be included on the final plat. - 1. Easement to the west of Lot 2 ((Chapter 9, Exhibit A, Section V, (7)). 2. Ownership information for the properties to the west ((Chapter 9, Exhibit A, Section V, (7)). 3. Label internal lot corners and bearings and distances of internal lot lines ((Chapter 9, Exhibit A, Section V, (7)). A motion was made by Sims Norment, seconded by Austin Anthony to approve the preliminary plat with noted conditions. Motion carried 6-0 14. Consideration of and action on the Preliminary Plat of the Warren 174-A Addition, Lot 1, Block A, LCAD Property ID 16781, located at 1202 Martin Luther King Jr Dr. Andrew Mack states the applicant submitted a preliminary plat in order to develop a previously unplatted parcel. Engineering staff recommends approval with noted conditions: 1. Chapter 9, Exhibit A, Section IV, (5): A ROW width needs to be shown for 12`h SINE. 2. Chapter 9, Exhibit A, Section IV, (5): The ROW dedication should be behind the property line. For clarity: if the property line measures 25ft to the centerline of the road, then there would be 50ft of ROW called out with 5ft of dedication behind the property line. If 30ft already exists, there is no need for dedication. 3. Chapter 9, Exhibit A, Section IV, (5): An unrecorded plat is mentioned in the description and should be removed, as it is not a legally binding document and cannot serve as a reference for ROW widths, boundary descriptions, etc. 4. Chapter 9, Exhibit A, Section IV, (9): The easement dedicated for the shown sewer line must be on the property being platted. An easement cannot be dedicated on property that is not owned by the person platting. S. Chapter 9, ExhibitA, Section IV, (9): Label the side and rear yard building/setback lines. The submitted plat currently only calls out utility easements. 6. Chapter 9, Exhibit A, Section IV, (9): The note "Preliminary Plat for Inspection Purposes Only" seems to scale wrong when printing the document or viewing in a PDF in a way that impedes reading of the field notes. This should be fixed. 7. While not pertinent to ordinance, there are multiple instances of duplicate text and images that should be cleaned up. A motion was made by Austin Anthony, seconded by Tylesha Ross -Mosley to approve the preliminary plat with noted conditions. Motion carried 6-0. 15. Consideration of and action on the Preliminary Plat of the Talus Business Park Addition, Lot 1, Block A, LCAD Property ID 18332 & 22258, located at 1335 NE 201h Street and 2100 Block of NE Loop 286. Andrew Mack states that staff recommends approval of this preliminary plat with the following noted conditions: 1. Label and dimension all proposed streets, alleys, easements, and ROWS (Chapter 9, Exhibit A, Section IV, (9)). a. Many of these items appear to be shown, but dimensions and labels are not included. Furthermore, this plat is rather congested at the provided scale (1 "=200 ). b. The legend includes specific line types; however, these line types appear to be used for other lines as well. Also, some line types are used on the plat but are not included in the legend. 2. Show all proposed utilities on preliminary plat (Chapter 9, Exhibit A, Section IV, (12)). 3. Boundary Description paragraph 6, the description of the boundary length of "751.21 " does not agree with the boundary note on the plan, on the western edge of the property "751.20. " The correct boundary length shall be shown in both locations (Chapter 9, Exhibit A, Section IV, (9)). 4. Boundary Description paragraph 8, the description of the boundary length of "377.30" does not agree with the boundary notes on the plan, on the western side of the property "337.30. " The correct boundary length shall be shown in both locations (Chapter 9, Exhibit A, Section IV, (9)). 5. Include the Hickory Street ROW to the west of the property (Chapter 9, Exhibit A, Section IV, (5)). 6. Include roadway centerlines for MLK and 201h. If the measurements from the center to the property boundary are less than 30' on MKL and less than 40' on 20`h Street, additional ROW dedication will be required (Chapter 9, Exhibit A, Section IV, (5)). 7. Include the requested zoning on the plat (Chapter 9, Exhibit A, Section IV, (10))• 8. Please be aware of TxDOT's Loop 286 improvements in this area (ht rs//m,ww.lxdot Dov/anside-txdot/ wq ects/studies/ saris/loo 286, htmb and work to incorporate those improvements into this plat and your site development (Chapter 9, Exhibit A, Section IV, (5)). A motion was made by Francine Neeley, seconded by Chance Abbott to approve the preliminary plat with noted conditions. Motion carried 6-0. 16. Consideration of and action on the Preliminary Plat of the FREEUP Storage Paris Expansion Addition, Lot 1, Block 1, LCAD Property ID 18799, located at 2510 Spur 139. Andrew Mack states the applicant submitted a preliminary plat in order to develop a previously unplatted parcel. Engineering staff recommends approval of the preliminary plat without conditions. A motion was made by Sims Norment, seconded by Austin Anthony to approve the preliminary plat without conditions. Motion carried 6-0. 17. Consideration of and action on the Final Plat of the FREEUP Storage Paris Expansion Addition, Lot 1, Block 1, LCAD Property ID 18799, located at 2510 Spur 139. Andrew Mack states that staff recommends approval of the final plat with the following 18. 19 W, noted conditions: 1. Include the proposed f nished floor elevation (Chapter 9, Exhibit A, Section V, (8)). 2. Include the appropriate certification (Chapter 9, Exhibit A, Section IV, (14))• 3. Prior to the filing of the final plat, civil site plans must be provided, reviewed and approved (Chapter 9, Exhibit A, Section VIII, (J)). 4. Prior to the filing of the final plat, all offsite improvements (e.g. water line) shall be installed, inspected and accepted by the City (Chapter 9, Exhibit A, Section VIII, (J)). A motion was made by Austin Anthony, seconded by Chance Abbott to approve the final plat with noted conditions. Motion carried 6-0. Discussion and review of Home Occupation restrictions. Andrew Mack states this item is for discussion only. He was approached by a building general contractor wishing to remodel a residence in order to open a beauty salon. The current City ordinance prohibits barber shops and beauty salons as a home occupation. It may be appropriate to review our ordinance restrictions on what type uses should and should not be permitted as home occupations. The State of Texas allows beauty salons from the home provided a completely separate entrance and toilet facilities are provided. Mack states there is also consideration for short-term rentals-Airbnb's and daycare to be reviewed as well. Commissioners discussed the subject and advised staff that it is worth exploring relaxing some of the restrictions. Mack asked for a Commissioner volunteer to be on the review committee for this draft. Tylesha Ross -Mosley agreed to help with the review. No action required. Request items for future agendas. Meeting adjourned at 6:14 p.m. APPROVED THIS 6th DAY OF SEPTEMBER 2022 r Chairper�.:::....... ��� sin