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22 - Authorizing the Application for a Bullet Resistant Shield GrantItem No. 22 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, Interim City Manager FROM: Richard W. Salter, Jr., Chief of Police SUBJECT: RESOLUTION AUTHORIZING THE APPLICATION FOR A "BULLET RESISTANT SHIELD GRANT FOR FY -2023. DATE: September 12, 2022 BACKGROUND: The Texas State Office of the Governor, Public Safety Office has opened a solicitation for applications from Law Enforcement Agencies for grant funding to purchase and equip Peace Officers with bullet resistant shield (ballistic shields). State funds for this project is authorized by a Budget Execution Order proposed by the Legislative Budget Board and ratified by Governor Abbott on June 28, 2022, pursuant to Texas Government Code, Section 317.002 and Section 317.005(b). In order to submit the online application, a Municipal Government Resolution of Approval is required to accompany the application package. The deadline to apply for this funding grant is September 19, 2022. STATUS OF ISSUE: Applications for this grant may be submitted by independent school districts, institutions of higher education, units o f to calwgoyernent, the Texas Department of Public Safety and other educational institutions that operate law enforcement„agencies piLjo�.peace officers under Article 2.12, Texas Code of „Criminal Procedure. All applications submitted by local law enforcement agencies/offices must include an authorizing resolution from their municipal government. If approved, the grant funds will be utilized to equip all Paris Police Department vehicles with a Level III (Rifle Rated) ballistic shield to be readily accessible to utilize in the event of an active shooter threat. BUDGET: There is no anticipated impact to the budget of the Police Department. This Grant requires no matching funds. RECOMMENDATION: Approval of the Resolution. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, SUPPORTING THE APPLICATION FOR THE BULLET - RESISTANT SHIELD GRANT PROGRAM FOR THE FISCAL YEAR 2023; AUTHORIZING THE CHIEF OF POLICE TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR APPLICATION FOR SAID GRANT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The City Council of the City of Paris, Texas finds it in the best interest of the citizens of Paris, Texas that the Paris Police Department operate the Bullet -Resistant Shield Program Grant during the Fiscal Year -2023; and WHEREAS, the City Council agrees that in the event of loss or misuse of the Office of the Governor funds, the funds will be returned to the Office of the Governor in full; and WHEREAS, the City Council designates the Chief of Police las the grantee's authorized official, with the power to apply for, accept, reject, alter, or terminate the grant on behalf of the applicant agency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the City Council of the City of Paris, Texas approves of the submission of the grant application for the Bullet -Resistant Shield Program Grant (Grant Number 4605201) to the Office of the Governor. Section 3. That the City Council authorizes the Chief of Police as the Grantee's authorized official and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, any documents for the acceptance, rejection, alteration, or termination of said grant. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 121h day of September, 2022. Paula Portugal, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Office of tIhe i"i3ov' � . IIII IrSafety Off ice 1 � IL,l nl ilii "Aiiir l iiia i iiia" r m Bullet -Resistant GrantShield The purpose of this announcement is to solicit applications from law enforcement agencies to equip peace officers with bullet -resistant shields. .IIIIIIII ° " Firridiriq State funds for these projects are authorized by a Budget Execution Order proposed by the Legislative Budget Board and ratified by Governor Abbott on June 28, 2022, pursuant to Texas Government Code, Section 317.002 and Section 317.005(b). All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. The Public Safety Office (PSO) expects to make available $50M for FY2023. IIIlwlllllllll!IIIII� Ililllll�lllll °�°°",, Illwliill�°liiii�llll��� Applications may be submitted by independent school districts, institutions of higher education, units of local government, the Texas Department of Public Safety and other educational institutions that operate law enforcement agencies employing peace officers under Article 2.12, Texas Code of Criminal Procedure. All applications submitted by local law enforcement agencies/offices must be submitted by a unit of government affiliated with the agency, including an authorizing resolution from that unit of government. For example, police departments must apply under their municipal government, and community supervision and corrections departments, district attorneys, and judicial districts must apply through their affiliated county government (or one of the counties, in the case of agencies that serve more than one county). VIII°IIII��IIIiiY°°�ii�llullProicless Applicants must access the PSO's eGrants grant management website at h to register and apply for funding. For more instructions and information, see eGrants User Guide to Creating an Application, available her,e,, Funding Announcement: Bullet -Resistant Shield Grant Program, FY2023 �I ', Dates Funding Announcement Release 08/17/2022 Online System Opening Date 08/17/2022 Final Date to Submit and Certify an Application 09/19/2422 at 5:00PM CST Earliest Project Start Date 09/01/2022 hlll' lroject Period Projects must begin on or after 09/01/2022 and may not exceed a 12 -month project period. Levels Minimum: None Maximum: None Match Requirement: None Standards Grantees must comply with standards applicable to this fund source cited in the Texas Grant g ( `51 :e�r��nra9� Ali �ul�e�eeue °,�aniul Ca�,ki,a:o� e, and allstatutes, requirements, and Management ars rr �iWf guidelines applicable to this funding. 'IIliiiigiible Ac-l'tivities and Funds may only be used for obtaining bullet -resistant shields compliant with the National Institute of Justice (NIJ) Level III, III+, or IV. Applicants are encouraged to consider the reasonable cost of their request. PSO will evaluate applications based on the number of frontline peace officers and the average cost per shield. Eligible officers. Grant funds may only be used to equip peace officers (as defined by Article 2.12, Texas Code of Criminal Procedure) directly employed by a law enforcement agency operated by the applicant. PSO will prioritize the equipping of certain types of officers in the following order: 1) Peace officers directly employed by school districts; 2) Peace officers contracted by school districts; and 3) Other peace officers that may respond to school safety emergencies. Active Shooter Policy. All eligible organizations that apply for grant funds will ensure its law enforcement agency adopts a Critical Incidents In -Progress (Active Shooter) policy implementing, at a minimum, protocols for assessing an active threat or violent encounter and immediately responding in order to stop the killing, stop the dying, and provide rapid casualty evacuation. The policy should include procedures that address: 0 Concepts and Principles Funding Announcement: Bullet -Resistant Shield Grant Program, FY2023 • Community/First Responder Agency Notifications • Mutual Aid Implementation • Solo Officer Deployment • Officer Team Deployment • Follow -On Responders (Rescue Task Force) • Incident Command - Unified Command Considerations • Incident Debriefing • Training ALERRT Training. All officers provided with a grant -funded ballistic shield must have either attended 16 hours of ALERRT (Advanced Law Enforcement Rapid Response Training) training within the last 24 months or commit to attend within the next 24 months. ALERRT's upcoming course schedule can be found here Note: Funding is available through the Public Safety Office to offset travel expenditures associated with attendingTraining. Pease refer to the A�FRRTT a eid u 1a nce Fu„ndfri/ qn,y! i ni!for _. more information on how to apply for these funds. IIIII'uui �ii�l VIII ° lRequilrervients 1. Local units of governments must comply with the Cybersecurity Training requirements described in Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code are ineligible for OOG grant funds until the second anniversary of the date the local government is determined ineligible. Government entities must annually certify their compliance with the training requirements using the ��u � u�iir�'oU Ir irmu ruoi�i A copy of the Training Certification mu ..:)u �alr.... ,uo�aJl La�P � I ¢ rP�ro�o7u irpiw1111 k st be uploaded to your eGrants application. For more information or to access available training programs, visit the Texas Department of Information Resources sYiait «.u.. d..�Isn u�u�,,cjdsuuly fevvao.G.,G.m. ,s <�ir°OJnf-", page. 2. Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system. Counties applying for grant awards from the Office of the Governor must commit that the county will report at least 90% of convictions within five business days to the Criminal Justice Information System at the Department of Public Safety. 3. Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and the Texas specific reporting mandated by 411.042 TGC, to the Texas Department of Public Safety (DPS) for inclusion in the annual Crime in Texas (CIT) publication. To be considered eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS for the most recent calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting, applicants are required to submit complete and accurate UCR data, as well as the Texas- Funding Announcement: Bullet -Resistant Shield Grant Program, FY2023 mandated reporting, on a no less than monthly basis and respond promptly to requests from DPS related to the data submitted. 4. Local units of government, including cities, counties and other general purpose political subdivisions, as appropriate, and institutions of higher education that operate a law enforcement agency, must comply with all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security ("DHS") to: (1) notify DHS of all information requested by DHS related to illegal aliens in Agency's custody; and (2) detain such illegal aliens in accordance with requests by DHS. Additionally, counties and municipalities may NOT have in effect, purport to have in effect, or make themselves subject to or bound by, any law, rule, policy, or practice (written or unwritten) that would: (1) require or authorize the public disclosure of federal law enforcement information in order to conceal, harbor, or shield from detection fugitives from justice or aliens illegally in the United States; or (2) impede federal officers from exercising authority under 8 U.S.C. § 1226(a), § 1226(c), § 1231(a), § 1357(a), § 1366(1), or § 1366(3). Lastly, eligible applicants must comply with all provisions, policies, and penalties found in Chapter 752, Subchapter C of the Texas Government Code. Each local unit of government, and institution of higher education that operates a law enforcement agency, must download, complete and then upload into eGrants the CE('.)�'fi b C u fl iic h:V oiri�!s ar)fJ Assu iri., uce� i II �a°iri, certifying compliance with federal and state immigration enforcement requirements. This Form is required for each application submitted to COG and is active until August 31, 2023 or the end of the grant period, whichever is later. In accordance with Texas Government Code, Section 420.034, any facility or entity that collects evidence for sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense for which evidence has been collected, must participate in the statewide electronic tracking system developed and implemented by the Texas Department of Public Safety. Visit DPS's S­11x,j�A ull �m .� . website for more information or to setup an account to begin participating. 6. Eligible applicants must be registered in the federal System for Award Management (SAM) database and have an UEI (Unique Entity ID) number assigned to its agency (to get registered in the SAM database and request an UEI number, go toy:). Failure to comply with program eligibility requirements may cause funds to be withheld and/or suspension or termination of grant funds. IIIII���� Illl�lllliuii°��u��p Grant funds may not be used to support the unallowable costs listed in the �` := or any of the following unallowable costs: 1. Any costs ancillary to the purchase of eligible ballistic shields, such as policy development, training costs, and staff; and 2. Any other prohibition imposed by federal, state or local law or regulation. Funding Announcement: Bullet -Resistant Shield Grant Program, FY2023 S61i'dictionl 112iiirocess Application Screening: The Office of the Governor will screen all applications to ensure that they meet the requirements included in the funding announcement. Peer/Merit Review: The Office of the Governor will review applications to understand the overall demand for the program and for significant variations in costs per item. After this review, the Office of the Governor will determine if all eligible applications can be funded based on funds available, if there are cost-effectiveness benefits to normalizing or setting limits on the range of costs, and if other fair - share cuts may allow for broader distribution and a higher number of projects while still remaining effective. Final Decisions: The Office of the Governor will consider these factors and make all final funding decisions. Other factors may include cost effectiveness, overall funds availability, or state government priorities and strategies, legislative directives, need, geographic distribution, or other relevant factors. The Office of the Governor may not fund all applications or may only award part of the amount requested. In the event that funding requests exceed available funds, the Office of the Governor may revise projects to address a more limited focus. iirv°iW Illllp°uiu°° irmriiiiru For more information, contact the eGrants help desk at u�� ,ii���� ,�''��..� i���,,�N���,r, or (512) 463-1919.