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06 - Boards & Commission - MinutesItem No. 6 MAIN STREET ADVISORY BOARD MONTHLY MEETING Paris City Council Chambers 107 E. Kaufman Paris, Texas 75460 Tuesday, August 9, 2022 PRESENT Greg Kee Chad Lindsey William Walker Glee Emmite Tyrone Hayden Cheri Bedford, Main Street Manager Ron Vine, Assistant City Manager Becky Semple, Visitors and Convention Council Liaison ABSENT Paula Portugal, Mayor Tracy Dougherty Kari Daniel GUESTS Jill Audrey Meeting opened by Chairman, Greg Kee 4:30 1. Citizen's Forum : no one presented during citizen's forum. 2. July 12, 2022 minutes —Tyrone Hayden motion to approve, seconded by Chad Lindsey, motion carried 3. Board Member Activity A. Greg Kee : Downtown Business Guide is 99% complete. Deadcat Media put it together. Almost ready to print. B. Chamber of Commerce : Becky Semple gave a report on up and coming events. C. PDA: Glee Emmite —Jill Awtrey is organizing Mannequin Night. Needs 20— 24 businesses to participate. There will be a contest with a prize. Lighting on the Plaza — lights have been ordered to complete the fountain. They are working on squirrel and ant prevention. Still fundraising. D: HPC: Glee Emmite — Karol Lyn Moore, owner of the building at the corner of Lamar and 2nd St. Main Street grant approved last month to move A/C units from front to rear of building. Cody Kelly completed the renovation on his home on Church Street. He requested and was granted a tax abatement and fagade grant. The owner of the former Kress 7 E Plaza presented a proposal and draft to make the front of the Lamar avenue entrance of the building look nicer. Proposal was approved. Postponed mini -golf to March. 4. Building Improvement Grant Application Review: (BIG) — Approximately $5,000 in fund. All money is from Wine Fest proceeds. Grant is managed by Main Street Board. Cheri Bedford provided a list of previous grants approved. There are additional funds for grants from the Vacant Property Registry (VPR). All vacant buildings in the historic district must register. The VPR requires insurance, information and a fee. These fees are used for downtown improvements, collected in a separate fund. The residential historical area is included. Assume residential VPR money will be used for residential improvements. Currently funds in VPR are used for facade grants approved by the HPC. Roof repair is the most common grant. Currently applications are accepted quarterly. Discussed changing to monthly acceptance of applications. Decided to no longer accept applications for roof repair, only roof replacement. 5. Coordinators Report : Cheri Bedford A. Hatch Chili Fest, Sept 3. Researched doing Salsa on the Square on Saturday but the cost for musicians was above budget. Also, a short time line. Would like to do at next year's Fest. Need volunteers. In the past has raised as much as $7,000 for improvements to the Farmer's Market. Considering electrical outlets along back side of market for food trucks. Already in the budget is money for a restroom at the Farmer's Market but it hasn't been approved. B. The Texas Downtown Association has Presidents Awards. Chris Dux was nominated for Best Rehabilitation of a Downtown Building. Also nominated First Federal Bank, celebrating 100 years, for the Texas Treasure Business Award. Winners are recognized by the Texas Historical Commission and the Texas Governor. C. Cheri travelled to Cincinnati and returned with great ideas about historic preservation. She would like to meet with William Walker, Ryan O'Carroll (summer intern), and Carolyn Patterson, from Paris Area Arts Alliance to discuss murals. The building across from Texas Furniture has new owners. Paris art alliance is working on art for planned barricade wall. D. Pumpkin Festival —Seeking sponsors. Main Street Board member participation is expected. E. Real Places Conference hosted by Texas Preservation in Austin. Cheri is on a panel about Farmer's Markets. F. Promotions Meeting — Friday mornings at 8:30 G. Special Guest: Jill Awtrey — coordinator of Mannequin Night, October 16th. Theme: Comics/Cartoons/Storybooks. David Lawrence organizing band(s). Brittney Drake in charge of Zombie Walk. Businesses will coordinate with volunteers. Street closed 5:00 — 9:OOpm. 5:30 — Zombie Walk; 6:00 — 8:00 Mannequins. Food trucks MUST stop serving by 8:30 for pedestrian safety!! Street will reopen at 9:00. Band may stay later. Need someone in charge of food trucks. Special event permit needs to be submitted. Ghost tour will be organized by William Walker in conjunction with the Maxey House. Jill has an inventory of costumes. Jill will provide a form for the businesses. 6. Future agenda items — BIG application window 7. Adjourn — A motion was made by Glee to adjourn, seconded by William Walker, motion carried. ACTION MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS TUESDAY, SEPTEMBER 06, 2022, 5:M P.M, 1. Chairman Clifton Fendley called the meeting of the Planning & Zoning Commission to order at 5:30 p.m. Commissioners Present: Francine Neeley, Chance Abbott, Clifton Fendley, Austin Anthony, Michael Mosher, Sims Norment Commissioner Absent: Tylesha Ross -Mosley 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizen's forum was declared open. Richard Thompson, 3206 Bonham asked about FEMA study for item 13. The Chairman advised City staff would address this when we get to that item. With no one else speaking, the forum was declared closed. Approve minutes from the meeting of August 01, 2022. A motion to approve the minutes for the August 01, 2022 meeting was made by Sims Norment, seconded by Austin Anthony. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Bruce Pearson for a Comprehensive Plan Amendment from Public Lands & Institutions (PLI) to Medium Density Residential (MDR) in the City of Paris, Block 127, Part of Lot 3, containing 125 ft. of LCAD 16081 +/- 0.84 Acre (35,380 sf) located in the 800 Block of W Kaufman St. Mack presented the item to commissioners stating staff recommends approval of the change from PLI to MDR for guiding the rezoning of new multi -family dwelling units consistent with the comprehensive plan. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion to approve the Comprehensive Plan Amendment was made by Austin Anthony, seconded by Chance Abbott. Motion carried 6-0. 5. Public hearing to consider and take action regarding the petition of Bruce Pearson for a change in zoning from a Commercial District (C) to a Multi -Family District No. 1 (MF - 1) in the City of Paris, Block 127, Part of Lot 3, containing 125 fl. of LCAD 16081 +/- 0.84 Acre (35,380 A) located in the 800 Block of W Kaufman Street. Mack presented the item to commissioners with staff recommendation to approve the request. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion to approve the zoning change was made by Austin Anthony, seconded by Francine Neeley. Motion carried 6-0. 6. Public hearing to consider and take action regarding the petition of Asay & Sons Construction, LLC for a change in zoning from a Two -Family Dwelling District (2F) to a Four -Family Dwelling District (417) in the City of Paris, Block 32-B, Lot 1-A thru 1-K, located in the 1000 Block of Pine Bluff Street-LCAD 13823. Mack advised there is no presentation, public hearing nor action to be taken on this item at this time due to a technical error. The public hearing will be opened and held over to the special P&Z meeting scheduled for Tuesday, September 13, 2022. The public hearing was declared open. No action at this time. 7. Consideration of and action on the Final Plat of the PUD 61 Addition, Lot 1, Block A, LCAD Property 14462, located at 455 NE 6t' Street. Mack presented the item to commissioners stating that engineering has reviewed the final plat and recommends approval with the following conditions: 1. All preliminary plat comments shall be satisfactorily addressed (Chapter 9, Exhibit A, Section i9. 2. The field notes do not match the dimensions listed on the plans. In the fourth paragraph, "Thence S 89°39'02" W with the South.... " Does not match the bounds "S 89°32'02" W. " One of these shall be selected and corrected (Chapter 9, Exhibit A, Section V(7)). 3. Please note the minimum finished floor elevation (Chapter 9, Exhibit A, Section V (8)). 4. The dedication of additional ROW along 6th St NE shall be adjusted. The owner of this property currently owns property up to the existing 40' ROW, and so this shall be indicated on the plans with a line and found or set pins. Then, the 5' dedication shall be noted with an additional set of pins and a solid line on the plans (as currently shown.) The plans shall show both the existing property boundary and the dedicated area for ROW (Chapter 9, Exhibit A, Section V (9)). A motion to approve the final plat with conditions was made Sims Norment, seconded by Michael Mosher. Motion carried 6-0. Consideration of and action on the Final Plat of the Warren 174-A Addition, Lot 1, Block A, LCAD Property 16781, located at 1202 Martin Luther King Jr. Blvd. Mack presented the item to commissioner stating that engineering has reviewed the final plat and recommends approval. A motion to approve the final plat was made by Austin Anthony, seconded by Francine Neeley. Motion carried 6-0. 9. Consideration of and action on the Preliminary Plat of the Park Place Addition CB98, Lots 1-6, Block A, LCAD Property 15470, located in the 1100 Block of NW 7" Street. Mack presented the item to commissioners stating that engineering has reviewed the preliminary plat and recommends approval with the following conditions: 1. Lot I is a corner lot and should therefore include a 25'setback on 7th Street just like it does on Henderson Street (Chapter 9, Exhibit B, Appendix Illustrations) 2. Any trees over 19" diameter should be shown -(Chapter 9, Article 9.07, Sec 9.07.004) 3. Park Place is an existing shopping center and plat. The title of the plat should be changed to avoid confusion (Chapter 9, Exhibit A, Section IV (3)). 4. Sidewalk will be required on the west side of Lot 1 along 7th Street (Chapter 9, Exhibit A, Section VIII. C & I). 5. After the approval of the preliminary plat, submit construction plans for the proposed water line along Henderson Street (Chapter 9, Exhibit A, Section VIII.J) 6. Provide a preliminary drainage plan (Chapter 9, Exhibit A, Section IV (6)). 7. On the final plat, provide a reference far the 7th Street and Henderson Street ROW (Chapter 9, Exhibit A, Section IV (5)). 8. Oncor has requested a 10' utility easement be shown along the entirety of the inside of the property line with the bearing N0°05"W (Chapter 9, Exhibit A, Section IV (9)). A motion to approve the preliminary plat with conditions was made by Michael Mosher, seconded by Austin Anthony. Motion carried 6-0. 10. Consideration of and action on the Preliminary Plat of the Asay Addition, Lots 1-10, Block A. LCAD Property 13823, located in the 1000 Block of Pine Bluff Street. Mack presented the item to commissioners stating that engineering has reviewed the preliminary plat and recommends approval with the following conditions: 1. Asay Addition is too similar in name to the recorded platAsay Properties Addition (Chapter 9, Exhibit A, Section IV (3)). 2. Please show and label the parts of NE 11th St and NE 10th St that are north of the property. Also, show and label E. Price St. All three are within 200 feet of the subject property. 3. The ROW dedication is shown incorrectly. The ROW dedication should be shown within the bounds of the property as it currently exists (Chapter 9, Exhibit A, Section IV (9)). a. Ensure appropriate dimensions are provided so it is clear how much ROW is being dedicated. 4. Building setback lines should not extend into the detention pond easements (Chapter 9, Exhibit A, Section IV (9)). S. Denote the zoning on the plat (Chapter 9, Exhibit A, Section IV (10)). 6. Oncor has asked that a 10' utility easement be shown along the inside of the property lines with the bearings N 00°52'18" W, N89°09'22" E, and S 02°07'38" E. (Chapter 9, Exhibit A, Section IV(9)). A motion to approve the preliminary plat with conditions was made by Sims Norment, seconded by Austin Anthony. Motion carried 6-0. 11. Consideration of and action on the Final Plat of the Asay Addition, Lots 1-10, Block A, LCAD Property 13823, located in the 1000 Block of Pine Bluff Street. Mack presented the item to commissioners stating that engineering has reviewed the final plat and recommends approval with the following conditions: 1. All preliminaryplat comments shall be satisfactorily addressed ((Chapter 9, Exhibit A, Section V). 2. Show minimum finished floor elevations (Chapter 9, Exhibit A, Section V (8)). A motion to approve the final plat with conditions was made by Austin Anthony, seconded by Michael Mosher. Motion carried 6-0. 12. Consideration of and action on the Preliminary Plat of the Little Hollow Estates CB317, LCAD Property 50201, located in the 2200 Block of NE 36th Street. Mack presented the item to commissioners stating that engineering has reviewed the preliminary plat and recommends approval with the following conditions: 1. Chapter 9, Exhibit A, Section IV, (6): There are a number of large trees that should be shown. 2. Chapter 9, Exhibit A, Section IV, (9): A 20' drainage easement should be added for the channel that cuts through Lots 4 and S 3. Chapter 9, Exhibit A, Section IV, (9): Oncor has requested that a 10' utility easement be shown running north/south along the inside of each property line post -ROW dedication. They have also requested that on either side of the length of each property line running east/west a S' utility easement be shown except for at the north and south most property lines where a 10' easement shall be shown instead. 4. Chapter 9, Exhibit A, Section VIII, A, E7, E14: An amendment to the .Master Thorough Plan shall be put forward before the approval of the final plat in order to prevent the necessitation of dedication of ROW for a planned arterial road. 5. Any proposed alternations to the drainage ditch that cuts across Lots 4 & 5 mustfirst be approved by the City of Paris. This includes but is not limited to grading, relocating, lining, or widening the existing drainage ditch. Plans and relevant calculations should be provided to the City showing that any proposed alterations will not negatively impact adjacent properties. A motion to approve the preliminary plat with conditions was made by Chance Abbott, seconded by Austin Anthony. Motion carried 6-0. 13. Consideration of and action on the Final Plat of the Little Hollow Estates CB317, LCAD Property 50201, located in the 2200 Block of NE 36th Street. Mack presented the item to the commissioners stating that engineering staff has reviewed the final plat and recommends approval with the same noted conditions of the preliminary plat. Mack advised this property is not within the floodplain to address the citizen's concern that spoke during the forum. A motion to approve the final plat with conditions was made Chance Abbott, seconded by Michael Mosher. Motion carried 6-0. 14. Request items for future agendas. No request were made at this time. 15. Meeting adjourned at 5:46 p.m.. APPROVED THIS 13th DAY OF SEPTEMBER 2022 .m ° Chairperson r.� MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, AUGUST 15, 2022 3:00 P.M. 1. Reeves Hayter called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. The following members were present: Adam Bolton Reeves Hayter Pat Conrad Richard Thompson Kim Walker Chris Fitzgerald Staff present: Robert Talley Nicki Brown Rob Vine Andrew Mack Clyde Crews Paula Portugal - Mayor 2. Approval of minutes from previous meeting. (July, 2022). Motion made by Adam Bolton, and seconded by Richard Thompson to approve the minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures"; Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises"; Chapter 8, Article 8.10 entitled "Outdoor Storage"; Code of Ordinances of the City of Paris, Paris, TX: G. 1135 NW 7th; City Block 100-B, Lot 8-A Owner: Troy W Gray & Annie Faye Mason 215 West Provine St. Paris, TX 75460 Mr. William Gaffney disabled vet, 929 S Main Apt. 2 Paris, TX 75460 present. He has a contract for deed from his brother on the property. The property is under construction, the floors have been fixed with 2x6's and 2x8's and is level, the inside is painted, there are no leaks, the back of the structure is open because it's meant to be a BBQ pit and the back has siding on it and the red building will be a sno-cone stand. Mr. Gaffney needs more time because a motorcycle wreck slowed him down. The tin has been bought and will be put up September 15'h after a building permit is secured. Mr. Gaffney asked for six week once the September 15ffi start date. Mr. Gaffney plans to work on electrical bike/battery repairs, which will be a commercial business. Andrew Mack (Director of Planning and Zoning) asked if the business will be open to the public. Mr. Gaffney said yes he will be building batteries and will need pluming and electricity. Robert Talley stated there are two structure. Small shed has missing deteriorated wood, the back of the structure is missing, floor is missing and the main structure has missing and deteriorated wood, the structure is splitting, has foundation damage and there is lot of junk and rubbish on the property. Adam Bolton asked if Mr. Gaffney has the means to clean up the trash, junk and rubbish and Mr. Gaffney said yes. Chris Fitzgerald asked if a building permit has been applied for yet and Mr. Gaffney said no. Reeves Hayter had concerns that Mr. Gaffney might invest a lot of money on the outside of the structures and the structure require more than he can fix inside due to expenses. Robert Talley's recommendation: Declare a nuisance, demo both structures within 30 days, or city has right to do so. Declare the junk and rubbish a nuisance and remove within 30 days, or city has right to do so. Motion made by Reeves Hayter, seconded by Adam Bolton to allow 30 days to obtain a building permit and get all Junk and Rubbish cleaned up on the property, then the property will come back to the commission in the September 2022 meeting. Motion carried unanimously. 6-0 J. 805 Lamar; City Block 187, Lot 2 Owner: Mary H Dennis & Peggy J Hearne 1726 Graham Paris, TX 75460 Peggy Hearne was present. Robert Talley stated house burned, fire damage and the fire went through the top. Mrs. Hearne stated that the structure caught on fire July 19, 2022 and she is still waiting on the insurance company to release the structure. She asked for 60 days to deal with the insurance company and remove her items that are salvageable. Andrew Mack (Community Development Director) asked what Mrs. Hearne's intent was with the property once the structure is demolished. Mr. Hearne said to sell the lot. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Declare a nuisance, demo within 60 days, or city has right to do so. Motion made by Kim Walker, seconded by Chris Fitzgerald. Motion carried unanimously. 6-0 A 708 SE 6th; City block 145, Lot E 140' of 1 Owner: Alfred Boswell 2931 Kingsford Ave. Dallas, TN 75227 No Contact. Robert Talley stated roof has temporary rolled shingles, boards coming loose, foundation is bad causing boards to break loose, holes in roof, deteriorating and missing shingles and structure sinking into the ground. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Kim Walker, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 B. 2405 W Austin; College Addition Block B, Lot 5 & W30' of 6 Owner: James Kyle Caudill 2405 W Austin Paris, TX 75460 No Contact. Robert Talley stated the City has abated this in the past, the structure is unsecure, ivy is growing all over the structure, and east wall is splitting, foundation damage, board missing and deteriorating, holes in roof, water damage, trees growing into structure and roof. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 C. 2320 W Kaufman; City Block 203, Lot 17 Owner: Kenneth Smith 235 45th SW Paris, TX 75460 No Contact. Robert Talley stated there are two large dead trees in the front and the top of the trees have been limbed out, vegetation is growing on house, holes in roof foundation damage, house is sinking and the garage door is broken. Robert Talley's recommendation: Declare two large trees a nuisance, demo within 30 days, or city has right to do so. Declare the two structure a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 D. 1153 E Tudor; Belmont Block 12, Lot 16 Owner: Rudolph W McQuatters 15215 E CR 108 Stanton, TX 79782 No Contact. Robert Talley stated we have abated this property in the past, missing and deteriorated wood, vegetation growing into house, soft sport in roof, holes in roof, sinking and siding is popping off, tree growing into the roof, and tree fall on shed. Robert Talley's recommendation: Declare the two structure a nuisance, demo within 30 days, or city has right to do so. Motion made by Kim Walker, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 E. 464 NE 11th; City Block 70, Lot 7 Owner: Tommie L Smith 464 NE 11th Paris, TX 75460 No Contact — Robert Talley did state a Barbara Cox called and left him a message on this. Robert Talley stated vegetation is growing on structure, it's leaning, sinking, the under pinning is coming off, foundation damage, boards are popping off` and it has missing and deteriorating wood. There is a well but it has been filled in. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 F. 1125 E Center; East Park Block F, Lot 11 Owner: Mary D White 924 Shiloh Dr. Desoto, TX 75115 No Contact. Robert Talley stated that this is a single wide trailer house, someone is mowing the front but not the back, under pinning damage, sinking, windows are busted, shed leaning and collapsing, hole in roof, inside is full of junk and rubbish and there's junk and rubbish on the property. Robert Talley's recommendation: Declare the two structure a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Reeves Hayter, to follow staff recommendation. Motion carried unanimously. 6-0 H. 739 E Henderson; City Block 100-B, Lot 1 Owner: Ruth & Georgia Booker 3416 Clarksville St. Apt. A Paris, TX 75460 Robert Talley stated he needs to remove this and bring it back to the September meeting. I. 536 NW 3rd; City Block 79-A, Lot 10 Owner: Dennis A Vincent II & Cassie L Vincent 252 Cr 3061 Bonham, TX 75418 No Contact. Robert Talley stated that he had to wait and bring this structure to the commission once he had the camper removed, the outdoor porch fell off, holes in roof, unsecure, foundation damage, leaning and the shed in the back also. Robert Talley's recommendation: Declare the two structure a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 4. Code Report Assistant City Manager Rob Vine and Robert Talley have been working on an ordinance for salvaging materials prior to demolition. The goal is to demolition more houses. This will allow contractors to de -construct structure before they are torn down. At this time we have no contractors signed up to do this but they will be advertising. There will be a $25 permit fee and if two contractors bid on the same house there will be a process in place to decide which contractor will be given the structure. We are hoping this will speed up the demolition process. Discussion of the property on Bonham Street and the fence and art projects that have been approved. There should be progress in the next 2 weeks. 4. Adjournment Motion made by Adam Bolton seconded by Richard Thompson to adjourn the meeting at 4:27 pm. Motion carried unanimously. 6-0 APPROVED THIS 15th DAY OF SEPTEMBER 19, Im ����-IOUSING AUTI-IORFTY OF-rHE CITY 011"" PARIS SPECIAL All IS'TING BOARD OF COMMISS I IONERS MEETING"1- 1.00 COEORGE WIMI-ITHOMES MINUTE"S OF A uggvs t 9, 2 022 Present at the Mir,4,Aing'VIA Z001%: TK Haynes -- Chainnan. of the Board of Commissioners (Zoom) Jenny Wilson -- Vice C'hairrnan of the Board of Cornrnissioner's (Zoorn)* Beverly,lohnson — Corrimissionex of the Board ofCominissioners (Phone) Steve Sniiffi -, Conimissioner ofthe Board of Commissioners (zoc)M) In Ruthail --- ElxecutNe Director (Zoorri) 1. Meefing CAlled to order all 12:39 pr on Tuesday, August 9, 2022, by Chairinan of the,Board of Conimissiorrers, "r. Kr Flaynes 20 Having four Board Members piresent,a quoruni, MY', Haynes thanked and welconied everyone to the rneetir,%, Elccfions were as fbilows: ?As,, Wilson norrhinated'T"K FlaYnras for Chairman. Mr. Smith seconded the motion. Passed 4-0. Mr. ISmith noininatedJenny Wilson for Vice Chairman. Ms. Johnson seconded the motion. Passed 4-0. 3. C itizens' F0111m Opened and closed with no one present to spe�,Ik- 4,, Approval of die Ml nutes from June 24, 2022, meetirig. Minums of the ineeting were aj,:)Jlroved with a motion made by Mr. Smith and seconded by Ms. Johnson,, Passed 4-0. 5. UNFINISUFF-1.) BUSINESS: DiSCIISSiOn of HUD Repositioning -- Agreement froni all Board Mernb(-,,,rs mA to cut the nuimbers of'Pubfic Housing Units, Agreed 10 have a, meeting with the HUD prof.'essionals regarding the Repositioning to find out what process/opLions are available. Meeting with I IL) D was agreed upon forTbursday, August 18 @ 2:00 p.n) . 6.,"NEW BUSINES& A. a. Vacancies, waifing fists, and dernographics were given to 1he Board. Section 8 -- 287 culTeirlt vouchurs with 10 vouchers oull looking fbr places and 8 raore offbrs made. Public Housing 7 vairancies, b. Bank, staternents:, ballance sheets, and g1raphs for May 2022 were given to the Board. Bank statements willb ending balan.ces foir 7/31,12022 PIFI=$230,526.65 See 8 -=$545,640 85. (,% Ms. RAIthart ardvised the Board of the I 17 applications ricceived as a result con f'opening dle Section 8 Waiting List. (L Commissioners were providied Privacy fornis to compliete and re.turn, *10.s. Wilson had to leave the meeting. e. Conwinissioner's %yere provided a copy ofthe Executive Dke(,'AOT"Scontract. T RES)OLU11ONS: 2022-001 SEMATI Motion, inade, by Mr,. Smith and seconded by Ms. Jobnson, Motion passed 3-0 8, J"r,,. . Haynes asked the Cormni ssiloners if anything needed to be added to the next agenda, After no one replied, Mr,, 11aynes asked R)r a inotiort for adjournment. Thnm motion was made by Mr. Smith and secondred by Mr. Hayne*. Motion passed 3-0, "rhe meeting was ad ourned at 1.54 pm- �P PROVED TMS da,", o�`;�e- , 2022. h N ............u�.N ��.. ..m T K. Haynes, Chairman F d? Sally uthart, Secre PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, August 16,2022, 5:30 O'CLOCK P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Stephen Terrell Erik Roddy Stephen Terrell Mark Homer Ex -Officio Members Present: Grayson Path, City Manager Paul Allen, Lamar County Chamber President Pam Anglin, President PJC Page 1 of 4 Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guest(s) Present: Robert Vine, Assistant City Manager Mary Madewell, The Paris News Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on August 16th, 2022. Mr. Bray noted a quorum is present. Invocation Mr. Stephen Terrell gave the invocation. Welcome and OpeWing OpeningRemarks Mr. Bray opened by thanking everyone for being in attendance during tonight's board meeting and taking time to come and participate. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider Aijoroval of the Minutes of the Re ular Meetin held Jul 19 2022 Mr. Fendley made a motion to approve the July 19, 2022, minutes. Mr. Roddy seconded the motion. Vote: 6 -ayes to 0 -nays PEDC Board Meeting Minutes Tuesday; August 16, 2022 Page 2 of 4 Discuss and Consider a royal of the July 2022 financial statements Mr. Coleman reported on financials for July 2022. He stated that for the month of July, total assets were $8,886,142, which consisted of $3 million in investments, $2 million in investments, $330,000 in taxes receivable, and roughly $3.4 million from the investment in the industrial park. Total liabilities were $2,417,020 from a loan with the City of Paris. This left a net position of approximately $6,469,122 million. On the income statement, he stated total revenues for the month were $150,297 with the sales tax consisting of $145,504 and the rest of the revenue income coming from interest earned at roughly $4,800. Mr. Coleman stated that the organization is seeing an uptick in interest rates and is actually getting a little more income for our cash investment account on a month-to-month basis. Mr. Coleman closed by stating that he did not see anything unusual in the income statement. e Mr. Homer briefly inquired about taxes receivable and after a brief response from Mr. Coleman, the discussion ended. Mr. Roddy asked for an update on Chairman Bray's question from a prior meeting concerning the organization's interest rate. Mr. Coleman responded that the current interest rate on the deposit account is 1.5%. No additional questions followed. Mr. Homer made the motion to approve financials for the month of July. Mr. Terrell seconded the motion. Vote: 6 -ayes to 0 -nays Discuss and Consider A royal of awardin a bid for Website Develo ment for new PEDC Website Ms. Hammond opened by stating for the past year there has been a need to update the organization's website. She added that we have postponed addressing this need until the branding project reached a point that would allow us to use the work from that project for design of the new site. She noted that we have reached the point where we can select someone to begin that process. At this point, Ms. Hammond referred board members to materials in the packet. She reported that on June 2, 2022, the organization received three proposals for our Request for Proposal (RFP) for Website Development. DeadCat Media, LLC provided a proposal at $19,800, The Dealey Group at $30,000 and 365° Total Marketing at $30,500. After performing a review of each company's proposal submitted, several differences in the types of services provided by each company were noted as well as approaches to meeting the goals of the project. While their approaches to the project differ, Ms. Hammond noted that each company could provide the website development services and design elements requested by.the RFP based on the references provided. After a review of these different services and accompanying rates, Ms. Hammond stated that the primary differentiating factor between each proposal has ultimately come down to pricing. She recommended awarding the project to DeadCat Media as the lowest and best bid. At this point discussion ensued and Mr. Terrell of the Marketing Committee team provided additional comments, stating that he wanted to mainly ensure that the work from the Branding Initiative was used in the website's design. Ms. Hammond concurred and provided additional comments, stating that the other firms that provided quotes such as Dealey would still be useful in other contexts such as advertising. Mr. Bray and Mr. Roddy made comments regarding their concern with making the site geared towards economic development, as it is a unique challenge compared to other types of websites but agreed that they thought DeadCat would do a good job. Ms. Hammond responded that she discussed with DeadCat the unique features and specialization of economic development websites and is confident the end product will meet the organization's needs. No additional comments or questions followed. PEDC Board Meeting Minutes Tuesday; August 16, 2022 Page 3 of 4 Mr. Roddy made the motion to approve the bid as presented. Mr. Terrell seconded the motion. Vote: 6 -ayes to 0 -nays Review and Discuss Report from Executive Director Maureen Hammond Marketing Intern: Ms. Hammond reported that the PEDC had an intern that started in May named Madison Routon, who finished last week. She worked on various projects and did a fantastic job, with tasks including everything from design content of our first summer edition newsletter, social media posts, and assisting with inputting all of the BR&E survey data that Ms. Hammond and Dr. Anglin have gathered to date. In addition, Ms. Hammond noted that Madison had also researched and compiled information for the quarterly cost of living report. Ms. Hammond concluded remarks stating that the internship was a great help to the organization and looks forward to doing it again next year. North Star Branding Project: Ms. Hammond offered an update on the process explaining that the team has reached the "DNA and Strategy Formation" phase. She noted that there have been three meetings held with the PEDC, Council, and Chamber to review findings from those internal and external surveys. The "DNA Statement" will be the blueprint for framework during the creative process. Mr. Terrell provided a brief comment, mentioning that while there were no surprises for him in the information reported, he felt that the end product would be excellent based on what North Star presented. Ms. Hammond continued by thanking everyone who participated in those presentations. For those that were unable to attend and interested in seeing the presentation, she mentioned to let staff know for follow-up on the presentation. 2022-2023 Plan of Work: Ms. Hammond reported that during the July board meeting, the Board identified and approved updated priorities. Following that board meeting, the plan of work was submitted to City Council pursuant to compliance with the organization's bylaws. She also mentioned she provided an update to council during the August 8th City Council meeting. No questions followed these updates. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Rocket X • Project Red Oak • Project Red Maple 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. Chairman Bray convened the Board into Executive Session at 5:44 p.m. PEDC Board Meeting Minutes Tuesday; August 16, 2022 Page 4 of 4 Reconvene into O en Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:38 p.m. No action was taken on items from executive session. Discuss Future A enda Items No future agenda items were brought forward to discuss. Closin Remarks None Adiourn Mr. Coleman made a motion to adjourn the meeting. Mr. Fendley seconded the motion. The meeting was adjourned at 6.39 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation