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06 - Boards & Commissions - MinutesItem No. 6 Paris Visitors and Convention CouncilBoardof Directors Meeting 8 West Plaza September 19th, 2022 4:00 PM Members Present:; Chadlee Johnston, Russell Jackson, John Bratcher, Dustin Broadway, Bud Mistry, Keili McDonald, Ryan Whitaker, Lea Emerson, Brad Hilliard, Brittney Keys, and Tim Walsworth. Staff Present: Paul Allen and Gina Crawford. New Board members Eric Guillot and Robbie Todd were present. They will officially start in October. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve August minutes was made by Ryan Whitaker, seconded by Bud Mistry. Motion passed unanimously. Financials: Russell Jackson presented the August financials. A motion to approve was made by Tim Walsworth, seconded by Dustin Broadway. Motion passed unanimously. Becky Semple presented a funding request for the Annual Chili Cookoff at Harley Davidson on October 14-15, 2022. Based on the scoring criteria, a motion to approve $1425.00 was made by Brittney Keys, seconded by Bud Mistry. Motion passed unanimously. Becky Semple presented a funding request from PTX Con Comic Convention on October 9, 2022. Based on the scoring criteria, a motion to approve $1650.00 was made by Dustin Broadway, seconded by Brad Hilliard. Motion passed unanimously Becky Semple thanked board members John Bratcher, Lea Emerson, and Brittney Keys for serving their terms. ,0.I0Busi„ness,: Paul Allen stated that Gene Watson was a success, and the TX BBQ Blast will be in December. He also stated the Paris Pair had over 200 runners and was a success. Future business: Adfourn: Tim Walsworth made a motion to adjourn. Meeting adjourned at 4:16 p.m. Respectfully Submitted, Gina Crawford r< T, In N I TC AND 70"' TTNT(ti C. OINM"S ON Aq'I'1 QN1._ - INUTES 1VI4IY AY.OCTOBER.03, 2022,5-.,30 P.M. 1. Vice -Chairman Austin Anthony called the meeting of the Planning & Zoning Commission to order at 5:30p.m. Commissioners Present: Chance Abbott, Austin Anthony, Sims Norment, Tylesha Ross - Mosley, and Michael Mosher. Commissioner Absent: Clifton Fendley and. Francine Neeley 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the 'texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizen's forum was declared open. With no one else speaking, the forum was declared closed. Approve minutes from the meeting of September 13, 2022. A motion to approve the minutes for the September 13, 2022 meeting was made by Sims Norment, seconded by Chance Abbott. Motion carried 5-0. Public hearing to consider and take action regarding the petition of Ryan Whitaker for a Minor Master Thoroughfare Plan Amendment altering part of the proposed minor arterial roadway section A-3, on LCAD Parcel 50201, in the City of Paris, Block 317, Lot PT 10, A7 Askins Survey, located in the 2300 Block of NE 36th Street. Mack presented the item to commissioners with his recommendation to table the request and re -notice it for the November agenda with a `delete all' option. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion to table this item was made by Michael Mosher, seconded by Tylesha Ross - Mosley. Motion carried 5-0. Public hearing to consider and take action regarding the petition of the City of Paris for a Minor Master Thoroughfare Plan Amendment altering part of the proposed minor arterial roadway section A-3, on LCAD Parcel 50218, A7 Askins Survey, Tract 8, located at 2330 NE 36th Street. Mack advised the City will re -notice this item for the November cycle with a `delete all option. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A motion to table this item was made by Michael Mosher, seconded by Tylesha Ross - Mosley. Motion carried 5-0. 6. Consideration of and action on the Replat of the Tudor Addition, Lot 8A, Block 2, LCAD Property 20395, located at 845 NE 1.1 to Street. Mack presented the item to commissioners stating that engineering has reviewed the Replat and recommends approval without conditions. A motion to approve the Replat was made by Sims Norment, seconded by Michael Mosher. Motion carried 5-0. 7. Consideration of and action on the Final Plat of the Lamar County Food Pantry CB79-A Addition, Lot 1, Block A, and Lot 1, Block B, LCAD Properties 15096, 15071, 15073, 15074, located in the 400 Block of NW 1st Street. Mack presented the item to commissioners stating that engineering has reviewed the Final Plat and recommends approval without conditions. A motion to approve the Final Plat was made by Austin Anthony, seconded by Chance Abbott. Motion carried 5-0. 8. Consideration of and action on the Preliminary Plat of the Ladell Estates CB 227D Addition, Lot 1, Block A, LCAD Property 17621, located at 1951 E Cherry Street. Mack presented the item to commissioners stating that engineering has reviewed the preliminary plat and recominends approval with the following conditions: 1. Two accessory structures are shown to cross the platted property boundary. Prior to the form board survey, these two structures should be relocated so they no longer cross the property boundary and adhere to the required 5' side yard setback spelled out in the City's Zoning Ordinance (Chapter 9, Exhibit A, Section IV (6)). o Please also note that these two structures should not extend out past the front of any future primary structure. 2. The Sanitary sewer under 20th St NE is not located in the correct location. It is further West. In addition, this line is not labeled, nor is size noted. The Sanitary sewer shall be relocated and labeled as necessary (Chapter 9, Exhibit A, Section IV (7)). 3. Please show the existing fire hydrant located at the northwest comer of the Cherry Street and 20th Street intersection (Chapter 9, Exhibit A, Section IV (7)). 4. Please show the existing storm sewer inlets located at the Cherry Street and 20th Street intersection (Chapter 9, Exhibit A, Section IV (7)). A motion to approve the Preliminary Plat with noted conditions was made by Sims 9. 10. 11 Norment, seconded by Tyl.esha Ross -Mosley. Motion carried 5-0. Consideration of and action on the Final Plat of the Ladell Estates CB 227D Addition, Lot 1, Block A, LCAD Property 17621, located at 1951 E Cherry Street. Mack presented the item to commissioners stating that engineering has reviewed the preliminary plat and recommends approval with the following conditions: 1. Two accessory structures are shown to cross the platted property boundary. Prior to the form board survey, these two structures should be relocated so they no longer cross the property boundary and adhere to the required 5' side yard setback spelled out in the City's Zoning Ordinance (Chapter 9, Exhibit A, Section IV (6)). o Please also note that these two structures should not extend out past the front of any future primary structure. 2. The Sanitary sewer under 20th St NE is not located in the correct location. It is further West. In addition, this line is not labeled, nor is size noted. The Sanitary sewer shall be relocated and labeled as necessary (Chapter 9, Exhibit A, Section IV (7)). 3. Please show the existing fire hydrant located at the northwest corner of the Cherry Street and 20th Street intersection (Chapter 9, Exhibit A, Section IV (7)). 4. Please show the existing storm sewer inlets located at the Cherry Street and 20th Street intersection (Chapter 9, Exhibit A, Section IV (7)). A motion to approve the Final Plat with noted conditions was made by Austin Anthony seconded by Chance Abbott. Motion carried 5-0. Request items for future agendas. No request were made at this time Adjournment. The meeting was adjourned at 5:47p.m. APPROVED THIS 7" DAY OF NOVEMBER 2022 f, 5 Chairperson MAIN STREET ADVISORY BOARD MONTHLY MEETING Paris City Council Chambers 107 E. Kaufman Paris, Texas 75460 Tuesday, October 11, 2022 PRESENT Tyrone Hayden Tracy Dougherty Greg Kee Chad Lindsey William Walker Glee Emmite Ryan O'Carroll, Intern Meeting opened by Chairman, Greg Kee 4:33 ABSENT Kari Daniel Cheri Bedford, Main Street Manager Becky Semple, Visitors and Convention Council Liaison Mihir Pankaj Council Liaison Shatara Moore, Council Liaison 1. Citizen Forum: no one presented during citizen's forum. 2. September 13, 2022 minutes- Chad Lindsey motion to approve, seconded by Glee Emmite, motion carried. 3. Activity Reports Board Members: Greg Kee — A Practical Guide for Business Owners in Downtown Paris — printed and available. Expected to be available on line. PDA: Glee Emmite — PDA quarterly meeting Tuesday, Oct 4th at 8:30 at Downtown Coffee. Nominate a secretary and president for two year terms. Looking forward to Mannequin Night, lots of support for organizer, Jill Awtrey. Ghost Tours available and trolley to Maxey House with candlelight tour. Downtown Lighting — working on traps to relocate squirrels. Also working on an extension to the light pole to hang festoon lighting on streets. More funding needed. HPC: — Glee Emmite — Sept 26th called meeting — approved signage for Sundae in Paris. Laura Harper is converting her building on Price St. into residential living. A facade grant was approved for painting of the building. Glee represented Austin Watkins on 28th Clarksville St, the old Genesis Exercise building. He has restored all the windows. Approved for a fagade grant. Linda Knox lives on Church St. She has restored the windows and done foundation work. A tax exemption was granted. Ellen Green's property on 3^° SE St, landscaping, exterior lighting, skirting was approved. Also a Tax Exemption for the Rehabilitation of Historic Properties was granted. Pumpkin Festival - expect signup genius to volunteer. 4. Coordinators Report— no report. 5. Future Agenda Items— none. 6. Adjourn — Chad Lindsey made a motion to adjourn the meeting, Tyrone Hayden seconded, motion carried. Signed this—It-1 day of 2022 -� M,. Chairman SPECIALMEETING Uf PARIS, A R I; ,:. ` 1 l R.2,0 4:00 P.M. Mary Ann Lester represented Sundae in Paris on their signage request. Chairman DuX question how the sign was attached and if the circular logo would cover or lean against the FSB logo. Thl commission discussed how the sign was going to be attached to the structure. It was verified th it would be attached in the mortar. Commissioner Matthews made the motion to approve the signage as presented, seconded by Commissioner Holtman, motion carried Randy Hider`1 ' .#theapplicationfor iMrs.Harper ! R'wooden repair, replacepaint and metal awnings on the building that has two address 140 N. Main and 30 E. Price. East Price will be an apartment and 140 N. Main is retail. There were three awnings being considerei current1, coverings with metal on 140 N. Main and install a new metal awning on 30 E. Price. The applicant requested to paint the building an approved historic color. The work that was being requested for review could all be approved in house without coming to the commission. However the applicant was also requesting a $2500 grant to offset tl cost of the repairs. Projects th• are approved in house! be given the grant.Chairman have the potential to affect the adjacent property owners on the block. After further review and discussion with ML Hider, Chairman Dux asked the commissioners for a motion for the application. Commissioner Matthews asked what the next steps would be for the applicant for .Y awnings. Chairman Dux stated a motion to approve the replacement of canvasfabric on the awnings with either a reinstallation of the original metal canopy structure or replacement canom fairii thg !eterinr,#-,.te,-1 ay, &e cvrrey.t Me secunuezy by Commissioner Holtman, motion carried. at the meeting. A motion was made to approve the grant by Commissioner Holtman, seconded by Commissioner Matthews, motion carried. seconded by Commissioner Coyle, motion carried. IV, J -111-V RTE)ILULLCU d MUIDeteU UldgFY111I.Ran expianaLions oi WENT me proposeL41 storefront measurements, materials and finishes would involve. Mrs. Emmite reviewed the design with the commission and fielded questions. Chairman Dux explained there was evidence of the original config-uration of the storefront being the commission was reviewing was a product of the Design Services offered by the Texas Main Street Program. Commissioner Matthews suggested the applicant look at cypress wood for the materials as it is rot resistant. Hearing no other questions, Commissioner Matthews made a motion to approve the application as presented Commissioner Coyle seconded the motion. Motion carries?. y1ro,?,erly tocarea aF7.3—O—aI7 72 - by Commissioner Holtman, seconded by Commissioner Matthews, motion carried. P I PI7771775"" TOU77JINP seconded by Commissioner Matthews, motion carried Commissioner Holtman made the motion to approve the $1 000favade grant, and seconded by Commissioner Emmite, motion carried. Commissioner Matthews made the motion to approve the tax exemptionfor historic propertil and Commissioner Emmite seconded the motion.Motion c,#I-rrie#1 I NOR 111�11 III ET'=M'MM= landscaping, lighting and gutter and wood skirting and plumbing on the home located at 648 3r-? Commissioner Dux informed the commission# i # not havejurisdiction on plumbing. The commission reviewed project photos and complimented the property owners on their project. Commissioner Holtman made the motion to approve the Certificate of Appropriateness as presented. Commissioner Vandiver seconded the motion. Motion Carried. Mr Munoz represented the application for the property located at 726 W. Sherman. The application included the relocation and removal of windows and a second front door entry. He explained that he was unaware when he purchased the home that it was a historic district overlim, The property reviewed the reason for changes on the house, and the relocation of doors and windows # create a more efficient kitchen and' the relief profile of the clapboard siding repair will match. Commissioner Matthews made a motion I approve all windowschanges and the closing ofthe additional door on the left east / / / Motion I ' /' The commission reviewed the following structures. A motion was made by Commissioner landmark st/ / seconded, motion carried. a. 1100 Block of Graham •` 8 10 NW 19th C. 115 0 Fitzhugh # 1118 Fitzhugh e. 4 W Campbell f. 1135 NW Th 9. 739 W Henderson Henderson Cheri reported that she and Ryan O'Carroll were working on a walking tour for the historic district on Pine Bluff and Fitzhugh. Hearing no other business the Commission adjourned at 5:06 p.m. si ned� ' �.....a Y of g 2022 ���� . -... ......... — Christopher , . Dux, Chairman