09/16/2021 MinutesMINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
107 EAST KAUFMAN STREET
PARIS. TEXAS
THURSD
__AL,SEPTEMBEjL, 6-7-021.
1. The Airport Advisory Board was called to order at 5:30 p.m. by Chairman Scott Avery.
Members present: Scott Avery, Jim Bell, Ray Ball, Bill K. Allan, and LeAndra Maughon. City
Representatives: Council Member Linda Knox, Janice Ellis, City Clerk; Skylar Unger, Deputy
City Clerk.; Stephanie Harris, City Attorney; Gene Anderson, Finance Director; Derek Dacus,
Engineering Technician, and Paul Strahan, Airport Manager. Members absent: Scott Hearne, and
Zachary Ebbs.
2. Citizen's Input
No one spoke during the citizen's forum.
3. Consider approval of minutes from the meeting of August 19, 2021.
A Motion to approve the Minutes was made by Ray Ball, and seconded by LeAndra Maughon.
Motion carried, 5 ayes — 0 nays.
4. Receive Report from the Airport manager.
a New Airport Manager/FBO
Airport Manager, Paul Strahan, stated that the turnover process is going well and he is getting
familiar with all of the day-to-day operations.
9 Transferring Accounts from. previous Manager/FBO to City of Paris
Mr. Strap an stated that there are several. accounts that need to be changed from. JR Aviation to The
City of Paris. Ile is working with AT&T to keep the same phone number and fax number, as those
have been listed in an Aviation directory for several years. He also stated that they wanted to make
the switch for the phone, fax, and internet on the same day to avoid any service interruptions. He
went on to say that he has spoken with Trent Reader with AvFuel to check on the process of
switching the fuel accounts over, which is going well, but is a slow process unfortunately.
o Underground Storage Tank Training
Mr. Strahan said that he is not very familiar with. underground storage tanks, and this is his first
time ever dealing with them. There is a good amount of paperwork that he needs training on
regarding the QA & QC process, as underground tanks require more attention that above ground
tanks by TCEQ.
* Update on Airport Runway Lighting Issue
Mr. Strap an stated that the lighting regulator has been ordered and is not scheduled to ship from.
Ohio until the latter part of this month and unfortunately this process cannot be sped up. He can't
get a firm installation date, since the exact arrival date of the regulator is unknown. The NOTAM
that was issued regarding the lights has been extended through October 15, but Mr. Strahan hopes
to have the problem resolved before then.
Mr. Avery thanked Mr. Strahan for posting the NOTAM and asked if the runway lights could be
left on overnight. Mr. Strahan said yes, the lights could be left on. Mr. Bill K. Allan said he thought
if you turn the lights on manually, it would override the photocell system and the lights would be
on all night. Mr. Strahan said they don't know exactly what the problem is, so it's hard to know if
that will happen. Mr. Strahan went on to say that Jerry Richey had been turning the lights on
manually before he left each day, but then some nights they will leave it as -is and then go back out
later to check them, and the lights would still be on. Mr. Allan stated that he had not had any
problems with the lights. Ms. Maughon told Mr. Strahan to continue working on fixing the lights.
5. Receive a presentation on the FY21 /22 Airport Budget.
Finance Director, Gene Anderson presented the board with the FY2021-2022 budget, stating that
it had been several years since the City had been involved in the budget process for the Airport.
Mr. Anderson stated that the airport received a Grant last year which was COVID related, but did
not necessarily have to be spent on COVID related expenses. He was able to use normal operating
expenses to justify the $69,000 they have already sent, which will most likely go towards an airport
maintenance project of some kind. After further discussion of the budget, he asked the board
members if they had any questions. Mr. Bill Allan asked when the fuel prices would go down. Mr.
Anderson stated it is the City's plan to be the lowest price in northeast Texas, or really close to it,
which should take effect by the end of November. Mr. Ball asked how the new fuel prices will be
calculated. Mr. Anderson said that they would compare fuel prices in surrounding areas and then
take into consideration what they are paying for the fuel. It is not the City's goal to profit from
fuel sales, but to break even. The board thanked Mr. Anderson for his presentation.
Ms. Ellis left at 5:39 P.M.
6. Receive a presentation from the City Attorney on the Texas Open Meetings Act.
City Attorney, Stephanie Harris introduced herself to the board members. She began giving the
members a brief overview of the Texas Open Meetings Act, explaining the legal definitions of,
"meeting, deliberation, quorum, and walking quorum." Ms. Harris stated that a "walking quorum"
is easy to accidently become a part of, so to be extra careful with relaying information between
board members. This includes in-person conversations, emails, text messages, etc. Ms. Harris went
on to explain the Penalties associated with the Texas Open Meetings Act, should any one violate
any of the laws. Ms. Harris then asked if there were any questions. Mr. Avery stated the reason
this topic is being brought up at all, is because the board needs to know how to address a safety
issue. Ms. Harris stated that any safety concerns should be immediately directed to the Airport
Manager, Paul Strahan, or other city staff; not at a board meeting. Ms. Harris stated that a safety
concern does not require board deliberation, and unless on the Agenda, cannot be discussed at a
board meeting. She went on to state that if the concern needed immediate attention, board members
should not wait until the next board meeting to express their concerns. Mr. Avery asked Ms. Harris
what should be done if a safety concern is made aware to city staff, but nothing is done about it.
Ms. Harris responded by informing Mr. Avery he may also speak to the City Manager, or the City
Attorney if it is a legal matter. Mr. Avery stated the he felt as if he did not receive professional
courtesy from the City when he bought up the safety concern about the lights, since there was
never a notice posted about the lights not working. After further discussion about how to handle
these matters going forward, the board thanked Ms. Harris for her presentation.
Derek Dacus left at 5:44 P.M.
Mr. Anderson left at 5:49 P.M.
7. Items for future agendas.
Mr. Bell requested to add to the FBO report an update on safety issues including the fire truck and
emergency personnel available. Secondly, Mr. Bell requested to add back "unfinished business"
to the FBO report, which would include the lighting issue. Mr. Bell also requested a discussion
item regarding whether the Airport needs to request a Federal audit on airport funds from the last
three years. Mr. Ball requested an update on the hangar inspections and lease issues. Mr. Avery
mentioned some "standing items" that were pre -approved by the board regarding the budget and
reviewing the annual plan. Mr. Avery also requested to add to the agenda to propose an annual
plan regarding the Airport Manager's input to the advisory board.
8. Adjournment.
A Motion to adjourn was made by Ray Ball and seconded by LeAndra Maughon. Motion carried,
5 ayes — 0 nays. Meeting adjourned at 6:17 p.m.
Approved this 17�day of November 2022.
PCJ
Paul Strahan, Airport Manager