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06 - Boards & Commissions - Reports & MinutesItem No. 6 REGULAR MEETING 1-106OARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF September 20, 2022 Present at the Meeting VIA ZOOM: TK Haynes — Chairman of the Board of Commissioners (phone) Jenny Wilson — Vice Chairman of the Board of Commissioners Beverly Johnson — Commissioner of the Board of Commissioners Steve Smith — Commissioner of the Board of Commissioners Sally Ruthart — Executive Director Patricia Pridemore — P14A Operations Manager 1, Meeting Called to order at 12:32 pin on Tuesday, September 20, 2022, by Chairman of the Board of Commissioners, T. K. Haynes. 2. Having four Board Members present, a quorum. Mr. Haynes thanked and welcomed everyone to the meeting. 3. Citizens' Forum Opened and closed with no one present to speak. 4. Approval of the Minutes from August 9, 2022, meeting. Minutes of the meeting were approved with a motion made by Mr. Smith and seconded by Ms. Wilson. Passed 4-0, 6. VIFINISHED BUSINESS: Discussion of HUD Repositioning — Agreement from all Board Members to remove this item from unfinished business and to not move forward with the' Ikepositioning at this time. Motion made by Ms. Wilson and seconded by Ms. Johnson. Passed ZP J. 6. NEW BUSINESS: A. 1. Vacancie a&MW vouchers with 8 vouchers out looking for places. Public Housing — I I vacancies with I moving in next week, 2. Bank statements for August, balance sheets and graphs for J u ly 2022 were given to the Board. Bank statements with ending balances for 8/31/2022 PH=$141,508.96 See 8 =$544,232.59. Ruthart advised the Board that the issues at Booker T Washington were sti I[ a problem. The PHA had 8" street west side curb painted red for fire lane/no parking, the parking lots from 611-616 were rs�aintcd and assipiled to eachapMment marked as no parking with an unauthorized vehicle sign. 4. Commissioners were advised of the landlord meeting to be field on Thursday, September 22 d and invited to corne. 5. SEMAP Score was given to the Commissioners. Score of 96. 6. Ms. Rutbart advised the Board of additional 4 vouchers given to the PHA effective October 1, 2022. 03MMO 7. RESOLUTIONS: 2022-002 F's Motion made by Ms. Wilson and seconded by Ms. Johnson. Motion passed 4-0. I APPROVEDTMS JS day 2021 .. . . .. ................. Sally Ruthart, Secretary Ole) iirutty Widii,ViceChairi-nan N HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY, NOVEMBER 9 2022 4:00 P.M. PRESENT: Chris Dux Ryan Matthews Glee Emmite Linda Vandiver Laura Caffey Jessica Holtman Matthew Coyle Cheri Bedford Council Liaison, Ms. Linda Knox Andrew Mack, Call meeting to order at 4:02 p.m. No persons spoke in Citizens forum ABSENT Jennifer Long GUESTS: Ms. Lisa Archer A motion was made to approve the minutes with corrections noted by Commissioner Holtman, seconded by Commissioner Emmite, motion carried The fagade grant for 10 N. Plaza was tabled. A motion was made by Commissioner Emmite to elect Commissioner Coyle as vice chairman of the commission. The motion was seconded by Commissioner Vandiver, motion carried. Cheri gave an update: a. programs and events in downtown. b. the presentation of the UTA students. c. grants d. art on the wall owned by Archer Construction on Bonham e. Plan for health meeting with TxDot f. back -in angle parking in downtown Hearing no other business the Commissioner Vandiver made a motion to adjourn, seconded by Commissioner Emmite, motion carried. day of 2022 rl, ,.., ., Chairman Page 1 of 2 PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Depot Community Room 1125 Bonham Street. Paris, Texas 75460 Monday September 2 .202,2 12:00 O'CLOCK P.M. Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Mark Homer Erik Roddy Ex -Officio Members Present: Reginald Hughes, Mayor Pro Tem/City Council Liaison Clayton Pilgrim, City Council Liaison MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Leal„ Counsel: Casey Gain, PEDCAttorney Guest(s) Present: N/A Call to Order Mr. Bray called the special meeting of the Paris Economic Development Corporation to order at 12:00 p.m. on September 26, 2022. Mr. Bray noted a quorum is present. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Convene into Executive Session: 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. Chairman Bray convened the Board into Executive Session at 12:02 p.m. Reconvene into O en Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 12:06 p.m. PEDC Special Meeting Minutes Monday, September 26, 2022 Page 1 of 1 Mr. Roddy made a motion to accept the offer from Atmos Energy in the amount of $25,000 to secure an easement on 0.6 acres of land at our existing 200 -acre site on the SW Loop and authorize Chairman Bray to execute all necessary documents to facilitate the transaction. Mr. Coleman seconded the motion. Vote: 5 -ayes to 0 -nays Discuss Future Agenda Items No future agenda items were brought forward to discuss. Closing Remarks None Adiourn Mr. Fendley made a motion to adjourn the meeting. Mr. Roddy seconded the motion. The meeting was adjourned at 12:08 p.m. Respectfully submitted, Chris Stout Economic Development Associate Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 TuesdayA October 18, 2022 5:30 O'CLOCK P.M. MINUTES Board Members Present: Staff Present: Josh Bray, Chairman Maureen Hammond, Executive Director Curtis Fendley, Vice Chairman Chris Stout, Economic Development Associate Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer Ex -Officio Members Present: Reginald Hughes, Mayor Pro Tem /Liaison Pam Anglin, President PJC Paul Allen, Lamar County Chamber President Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guests Present: Robert Vine, Assistant City Manager Mary Madewell, The Paris News Page 1 of 4 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. Invocation Mr. Erik Roddy gave the invocation. Welcome and Opening Remarks Mr. Bray opened by thanking everyone for being in attendance during tonight's board meeting. He also noted that the upcoming November and December PEDC monthly meetings may be combined due to the upcoming holidays. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. PEDC Board Meeting Minutes Tuesday; October 18, 2022 Page 2 of 4 Discuss and Consider Approval of the Minutes of the September 20 2022 Regular Meetin and the September 26,. 2022 Special Meetin:� Dr. Hashmi made a motion to approve the September 20, 2022, Regular Meeting and the September 26, 2022, Special Meeting minutes. Mr. Coleman seconded the motion. Vote: 7 - ayes to 0 - nays Update on the August 2022 Financial Statements Mr. Coleman advised the board that August financials had not been received due to possible software issues within the City Finance Director's Office. He continued by expressing that they should be available for review at the next meeting. Chairman Bray briefly inquired about which financials will be presented during the next PEDC meeting. Ms. Hammond and Mr. Coleman responded by stating that August and September financials will be presented during the next monthly PEDC meeting. No action was taken on this item. Review and Discuss Report from Executive Director Maureen Hammond Lionshead: Ms. Hammond reported that the land has been conveyed with the following updates: a. Grading Permit —Acquired from City b. Civil Permit —Company Engineer has submitted engineering plans and is awaiting permit with an estimated return time of mid-November c. Development Agreement — In process with City of Paris North Star Brandin Pro'ect: Ms. Hammond offered an update on the branding process, explaining that the team is continuing with the "Creative" phase of the project. On October 5th, the first set of branding "straplines" was presented to the creative committee. Due to lack of consensus, there will be a second meeting on October 24th, 2022, to consider new straplines. Once consensus is reached, the team will move on to the development phase. Mr. Terrell added that he is really proud and excited for the community and the cross -functional group that has come together to include the three entities for the branding project. He went on to state that he feels everything is on the right track and believes everyone will be excited to see the outcome. III. Job Fair: Hammond reported that she was working with Dr. Pam Anglin of PJC and Mr. Bart Spivey of TWC to host a job fair for the former J. Skinner employees that were impacted by the recent closure. She stated that the job fair will be held on November 3rd from 10:00 AM to 1:00 PM, with 10:00 AM to 11:00 AM being designated for former J. Skinner employees and 11:00 AM to 1:00 PM open to the public. She added that there should be strong participation from employers: presently there are 5 primary employers committed to attending, with strong indications that several others would be present as well. Ms. Hammond concluded by stating that at least 50 former Skinner employees are interested in attending a job fair. IV. Amencan_SoiralWeld Grand O penin Ms. Hammond reported ASWP held their grand opening on October 6th with 225 people in attendance, and that it was a first-class event. As a way to commemorate the day, a memento was given to ASWP executives. Ms. Hammond passed the memento around. PEDC Board Meeting Minutes Tuesday; October 18, 2022 Page 3 of 4 V. Atmos Easement: Ms. Hammond provided a brief update by stating that the agreements have been executed and the check has been deposited in the appropriate account. She closed the report item by thanking the board for being able to meet on short notice and for all the assistance they provided. No questions followed these updates. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: Project Red Maple Project Red Oak Project Pumpkin 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 3) Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: or 2) to hear a complaint to charge against an officer or employee. Personnel. Chairman Bray convened the Board into Executive Session at 5:37 p.m. Reconvene into Open Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:23 p.m. Mr. Fendley made the motion for the PEDC to enter into a lease agreement with Project Red Maple for office space. Mr. Homer seconded the motion. Vote: 7 -ayes to 0 -nays. Mr. Fendley made the motion to approve the land transaction discussed during the executive session under the terms of the option agreement and authorize Mr. Bray, the PEDC Chairman to execute any and all documents in order to close said land transaction. Dr. Hashmi seconded the motion Vote: 7 -ayes to 0 -nays. Discuss Future A ends Items No future agenda items were brought forward to discuss. Closing Remarks None PEDC Board Meeting Minutes Tuesday; October 18, 2022 Page 4 of 4 Adjourn Mr. Coleman made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays The meeting was adjourned at 6:24 p.m. Respectfully submitted, Stephen Kel y Executive Assistant Paris Economic Development Corporation Page 1 of 2 PARIS ECONOMIC DEVELOPMENT CORPORATION Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Mark Homer Erik Roddy Dr. AJ Hashmi Ex -Officio Members Present: Paula Portugal, City Mayor SPECIAL MEETING Depot Community Room 1125 Bonham St. Paris, Texas 75460 Monday, November 17, 2022 12:00 O'CLOCK P.M. MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Leg k Counsel: Casey Gain, PEDCAttorney Guests Present: Mihir Pankaj, City Council Call to Order Mr. Bray called the special meeting of the Paris Economic Development Corporation to order at 12:00 p.m. on November 17, 2022. Mr. Bray noted a quorum is present. Citizens' Input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: 0 Project Red Maple PEDC Special Meeting Minutes Monday, November 17, 2022 Page 2 of 2 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. Chairman Bray convened the Board into Executive Session at 12:03 p.m. Reconvene into Open Session and Consider Action on Items) Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 12:25 p.m. Mr. Fendley made a motion to proceed with finalizing the purchase of land on the SE Loop, to give Executive Director Maureen Hammond and PEDC legal counsel Casey Gain the authority to complete the process, and to approve Chairman Bray and Secretary -Treasurer Coleman to execute any necessary documents as part of that process. Dr. Hashmi seconded the motion. Vote: 6 -ayes to 0 -nays Dr. Hashmi made a motion to approve letters of support for Project Red Maple. Mr. Homer seconded the motion. Vote: 6 -ayes to 0 -nays Discuss Future Agenda Items No future agenda items were brought forward to discuss. Closing Remarks None Adjourn Mr. Bray adjourned the meeting at 12:26 p.m. Respectfully submitted, A' Chris Stout Economic Development Associate Paris Economic Development Corporation