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06 - Boards & Commissions - Reports & MinutesItem No. 6 Love Civic Center Report Date # of Attendees 10/6/2018 11/11/2018 10/16/2018 10-17 thru 20 11/1/2018 11/3/2018 11/10/2018 11/10/2018 11-6 & 17 11-21 thru 11-25 11-30 thru 12-2 12/3/2018 12/7/2018 12/8/2018 12/12/2018 12/14/2018 12/15/2018 12/17/2018 Event 50 Neal Birthday Party 450 Paris Pregnancy Banquet 500 Chamber Celebration 400 TEXPACC Square DanceConvention 250 Women's Conference 350 Avlila Wedding & reception 125 PJC Alumni Banquet 500 CASA Banquet 2500 Christmas in Paris 500 Church of God Restoration Revival 1500 Gun & Knife show 250 Pesticide Seminar 800 PJ Trailers Christmas Party 800 PRMC Christmsa Party 300 City of Paris Christmas Party 800 Load Trail Christmas Party 500 Maxey Trailers Christmas Party 250 Spiral Weld Event Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis November 30, 2022 ASSETS Love Civic Center $ 191,223.65 Reserved for Construction 386,520.00 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 111,869.45 FBT CD 6704863 141,183.13 Total Current Assets 963,993.77 Due From VCC 125„487.09 Total Other Assets 125,487.09 Total Assets $ 1089'480867;= LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 149.65 Payroll Liabilities ____1340.09 Total Current Liabilities _. w_ 1489.74 NET ASSETS Retained Earnings 1,012,160.19 Net Income 75,830.93 Total Net Assets 1,087,991.12 Total Liabilities and Net Assets $ 1.089.480.86 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For tYe 2 Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 2 Months Ended 2 Months Ended Nov 30, 2022 Nov 30, 2022 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 119,626.95 $ 92,375.00 $ 27,251.95 129.50% $ 355,000.00 R.V. Hook Up 1,352.34 1, .00 52.34 104.03% 7,500.00 Misc Income 100.00 100.00 0.00 100.0011/0 1,000.00 Rent 36,171.41 31,000°00 5,171.41 116.68% 85,000.00 Refunded Deposits (600.00) (600.00) 0.00 100.00% (10,000.00) Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Bicycle Rentals 0.00 0= 0.00 0.60% -----?.5-0-0-00 Total -Revenue IL6,650.70 124,176.00 32,475.70 126.15% "IA00-00 Gross Profit 156,650.70 124,175.00 32,475.70 126.15% A±1,400.00 OPERATING EXPENSES Branding Discovery 0.00 0.00 0.00 0.00% 10.000.00 Bank Service Charge 24.26 82.00 (57.74) 29.59% 600.00 Communications 626.19 1,000.00 (373.81) 62.62% 6,000.00 Office Expense 395.00 400.60 (6.00) 96,75 % 1,500.00 Payroll Expenses 21,942.38 21,114.00 82838 103.92% 103,000.00 Payroll Tax Expense 1,676.99 1,666,00 8.99 100.54® 6,300.00 Marketing / Advertising 1,000.00 1,666.00 (666.00) 60.02% 5,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 1,147.00 1,166.00 (19.00) 98.37% 7,000.00 Electricity 6,995.84 6,900.00 95.84 101.39% 40,000.00 Water 2,331.32 832.00 1,499.32 260,21900 5,000.00 Gas 199.96 200.00 (0.04) 0x00 % 5,000.'00 Trash Disposal 340.86 832.00 (491.14) 40.97% 5,000.00 Intown Auto Exp Allowance 600.00 500.00 0.00 100.00% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 1,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00 % 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 2,000.00 Building Maint./Spis/Equip 11,010.98 20,500.00 (9,489.02) 53.71 % 99,000.00 Security 346.90 666.00 (319.10) 52.09% 2,750.00 Staff Ins./Retirement 1,248.51 1,496.00 (247.49) 83.46% 6,800.00 Building Insurance 0= 0.00 0.00 0.00% 5,0=00 General Liability 3,699.65 3.700.00 (0.35) 99.99% 3,700.00 Workers Comp. Insurance 53.64 50.00 3.64 107.28% 1,400.00 Directors & Officers 0.00 0.00 0.00 0.00% 2,000.00 Misc Expenses 0.00 0.00 0.00 0.00% 1,500.00 Ground Maintenance 1,987.00 1,416.00 571.00 140.32% 8,500.00 Bicycles & Related Expenses 787.07 750.00 37.07 104.94% 1,500.00 Capital Improvements 0.00 0.00 0.00 0.00% 76,950.00 Total Operating Expenses 81.313.56 89,938.00 ______L8,624.4S 90.41 % 441400.00 Operating Income (Loss) . . ............ 7.5337.15 U.237.00 41,100.15 220.05% 0.00 OTHER INCOME Interest Income 493.76 68.00435.78 851.34% 350.00 Total Other Income 493.78 58.00 435.78 851.34% 350.00 Net Income (Loss) $ 7%830.93 $ 34,295.00 $ __jl,535. 221.11% $ 350.00 Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modifled Cash Basis For the 1 Month Ended November 30, 2022 and 2021 and 2 Months Ended November 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 2 Months Ended Nov 30, 2022 Nov 30, 2022 Nov. 30, 2021 Nov 30, 2021 Actual Budget Actual Acutal . Revenue Motel Tax $ 119,626.95 $ 92,375.00 $ 106,351.90 $ 106,351.90 R.V. Hook Up 100.00 100.00 67.40 1,622.04 Rent 14,275.11 14,000.00 6,065.70 17,859.22 Refunded Deposits (600.00) (600.00) (400.00) (3,200.00) Tower Lighting 0.00 0.00 0.00 100.00 Bicycle Rentals mmmm 0.00ww m 0.00m 166.72 475.23 Total Revenue 133,402.06 105$875.00 112,261.72 123,208.39 Operating Expenses Bank Service Charge 9.33 41.00 7.46 14.92 Communications 465.17 500.00 464.15 1,025.44 Office Expense 395.00 400.00 598.86 618.85 Payroll Expenses 8,451.86 10,557.00 7,664.72 15,329.44 Payroll Tax Expense 644.40 834.00 580.69 1,161.39 Marketing / Advertising 0.00 833.00 0.00 0.00 Bookkeeping 497.50 583.00 475.00 1,021.00 Electricity 3,191.29 3,100.00 3,369.05 3,369.05 Water 1,082.94 416.00 826.86 1,613.15 Gas 199.96 200.00 151.41 234.18 Trash Disposal 340.86 416.00 256.04 768.12 Intown Auto Exp Allowance 250.00 250.00 256.00 .500.00 Chamber Management 25,000.00 25,000.00 25,000.60 25,000.00 Building Maint/Spls/Equip 4,363.88 13,500.00 1,609.83 4,294.51 Security 246.95 333.00 58.95 117.90 Staff Ins./Retirement 627.98 748.00 650.96 1,383.20 General Liabillty 3,699.65 3,700.00 0.00 0.00 Workers Comp. Insurance 53.64 50.00 0.00 43.15 Misc Expenses 0.00 0.00 94.62 264.17 Ground Maintenance 1,367.00 708.00 1,744.94 3,344.58 Bicycles & Related Expenses 0.00 0.00 0.00 0.78 Total Operating Expenses 50,887.41 62,169.00 w 43,803.54 60103.83 Operating Income (Loss) 82,514.65 43,706.00 68,448.18 63,104.56 Other Income Interest Income 303.56. 29.00 � 19.95, 115.87_ Total Other Income ______ 303.56 29.00 19.95 115.87 Net Income (Loss) $ 82„818.21 $.,, 43,735.00 $ 68,468.13 $ 63,220.43 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis October 31, 2022 ASSETS Love Civic Center $ 235,724.44 Reserved for Construction. 386,520.00 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 111. 869.45 FBT CD 6704863 141,183.13 Total Current Assets __ 1,008,494.56 Due From VCC 316754 Total Other Assets 3,167.54 Total Assets $ _ 7,011,662.10 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 5,064.48 Payroll Liabilities 1,424.71 Total Current Liabilities NET ASSETS Retained Earnings 1,012,160.19 Net Income 6 987.2 Total Net Assets 1 „005,172.91 Total Liabilities and Net Assets $ 1,011,662.10 Financial statement preparation service provided by Malnory, McNeal &. Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 1 Month Ended October 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended Oct 31, 2022 Oct 31, 2022 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 0.00 $ 0.00 $ 0.00 0.00% $ 355,000.00 R.V. Hook Up 1,252.34 1,200.00 52.34 104.36% 7,500.00 Mise Income 100.00 100.00 0.00 100.00%. 1,000.00 Rent 21,896.30 17,000.00 4,896.30 128.80% 85,000.00 Refunded Deposits 0.00 0.00 0.00 0.00% (10,000.00) Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Bicycle Rentals 0.00 .._ 0.00 0.00 0.00% 250000 Total Revenue ,248.64 18,300,00 4 948.64 127.04% M 441,400.00 Gross Profit ..-.,...--23,246.64 .� 18,300.00 4,948.64 127.04% 447,400.00 OPERATING EXPENSES Branding Discovery 0.00 0.00 0.00 0.00% 10,000.00 Bank Service Charge 14.93 41.00 (26.07) 36.41 % 500.00 Communications 161,02 500.00 (338:98) 32.20% 6,000.00 Office Expense 0.00 0.00 0.00 0.00% 1,500.00 Payroll Expenses 13,490,52 10,557,00 2,933.52 127.79% 103,000.00 Payroll Tax Expense 1,032.59 834,00 198.59 123.81% 8,300.00 Marketing / Advertising 1,000.00 833.00 167.00 120.05% 5,000,00 Audit 0.00 0,00 0.00 0.00% 3,000.00 Bookkeeping 649.50 583.00 66.50 111AI % 7,000.00 Electricity 3,804.55 3,800.00 4.55 100.12% 40,000.00 Water 1,248.38 416.00 832.38 300.09% 5,000.00 Gas 0.00 0.00 0.00 0,00% 5,000.00 Trash Disposal 0.00 416.00 (416.00) 0100% 5,000.00 Intown Auto Exp Allowance 250.00 250.00 0.00 100.00% 3,000.00 Small Equipment 0.00 0.00 0.00 0.60% 1,000,00 Chamber Management 0.00 0.00 0.00 0.00% 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 2,000.00 Building Maint./Spls/Equip 6,647.10 7,000.00 (352.90) 94.96% 99,000.00 Security 99.95 333.00 (233.05) 30.02% 2,750.00 Staff Ins./Retirement 620.53 748.00 (127.47) 82.96% 8,800.00 Building Insurance 0.00 0.00 0.00 0.00% 5,000.00 General Uabillty 0.00 0,00 0.00 0.00% 3,700.00 Workers Comp. Insurance 0.00 0.00 0.00 0.00% 1,400.00 Directors & Officers 0.00 0.00 0.00 0.00% 2,000.00 Misc Expenses 0.00 0.00 0.00 0.00% 1,500.00 Ground Maintenance 620.00 708.00 (88.00) 87.57% 8,500.00 Bicycles & Related Expenses 787.07 750.00 37.07 104.94% 1,500.00 Capital Improvements 0.00 _ 000 0.00 0.00% 76„950.00 Total Operating Expenses 30,426.14 27,769.00 _ 2,667.14 109.57% 441,400.00 Operating income (Loss) (71177.50) � 9 469.00' 69...J, 2,291.50 ° 75.80 1° 0.00 OTHER INCOME Interest Income 190.22 29.00 161.22 655.93% 350.00 Total Other Income 190.22 29.00 161,22 656.93% 350.00 Net Income Loss 6 987.28 8440.00 2 452,72 74.02% $ 350.0,,,,,,. Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended October 31, 2022 and 2021 and 1 Month Ended October 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 1 Month Ended Oct 31, 2022 Oct 31, 2022 Oct 31, 2021 Oct 31, 2021 Actual Budget Actual Acutal Revenue RV. Hook Up $ 1,252.34 $ 1,200.00 $ 1,554.64 $ 1,554.64 Misc Income 100.00 100.00 0.00 0.00 Rent 21,896.30 17,000.00 11,793.52 11,793.52 Refunded Deposits 0.00 0.00 (2,800.00) (2,800.00) Tower Lighting 0.00 0.00 100.00 100.00 Bicycle Rentals 0.00 0.00 308.51 308.51 Total Revenue 23,248.64 18300.00 10,956.67 101956.67 Operating Expenses Bank Service Charge 14.93 41.00 7.46 7.46 Communications 161.02 500.00 561.29 561.29 Office Expense 0.00 0.00 19.99 19.99 Payroll Expenses 13,490.52 10,557.00 7,664.72 7,664.72 Payroll Tax Expense 1,032.59 834.00 580.70 580.70 Marketing / Advertising 1,000.00 833.00 0.00 0.00 Bookkeeping 649.50 583.00 546.00 546.00 Electricity 3,804.55 3,800.00 0.00 0.00 Water 1,248.38 416.00 786.29 786.29 Gas 0.00 0.00 82.77 82.77 Trash Disposal 0.00 416.00 512.08 512.08 intown Auto Exp Allowance 250.00 250.00 250.00 250.00 Building Maint./Spls/Equip 6,647.10 7,000.00 2,684.68 2,684.68 Security 99.95 333.00 58.95 58.95 Staff Ins./Retirement 620.53 748.00 732.24 732.24 Workers Comp. Insurance 0.00 0.00 43.15 43.15 Misc Expenses 0.00 0.00 169.55 169.55 Ground Maintenance 620.00 708.00 1,599.64 1,599.64 Bicycles & Related Expenses 787.07 750.00 _ m -m 0.78 �mm 0.78 Total Operating Expenses 30,426.14 27,769.00 16,300.29 16,300.29 Operating Income (Loss) _____2.177•.5J 9,46.,�9. � 5,343.62 � 5,343.62 Other Income Interest Income _ a 190.22 ---29.00 29.00 m 95.92 95.92 Total Other Income 190.22 29.00 95.92 95.92 Net Income (Loss) $ .1,987-213) !__I!.440-00$ 32T.7j5247.70 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis October 31, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From COC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retalned Eamings Net Income Total Net Assets Total Liabilities and Net Assets $ 56,788.47 286,843.73 213,754.40 51,2'47.37 608,633.97 9,170.65 9,170.66 $ 617 80-4.6-2- 868.65 04.62 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis December 31, 2022 ASSETS Love Civic Center $ 171,707.79 Reserved for Construction 293,911,17 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 111,869.45 FBT CD 6704863 141,183.13 Total Current Assets 851,869.08 Due From VCC 126,037.23 Total Other Assets 126,037.23 Total Assets $ 977;906.31 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 112.65 Due to VCC 215.00 Payroll Liabilities 1.990.96 Total Current Liabilities 2,318.61 NET ASSETS Retained Earnings 1,012,160.19 Net Income 36 572 Total Net Assets 975,587.70 Total Liabilities .. . Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 3 Months Ended December 31, 2022 OPERATING EXPENSES Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing /Advertising Audit Bookkeeping Electricity Water Gas Trash Disposal Intown Auto Exp Allowance Small Equipment 903 Concert Series Chamber Management Eiffel Tower Lighting/Maint Building Maint./Spls/Equip Security Staff Ins./Retirement Building Insurance General Liability Workers Comp. Insurance Directors & Officers Misc Expenses Ground Maintenance Bicycles & Related Expenses Capital Improvements Total Operating Expenses Operating Income (Loss) OTHER INCOME Interest Income Total Other Income 44.79 1,058.21 395.00 34,748.87 2,667.86 1,049.50 0.00 1,775.00 9,891.31 3,202.73 199.96 681.72 750.00 0.00 0.00 25,000.00 0.00 15,912.58 405.85 1,876.71 0.00 3,699.65 828.92 0.00 64.18 1,987.00 787.07 92608.83 199,635.74 37,400.16 123.00 3 Months Ended 3 Months Ended (441.79) 400.00 (5.00) 31,671.00 Dec 31, 2022 Dec 31, 2022 Variance % of Budget Annual Budget 0,00 Actual Budget 26.00 9,900.00 (8.69) REVENUE 1,954.73 200.00 (0.04) 1,248.00 (566.28) Motel Tax $ 119,626.95 $ 92,375.00 $ 27,251.95 129.50% $ 369,500.00 R.V. Hook Up 1,816.69 1,800.00 16.69 100.93% 5,000.00 Mise Income 100.00 100.00 0.00 100.00% 1,000.00 Rent 41,691.94 36,600.00 5,091.94 113.91 % 85,000.00 Refunded Deposits (1,000.00) (1,000.00) 0.00 100.00% (10,000.00) Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Bicycle Rentals _._ 0.00 0.00 0.00 0.00% 1 500 00 Total Revenue 162 235.58 129,875.00 32,360.58 124.92 % 452,400.00 Gross Profit 162,235.58 129.875.00 32,360.58 124.92% 452 400.00 OPERATING EXPENSES Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing /Advertising Audit Bookkeeping Electricity Water Gas Trash Disposal Intown Auto Exp Allowance Small Equipment 903 Concert Series Chamber Management Eiffel Tower Lighting/Maint Building Maint./Spls/Equip Security Staff Ins./Retirement Building Insurance General Liability Workers Comp. Insurance Directors & Officers Misc Expenses Ground Maintenance Bicycles & Related Expenses Capital Improvements Total Operating Expenses Operating Income (Loss) OTHER INCOME Interest Income Total Other Income 44.79 1,058.21 395.00 34,748.87 2,667.86 1,049.50 0.00 1,775.00 9,891.31 3,202.73 199.96 681.72 750.00 0.00 0.00 25,000.00 0.00 15,912.58 405.85 1,876.71 0.00 3,699.65 828.92 0.00 64.18 1,987.00 787.07 92608.83 199,635.74 37,400.16 123.00 (78.21) 1,500.00 (441.79) 400.00 (5.00) 31,671.00 3,077.87 2,502.00 165.86 2,499.00 (1,449.50) 0,00 0.00 1,749.00 26.00 9,900.00 (8.69) 1,248.00 1,954.73 200.00 (0.04) 1,248.00 (566.28) 750.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 25,500.00 (9,587.42) 999.00 (593.15) 2,244.00 (367.29) 0.00 0.00 3,700.00 (0.35) 850.00 (21.08) 0.00 0.00 65.00 (0.82) 2,124.00 (137.00) 750.00 37.07 52,118.00 40„490.83 167,140.00 32,495.74 37,265.00 (185.1] 36.41 % 500.00 70.55% 6,000.00 98.76% 51000.00 109.72% 126,687.00 106.63% 10,015.00 42.00% 10,000.00 0.00% 3,000.00 101.49% 7,000.00 99.91 % 40,000.00 250.63% 5,000.00 99.98% 6,000.00 54.63% 5,000.00 100.00% 3,000.00 0.00% 1,000.00 0.00% 10,000.00 100.00% 25,000.00 0.00 % 1,000.00 62.40% 99,000.00 40.63% 4,000.00 83.63% 8,980.00 0.00% 5,000.00 99.99% 3,700.00 97.52% 1,400.00 0.00% 2,000.00 98.74% 1,500.00 93.55% 8,500.00 104.94% 2,000.00 177.69% 52.118.00 119.44% 452 400.00 100.36% 0.00 827.67 87.00 740.67 951.34% 350.00 827.67 87.00 740.67 951.34 % 350.00 ( )__J36,57"?$ 37,178.00 % $ 350. Net Income Loss $ 605.51 98.37 00 pw 00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended December 31, 2022 and 2021 and 3 Months Ended December 31, 2021 112 2 $ a 19355.00 66' $ 51123.77 Net Income (Loss) ,403.4„ , 12-096. ,_ Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the A[CPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 3 Months Ended Dec 31, 2022 Dec 31, 2022 Dec 31, 2021 Dec 31, 2021 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 106,351.90 R.V. Hook Up 464.35 500.00 (105.00) 1,517.04 Rent 5,520.53 5,600.00 12,371.95 30,231.17 Refunded Deposits (400.00) (400.00) (1,600.00) (4,800.00) Tower Lighting 0.00 0.00 0.00 100.00 Bicycle Rentals cY _. 0.00 308.99 784.22 Total Revenue 5,684.88 5,700.00 10,975.94 X4.33 Operating Expenses Bank Service Charge 20.53 41.00 9.33 24.25 Communications 432.02 500.00 580.39 1,605.83 Office Expense 0.00 0.00 0.00 618.85 Payroll Expenses 12,806.49 10,557.00 8,095.20 23,424.64 Payroll Tax Expense 990.87 834.00 631.67 1,793.06 Marketing / Advertising 49.50 833.00 0.00 0.00 Bookkeeping 628.00 583.00 685.00 1,706:00 Electricity 2,895.47 3,000.00 2,698.13 6,067.18 Water 871.41 416.00 596.45 2,209.60 Gas 0.00 0.00 466.83 701.01 Trash Disposal 340.86 416.00 256.04 1,024.16 Intown Auto Exp Allowance 250.00 250.00 0.00 500.00 Small Equipment 0.00 0.00 35.00 35.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 4,901.60 5,000.00 3,605.99 7,900.50 Security 58.95 333.00 58.95 176.85 Staff InsJReVrement 628.20 748.00 535.73 1,918.93 General Liability 0.00 0.00 3,419.50 3,414.50 Workers Comp. Insurance 775.28 800.00 603.66 646.81 Misc Expenses 64.18 65.00 276.24 540.41 Ground Maintenance 0.00 708.00 618.33 3,962.91 Bicycles & Related Expenses 0.00 0.00 0.00 0.78 Capital improvements M�_ 92m608.83 0.00 0.00 0.00 Total Operating Expenses 118,322.19 25,084.00 23,172.44 83,276.27 Operating Income (Loss) 1112 737.33 19„384.00 )'12„196.50) 50,908.06 Other Income Interest Income ....... _ 333.89 29.00 99.84 215.71 Total Other Income ____ 333.89 29.00 99.84 215.71 112 2 $ a 19355.00 66' $ 51123.77 Net Income (Loss) ,403.4„ , 12-096. ,_ Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the A[CPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided VCC Quarterly Reports for October, November, and December, 2023 OCTOBER Red River Valley Veterans presents "The Oak Rid a Bo s" in concert Room Nights: 30 October 1St Funded: $1600 PTX CON 2022 (Comic Convention Room Nights: 18 October 91h Funded : $ 1650 TEXPACC Square Dancing Convention Room Nights: 225 October 20th thru October 23rd Budgeted Line Item Festival of Pumkins Room Nights: 17 DECEMBER Texas BBQ Blowout Room Nights: 20 October 22nd Texas K9 Mondioring, Trial December 3rd Funded: $1875 Funded: $2175 Room Nights: 45 December 5th thru 11th Funded: $1280 Farmers Bank Invitational — PHS Basketball Tournament Room Nights: 150 December 28, 29, 30th Funded $5000 Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 3 Months Ended December 31, 2022 NOT -HOT EXPENSES Credit Card Fees 753.39 498.00 255.39 151.28% Trolley Driver 1,582.00 1,500.00 82.00 105.47% Trolley Expenses 623.70 600.00 23.70 103.95% Trolley Insurance 576.15 525.00 51.15 109.74% Souvenir Exp 625.60 650.00 (24.40) 96.25% 903 Sunset Concert Series Exp 0.00 0.00 0.00 0.00% Total Not -Hot Expenses 4,160.84 a�3,773.00 387.84 110.28% Net Income (Loss) $ 44,552x62 $ 12,075.00 $ 32,477.62 368.97% 2,000.00 2,000.00 5,000.00 2,100.00 5,000.00 10.000.00 26,100.00 575.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended December 31, 2022 and 2021 and 3 Months Ended December 31, 2021 NOT -HOT EXPENSES 1 Month Ended 1 Month Ended 1 Month Ended 3 Months Ended 248.35 166.00 Dec 31, 2022 Dec 31, 2022 Dec 31, 2021 Dec 31, 2021 143.00 Actual Budget Actual Actual REVENUE Trolley Insurance 190.65 175.00 189.41 572.31 Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 212;703.79 Hot Money Interest 11.72 5.00 622.71 1,821.80 Total Revenue 11.72 5.00 622.71 214,525.59 OPERATING EXPENSES Postage 31.35 30.00. 38.13 117.75 Misc Expenses 54.99 60.00 0.00 333.20 Worker's Comp 546.22 550.00 603.67 646.82 Staff Ins./Retirement 563.29 743.00 475.06 1,856.99 Chamber Management 0.00 0.00 0.00 12,500.00 Out of Town Travel 1,203.50 1,200.00 0.00 0.00 Intown Auto/Exp Allowance 200.00 250.00 200.00 600.00 Membership Dues/Sub. 250.00 .250.00 0.00 100.00 Bookkeeping 628.00 583.00 685.00 1,706.00 Payroll Expenses 8,648.77 7,184.00 9,158.84 22,743.12 Payroll Tax Expense 656.47 565.00 695.50 1,818.56 Office Expense 269.57 300.00 207.02 595.47 Communications 271.02 291.00 369.13 1,306.53 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 11.19 41.00 11.19 26.11 Motel Tax Transferred to LCC 0.00 0.00 0.00 106,351.90 Marketing IAdvertising 1,669.00 1,700.00 5,951.51 19,348.97 Chaparral Square Dancers 0.00 0.00 0.00 213.35 Tour de Paris Exp 0.00 0.00 0.00 588.00 TMBRA Bicycle Race Exp 4,500.00 4,500.00 b.00 1,408.63 Events Promotion / Funding 4,241.86 41300.00 0.00 3,557.33 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1,000.00 1,00000 11000.00 3,000.00 Total Operating Expenses 24,745.23 23 547.00 19,395.05 189,318.73 Operating Income (Loss) Q24,733.51 � 23,542.00 18 772.34 25,206.86 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.25 Trolley / Historical 4,950.00 200.00 600.00 1,100.00 TMBRA Bicycle Race 0.00 0,00 0.00 2,000.00 Souvenir Sales 387.30 400.00 64.57 469.43 Interest Income 135.66 .m__..37.00_ _ 19.46 57.39 Total Other Income 5,472.96 637.00 684.03 3,627.07 NOT -HOT EXPENSES Credit Card Fees 248.35 166.00 136.90 736.66 Trolley Driver 1,251.00. 1,200.00 143.00 347.00 Trolley Expenses 410.70 400.00 54.60 278.45 Trolley Insurance 190.65 175.00 189.41 572.31 Souvenir Exp 132.00 150.00 _ 0.00 0.00 Total Not -Hot Expenses 2 232.70- , 2,091.00 523.91 1934.42 Net Income (Loss) $ (A1 493.25) $ X24 16.00)$ 1�8 812.22$ 28 899.51 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 1 Month Ended October 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended Oct 31, 2022 Oct 31, 2022 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 0.00% $ 739,000.00 Hot Money Interest YY�YY__ 4.23., ._ 5.00 (0.77) 84.60% 60.00 Total Revenue 4.23 5.00 (0.77 0.00% 739,060.00 Operating Expenses Postage 0.00 0.00 0.00 0.00% 1,000.00 Misc Expenses 17.61 20.00 (2.39) 88.05% 1,000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D 8 O Insurance 0.00 0.00 0.00 0.00% 1,700.00 Workers Comp 0.00 0.00 0.00 0.00% 1,000.00 Staff Ins./Retirement 556.17 743.00 (186.83) 74.85% 8,925.00 Meetings & Hosting 0.00 0.00 0.00 0.00% 200.00 Chamber Management 0.00 0.00 0.00 0.00% 50,000.00 Out of Town Travel 0.00 0.00 0.00 0.00% 1,500.06 Intown Auto/Exp Allowance 200.00 250.00 (50.00) 80.00% 3,000.00 Membership Dues/Sub. 825.00 800.00 25.00 103.13% 4,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 649.50 583.00 66.50 111.41% 7,000.00 Payroll Expenses 1,971.74 7,184.00 (5,212.26) 27.45% 86,215.00 Payroll Tax Expense 519.62 565.00 (45.38) 91.97% 6,785.00 Office Expense 163.20 200.00. (36.80) 81.60% 3,000.00 Communications 0.00 291.00 (291.00) 0.00% 3,500.00 Historical Museum 0.00 0.00 0.00 0.00% 3,500.00 Bank Service Charge 11.19 41.00 (29.81) 27.29% 500.00 Motel Tax Transferred to LCC 0.00 0.00 0.00 0.00% 369,500.00 Marketing / Advertising 2,000.00 2,000.00 0.00 100.00% 73,900.00 Chaparral Square Dancers 0.00 0.00 0.00 0.00% 2,100.00 Tour de Paris Exp 0.00 0.00 0.00 0.00% 32,000.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 18,000.00 ASA Indoor Archery Event Exp 0.00 0.00 0.00 0.00% 2,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 0.00 0.00 0.00 0.00% 10,000.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Events Promotion / Funding 5,924.00 •6,000.00 (76.00) 98.73% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 1 000.00 1 000.00 0,00 100-00% 12,000.00 Total Operating Expenses 20,838.03 26,677.00 � (6g 8 97) 78.11% 786,325.00 Operating Income (Loss) X33 8800 (26 672.00 5x838.20 78.11% (47„265.00) NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.00% 500.00 Trolley/Historical 1,300.00 1,300.00 0.00 100.00% 4,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 9,170.65 7,000.00 2,170.65 131.01 % 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 987.25 1,000.00 (12.75) 98.73% 4,500.00 Interest Income 113.27 36.00 77.27 314.64% 440.00 Total Not -Hot Income 11 571.17 9,336.00 2,235.17 123.94%3 7,940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 1 Month Ended October. 31, 2022 NOT -HOT EXPENSES Credit Card Fees 209.20 Trolley Driver 331.00 Trolley Expenses 0.00 Trolley Insurance 194.85 Souvenir Exp 493.60 903 Sunset Concert Series Exp 0.00 Total Not -Hot Expenses 1,228.65 Net Income (Loss) $ 10 491.28 166.00 43.20 126.02% 2,000.00 300.00 31.00 110.33% 2,000.00 0.00 0.00 0.00% 5,000.00 175.00 19.85 111.34% 2,100.00 500.00 (6.40) 98.72% 5,000.00 0.00 __m........_ __. 0.00 m 0.00% 1.0, 000.00 1,141.00 87.65 107.68% 26,100.00 $ 18 477.00 $ 7,985.72 66.78% 575.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended October 31, 2022 and 2021 and 1 Month Ended October 31, 2021 NOT -HOT EXPENSES 1 Month Ended 1 Month Ended 1 Month Ended 1 Month Ended Credit Card Fees Oct 31, 2022 Oct 31, 2022 Oct 31, 2021 Oct 31, 2021 Trolley Driver Actual Budget Actual Actual REVENUE 0.00 0.00 127.85 127.85 Hot Money Interest $ 4.23 $ 5.00 $- $ 1.193.64 Total Revenue 4.235.00 500.00 ____1,193.64 1,193.64 OPERATING EXPENSES 1,228.65 1,141.00 663.70 663.70 Postage 0.00 0.00 73.24 73.24 Misc Expenses 17.61 20.00 33.20 33.20 Worker's Comp 0.00 0.00 43.15 43.15 Staff InsJRetirement 556.17 743.00 777.97 777.97 Intown Auto/Exp Allowance 200.00 250.00 200.00 200.00 Membership Dues/Sub. 825.00 800.00 100.00 100.00 Bookkeeping 649.50 583.00 546.00 546.00 Payroll Expenses 1,971.74 7,184.00 6,724.74 6,724.74 Payroll Tax Expense 519.62 565.00 569.73 569.73 Office Expense 163.20 200.00 194.76 194.76 Communications 0.00 291.00 517.27 517.27 Bank Service Charge 11.19 41.00 7.46 7.46 Marketing/Advertising 2,000.00 2,000.00 6,078.18 6,078.18 Chaparral Square Dancers 0.00 0.00 70.27 70.27 Tour de Paris Exp 0.00 0.00 588.00 588.00 TMBRA Bicycle Race Exp 0.00 0.00 1,408.63 1,408.63 Events Promotion / Funding 5,924.00 6,000.00 7.33 7.33 Arts Allocation 7,000.00 7,000.00 0.00 0.00 Rent to COC _.1,000.00 1„000.00 X000.00 1,000.00 Total Operating Expenses 20,838.0318„939.93 16,939.93 Operating Income (Loss) 833.80 (26„672.001 X17:746.29 17,746.291 NOT -HOT INCOME Misc Income 0.00 0.00 0.25 0.25 Trolley / Historical 1,300.00 1,300.00 400.00 400.00 TMBRA Bicycle Race 9,170.65 7,000.00 0.00 0.00 Souvenir Sales 987.25 1,000.00 271.03 271.03 Interest Income 113.27, 36.00, 18.47 18.47 Total Other Income 11 571.17 9,336.00 ._ _ _ 689.75 589.75 NOT -HOT EXPENSES Credit Card Fees 209.20 166.00 189.36 189.36 Trolley Driver 331.00 300.00 153.00 153.00 Trolley Expenses 0.00 0.00 127.85 127.85 Trolley Insurance 194.85 175.00 193.49 193.49 Souvenir Exp 493.50 500.00 0.00 0.00 Total Not -Hot Expenses 1,228.65 1,141.00 663.70 663.70 Net Income (Loss) $ 10 491.26 $ (18,477.00) $ 17 720.24 $m 17720.24 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis November 30, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From Hot Checking Total -Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Account Payable Due to COC Due to LCC Due to Not Hot Checking Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 277,557.29 288,301.72 213,754.40 51,274.05 630,887.46 $ 8,200.00 7,988.00 125,487.09 1,295.00 830.10 143,800.19 622,348.80 66,033.47 688,382.27 $ 832,182+46 Financial statemen[preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 2 Months Ended November 30, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 2 Months Ended 2 Months Ended Nov 30, 2022 Nov 30, 2022 Variance °% of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 239,253.89 $ 184,750.00 $ 54,503.89 129.50% S 739,000.00 Hot Money Interest _ '30.91 10.00 20.91 309.10% _ 60.00 Total Revenue 239,284.80 184,760.00 54,524.80, 129.61% 73g,060.00 Operating Expenses Postage 15.80 20.00 (420) 79.00% 1,000.00 Mise Expenses 17.61 20.00 (2.39) 88.05% 1,000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 DA 0 Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 53.63 50.00 3.63 107.26% 1,000.00 StafflnsJRetirement 1,112.36 1,486.00 (373.64) 74.86% 8,925.00 Meetings & Hosting 26.47 25.00 1.47 105.88% 200.00 Chamber Management 12,500.00 12,500,00 0.00 100.00% 50,000.00 Out of Town Travel 0.00 0.00 0.00 0,00% 1,500.00 Intown Auto/Exp Allowance 400.00 500.00 (100.00) 80.00% 3,000.00 Membership Dues/Sub. 825.00 800.00 25.00 103.13% 4,000.00 Audit 0.00 0.00 0.00 0.60% 3,000.00 Bookkeeping 1,147.00 1,166.00 (19.00) 98.37% 7,000.00 Payroll Expenses 13,857.00 14,368.00 (511.00) 96.44% 86,215.00 Payroll Tax Expense 1,049.72 1,130.00 (80.28) 92.90% 6,785.00 Office Expense 423.38 450.00 (26.62) 94.08% 3,000.00 Communications 304.17 582.00 (277.83) 52.26% 31500.00 Historical Museum 0.00 0.00 0.00 0.00% 3,500.00 Bank Service Charge 18.65 82.00 (63.35) 22.74% 500.00 Motel Tax Transferred to LCC 119,626.95 92,375.00 27,251.95 129.50% 369,500.00 Marketing /Advertising 4,700.00 4,700.00 0.00 100.00% 73,900.00 Chaparral Square Dancers (172.50) 0.00 (172.50) 0.00% 2,100.00 Tour de Paris Exp 175,00 175.00 0.00 100.00% 32,000.00 Lamar Ca Days in Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 18,000.00 ASA Indoor Archery Event Exp 0.00 0.00 0.00 0.00% 2,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 0.00 0.00 0.00 0.00% 10,000.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Events Promotion I Funding 9,831.75 10,000.00 (168.25) 98.32% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 2,000.00 2,000.00 0.00 100,00% 12,000.00 Total Operating Expenses 774911.99, 148,428.00 25,482.99, 117.05% 7 Operating Income(Loss) 29,041.81 182.20% (47,265.00 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.00% 500.00 Trolley/ Historical 2,000.00 2,000.00 0.00 100.00°% 4,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 0.00 0.00 0.00 0.00% 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,353.84 1,350.00 3.84 100.28 "A 4,500.00 Interest Income 234.96 72.00 162.96 326.33% 440.00 Total Not -Hot Income 3,588.80 3,422.00 166.80 104.87% 73,940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 2 Months Ended November 30, 2022 NOT -HOT EXPENSES Credit Card Fees 505.04 332.00 173.04 152.12% 2,000.00 Trolley Driver 331.OD 300.00 31.00 110.33% 2,000.00 Trolley Expenses 213.00 200.00 13.00 106.50% 5,000,00 Trolley Insurance 385.50 350.00 35.50 110.14% 2,100.00 Souvenir Exp 493.60 500.00 (6.40) 98.72% 5,000.00 903 Sunset Concert Series Exp 0.00 0.00 0.00 0.00% 10,000.00 Total Not -Hot Expenses p 28.14 1,682.00 246.14 114.63% 26100.00 Net Income (Loss) $ 66,033 47 $ 3377 071.00 $ 6247 2,84 9..13 178% 575.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended November 30, 2022 and 2021 and 2 Months Ended November 30, 2021 Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided A Month Ended 1 Month Ended 1 Month Ended 2 Months Ended Nov 30, 2022 Nov 30, 2022 Nov 30, 2021 Nov 30, 2021 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 239,253.89 $ 184,750.00 $ 212,703.79 $ 212,703.79 Hot Money Interest 0.00 5.00 5.45 1,199.09 Total Revenue 239,253.88 184175500 ___2121709.24 213 902.88 OPERATING EXPENSES Postage 15.80 20.00 6.38 79.62 Mist: Expenses 0.00 0.00 300.00 333.20 Worker's Comp 53.63 50.00 0.00 43.15 Staff Ins./Retirement 556.19 743.00 603.96 1,381..93 Meetings & Hosting 26.47' 25.00 0.00 0.00 Chamber Management 12,500.00 12,500.00 12,500.00 12,500.00 Intown Auto/Exp Allowance 200.00 250.00 200.00 400.00 Membership Dues/Sub. 0.00 0.00 0.00 '100.00 Bookkeeping 497.50 583.00 475.00 1,021.00 Payroll Expenses 6,997.26 7,184.00 6,859.54 13,584.28 Payroll Tax Expense 530.10 565.00 553.33 1,123.06 Office Expense 260.18 250.00 193.69 388.45 Communications 304.17 291.00 420.13 937.40 Historical Museum 0.00 0.00 3,500.00 3,500.00 Bank Service Charge 7.46 41.00 7.46 14.92 Motel Tax Transferred to LCC 119,626.95 92,375.00 106,351.00 106,351.90 Marketing/Advertising 2,700.00 2,700.00 7,319.28 13,397.46 Chaparral Square Dancers (172.50) 0.00 143.08 213.35 Tour de Paris Exp 175.00 175.00 0.00 588.00 TMBRA Bicycle Race Exp 0.00 0.00 0.00 1,468.63 Events Promotion / Funding 3,907.75 4,000.00 3,550.00 3,557.33 Arts Allocation 0.00 0.00 7,000.00 7,000.00 Rent to COC 1000-00 1,000.001x000.00 2,000.00 Total Operafing Expenses 149,185.96 122,752.00 150,983.75 169,923.68 Operating Income (Loss) 93 62,003.006� _ 43,979.20 NOT -HOT INCOME Mise Income 0.00 0.00 0.00 0.25 Trolley / Historical 700.00 700.00 100.00 500.00 TMBRA Bicycle Race 0.00 0.00 2,000.00 2,000.00 Souvenir Sales 366.59 350.00 133.83_ 404.86 Interest Income 121.69 36.00 19.46 37.93 Total Other Income 1,188.28 1,086 00 2,253:29 2,943.04 NOT -HOT EXPENSES Credit Card Fees 295.84 166.00 410.40 599.76 Trolley Driver 0.00 0.00 51.00 204.00 Trolley Expenses 213.00 200.00 96.00 223.85 Trolley Insurance _ 190.55 175.00 189.41 382.90 Total Not -Hot Expenses p 699.49 , 541.00 746.81 1,410.5 1 Net Income (Loss) $ 90,566.72 $ 62,648.00 $ 63,231.97 $ 45 511.73 Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis December 31, 2022 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From LCC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 248,920.14 289,230.63 213,754.40 51.274.05 803,179.22 215.00 215.00 $ 803"3.94.22 $ 9,426.65 126,037.23 1,228.92 136,692.80 622,148.80 44,552.62 666,701.42 $ 803394.22 Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting ane omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 3 Months Ended December 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 3 Months Ended 3 Months Ended Dec 31, 2022 Dec 31, 2022 Variance °% of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 239,253.89 $ 184,750.00 $ 54,503.89 129.50% $ 739,000.00 Money Hot Mone Interest .03 15.00 40.03 366.87% 60.00 Total Revenue 2 184j85.00 54,543.92 199.52% 739,060.00 Operating Expenses Postage 47.15 50.00 (2.85) 94.30% 1,000.00 Misc Expenses 72.60 80.00 (7.40) 90.75% 1,000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D & O Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 599.85 600.00 (0.15) 99.98% 1,000.00 Staff InsJRetirement 1,675.65 2,229.00 (553.35) 75,17% 8,925.00 Meetings & Hosting 26.47 25.00 1.47 105.88% 200.00 Chamber Management 12,500.00 12,500.00 0.00 100.00% 50,000.00 Out of Town Travel 1,203.50 1,200.00 3.50 100.29% 1,500.00 Intown Auto/Exp Allowance 600.00 750.00 (150.00) 80.00% 3,000.00 Membership Dues/Sub. 1,075.00 1,050.00 25.00 102.38% 4,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 1,775.00 1,749.00 26.00 101.49% 7,000.00 Payroll Expenses 22,505.77 21,552.00 953.77 104.43% 86,215.00 Payroll Tax Expense 1,706.19 1,695.00 11.19 100.56% 6,785.00 Office Expense 692.95 750.00 (57.05) 92.39% 3,000.00 Communications 575.19 873.00 (297.81) 65.89% 3,500.00 Historical Museum 0.00 0.00 0.00 0.00% 3,500.00 Bank Service Charge 29.84 123.00 (93.16) 24.26% 500.00 Motel Tax Transferred to LCC 119,626.95 92,375.00 27,251.95 129.50% 369,500.00 Marketing / Advertising 6,369.00 6,400.00 (31.00) 99.52% 73,900.00 Chaparral Square Dancers (172.50) 0.00 (172.50) 0.00% 2,100.00 Tour de Paris Exp 175.00 175.00 0.00 100.00% 32,000.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 18,000.00 ASA Indoor Archery Event Exp 0.00 0.00 0.00 0.00% 2,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 4,500.00 4,500.00 0.00 100.00% 10,000.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Events Promotion / Funding 14,073.61 14,300.00 (226.39) 98.42% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC3,000.001200000 3,000.00 _w_� 0.00 100.00 % - Total Operating Expenses P g P 7,76. 26,681.22 115.42% 786,325.00 Operating Income (Loss) 39,651.70 110789.0Q 27,862.70 336.34% .....(47,265.00 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.00% 500.00 Trolley / Historical 6,950.00 2,200.00 4,750.06 315.91 % 4,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 0.00 0.00 0.00 0.00% 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,741.14 1,750.00 (8.86) 99.49% 4,500.00 Interest Income 370.52 109:00 261.62 340.02% 440.00 Total Not -Hot Income _ 9,061.76 4,059.00 �® 5,002.76 223.25% 73,940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided PLANNING AND ZONING.COMMISSION. CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS MONDAY DECEMBER 05 2022 5:30 P.M. ACTION MINUTES 1, Meeting called to order at 5:30 p.m. by Chairman Clifton Fendley. 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizens' forum was declared open. With no one speaking, the forum was declared closed. 3. Approve minutes from the meeting of November 07, 2022. A motion to approve the minutes was made by Sims Norment, seconded by Tylesha Ross - Mosley. Motion carried 5-0. 4. Conduct a public hearing and take action regarding the petition of Mitch Milam, Texas Land Direct, LLC for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Medium Density Residential (MDR) in the City of Paris, Block 281, Lot 6, LCAD 18409, located at 1610 NE 15th Street. Public hearing declared open. Shirley Thomas, 833 Highland Oaks Dr Dallas, TX inquired as to what the applicant is proposing at the subject property. Chairman Fendley advised that no plans have been submitted at this time. The applicant has requested to amend the the zoning change which is the next item on this agenda and it will be republished with new dates. With no one else speaking, the public hearing was declared closed. A motion to approve the comprehensive plan amendment was made by Michael Mosher, seconded by Sims Norment. Motion carried 5-0. Conduct a public hearing and take action regarding the petition of Mitch Milam, Texas Land Direct, LLC for a change in zoning from a One -Family Dwelling District No. 3 (SF -3) to a Two -Family Dwelling District (2F) in the City of Paris, Block 281, Lot 6, LCAD 18409, located at 1610 NE 15th Street. Public hearing declared open/continued until the January P&Z meeting. No motion to be made and no further action at this time. Commissioner Chance Abbott joined the meeting at 5:45p.m. 6. Consideration of and action on the Preliminary Plat of the Celebration Paris Addition CB 315, Lots 1 and 2, Block A, LCAD Property 50931, 50949 and 100545, located in the 4400 Block of Lamar Ave/JS Hwy 82 East. A motion to approve the preliminary plat with noted conditions was made by Sims Norment, seconded by Michael Mosher. Motion carried 6-0. 7. Consideration of and action on the Preliminary Plat of the Rodriguez Estates Addition CB 32-C, Lots 1 and 2, LCAD Property 13845, 13847, 13848, located at 1167 Lamar Ave and 1126 E Houston Street. A motion to approve the preliminary plat with noted conditions was made by Sims Norment, seconded by Michael Mosher. Motion carried 6-0. 8. Consideration of and action on the Preliminary Plat of the Bannon Addition CB 167, Lot 1, Block A, LCAD Property 110607, located in the 2300 Block of SE 61 Street. A motion to approve the preliminary plat with noted conditions was made by Sims Norment, seconded by Michael Mosher. Motion carried 6-0. 9. Consideration of and action on the Final Plat of the Bannon Addition CB 167, Lot 1, Block A, LCAD Property 110607, located in the 2300 Block of SE 6th Street. A motion to approve the final plat with noted conditions was made by Clifton Fendley, seconded by Sims Norment. Motion carried 6-0. 10. Consideration of and action on the Preliminary Plat of the Bean Addition CB 294, Lot 1, Block A, LCAD Property 18499, located in the 200 Block of NE 301' Street. A motion to approve the preliminary plat with noted conditions was made by Chance Abbott, seconded by Tylesha Ross -Mosley. Motion carried 6-0. 11. Consideration of and action on the Final Plat of the Bean Addition CB 294, Lot 1, Block A, LCAD Property 18499, located in the 200 Block of NE 30th Street. A motion to approve the final plat with noted conditions was made by Chance Abbott, seconded by Tylesha Ross -Mosley. Motion carried 6-0. 12. 13 14. 15. 16 Consideration of and action on the Replat of the Northwest Paris Industrial Park, Lots 1R, Block A, LCAD Property 115907 and 121017, located in the 1555 NW 301h Street. A motion to approve the replat with noted conditions was made by Sims Norment, seconded by Tylesha Ross -Mosley. Motion carried 6-0. Consideration of and action on the Replat of the Westview Addition, Lots 15 and 16, Block B, LCAD Property 20619, located at 1750 W Houston Street. A motion to approve the replat with noted conditions was made by Sims Norment, seconded by Michael Mosher. Motion carried 6-0. Consideration of and action on the Replat of the Park Place Shopping Center Unit One Addition, Lots 3A, 3B and 3C, LCAD Property 18578, located at 3064 Clarksville Street. A motion to approve the replat with noted conditions was made by Sis Norment, seconded by Michael Mosher. Motion carried 6-0. Request items for future agendas. Commissioners agreed to the next P&Z meeting being held on Tuesday, January 3, 2023 at 5:30 p.m. Commissioners agreed their preference for training is on a Thursday in the afternoon. Date to be determined. Adjournment at 6:15 p.m. APPROVED THIS 3`a day of JANUARY 2023 Chairperson MAIN STREET ADVISORY BOARD MONTHLY MEETING Paris City Council Chambers 107 E. Kaufman Paris, Texas 75460 Tuesday, December 13, 2022 PRESENT Chad Lindsey William Walker Greg Kee Tracy Dougherty Glee Emmite Cheri Bedford, Main Street Coordinator Paula Portugal, Paris Mayor Mihir Pankaj, Council Liaison ABSENT Kari Daniel Tyrone Hayden Becky Semple, Visitors and Convention Council Liaison Andrew Mack, Director of Planning and Community Development Shatara Moore, Council Liaison Meeting Opened by Chairman, Greg Kee 4:32pm 1. Citizen Forum : none 2. November 8,2022 Minutes— Greg Kee motion to approve, seconded by Glee Emmite, motion carried. 3. Activity Reports : PDA: Glee Emmite - Wassail Fest had 42 ballots submitted. The trophy was awarded to Downtown Coffee. The Christmas Tree Lighting Ceremony was a success. The live music was a great addition. Small Business Saturday was also a success. HPC: Glee Emmite — Committee elected Matt Coyle for Vice- Chairman Councilman, Mihir Pankaj shared that a citizen was underwhelmed by the Christmas tree on the Plaza. Discussion about the challenges of the fake tree with limited Parks and Recreation staff. The live tree used this year was generously donated by Bratcher's Nursery and will be planted on city property next year. Need to communicate to the community the challenges of a fake tree and benefits of the live tree. 4. Review workplan and discuss goals for 2023 :Cheri Bedford Went over 2022 Workplan : Transformation Strategy 1— Goal 1- Created a Practical Guide for Business Owners in Downtown Paris. The guide has been very well received. Printed an additional 50 copies at a cost of $16.50 per copy. Goal 2 — HPC Maintenance Goal 3 — Social Media — not much has been done on Goal 2 & 3. Transformation Strategy 2 — Downtown Lighting — Lead by Suzy Harper, the lighting project has been a huge success with more lighting for the downtown planned. Transformation Strategy 3 — Develop Cultural Arts — some work has been done towards this effort. Transformation Strategy 4 — Landscaping — A grant has provided University level ideas for landscaping. The Main Street America Evaluation Framework Community Self -Assessment Tool - Went over evaluation and baseline requirements. Asked board to please read before next meeting. Paris is an accredited community. Please return your assessment to Cheri NLT December 28, 2022. 5. Coordinators Report: Cheri Bedford —Have had 2 predevelopment meetings with people who bought buildings with the community development department. There is a Public Hearing 27th December at 5:30 in the City Council Chambers to look at grants for the community. Meeting in January with the PDA Leadership to discuss using the event planning document. Went over the upcoming calendar. Wants to schedule a walking tour with Council Liaison, Mayor, Council Members and Main Street Board members to visit downtown businesses, possibly on a Saturday morning. Capture it for social media. Cheri received an email from a new resident of Paris with great ideas from her previous hometown. Would like to develop a dynamic Main Street website. There is a Promotions Meeting, December 19th 9:00am in Cheri's office. 6. Future Agenda Items : none 7. Adjourn: Glee Emmite made a motion to adjourn the meeting, Chad Lindsey seconded, motion carried. �� Signed this. 4 , day of , w" , 2023 Chairman BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES 141t' UT1';S CSP" .November 1.5. 20 l'rL:,ertf at tile :Y1ee:tirlg: Jenny k1 ikon \iJe(lininnan of div Board of onln is.iionetti Bcecrlr Johnson of the Board of k. o Ftlitissi 3r1ers *-,Icve Smith - CotiiEi i s,,Jo er of till` board of i olt#iniN.,itmQrN salla''Ruthart l,xe�:trtiNe Dirca or I . Mcci iliia C a l led to arch t° at !-2- ,.; lam on I ut;,d;r} : Now eanhe-r 15.. 2-(I-21 bN Vice( halrinan of the Ro' ird 11'€. etrsttlli„ioner:., %is. Jean-, wil'oll. latt ill thze e }i�7trrd1.ctlllx r I�laeaent, al `lu`'t tll�ll. '1,.. ikon thanked afllcf \1el4ollactf cGerN Csiic to tiw meettn4.. 3, (.'itixen,' l,orum Opened and i.10 ed weith no elelC Ilrc,ertt to �pealk,. 4.Approval ol'tller %Iiuutt , Irom Septl.'nl.l,er 2101 0221. tnet,'tltls, ` litlutt`s orthe Ill elIM-1 1ACIU aalli'vrow ed et icll a niotion rnade by \tr. 'smith and ,econd d hN 5. t'\HNISIII D fit 'SIM �,S: \o untini,.11ed htr,i€ter,. 1, I . atr n ii°;, w ,rittl t liar,. and s_ienwt 'v aphi.:, %Ncr< glN y ii to the Board. 14tetion 8 _- 299 ctt -rc nt Voue:Ilets kk,uh I %otwherout looking t'vr iac�al ire . }'nl,Iic tft+USitt4-, 1(t \w:ancie;, \tith 2 rt o inn, in aextvNeck. Bank statements. halancd,hett; �md graphs for 1�eptembc:r & Octobc,°r'?022 v c:re gi-'en to the Boa r(L Bank latemerlt, rw;ith cmdirig balarlec., fur 10,13 l ' 022- 1'l1 S1 "S.' =1.4" Sec 8 S550.484.7'. 41�. R.uthan aadw i end the Board ctt' Coninl is iotura. Ih:It flue to the lack oi'retlt pa}tfuV,. dic P1 IA ma) haw to ct,tw; clkr ca>hirtg In oiw ttt'the ( ertifi;;ate;, of Dclx) it. "I No of tile; ('D's rQncv, ,ara Dc:cu.:aAm- 20. 2u= arad il',}t .Ire YOiNO tO dc) it rleiew i, tile tulle. %Il agreed. 1lq. Ruthartuid that she \kotllsi co ntal, t tale hatralc and Iinc3 f4ut it'aa re solution w3 ,i, neecltJ czr just. igrtature-:. Ruthirr atdr iced cite: Board utast. the In Idttwd mceting held ill `wplelt bcr xNas z, good mcetinil. I.4andlords wid ,mCi nerwa ) where: alae` to disc.111s IS'•tae, ai bd ask C ucAion, eot l'l LA r;mplo)ok� and other landlord,;- I %\o ncw4 landlords and a ort: have rc°yuc,,tcd to N., put oil ourlandlord t-i,t.. 4. Audit w as ct niplocd and 1,i%en to the Board. ",,t material or findings for FY''i- 06 1€i. 2021. . f wriewr Painting u B IAA cott met bid Imcket w Lc, out rae:Nt w�ue:h.. 0. M. , Ruthall ;`tree: the Board ol'cc mplaint, wid the letter wwri.tten ti, the complaining funalnts a Jackson Court atl7e n n,4iOiborfiood i,snc, and tenant: notgetting along. Rospon�,es ee crc all ma do b,. tla.e tenants imob. cd ;aud ; lici the xt ,aide c.wrtll)l\ is ill ;tkh ice: from 'FIs. Ruthau•t and that thea dict not w.Awit to I)e eN icted, I ctn ei it) bonuses I*or the ernlil0Ni:vs 011tion 41 iltelttdilt-'a flier l xecutir e Director tura, ttl,prowd h; tlt.c Board oi'f.;eammis ioncr',vNith a rite+ii�,Ir. I►lacic h� ��1r. �+tttith atiei ,cecrticiccl'hy 1ls. 8 Lqval scrN ices Prk)Pk)',a.j awdc b� Bzvcl 11.1 L( " aN presented fti the Rk)ard t,)fcmyj Ini';sioneri, fhe Btlard. rcccmimended flilata jijeclln�g be had hemQvn all pitliv,, bef(we making, a d"i�iom.:M,;. RulhaFt 11.4tUd that she u,)uld reach mil ttr Nr -%�jtl U Pcl�Ncr WiWiing propoal —'SIN. R11thart COPe11 11w kid w the Bklard i.)f Ct,)mmisswnors, 'she explained that the PHA c,&m1d n<rt afford the '-ol I Nta:a,h hid but that Ow buildinyz, P0%CrNNJSl1vd %AhiCh N%kffljd 1 -se i1jdudcd in thu Fxu:r4)r1o ;tint Bid prtiliaL I— RI 4,01 ( l A)Vs- ofTnt-cpairable Applkames Motion mads: b -N Mr. Stmith andscc()jjdeLj bid X4.,.,ft)hns(jn. Mt)tion Passed 3-(t. 8, %ts. A ikim tier m(ition f(iratticlurnui-mi, I hs. mAR,ii made k Vr. Smith wid �vc011dcd 1,-% MN. A)ImNon, Mofic)11 jm.,,,ej 1-0, f fic !,nVeting, ww, adjwlrned I I a! 1:`� Pm. APPRON H) THIS )f C £Z; iceC hairi'man, f k !�;jlk RUthart, SQzroarN . ... .......................... . . . . .... . . ___....__. ........... 107 E KAUFMAN ST PARIS. TEXAS 75460 ,W.EjjN_1E_S_DA�Y.,.P CEMBEkIt..2022 MEE11 IT NqMU.L Present Chris Dux, Chairman Matthew Coyle, Vice Chair Linda Vandiver, Secretary Glee Emmite Matthew Coyle Jennifer Long Ryan Matthews Jessica Holtman Cheri Bedford HPO Linda Knox, Council Liaison I � 111 jlrjlli��11 !&Go '1111m I p I 11111 1 Im, cm� • I I - t I I 111 A- I file C=g Min J., Te s o i M —ve—MBUFT ZGIZZ Tor appro v al. A moti on was made to approve the minutes as presented by Commissioner Coyle, seconded by Commissioner Emmite, motion carried. Cheri Bedford the following updates to Commission. How the pre -development meetings are conducted. Reviewed Certificates of Appropriateness approved in house. Imagine the Possibilities planning: Preservation Month set for May 13, 2023 DowntownTX.or g needs updating Texas Downtown Presidents Awards begin to consider nominations (due in July) Variance request for signage. Events in Downtown Maintenance for Historic properties No future agenda items were requested Commissioner Dux adjourned the meeting at 4:35 p.m. Sign�d'lthj�2023 . . .... / , . . .... . . ............. .. ... ...... . . . . . .................. . . .... . ....... . . .... day of ..... . . . . .... . .......... ......... ...... '-jairnian - . . ......... . PARIS ECONOMIC DEVELOPMENT CORPORATION COMBINED NOWDEC MEETING Depot Community Room 1125 Bonham St. Paris, Texas 75460 Mondav, December 05 2022 5:30 O'CLOCK P.M. MINUTES Board Members Present: Staff Present: Josh Bray, Chairman Maureen Hammond, Executive Director Curtis Fendley, Vice Chairman Chris Stout, Economic Development Associate Dr. A.J. Hashmi Stephen Terrell Erik Roddy Ex -Officio Members Present: Paula Portugal, City Mayor Pam Anglin, President PJC Stephen Kelly, Executive Assistant Guests Present: Mihir Pankaj, City Council Page 1 of 4 Call to Order Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on December 51h 2022. Invocation Mr. Erik Roddy gave the invocation. Welcome and Opening Remarks Mr. Bray opened by notating a quorum is present. Citizens' input Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and Consider A royal of the October 18 2022 Re ular Meetin Minutes and the November 17 2022, Special Meeting Minutes Dr. Hashmi made a motion to approve the October 18, 2022, Regular Meeting and the November 17, 2022, Special Meeting minutes. Mr. Fendley seconded the motion. Vote: 5 - ayes to 0 - nays PEDC Board Meeting Minutes Monday, December 05, 2022 Page 2 of 4 Discuss and Consider Avaroval of the August, September, and October 2022 Financial Statements Ms. Hammond reported on August, September, and October 2022 financials. She began with a brief recap regarding the delays in receiving the financials, citing software issues within the City's finance office and the compilation of year-end financials. Ms. Hammond stated that for September, total assets were about $8.8 million. Roughly $3 million of it was cash and cash equivalents with $2.1 million in investments and the remainder in taxes receivable and land holdings. For September, there was a recognized sales tax revenue of $161,892, which is $6,000 ahead of the previous year. FYE 2022, Ms. Hammond reported that the organization recognized $1.89 million in revenue and roughly $1 million in expenses. Ms. Hammond went on to state that the PEDC ended the year with revenues coming in 11% over budget and expenses coming in under budget. She concluded remarks by noting the recent land purchase acquisition was not reflected on the current balance sheet. Following presentation of October financials, Chairman Bray commented on sales tax in comparison to last year's sales tax income collected. A brief discussion ensued. Following discussion, Dr. Hashmi made a motion to approve financials for the months of August, September, and October. Mr. Roddy seconded the motion. Vote: 5 -ayes to 0 -nays Discuss and Consider A royal of a 401 k rovider and administrator Ms. Hammond began by reminding board members that, earlier in the year, she was asked to explore retirement plans for the organization to include all PEDC employees. She added that, historically, this has only been offered to the executive director. Ms. Hammond then referenced her memo in the board packet. She reported that based on plan research, the best overall option based on our employment structure is a 401(k) -plan engaging the following providers with the initial cost structure below: • Dyatech as the Third -Party Administrator - $125 Setup Fee - $375 Annual Fee American Funds as the Recordkeeper - $500 Installation/Setup Fee - $750 Annual Fee plus $20 per participant Total Setup Fees: $625 Total Annual Fees: $1,185 She added that the Board approved a 10% employer contribution for all employees as part of the approved 2022-2023 FY Budget in anticipation of starting a plan. Following discussion, a motion was made by Mr. Fendley to authorize the executive director to move forward with a 401(k) -plan using Dyatech as the third -party administrator, American Funds as the recordkeeper and to authorize the execution of related agreements with each company. Mr. Terrell seconded the motion. Vote: 5 -ayes to 0 -nays PEDC Board Meeting Minutes Monday, December 05, 2022 Page 3 of 4 Review and Discuss Re ort from Executive Director Maureen Hammond I. Job Fair: Ms. Hammond reported that, in conjunction with PJC and TWC, the PEDC co -hosted a job fair for the former J. Skinner employees that were affected by the recent closure. The Job fair was held on November 3, from 10:00 AM to 1:00 PM. There were 13 primary employers that participated, including Campbell's, Kimberly Clark, Print Works, City of Paris along with several others.- Approximately 100 job seekers were in attendance during the event and as a direct result, 35 people hve been hired thus far. Ms. Hammond went on to commend Mr. Stout for his work communicating with the participating employers. She also thanked Dr. Anglin of PJC for the collaborative effort made on the college's behalf. After a brief discussion, the report on the job fair concluded. II. American S iralWeld Pipe: Ms. Hammond reported ASWP American SpiralWeld Pipe was recently named Small Employer of the Year at the Texas Workforce Commission's (TWC) 25th Annual Workforce Conference held November 30, 2022. They were nominated by Workforce Solutions Northeast Texas along with the PEDC and chosen as the Small Employer of the Year out of the 28 small employers nominated and three exemplary finalists. This award is given to employers who employ 500 employees or less, and whose efforts were reflected in the community and in the state. Ms. Hammond noted that this was the first time a company within our workforce region has won this award. There have been finalists over the years, but none ever were named, "Small Employer of the Year." III. EDA Grant: Ms. Hammond reported that the PEDC re -submitted an EDA grant for infrastructure improvements for the Northwest Industrial Park in October as a new funding opportunity. In response to the recent re -submission, there has been positive feedback with shown interest from the EDA. Ms. Hammond concluded the EDA grant report by stating she is highly optimistic. She also reminded the board that the October funding opportunity is a 70/30 match instead of 80/20, consisting of $1.28 million in federal funding. IV. North Star Brandin Project: Ms. Hammond updated the rocess ex lainin that the team is Hearin the completion of theproject's CreativePhase.On November 3, 2022, the team was able to reach a consensus on the "straplines" and creative design. Mr. Path and the City legal team have been working on the trademark portion of the project. She went on to note that it has been a long and challenging process and she is looking forward to showing the board the outcome. Mr. Pankaj of the City Council along with Mr. Terrell provided brief comments. No questions followed these updates. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and PEDC Board Meeting Minutes Monday, December 05, 2022 Page 4 of 4 with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: Project Red Maple Project Red Oak Project Star Port Chairman Bray convened the Board into Executive Session at 5:49 p.m. Reconvene into Open Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 5:59 p.m. No action was taken on items from the executive session. Discuss Future A enda Items No future agenda items were brought forward to discuss. Closing Remarks, None Adiourn Dr. Hashmi made a motion to adjourn the meeting. Mr. Fendley seconded the motion. Vote: 5 -ayes to 0 -nays The meeting was adjourned at 6:01 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation