05 - City Council MinutesItem No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
January 23, 2023
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
January 23, 2023, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor:
Mayor Pro -Tem:
Council Members:
City Staff
Paula Portugal
Reginald Hughes
Shatara Moore; Gary Savage; Mihir Pankaj; Linda
Knox; and Clayton Pilgrim
Grayson Path, City Manager; Robert Vine,
Assistant City Manager; Janice Ellis, City Clerk;
Gene -Anderson; Finance—Director.; Rich—Salter,
3. Pledge of Allegiance.
LVii1
the
Mayor Pro -Tem Hughes led the pledge.
4. Citizens' Forum.
at 5:30
Mack, Director of
evelopnient; M.A. Smith, I Public
and ;Clyde Crews, Fire Marshal
Larry Schenk, 3765 Dawn Drive — he said privatization of trash had been heard and voted
upon in the past. He said if the City got rid of this service that they would never get it back it
again, and inquired if there would be any public hearings.
Consent Agenda
Mayor Portugal inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 7
ayes — 0 nays.
5. Approve minutes from the meeting of January 9, 2023.
7.
8.
9.
10
Regular Council Meeting
January 23, 2023
Page 2
Receive reports and/or minutes from the following boards and commissions:
a. Love Civic Center Quarterly Reports
b. VC&C Quarterly Reports
c. Planning & Zoning Commission (12-5-2022)
d. Main Street Advisory Board (12-12-2022)
e. Housing Authority (11-15-2022)
f. Historic Preservation Commission (12-14-2022)
g. Paris Economic Development (12-5-2022)
Receive the December monthly financial report.
Receive December drainage report.
Receive demolition and code enforcement activity reports.
Aro
ppv&RESOLUTION NO. 2023-003: 'A RESOLUTION-OF—THE CITY—COUNCIL
OF THE eCITY �OFI PARIS, TEXAS, �OphRING THE REGULAR MUNICIPAL
ELECTION\ FOR PHE CITY ` OF PARIS TEXAS, TO BE HELD ON THE FIRST
SATURDAY IN MAY 2023, AME BEITG�THE 6TH DAY OF MAY 2023, FOR THE
PURPOSE OF �LECTING/MEMBER`S OF�THE PARIS CITY COUNCIL IN
DISTRICTS 14, 5 z 7 FOR`THE ENSUING TWO YEARS; DESIGNATING POLLING
PLACES;! ORDERING NOTICES OFrELECTI'ON, TO BE GIVEN; AND DECLARING
AN EFFECTIVE
11. 1Approve RESOLUTION NO. 20231004: A REStOLUTION OF THE CITY COUNCIL
LO -F ----THE,, QF PARIS TEXAS, AUTHORIZING AND APPROVING A
CONTRACT BETWEEN THE CITY OF PARIS ANDI THE LAMAR COUNTY
ELECTIONS ADMINISTRATOR TO ASSIST, COORDINATE, SUPERVISE, AND
HANDLE CERTAIN ASPECTS OF ADMINISTERING THE GENERAL ELECTION
FOR MAY 6, 2023, FOR THE CITY OF PARS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
12. Approve RESOLUTION NO. 2023-005: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION
AGREEMENT BETWEEN THE CITY OF PARIS AND PARIS INDEPENDENT
SCHOOL DISTRICT FOR THE MAY 6, 2023 ELECTION DATE; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
13. Approve RESOLUTION NO. 2023-006: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION
AGREEMENT BETWEEN THE CITY OF PARIS AND NORTH LAMAR
INDEPENDENT SCHOOL DISTRICT FOR THE MAY 6, 2023 ELECTION DATE;
Regular Council Meeting
January 23, 2023
Page 3
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
14. Approve the Ground and Tower Lease Agreement with New Cingular Wireless, PCS,
LLC for the East Water Tower, 600 Block of 25th N.E. Street.
15. Award a bid in the amount of $16,665.00 to Advance Alarm & Electronics, Inc. for the
installation of a new Fire Alarm System at the City of Paris Railroad Depot Building.
16. Approve a contractor agreement with Advance Alarm & Electronics for installation of a
new Fire Alarm System at the City of Paris Railroad Depot Building.
17. Approve the Final Plat of the Offutt Martin Luther King Jr. Drive Addition CB 274, Lot
1, Block A, LCAD Property 109933, located at 197 Martin Luther King, Jr. Drive.
18 _ Awa`rd�a bid in theamount-of $76,680.77( Adam Bolton LLC' d/6/a� BVX`Builds for
construction of permanent restrooms in the Dov ntown Fanner-'s--and-ArtisanMarXet:----J
L
19 3 A rove a \contr I ct in the amount of $76 680.77 to Ada Bolton, LLC d/b/ IBEX
f pp 1 t E I i 1 f 1 I I j� �
I Builds for construction of permanent restrooms in the D6wntown Farmers and !Artisan
1 ! t i ! /( 1 1 I
! I Market; and a uthorize the -C, i`y Manager to execute all necessary documents.
20 , Approve an Agreement with South M'ain�Acqu`sitions, LII C Ifor joint' expenses related to
1
tearing down the Belford Building and SMA Building located next door to the b elford
it Building; and authorize the City Ma��ager-to-execute�all necessary documents.
!�21 LApproveAmen
dmerit No. 2 o the art Engineering Professional Services Agreement for
i. i { t
engineering and asbestos service costs related to the SMABuilding; and authoinze the
City Manager to execute all necessary documents.
22. Confirm the appointment of Thomas McMonagle as Interim EMS Chief.
Regular Agenda
23. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-002: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING FROM A ONE -
FAMILY DWELLING DISTRICT NO. 3 (SF -3) TO A MULTI -FAMILY DWELLING
DISTRICT NO. 1 (MF -1) IN THE CITY OF PARIS, BLOCK 281, LOT 6, LCAD
18409, LOCATED AT 1610 N.E. 15TH STREET; DIRECTING A CHANGE
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Regular Council Meeting
January 23, 2023
Page 4
Planning Director Andrew Mack explained the change in zoning was consistent with the
previous FLUM amendment, and the proposed use would serve as an appropriate transitional
land use between more intensive commercial development to the north and single-family areas to
the south. He said that the Planning and Zoning Commission and staff recommended approval
of this item.
Mayor Portugal opened the public hearing and asked for anyone wishing to speak about
this item to please come forward. With no one speaking, Mayor Portugal closed the public
hearing.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Pilgrim. Motion carried, 7 ayes — 0 nays.
24. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-003: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
LAND USE MAP IN THE `CITY OF PARIS; MAKING OTHER FiINDIl
PROVISIONS RELATED�TO)THE SUB'JE`H; PROVIDING A REPEALER
A SEVERABILITY }CLAUSE, AND PROVIDING AN EFFECTIVE DATE.
Mr. Mack explained) the City had initiated a minor ame 'dr ' to the FuturejLand Use
provide for !the current zoning and exisiing land uses t� be consistent with (the City's
Mayor Portugal opened the public hearing -and -asked for anyone wishing to s&ak about
m to please come forward.' V�ith no Pone speaking Mayor,' Portugal closed `,the public
A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by
Council Member Pilgrim. Motion carried, 7 ayes — 0 nays.
25. Discuss, conduct a public hearing and act on an Ordinance approving Amendments to the
Master Thoroughfare Plan in the Northeast Quadrant of the City.
Mr. Mack explained that at the Planning& Zoning Commission meetings of October 3
and November 7, they had held discussions regarding updating and making amendments to the
Master Thoroughfare Plan. He said the last action to be approved by the P&Z and Council was
to delete the planned future arterial roadway between FM 195 and Lamar Avenue, because it was
unrealistic in relation to what had been constructed over several decades. Mr. Mack also said
since that time, Staff continued to work on analyzing areas in the Northeast Quadrant of the City
where continued new development interest was occurring. He said the area studied included
proposed revisions for the area between Main Street North and the Stillhouse Road were
midpoint between FM 195. He also said a slight revision was proposed with the future arterial
roadway A-8 that would intersect with Lake Crook Road to better align with the intersection and
continuing straight East until its intersection with Stillhouse. Mr. Mack said there were a series
of slight adjustments shown to the collector roadways through the C-8 thru d area. Mr. Mack
Regular Council Meeting
January 23, 2023
Page 5
said on January Yd staff met with North Lamar ISD Board and there was one property owner
who initially favored the revisions but since that time had changed his mind.
Mayor Portugal inquired if the plan to go all the way to Lamar Avenue, from east to west
and west to east was going away. Mr. Mack answered in the affirmative. Mayor Portugal
expressed concern about putting more traffic onto 195 because 195 was already carrying a lot of
traffic, as was spur 139. Mr. Mack said they had deleted 195 to Lamar. City Manager Grayson
Path said this was a guide for future growth. Mayor Portugal suggested staff discuss this with
TxDOT and hire a traffic engineer to review the plan. Council Member Pankaj agreed that they
needed to engage a traffic engineer. Mayor Portugal said she was not comfortable with a plan
until it was reviewed by a traffic engineer. Council Member Savage said he did not see what it
would hurt to put another set of eyes on this.
Mayor Portugal opened the public hearing and asked for anyone wishing to speak about
this item to please come forward. Tommy Haynes said he and his family owned 120 acres that
joined—'the North Lamar--ISD—property. He said—they were not aware oif (the new Master
Thoroughfare Plan until North Lamar�was notified theit y would need to.xedraw their_ nev building
plan. Pe said\Mr.' Mack gave him�and his family tv o possible changes but that would decrease
ther family propel ty by 45 to 50 acres, and cuf into their frontage property. Mr. Haynes said
they were requesting their frontagefproperty be.remoyed\from the Master Thoroughfare Plan and
that they would like; to meet with%Mr Mack to consider�a change. He asked that Cil Council
if
table this item. With no one else speaking, Mayor Portugal closed the pu_UVhearing.
A Motion toltable this item and direct` staff tcr-consi'der further study by a traffic engineer
Lde by Mayor Portugal and §ec�onded,by, Council_M tuber Pankaj. Motion tamed; 7 ayes
e'presentatoxi regarding pPateox
''date funding
inside the airport terminaField I
to be constiucted and
Council Member Pilgrim said he, Mayor Portugal and Council Member Pankaj had been
trying to make the airport look better and they came up with the idea of placing an Eiffel Tower
in the center of the terminal building. He said there were a lot of people who come into the
airport. Council Member Pilgrim explained the project which included cost of $12,500.00 -
$14,000.00, drawings, materials and construction. He said it would all be done with private
funding. He asked Council if they would like to give input or help with raising funds. Council
Member Pankaj said he would help with f ndraising.
27. Receive presentation from Solid Waste Solutions regarding outsourcing of solid waste
collection, and provide direction to staff.
Assistant City Manager Rob Vine said at the direction of City Council, staff began
researching avenues by which the City could outsource its solid waste service. He said during
this research, the staff was introduced to Solid Waste Solutions (SWS) and at the City Council
meeting of November 14, 2022 City Council directed staff to bring SWS in for a presentation to
City Council. Mr. Vine introduced Lyn Lantrip with SWS.
Regular Council Meeting
January 23, 2023
Page 6
Mr. Lantrip explained outsourcing would result in reduced maintenance expenses and
would increase efficiency. He said residential -only proposals would limit competition, because
it would be too expensive to set up shop and would be limited to one competitor. Mr. Lantrip
also said to increase competition they would need to consider placing service lines under City
Control, and an RFP for all services would render the City pricing leverage and residential rates
would be reduced. Mr. Lantrip said their firm had an experience level that would allow them to
look behind the scenes citing 40 years of service in the solid waste field. He reviewed six focus
points, the process and said their fee of $39,940 or $41,428 would be paid by the company who
was awarded the contract. He explained they would prepare the RFP, contract, be responsible
for pre-bid coordination, proposal evaluation and recommendation, finalist interviews, council
presentation and contract negotiation.
Council Member Knox inquired about the number of positions. Public Works Director
Michael Smith said there were eleven sanitation workers with the majority of that number being
tem-pbfffyworkers. Council Member Pilgrim inquired about the n'Mber of'trucks; arid`Mr. Path
iey_had seven trucks. Mayor Portugal asked Mr. Lantrip about_the_number_of times -per `
I F -\. � I 11 I I
citizens Vould have trash service` Mr. Lanirip,said that number was anywhere from one to
and depended upon the contract terms. Council Member Pilgrim wanted to know, what
l! (! I� 1• �
happen to the emlployees if'the City outsourced this ser ice. Mr. Path explained they
transfer to 1 another department within theCity or go with thte private company. I Mayor
;al said sometimes the temporary workers show up for a day or two and then quit. Council
i€ � I t r� I i I I
er Knox reminded (everyone that prior to cutting the,trash seer vice -back to one d yy a week,
id not even have enough employees to rian-a twicea week service and had to pull staff
ether dei4tnr ents. I which meant other' iobs_were__not aettina 1 done. Mr. Path lsaild since
increasing salaar esi`the City had been able to keep employeds but lonly enough to prow d! once a
week !service. Path I said staff was seeking direction as, to how proceed. Council ember
Savage` e said he ought the should table this�item because�ornce t4h�decision was made t would
be permanent. Mr. Path said this was a multi -step process and they could bring back more
information or if Council wanted to table it, they could do so. City Council discussed tabling the
item. Mayor Portugal said she wanted to proceed in getting information, as did Council
Member. Council Member Pilgrim said if they proceed tonight it would not be a final decision
but simply exploring options and the next step would be to obtain fiscal information. Mr. Path
explained if they wanted to do a contract with SWS and go out for bids, they could do so. He
said this would not be final until such time a bid was awarded and a contract was signed with a
company for outsourcing solid waste services. Council Member Pankaj, Council Member
Savage and Mayor Pro -Tem Hughes said they were in agreement. Mr. Path said he would meet
with Mr. Lantrip and get a contract together for consideration of Council, so that they could
explore options.
28. Discuss and provide direction to the City Manager regarding Dead Cat Media serving as
a branding manager.
Mr. Path said in February of 2022, the City of Paris partnered with the Paris Economic
Development Corporation and Paris -Lamar County Chamber of Commerce to contract with
North Star consulting to perform a branding and marketing project for all three entities. Mr. Path
Regular Council Meeting
January 23, 2023
Page 7
explained the process and said North Star had completed their work. Mr. Path reported that the
three partners in this project would like to entertain contract with Dead Cat Media, a local firm,
to assist them with this branding manager role. He said they had the expertise, experience, and
knowledge they felt would give them success in rolling this new brand and marketing out to the
public. It was a consensus of the City Council for the City to engage the services of Dead Cat
Media to serve as a branding manager. Mr. Path said he would bring a contract to the Council at
their February 13th City Council meeting.
29. Discuss and act on RESOLUTION NO. 2023-007: A RESOLUTION OF THE CITY OF
PARIS, TEXAS, AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICE
PROVIDER CONTRACT FOR THE 2023 DEVELOPMENT DOWNTOWN
REVITALIZATION/MAIN STREET PROGRAM FUND; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
Vssistant City Manager Rob Vine saidr the Commi
ient,proposed to re -apply for the TxdDBG Main
ment\between iamar ana, Ci'arksville. / He said this
1 for a total project scope of up to $575,000.00 in es
0.00 wasAe State portion and;$75,000.00)wathe local
A Motion toapprove this item was made by
L Member[Savaae.i Motion carries, 7 avesl— 0:
Discuss andf act on RESOLUTION NO
A
opening for g
3 cost and of
and seconded by
ON OF THE CITY OF
PARIS; TEXAS,�AUTHORIZINGITHE AWARD OF A PROFESSIONAL �ERVICE
PROVIDER CONTRACT\ FOR /THE 2023-20241 SEWER IMPROVEMENT
PROGRAM TEXAS COMM,ITY DEVELOPMENTBLOCK GRANT__,FUND;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
Mr. Vine said the Community Development and Planning Departments proposed to apply
for the TxCDBG grant to complete a project that would improve services in a low to moderate
income areas within the City of Paris. He explained the project was to replace aging sewer
infrastructure in the Northwest section of the City, specifically 30th and 31St N.W. and Graham,
and stretching north from Graham approximately 750 feet and then northwest to 28th N.W. for
another 1,250 feet. He said the current line consisted of an eight inch clay tile pipe and the plan
was to capsize to a 10 inch PVC pipe to better serve the area. Mr. Vine also said this year's
opening for grant funding provided for a total project scope of up to $500,000.00 in estimated
cost and of that amount the State portion was 85% with 15% being the local match, which was
$75,000.00.
A Motion to approve this item was made by Council Member Savage and seconded by
Council Member Knox. Motion carried, 7 ayes — 0 nays.
31. Convene into executive session pursuant to:
Regular Council Meeting
January 23, 2023
Page 8
• Section 551.071 of the Texas Government code, Consultation with Attorney, to
receive legal advice from the City Attorney about (1) pending or contemplated
litigation and/or (2) on matters in which the duty of an attorney to her client under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with this chapter.
• Section 551.071 of the Texas Government code, Consultation with Attorney, to
receive legal advice from the City Attorney about (1) pending or contemplated
litigation and/or (2) on matters in which the duty of an attorney to her client under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with this chapter, to -wit: Houchins v. City of Paris.
Mayor Portugal convened City Council into executive session at 7:10 p.m.
32. Reconvene into open session\and possibly` take action on matters discussed in executive
session
Mayor Portugal reconvened City Council into, open session at 8:08 p.m. With regard to
the first item listed under) executive�session, Mayor Portugal said there was no action to be taken.
With regard to the Houcl ,/a Motiontoapprovethe settlement negotiated at mediation
sulij ect to obtaining la survey conveying an appropnate,ea 1 ement approved b'y the Ci Manager
and legal counsel and to approve the City Manager-to—execute a settlement agreement approved
by the City Attorn 1y and defense- c ounse, was made by Council Member Savage and seconded
by Council Mer. Motion carried, 7 ayes —�0 nays.
33. Consider and approve future events for City Council and/or City Staff pursuant to
'Resolution No. 2004} 081. �- U � �`
There were no future events referenced.
34. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pilgrim and seconded by Council Member Savage. Mayor Portugal adjourned the meeting at
8:09 p.m.
PAULA PORTUGAL, MAYOR
JANICE ELLIS, CITY CLERK