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06 - Boards & Commissions - MinutesItem No. 6 Paris Visitors and Convention Council Board of Directors Meetin 8 West Plaza November 21st, 2022 4:00 PM Members Present: Chase Coleman, Ryan Whitaker, Mihir Pankaj, Trey Glascock, Cary Lott, Kelli McDonald, Trevor Huie, Bud Mistry, Bradley Hilliard, Bryan Hargis, Eric Guillot, Robbie Todd, and Tim Walsworth. Staff Present: Paul Allen, Becky Semple, Gina Crawford. Paul Allen called the meeting to order at 4:00 pm. Minutes: A motion to approve October minutes was made by Chase Coleman, seconded by Tim Walsworth. Motion passed unanimously. Financials: Chase Coleman presented the October financials. A motion to approve was made by Trey Glascock, seconded by Bud Mistry. Motion passed unanimously. Becky Semple presented a funding request for the Texas K9 Mondioring Trial Dog Show on December 5 -11th, 2022. Based on the scoring criteria, a motion to approve $1280.00 was made by Trey Glascock, seconded by Mihir Pankaj. Motion passed unanimously. Becky Semple presented a funding request for Paris High Basketball Tournament on December 28 -30th, 2022. It was determined since they successfully put many heads in beds that the VCC would award them with $5000. A motion was made by Trevor Huie, seconded by Chase Coleman. Motion passed unanimously Becky Semple presented a funding request for Slade Baker Memorial Crawfish Cookoff on May 5 -6th. Based on the scoring criteria, a motion to approve $1875.00 was made by Tim Walsworth, seconded by Robbie Todd. Motion passed unanimously. Old Business: Paul Allen stated that we will continue to look into grants and information on electric vehicle charging stations. Becky Semple stated we need to add to the committee for the Paris Solar Eclipse in 2024. The committee consists of Bud Mistry, Mihir Pankaj, Eric Guillot, Tony Corso and Dustin Broadway. Paul Allen stated the TX BBQ event has 27 teams so far and we expect that to grow. Paul Allen stated there would be no VCC meeting in December. Future business: Adjourn: Ryan Whitaker made a motion to adjourn. Meeting adjourned at 4:29 p.m. Respectfully Submitted, Gina Crawford PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS TUESDAY JANUARY 03 2023 5:30 P.M. ACTION MINUTES Meeting called to order at 5:30pm by Michael Mosher. Commissioners absent: Clifton Fendley, Austin Anthony and Sims Norment 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) The citizens' forum was declared open. With no one speaking, the forum was declared closed. 3. Approve minutes from the meeting of December 05, 2022. A motion to approve the minutes was made by Tylesha Ross -Mosley, seconded by Francine Neeley. Motion carried 4-0. 4. CONTINUED PUBLICHEARIIVG and take action regarding the petition of Mitch Milam, Texas Land Direct, LLC for a change in zoningfrom a One -Family Dwelling District No. 3 (SF -3) to a Two -Family Dwelling District (2F) in the City of Paris, Block 281, Lot 6, LCAD 18409, located at 1610 NE 15th Street. A motion to withdraw this item from the agenda was made by Tylesha Ross -Mosley, seconded by Francine Neeley. Motion carried 4-0. Conduct a public hearing and take action regarding the petition of Mitch Milam, Texas Land Direct, LLC for a change in zoning from a One -Family Dwelling District No. 3 (SF -3) to a Multi -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 281, Lot 6, LCAD 18409, located at 1610 NE 15th Street. A motion was made to approve this item by Tylesha Ross -Mosley, seconded by Chance Abbott. Motion carried 4-0. 6. Conduct a public hearing and take action regarding the petition of the City of Paris to amend the Future Land Use Map in the City of Paris, Block 281 for the following LCAD parcels as indicated: A minor Comprehensive Plan amendment from Low Density Residential (LDR) to Medium Density Residential (MDR) on LOAD Parcel 18408. A minor Comprehensive Plan amendment from Low Density Residential (LDR) to Commercial (C) on LCAD Parcels 18392, 39576, and 18406. A minor Comprehensive Plan amendment from Part of Low Density Residential (LDR) to Commercial (C) on LCAD Parcels 119049, 18402, 39538, and 38005. A minor Comprehensive Plan amendment from Low Density Residential to Public Lands and Institutions (PLl) on LCAD Parcel 121817. A motion was made to approve this item by Francine Neeley, seconded by Tylesha Ross - Mosley. Motion carried 4-0. 7. Conduct a public hearing and take action regarding the petition of the City of Paris for a Master Thoroughfare Plan Amendment as adopted on October 8, 2018 as follows: C-8 to be amended in part C-8 (a) to be added C-8 (b) to be added C-8 (c) to be added C-8 (d) to be added A-8 to be amended in part A motion was made to approve this item with conditions by Francine Neeley, seconded by Tylesha Ross -Mosley. Motion carried 4-0. 8. Consideration of and action on the Preliminary Plat of the Offntt Martin Luther King Jr Dr Addition CB 274, Lot 1, Block A, LCAD Property 109933, located at 197 Martin Luther King Jr Dr. A motion was made to approve this item with conditions by Francine Neeley, seconded by Tylesha Ross -Mosley. Motion carried 4-0. 9. Consideration of and action on the Final Plat of the Offutt Martin Luther King Jr Dr Addition CB 274, Lot 1, Block A, LCAD Property 109933, located at 197 Martin Luther King Jr Dr. A motion was made to approve this item by Francine Neeley, seconded by Tylesha Ross - Mosley. Motion carried 4-0. 10. Request items for future agendas. No requests were made at this time. 11. The meeting was adjourned at 6:17 p.m. APPROVED THIS 6t' DAY OF FEBRUARY 2023 SPECIAL MEETING NIINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS TUESDAY JANUARY 3" 2023 12:00 O'CLOCK P.M. 1. The Board ofAdjustment meeting was called to order by Ruth,4nn Alsobrook at 12: 00p. m. The following members were present: RuthAnn Alsobrook, Larry Walker, Lydia Fitzgerald, Carlton Cooper and Alix Putnam. Also present were Andrew Mack, Robert Vine, Stephanie Harris, Mayor Portugal and concerned citizens. 2. Approval of minutes from previous meeting. (September 6, 2022) Motion was made by Lydia Fitzgerald, seconded by Larry Walker to approve minutes for the September 6, 2022 meeting. Motion carried 5-0. 3. Public hearing to consider and take action on the petition of Tad Eudy, on behalf of, First Baptist Church regarding variances to the City of Paris Certificate of Appropriateness and Sign Ordinances on Lots 6-9, City Block 181, being located at 207 South Church Street, sections as follows: 1) 9.05-007 Variance to allow a sign that does not follow the adopted design guidelines. 2) 4.10.0044 Variance to allow a sign that is not made from an approved finish material. 3) 4.10.047(b)(1) Variance to allow a sign not specifically permitted by ordinance. 4) 4.10.047(b)(2) Variance to allow a sign that flashes or blinks. Andrew Mack, Director of Planning & Zoning, presented case to the board. Mr. Mack continues by explaining the procedure of approval for signage in the Historical District and the requirement of the variance before the Historical Preservation Board considers the sign. Lastly, Mr. Mack states that the City recommends denial of the variances. Chairperson RuthAnn Alsobrook makes note of the input forms submitted as follows: Holland Harper of 260 S Church St, in favor. Julia Trigg Crawford, in opposition. Mary Clark, in opposition. Tad Eudy, the applicant, spoke on behalf of First Baptist Church. Mr. Eudy explains that the proposed sign is just an idea of what they would like to have; their current sign is an aged, marquis sign that they have to manually change and they would like to have something more current. They have not met with any contractors yet, but they also intend on keeping the sign the same size. There was discussion amongst the Board and the applicant about the idea of the proposed sign and how it would be illuminated. The Board expressed concern that if the variances were to be approved it would go against the intent of preserving the Historical District. Ms. Alsobrook opened the public hearing. Ben Vaughn of 1225 SE 200' Street spoke in opposition of the requests. Tony Clem spoke in opposition of the requests. Mayor Portugal of 2020 NE 381 Street spoke in opposition of the requests. John Lee of 3568 Clarksville Street spoke in opposition of the requests. Glee Emmite of 3065 Aspen Drive spoke in opposition of the requests. Skipper Steely of 801 W Sherman Street was impartial to the requests. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Ms. Alsobrook reopened the public hearing. Andrew Kerley of 1010 Cardinal Lane spoke in favor of the requests and asked that the Board consider how people will be able to repair and upgrade their signs within the Historical District in the future. Chris Dux of 116 W Kaufman Street spoke in opposition of the requests. Public hearing was declared closed. Motion was made by Larry Walker, seconded by Alix Putnam to deny the variances to the City of Paris Certificate of Appropriateness and Sign Ordinances to allow an electronic sign based on the following board recommended findings. Motion carried 5-0. BOARD RECOMMENDED FINDINGS 1. The request for variance is not in harmony with the general purposes and intent of Sign Ordinance Regulations contained in Article 4.10; the Historic Preservation Ordinance regulations contained in Article 9.05; and does not continue to protect the historic character of the immediate vicinity of the Church and Kaufinan Street intersection of the downtown area. 2. The denial of the request for a digital sign permit in this location does not prevent the permitting of a new sign in conformity with regulations assuring the continued reasonable use of the property for religious institutional purposes. 3. There are no special or unique condition(s) of restricted area, shape, topography, or physical features that exist on the subject parcel of land, which are not applicable to other parcels of land in the Central Area Downtown Zoning District, and which cause unusual and practical difficulty or unnecessary hardship to the use of the property with a sign permitted by the ordinance with the provisions sought here to be varied. 4. The hardship sought to be avoided is the result of (a) the applicant's own actions (self-imposed or self-created), and (b) the applicant has not stated that there is an economic or financial hardship for the digital sign to be installed in compliance with ordinance requirements. This alone, is not justification for approval of the variance. Rather it is out of convenience and personal preference for the church as stated in the request. 5. The provisions of the sign regulations that are sought to be varied, do not deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other properties in the downtown area which are required to comply with these same ordinance provisions. A bad precedent would be set by approving this request which can easily be avoided with the installation of a conforming sign. 4. Public hearing to consider and take action on the petition of Michael Blackburn regarding variances to the City of Paris Off -Street Parking and Loading Regulations, Buffering Regulations and Subdivision Ordinances on Lot 1, Block of the B&B Wash Addition being located at 324 North Main Street, sections as follows: 1) 10-107 Variance of 2' to reduce minimum required 22' aisle width for 75 -degree angled parking to 20'. 2) 30-102(2)(a) Variance of I S' to waive the minimum required 1 S' right- of-way buffer along Main Street and Pine Bluff Street. 3) Exhibit 9A, VIII (A, E7 & E14) Variance of S' to not dedicate the additional required ROW to meet the minimum ROW on North Main which is an arterial street. Andrew Mack, Director of Planning & Zoning, presented the case to the board. Mr. Mack continues to inform the Board that after meeting with the applicant the prior week the applicant wishes to continue action on this item in the next meeting so that further revisions can be made to the site plan and reduce the number of variance requests. Lastly, Mr. Mack recommends that the public hearing be opened to be continued at the February 7th meeting. Ms. Alsobrook opened the public hearing to be continued at the February 7th meeting. 5. Adjournment. APPROVED THE 7'H DAY OF FEBRUARY, 2023. � � ,i --- ............ � F Chairperson in HISTORIC PRESERVATION COMMISSION MEETING MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY Januar ,11 2023 4:00 P.M. Present: Chris Dux, Chairman Matt Coyle, Vice Chairman Linda Vandiver, Secretary Laura Caffey Ryan Matthews Glee Emmite Jessica Holtman Cheri Bedford, HPO Andrew Mack, Director of Planning and Community Development Chairman Dux called the meeting to order at 4:00 p.m. No one was present to speak in the citizen's forum. Absent: Jennifer Long Linda Knox, City Council Liaison The December 14, 2022 minutes were approved by acclamation Discussion and possible action on the renewal of $2500 Fagade grant for 39 N. Main -Ryan Matthews Commissioner Holtman made a motion to recuse Commissioner Matthews, Commissioner Vandiver seconded the motion, motion carried Ryan Matthews gave an update on the renovation progress of his project located at 39 N. Main, Paris Brewery and Lofts. The scope of work for the facade has not changed, however the facade grant time frame for the work to be complete has expired and he requested an extension. A motion was made by Commissioner Holtman and seconded by Commissioner Coyle to extend the fagade grant with a new start date of January 2023. Motion Carried. Commissioner Vandiver made a motion and Commissioner Caffey seconded, to return Ryan Matthews to the dais. Motion carried. Commissioner Vandiver gave the following update on the Pine Bluff Fitzhugh HD committee meeting: Public support meeting and walking tour on the 27th or 29th of April. Cheri will contact the Hospitality Church in Christ on Fitzhugh about hosting an event. Commissioner Vandiver located a video of Dr. Thomas Hunt giving a walking tour of the area from 2001. She reached out to Jon McFadden to digitize the video so it can be played on the computer. Commissioner Coyle stated he could take care of digitizing if necessary. She also spoke with Judge Hunt who recommended to research City Directory to see who used to live in the area. Other suggestions were Plug Clem and Ken Kohl's, Louise Hagood 's son in law. Commissioner Vandiver outlined steps for the designation: The HPC will hold a public hearing and make recommendation to add a historic overlay zone on Pine Bluff and Fitzhugh National Register District on May 10, 2023. The information will be given to Planning and Zoning Commission to be heard on June Sah for approval or disapproval. Pending approval, the item will go to the City Council on June 26, 2023. Ms. Bedford gave a report on facade grants and application process. Given the City Council strategic plan and the increase in budget, the commission is charged to review the amounts and make recommendations for increases to the amount to promote appropriate rehabilitation with additional funds for incentives. The information for the grant is being updated to include important preservation components that would be helpful to guide rehabilitation. The reimbursement requirements will also be spelled out to remove confusion. Cheri has put together a jotform for online submission to be tested. The form so far seems to be user friendly Research on what other cities do for grants will be provided to the commission in a drop box for their review and recommend changes in the amounts in their February 8h meeting. The budgeted amount and the individual project amounts will need to be addressed. The information for the statewide Imagine the Possibilities webinar shared. Commissioner Dux, Caffey and Coyle committed to attend and begin the planning. The Texas Historical Commission annual report will be sent out to the commissioners to review before it is filled out. It is due on February 24h. Ms. Bedford will send all the information in a drop box link after the meeting adjourns. December 12, 2023 the First Federal Community Bank was recognized as a Texas Treasure Business during the City Council meeting. Street striping will change on Clarksville. Andrew Mack informed the Commission the vacant building inspections and registry is underway in both the residential and commercial districts. The notices are mailed to property owners. g agenda i1Fms the commission adjourned at 5:06 p.m. Hearing no s„���0��� �- f �� Appved hr day o � ........ 023 2 Chairman