14 - Annual Grounds Maintenance BidsItem No. 14
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: M.A. Smith, Public Works Director
Bill Loranger, Parks/ROWs Department Superintendent
SUBJECT: 2023 ANNUAL GROUNDS MAINTENANCE BID
DATE: February 13, 2023
BACKGROUND:
The City of Paris Public Works Department sent out a request for bids for grounds maintenance,
per property. This is contracted mowing of City Parks. Bidding was conducted on an individual
park basis so as to allow us to take the best price per park, giving us the best price overall with the
most land being mowed under our limited budget.
STATUS OF ISSUE:
The City received sealed bids for grounds maintenance on February 1, 2023, and would like to
award the bids accordingly. The contract period is February 14, 2023 through December 31, 2023.
Per budget limitations and based on the bids received, 101.41 acres are recommended to
contractors, leaving 83.29 acres for the parks department to mow. We will also be mowing another
88.13 acres of land that were not included in the bid due to size, location, etc., leaving a total of
171.42 acres for the parks department to maintain. The bid tabulation sheet is attached. Those
parks highlighted in yellow will be awarded a contract. This year will see the most acreage mowed
under contract than in recent years, which will free up the parks department to further maintain
those parks assigned to them as well as other duties.
BUDGET:
Funding is budgeted in the Parks Department, with $90,000.00 set aside for contracted mowing.
We are requesting award for a total of $86,285.00. We would like to set aside the remaining
difference for unexpected expenses necessary in mowing the contracted parks.
RECOMMENDATION:
Award one bid for 21 properties, for a total of 89.39 acres, to Adams Lawn Service in the amount
of $72,225.00 and one bid for 7 properties, for a total of 12.02 acres, to Green's Lawn Service in
the amount of $14,060.00 as indicated on the attached bid tabs.
BID TABS:
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