Agenda PacketCITY COUNCIL AGENDA
Notice is hereby given that the City Council of the City of Paris shall meet in regular session
at 5:30 p.m. on Monday, February 13, 2023. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. Due to the CoVID outbreak, facemasks
are encouraged for those in attendance of the meeting in the City Council Chamber. Due to
the pandemic concerns, one or all Council Members may be attending remotely, but the feed
will be available for live viewing at https:Hparistexas.ggov/public. The matters to be
discussed and acted upon are as follows:
Opening Agenda
1, Call meeting to order.
2. Invocation.
3. Pledge of Allegiance.
4. Citizens' forum.
(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to
any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or employees, as well as
individual personal appeals are not appropriate for citizens' forum.)
If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas
Government Code regarding any item on this agenda.
Consent Agenda
Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed
from the Consent Agenda and considered as a separate item.
5. Approve minutes from the meeting of January 23, 2023.
6. Receive reports --and/or minutes from the following boards and commissions:
a. Paris Visitors & Convention Council Board of Directors (11-21-2022)
b. Planning & Zoning Commission (1-3-2023)
c. Board of Adjustment (1-3-2023)
d. Historic Preservation Commission (1-11-2023)
7. Approve the final change order for the Love Civic Center Restoration Project with
Tegrity Contractors, reducing the contract amount by $20,403.00 from $1,398,454.00 to
$1,378,051.00; and authorize the City Manager to execute all necessary documents.
8. Approve a Resolution waiving the civil penalties against 1204 Fitzhugh Street, in the
approximate amount of $34,000.00.
9. Approve a Resolution entering into a multi-year agreement for the South Main Street
closure with TxDOT for Steak Wars on the second Friday and Saturday of April 2023-
2027.
10. Approve a Resolution extending the Interlocal Agreement with Lamar County for the FY
2023 Motor Vehicle Crime Prevention Authority Grant from the State of Texas; and
authorize the City Manager to execute all necessary documents.
11. Approve a professional services agreement with DeadCat Media, LLC for branding
manager service in the amount of $14,000.00; and authorize the City Manager to execute
all necessary documents.
12. Receive quarterly update as to the status of the Vacant Building Registration.
13. Approve a Resolution approving the Re -Sale of Three Properties, previously bid -off to
the City of Paris, Trustee, to Paris/Lamar County Habitat for Humanity pursuant to the 5 -
In -5 Infill Housing Program.
Regular Agenda
14. Discuss and award a bid in the amount of $72,225.00 to Adams Lawn Service to mow
89.39 acres, and award a bid in the amount of $14,060.00 to Green's Lawn Service to
mow 12.02 acres.
15. Discuss and act on an Ordinance Amending Chapter 2, Article 2.10, Divisions 2, Section
2.10.033 regarding Peace Officers' TCOLE Certification Pay; Amending a New Section
2.10.034 thereto regarding Lateral Seniority Pay; providing a repealer clause, a
severability clause, a savings clause; and providing an effective date.
16. Discuss and act on a Resolution authorizing the Paris Police Department to pay a hiring
incentive of $10,000.00 to newly hired Paris Police Officers; making other findings and
provisions related to the subject; and providing an effective date.
17. Discuss and act on a Resolution authorizing the Paris Police Department to pay a
relocation expenses incentive of up to $1,000.00 to newly hired Paris Police Officers who
live further than one hour from the Paris Police Department; making other findings and
provisions related to the subject; and providing an effective date.
18. Convene into executive session pursuant to:
A. Section 551.072 of the Texas Government Code, to deliberate the purchase,
exchange, lease or value of real property.
B. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has
received from a business prospect that he governmental body seeks to have locate,
stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2)
to deliberate the offer of a financial or other incentive to a business prospect
described by Subdivision (1), as follows: Project Clydesdale.
19. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
21. Adjournment.
Certification
I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First
St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on February
10, 2023.
Janice Ellis, City Clerk
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please
contact Janice Ellis at (903) 784-9248 or jellis@paristexas.gov for assistance.
Item No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
January 23, 2023
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
January 23, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Paula Portugal
Mayor Pro -Tem: Reginald Hughes
Council Members: Shatara Moore; Gary Savage; Mihir Pankaj; Linda
Knox; and Clayton Pilgrim
City Staff: Grayson Path, City Manager; Robert Vine,
Assistant City Manager; Janice Ellis, City Clerk;
Gene Anderson; Finance Director; -.Rich Salter,
Police Chief; Andrew Mack, Director of Planning &
Community Development; M.A. Smith, Public
Works Director; and Clyde Crews, Fire Marshal
► f
O 'ening A Benda
1. Call meeting'to order. ,
Mayor Portugal called the meeting to,;order at 5:30 p.m.
2. Invocation.
q"•
Finance Director Gene Anderson gave the invocation.
3. Pledge of Allegiance.
Mayor Pro -Tem Hughes led the pledge.
4. Citizens' Foram.
Larry Schenk, 3765 Dawn Drive — he said privatization of trash had been heard and voted
upon in the past. He said if the City got rid of this service that they would never get it back it
again, and inquired if there would be any public hearings.
Consent Agenda
Mayor Portugal inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 7
ayes — 0 nays.
5. Approve minutes from the meeting of January 9, 2023.
Regular Council Meeting
January 23, 2023
Page 2
6. Receive reports and/or minutes from the following boards and commissions:
a. Love Civic Center Quarterly Reports
b. VC&C Quarterly Reports
c. Planning & Zoning Commission (12-5-2022)
d. Main Street Advisory Board (12-12-2022)
e. Housing Authority (11-15-2022)
f. Historic Preservation Commission (12-14-2022)
g. Paris Economic Development (12-5-2022)
7. Receive the December monthly financial report.
8. Receive December drainage report.
9. Receive demolition and code enforcement activity reports.
10. Approve RESOLUTION.N0. 2023-003: A RESOLUTION OFr THE CITY COUNCIL
OF THE CITY OF PARIS, = TEXAS, ORDERING THE REGULAR MUNICIPAL
ELECTION FOR THE CPTY OF PARIS, TEXAS, TO BE HELD ON THE FIRST
SATURDAY IN MAY 2023, SAME BEING THE 6TH DAY OF MAY 2023, FOR THE
PURPOSE OF ELECTING MEMBERS OF THE PARIS CITY COUNCIL IN
DISTRICTS 4, 5 & 74 FOR THE ENSUING TWO YEARS; DESIGNATING POLLING
PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AND DECLARING
AN EFFECTIVE DATE.
11. Approve RESOLUTION NO. 2023-004: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS; TEXAS, AUTHORIZING AND APPROVING A
CONTRACT BETWEEN THE CITY OF PARIS AND THE LAMAR COUNTY
ELECTIONS ADMINISTRATOR TO ASSIST, COORDINATE, SUPERVISE, AND
HANDLE CERTAIN ASPECTS OF ADMINISTERING THE GENERAL ELECTION
FOR MAY 6, 2023, FOR THE CITY OF PARS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
12. Approve RESOLUTION NO. 2023-005: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION
AGREEMENT BETWEEN THE CITY OF PARIS AND PARIS INDEPENDENT
SCHOOL DISTRICT FOR THE MAY 6, 2023 ELECTION DATE; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
13. Approve RESOLUTION NO. 2023-006: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A JOINT ELECTION
AGREEMENT BETWEEN THE CITY OF PARIS AND NORTH LAMAR
INDEPENDENT SCHOOL DISTRICT FOR THE MAY 6, 2023 ELECTION DATE;
Regular Council Meeting
January 23, 2023
Page 3
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
14. Approve the Ground and Tower Lease Agreement with New Cingular Wireless, PCS,
LLC for the East Water Tower, 600 Block of 25h N.E. Street.
15. Award a bid in the amount of $16,665.00 to Advance Alarm & Electronics, Inc. for the
installation of a new Fire Alarm System at the City of Paris Railroad Depot Building.
16. Approve a contractor agreement with Advance Alarm & Electronics for installation of a
new Fire Alarm System at the City of Paris Railroad Depot Building.
17. Approve the Final Plat of the Offutt Martin Luther King Jr. Drive Addition CB 274, Lot
1, Block A, LCAD Property 109933, located at 197 Martin Luther King, Jr. Drive.
18. Award. a bid in the amount of $76,680.77: to Adam Bolton, LLC d/b/a dBEX Builds for
construction of permanent restrooms in the Downtown Farmer's and Artisan Market:
19. Approve ,a' contract in the amount of $76,6,80:77 to Adam Bolton, LLC d/b/a IBEX
Builds for construction of permanent restrooms in the Downtown Farmer's and `Artisan
Market; and authorize the City Manager to execute all necessary documents.
20. Approvean'Agreement with South Main Acquisitions, LLC for joint expenses related to
tearing down the Belford Building and SMA"Building located next door to the Belford
Building; and authorize the City Manager to execute all necessary documents.
21. Approve Amendment No. 2 to the Hart Engineering Professional Services Agreement for
engineering and asbestos service costs related to the SMA Building; and authorize the
City Manager to execute all necessary documents.
22. Confirm the appointment of Thomas McMonigle as Interim EMS Chief.
Reular Aeenda
23. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-002: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING FROM A ONE -
FAMILY DWELLING DISTRICT NO. 3 (SF -3) TO A MULTI -FAMILY DWELLING
DISTRICT NO. 1 (MF -1) IN THE CITY OF PARIS, BLOCK 281, LOT 6, LCAD
18409, LOCATED AT 1610 N.E. 15TH STREET; DIRECTING A CHANGE
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Regular Council Meeting
January 23, 2023
Page 4
Planning Director Andrew Mack explained the change in zoning was consistent with the
previous FLUM amendment, and the proposed use would serve as an appropriate transitional
land use between more intensive commercial development to the north and single-family areas to
the south. He said that the Planning and Zoning Commission and staff recommended approval
of this item.
Mayor Portugal opened the public hearing and asked for anyone wishing to speak about
this item to please come forward. With no one speaking, Mayor Portugal closed the public
hearing.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Pilgrim. Motion carried, 7 ayes — 0 nays.
24. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-003: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
MAKING MINOR COMPREHENSIVE PLAN AMENDMENTS TO ,THE. FUTURE
LAND USE MAP IN THE CITY OF PARIS; MAKING OTHER FINDINGS- AND
PROVISIONS RELATED TO THE SUBJECT PROVIDING A REPEALER CLAUSE,
A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE.
Mr. Mack explained the City had initiated a minor amendment to the Future Land Use
Map to provide for the current zoning and existing land uses to be consistent with the City's
Comprehensive Plan. He said the proposed changes were essentially a housekeeping matter.
Mayor Portugal opened the public hearing and" asked for anyone wishing to speak about
this item to please come forward. With no one speaking, Mayor Portugal closed the public
hearing..
A Motion to approve this item was made by Mayor Pro -Tem Hughes and seconded by
Council Member Pilgrim. Motion carried, 7 ayes — 0 nays.
25. Discuss, conduct a public hearing and act on an Ordinance approving Amendments to the
Master Thoroughfare Plan in the Northeast Quadrant of the City.
Mr. Mack explained that at the Planning& Zoning Commission meetings of October 3
and November 7, they had held discussions regarding updating and making amendments to the
Master Thoroughfare Plan. He said the last action to be approved by the P&Z and Council was
to delete the planned future arterial roadway between FM 195 and Lamar Avenue, because it was
unrealistic in relation to what had been constructed over several decades. Mr. Mack also said
since that time, Staff continued to work on analyzing areas in the Northeast Quadrant of the City
where continued new development interest was occurring. He said the area studied included
proposed revisions for the area between Main Street North and the Stillhouse Road were
midpoint between FM 195. He also said a slight revision was proposed with the future arterial
roadway A-8 that would intersect with Lake Crook Road to better align with the intersection and
continuing straight East until its intersection with Stillhouse. Mr. Mack said there were a series
of slight adjustments shown to the collector roadways through the C-8 thru d area. Mr. Mack
Regular Council Meeting
January 23, 2023
Page 5
said on January Yd staff met with North Lamar ISD Board and there was one property owner
who initially favored the revisions but since that time had changed his mind.
Mayor Portugal inquired if the plan to go all the way to Lamar Avenue, from east to west
and west to east was going away. Mr. Mack answered in the affirmative. Mayor Portugal
expressed concern about putting more traffic onto 195 because 195 was already carrying a lot of
traffic, as was spur 139. Mr. Mack said they had deleted 195 to Lamar. City Manager Grayson
Path said this was a guide for future growth. Mayor Portugal suggested staff discuss this with
TxDOT and hire a traffic engineer to review the plan. Council Member Pankaj agreed that they
needed to engage a traffic engineer. Mayor Portugal said she was not comfortable with a plan
until it was reviewed by a traffic engineer. Council Member Savage said he did not see what it
would hurt to put another set of eyes on this.
Mayor Portugal opened the public hearing and asked for anyone wishing to speak about
this item to please come forward. Tommy Haynes said he and his family owned 120 acres that
joined the North Lamar ISD property. He said they were not -aware of the new Master
Thoroughfare Plan until North Lamar ,,Was notified they would need to. redraw their new building
plan. He said Mr. Mack iZave him ,and his family two possible changes but that would decrease
their family property by 45 to 50 acres, and cut into their frontage property. Mr. Haynes said
they were requesting their frontage property be removed from the', Master Thoroughfare Plan and
that they would like to meet with Mr. Mack to consider a change: He asked that City Council
table this item. With no one else speaking, Mayor Portugal closed the'puble hearing.
3 5 '
A Motion to table this item and direct staff to consider further study by a traffic engineer
was made by Mayor Portugal and ''seconded by Council Member Parikaj. Motion carried, 7 ayes
— 0 nays.
5
26. Receive presentation regarding private funding for an Eiffel Tower to be constructed and
placed inside the airport terminal at Cox Field Airport.
Council Member Pilgrim said he, Mayor Portugal and Council Member Pankaj had been
trying to make the airport look better and they came up with the idea of placing an Eiffel Tower
in the center of the terminal building. He said there were a lot of people who come into the
airport. Council Member Pilgrim explained the project which included cost of $12,500.00 -
$14,000.00, drawings, materials and construction. He said it would all be done with private
funding. He asked Council if they would like to give input or help with raising funds. Council
Member Pankaj said he would help with fundraising.
27. Receive presentation from Solid Waste Solutions regarding outsourcing of solid waste
collection, and provide direction to staff.
Assistant City Manager Rob Vine said at the direction of City Council, staff began
researching avenues by which the City could outsource its solid waste service. He said during
this research, the staff was introduced to Solid Waste Solutions (SWS) and at the City Council
meeting of November 14, 2022 City Council directed staff to bring SWS in for a presentation to
City Council. Mr. Vine introduced Lyn Lantrip with SWS.
Regular Council Meeting
January 23, 2023
Page 6
Mr. Lantrip explained outsourcing would result in reduced maintenance expenses and
would increase efficiency. He said residential -only proposals would limit competition, because
it would be too expensive to set up shop and would be limited to one competitor. Mr. Lantrip
also said to increase competition they would need to consider placing service lines under City
Control, and an RFP for all services would render the City pricing leverage and residential rates
would be reduced. Mr. Lantrip said their firm had an experience level that would allow them to
look behind the scenes citing 40 years of service in the solid waste field. He reviewed six focus
points, the process and said their fee of $39,940 or $41,428 would be paid by the company who
was awarded the contract. He explained they would prepare the RFP, contract, be responsible
for pre-bid coordination, proposal evaluation and recommendation, finalist interviews, council
presentation and contract negotiation.
Council Member Knox inquired about the number of positions. Public Works Director
Michael Smith said there were eleven sanitation workers with the majority of that number being
temporary workers. Council Member Pilgrim inquired about the number of trucks,` and Mr. Path
said they had seven trucks. Mayor Portugal asked Mr. Lantrip about the number of times,per
week citizens would have trash service. Mr. Lantrip said that number was anywhere from one to
seven' and depended upon the contract terms. :Council. Member Pilgrim wanted to know what
would happen to the employees if the City outsourced:, this service. Mr. Path explained they
could,,transfer to, another department within the City or, go with the private company. , Mayor
Portugal said sometimes the temporary worker's showup for a day or two and then quit. Council
Member Knox reminded everyone that prior to cutting the trash service back to one day a week,
they did not even have enough employees to run a -twice a week service and had to pull staff
from 4other departments, which meant other jobs .were. not getting done. Mr. Path :said since
increasing salaries the City had been able to keep employees but only enough to provide once a
week 'service. Mr. Path said staff was seeking direction as to how proceed. Council Member
Savage said he thought they should table this, item because once the decision was made it would
be permanent. Mr. Path said this was a multi -step process and they could bring back more
information or if Council wanted to table it, they could do so. City Council discussed tabling the
item. Mayor Portugal said she wanted to proceed in getting information, as did Council
Member. Council Member Pilgrim said if they proceed tonight it would not be a final decision
but simply exploring options and the next step would be to obtain fiscal information. Mr. Path
explained if they wanted to do a contract with SWS and go out for bids, they could do so. He
said this would not be final until such time a bid was awarded and a contract was signed with a
company for outsourcing solid waste services. Council Member Pankaj, Council Member
Savage and Mayor Pro -Tem Hughes said they were in agreement. Mr. Path said he would meet
with Mr. Lantrip and get a contract together for consideration of Council, so that they could
explore options.
28. Discuss and provide direction to the City Manager regarding Dead Cat Media serving as
a branding manager.
Mr. Path said in February of 2022, the City of Paris partnered with the Paris Economic
Development Corporation and Paris -Lamar County Chamber of Commerce to contract with
North Star consulting to perform a branding and marketing project for all three entities. Mr. Path
Regular Council Meeting
January 23, 2023
Page 7
explained the process and said North Star had completed their work. Mr. Path reported that the
three partners in this project would like to entertain contract with Dead Cat Media, a local firm,
to assist them with this branding manager role. He said they had the expertise, experience, and
knowledge they felt would give them success in rolling this new brand and marketing out to the
public. It was a consensus of the City Council for the City to engage the services of Dead Cat
Media to serve as a branding manager. Mr. Path said he would bring a contract to the Council at
their February 13th City Council meeting.
29. Discuss and act on RESOLUTION NO. 2023-007: A RESOLUTION OF THE CITY OF
PARIS, TEXAS, AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICE
PROVIDER CONTRACT FOR THE 2023 DEVELOPMENT DOWNTOWN
REVITALIZATION/MAIN STREET PROGRAM FUND; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
Assistant City Manager Rob Vine said the Community Development . Main Street
Department proposed to re -apply for the TxCDBO Main Street Grant again for 1st S -.E.
improvements between Lamar and Clarksville. � He said this year's opening for grant funding
provided for a total project scope of up to $575,000_:.00 in estimated cost and of that amount
$500,000.00 was the State portion and $75,000.00 was the local match.
A Motion to approve this item was made by Council Member Pankaj and seconded by
Council Member Savage. Motion carries, 7 ayes'— 0 nays'.`
30. Discuss and act on RESOLUTION NO.. 2023-008,: A RESOLUTION OF THE CITY OF
PARIS, TEXAS, AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICE
PROVIDER CONTRACT FOR ; THE 2023-2024 SEWER IMPROVEMENT
PROGRAM TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT FUND;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
Mr. Vine said the Community Development and Planning Departments proposed to apply
for the TxCDBG grant to complete a project that would improve services in a low to moderate
income areas within the City of Paris. He explained the project was to replace aging sewer
infrastructure in the Northwest section of the City, specifically 30t1i and 31St N.W. and Graham,
and stretching north from Graham approximately 750 feet and then northwest to 28th N.W. for
another 1,250 feet. He said the current line consisted of an eight inch clay tile pipe and the plan
was to upsize to a 10 inch PVC pipe to better serve the area. Mr. Vine also said this year's
opening for grant funding provided for a total project scope of up to $500,000.00 in estimated
cost and of that amount the State portion was 85% with 15% being the local match, which was
$75,000.00.
A Motion to approve this item was made by Council Member Savage and seconded by
Council Member Knox. Motion carried, 7 ayes — 0 nays.
31. Convene into executive session pursuant to:
Regular Council Meeting
January 23, 2023
Page 8
Section 551.071 of the Texas Government code, Consultation with Attorney, to
receive legal advice from the City Attorney about (1) pending or contemplated
litigation and/or (2) on matters in which the duty of an attorney to her client under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with this chapter.
Section 551.071 of the Texas Government code, Consultation with Attorney, to
receive legal advice from the City Attorney about (1) pending or contemplated
litigation and/or (2) on matters in which the duty of an attorney to her client under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with this chapter, to -wit: Houchins v. City of Paris.
Mayor Portugal convened City Council into executive session at 7:10 p.m.
32. Reconvene into open session and possibly take action on'matters discussed in executive
session.
Mayor Portugal reconvenedCity Council into open session at 8:08 p.m. With regard to
the first item listed under; executive'session, Mayor Portugal said there was no action to be taken.
With regard to the Houchins matter, a Motion to approve the settlement negotiated at mediation
subject to obtaining a survey,conveymg an appropriate easement approved by the City Manager
and legal counsel and to approve.the City Manager to execute a settlement agreement approved
by the City Attorney and defense'counse, was made by Council AMember Savage and seconded
by Council Member. Motion carried, 7 ayes — 0 nays.
33. Consider and approve future:. events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
There were no future events referenced.
34. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pilgrim and seconded by Council Member Savage. Mayor Portugal adjourned the meeting at
8:09 P.M.
PAULA PORTUGAL, MAYOR
JANICE ELLIS, CITY CLERK
Item No. 6
Paris Visitors and Convention Council Board of Directors Meetin
8 West Plaza
November 21st, 2022
4:00 PM
Members Present: Chase Coleman, Ryan Whitaker, Mihir Pankaj, Trey Glascock, Cary Lott, Kelli McDonald, Trevor
Huie, Bud Mistry, Bradley Hilliard, Bryan Hargis, Eric Guillot, Robbie Todd, and Tim Walsworth.
Staff Present: Paul Allen, Becky Semple, Gina Crawford.
Paul Allen called the meeting to order at 4:00 pm.
Minutes: A motion to approve October minutes was made by Chase Coleman, seconded by Tim Walsworth.
Motion passed unanimously.
Financials: Chase Coleman presented the October financials. A motion to approve was made by Trey Glascock,
seconded by Bud Mistry. Motion passed unanimously.
Becky Semple presented a funding request for the Texas K9 Mondioring Trial Dog Show on December 5 -11th, 2022.
Based on the scoring criteria, a motion to approve $1280.00 was made by Trey Glascock, seconded by Mihir
Pankaj. Motion passed unanimously.
Becky Semple presented a funding request for Paris High Basketball Tournament on December 28 -30th, 2022. It
was determined since they successfully put many heads in beds that the VCC would award them with $5000. A
motion was made by Trevor Huie, seconded by Chase Coleman. Motion passed unanimously
Becky Semple presented a funding request for Slade Baker Memorial Crawfish Cookoff on May 5 -6th. Based on the
scoring criteria, a motion to approve $1875.00 was made by Tim Walsworth, seconded by Robbie Todd. Motion
passed unanimously.
Old Business: Paul Allen stated that we will continue to look into grants and information on electric vehicle
charging stations.
Becky Semple stated we need to add to the committee for the Paris Solar Eclipse in 2024. The committee consists
of Bud Mistry, Mihir Pankaj, Eric Guillot, Tony Corso and Dustin Broadway.
Paul Allen stated the TX BBQ event has 27 teams so far and we expect that to grow.
Paul Allen stated there would be no VCC meeting in December.
Future business:
Adjourn: Ryan Whitaker made a motion to adjourn.
Meeting adjourned at 4:29 p.m.
Respectfully Submitted, Gina Crawford
PLANNING AND ZONING COMMISSION
CITY COUNCIL CHAMBERS
107 EAST KAUFMAN
PARIS TEXAS
TUESDAY JANUARY 03 2023 5:30 P.M.
ACTION MINUTES
Meeting called to order at 5:30pm by Michael Mosher.
Commissioners absent: Clifton Fendley, Austin Anthony and Sims Norment
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two
minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from
responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal
appeals are not appropriate for citizens' forum.)
The citizens' forum was declared open. With no one speaking, the forum was declared
closed.
3. Approve minutes from the meeting of December 05, 2022.
A motion to approve the minutes was made by Tylesha Ross -Mosley, seconded by
Francine Neeley. Motion carried 4-0.
4. CONTINUED PUBLICHEARIIVG and take action regarding the petition of Mitch Milam,
Texas Land Direct, LLC for a change in zoningfrom a One -Family Dwelling District No. 3
(SF -3) to a Two -Family Dwelling District (2F) in the City of Paris, Block 281, Lot 6, LCAD
18409, located at 1610 NE 15th Street.
A motion to withdraw this item from the agenda was made by Tylesha Ross -Mosley,
seconded by Francine Neeley. Motion carried 4-0.
Conduct a public hearing and take action regarding the petition of Mitch Milam, Texas Land
Direct, LLC for a change in zoning from a One -Family Dwelling District No. 3 (SF -3) to a
Multi -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 281, Lot 6, LCAD
18409, located at 1610 NE 15th Street.
A motion was made to approve this item by Tylesha Ross -Mosley, seconded by Chance
Abbott. Motion carried 4-0.
6. Conduct a public hearing and take action regarding the petition of the City of Paris to
amend the Future Land Use Map in the City of Paris, Block 281 for the following LCAD
parcels as indicated:
A minor Comprehensive Plan amendment from Low Density Residential (LDR) to
Medium Density Residential (MDR) on LOAD Parcel 18408.
A minor Comprehensive Plan amendment from Low Density Residential (LDR) to
Commercial (C) on LCAD Parcels 18392, 39576, and 18406.
A minor Comprehensive Plan amendment from Part of Low Density Residential
(LDR) to Commercial (C) on LCAD Parcels 119049, 18402, 39538, and 38005.
A minor Comprehensive Plan amendment from Low Density Residential to Public
Lands and Institutions (PLl) on LCAD Parcel 121817.
A motion was made to approve this item by Francine Neeley, seconded by Tylesha Ross -
Mosley. Motion carried 4-0.
7. Conduct a public hearing and take action regarding the petition of the City of Paris for a
Master Thoroughfare Plan Amendment as adopted on October 8, 2018 as follows:
C-8 to be amended in part
C-8 (a) to be added
C-8 (b) to be added
C-8 (c) to be added
C-8 (d) to be added
A-8 to be amended in part
A motion was made to approve this item with conditions by Francine Neeley, seconded by
Tylesha Ross -Mosley. Motion carried 4-0.
8. Consideration of and action on the Preliminary Plat of the Offntt Martin Luther King Jr Dr
Addition CB 274, Lot 1, Block A, LCAD Property 109933, located at 197 Martin Luther
King Jr Dr.
A motion was made to approve this item with conditions by Francine Neeley, seconded by
Tylesha Ross -Mosley. Motion carried 4-0.
9. Consideration of and action on the Final Plat of the Offutt Martin Luther King Jr Dr
Addition CB 274, Lot 1, Block A, LCAD Property 109933, located at 197 Martin Luther
King Jr Dr.
A motion was made to approve this item by Francine Neeley, seconded by Tylesha Ross -
Mosley. Motion carried 4-0.
10. Request items for future agendas.
No requests were made at this time.
11. The meeting was adjourned at 6:17 p.m.
APPROVED THIS 6t' DAY OF FEBRUARY 2023
SPECIAL MEETING
NIINUTES
CITY OF PARIS BOARD OF ADJUSTMENT
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS CONFERENCE ROOM
PARIS TEXAS
TUESDAY JANUARY 3" 2023
12:00 O'CLOCK P.M.
1. The Board ofAdjustment meeting was called to order by Ruth,4nn Alsobrook at 12: 00p. m.
The following members were present: RuthAnn Alsobrook, Larry Walker, Lydia
Fitzgerald, Carlton Cooper and Alix Putnam.
Also present were Andrew Mack, Robert Vine, Stephanie Harris, Mayor Portugal and
concerned citizens.
2. Approval of minutes from previous meeting. (September 6, 2022)
Motion was made by Lydia Fitzgerald, seconded by Larry Walker to approve minutes for the
September 6, 2022 meeting. Motion carried 5-0.
3. Public hearing to consider and take action on the petition of Tad Eudy, on behalf of,
First Baptist Church regarding variances to the City of Paris Certificate of
Appropriateness and Sign Ordinances on Lots 6-9, City Block 181, being located at 207
South Church Street, sections as follows:
1) 9.05-007 Variance to allow a sign that does not follow the adopted
design guidelines.
2) 4.10.0044 Variance to allow a sign that is not made from an
approved finish material.
3) 4.10.047(b)(1) Variance to allow a sign not specifically permitted by
ordinance.
4) 4.10.047(b)(2) Variance to allow a sign that flashes or blinks.
Andrew Mack, Director of Planning & Zoning, presented case to the board. Mr. Mack continues
by explaining the procedure of approval for signage in the Historical District and the requirement
of the variance before the Historical Preservation Board considers the sign. Lastly, Mr. Mack
states that the City recommends denial of the variances.
Chairperson RuthAnn Alsobrook makes note of the input forms submitted as follows:
Holland Harper of 260 S Church St, in favor.
Julia Trigg Crawford, in opposition.
Mary Clark, in opposition.
Tad Eudy, the applicant, spoke on behalf of First Baptist Church. Mr. Eudy explains that the
proposed sign is just an idea of what they would like to have; their current sign is an aged,
marquis sign that they have to manually change and they would like to have something more
current. They have not met with any contractors yet, but they also intend on keeping the sign the
same size.
There was discussion amongst the Board and the applicant about the idea of the proposed sign
and how it would be illuminated. The Board expressed concern that if the variances were to be
approved it would go against the intent of preserving the Historical District.
Ms. Alsobrook opened the public hearing.
Ben Vaughn of 1225 SE 200' Street spoke in opposition of the requests.
Tony Clem spoke in opposition of the requests.
Mayor Portugal of 2020 NE 381 Street spoke in opposition of the requests.
John Lee of 3568 Clarksville Street spoke in opposition of the requests.
Glee Emmite of 3065 Aspen Drive spoke in opposition of the requests.
Skipper Steely of 801 W Sherman Street was impartial to the requests.
No one else spoke in favor or opposition of the request.
Public hearing was declared closed.
Ms. Alsobrook reopened the public hearing.
Andrew Kerley of 1010 Cardinal Lane spoke in favor of the requests and asked that the Board
consider how people will be able to repair and upgrade their signs within the Historical District in
the future.
Chris Dux of 116 W Kaufman Street spoke in opposition of the requests.
Public hearing was declared closed.
Motion was made by Larry Walker, seconded by Alix Putnam to deny the variances to the City of
Paris Certificate of Appropriateness and Sign Ordinances to allow an electronic sign based on the
following board recommended findings. Motion carried 5-0.
BOARD RECOMMENDED FINDINGS
1. The request for variance is not in harmony with the general purposes and intent of Sign
Ordinance Regulations contained in Article 4.10; the Historic Preservation Ordinance
regulations contained in Article 9.05; and does not continue to protect the historic character of
the immediate vicinity of the Church and Kaufinan Street intersection of the downtown area.
2. The denial of the request for a digital sign permit in this location does not prevent the
permitting of a new sign in conformity with regulations assuring the continued reasonable use
of the property for religious institutional purposes.
3. There are no special or unique condition(s) of restricted area, shape, topography, or physical
features that exist on the subject parcel of land, which are not applicable to other parcels of
land in the Central Area Downtown Zoning District, and which cause unusual and practical
difficulty or unnecessary hardship to the use of the property with a sign permitted by the
ordinance with the provisions sought here to be varied.
4. The hardship sought to be avoided is the result of (a) the applicant's own actions (self-imposed
or self-created), and (b) the applicant has not stated that there is an economic or financial
hardship for the digital sign to be installed in compliance with ordinance requirements. This
alone, is not justification for approval of the variance. Rather it is out of convenience and
personal preference for the church as stated in the request.
5. The provisions of the sign regulations that are sought to be varied, do not deprive the applicant
of reasonable rights to use the property that are commonly enjoyed by other properties in the
downtown area which are required to comply with these same ordinance provisions. A bad
precedent would be set by approving this request which can easily be avoided with the
installation of a conforming sign.
4. Public hearing to consider and take action on the petition of Michael Blackburn
regarding variances to the City of Paris Off -Street Parking and Loading Regulations,
Buffering Regulations and Subdivision Ordinances on Lot 1, Block of the B&B Wash
Addition being located at 324 North Main Street, sections as follows:
1) 10-107 Variance of 2' to reduce minimum required 22' aisle width for
75 -degree angled parking to 20'.
2) 30-102(2)(a) Variance of I S' to waive the minimum required 1 S' right-
of-way buffer along Main Street and Pine Bluff Street.
3) Exhibit 9A, VIII (A, E7 & E14) Variance of S' to not dedicate the
additional required ROW to meet the minimum ROW on North Main
which is an arterial street.
Andrew Mack, Director of Planning & Zoning, presented the case to the board. Mr. Mack
continues to inform the Board that after meeting with the applicant the prior week the applicant
wishes to continue action on this item in the next meeting so that further revisions can be made
to the site plan and reduce the number of variance requests. Lastly, Mr. Mack recommends that
the public hearing be opened to be continued at the February 7th meeting.
Ms. Alsobrook opened the public hearing to be continued at the February 7th meeting.
5. Adjournment.
APPROVED THE 7'H DAY OF FEBRUARY, 2023. �
�
,i
--- ............
� F
Chairperson
in
HISTORIC PRESERVATION COMMISSION MEETING MINUTES
107 E KAUFMAN ST
PARIS TEXAS 75460
WEDNESDAY Januar ,11 2023
4:00 P.M.
Present:
Chris Dux, Chairman
Matt Coyle, Vice Chairman
Linda Vandiver, Secretary
Laura Caffey
Ryan Matthews
Glee Emmite
Jessica Holtman
Cheri Bedford, HPO
Andrew Mack, Director of Planning and
Community Development
Chairman Dux called the meeting to order at 4:00 p.m.
No one was present to speak in the citizen's forum.
Absent:
Jennifer Long
Linda Knox, City Council Liaison
The December 14, 2022 minutes were approved by acclamation
Discussion and possible action on the renewal of $2500 Fagade grant for 39 N. Main -Ryan
Matthews
Commissioner Holtman made a motion to recuse Commissioner Matthews, Commissioner
Vandiver seconded the motion, motion carried
Ryan Matthews gave an update on the renovation progress of his project located at 39 N.
Main, Paris Brewery and Lofts. The scope of work for the facade has not changed, however
the facade grant time frame for the work to be complete has expired and he requested an
extension. A motion was made by Commissioner Holtman and seconded by Commissioner
Coyle to extend the fagade grant with a new start date of January 2023. Motion Carried.
Commissioner Vandiver made a motion and Commissioner Caffey seconded, to return Ryan
Matthews to the dais. Motion carried.
Commissioner Vandiver gave the following update on the Pine Bluff Fitzhugh HD committee
meeting:
Public support meeting and walking tour on the 27th or 29th of April. Cheri will contact the
Hospitality Church in Christ on Fitzhugh about hosting an event.
Commissioner Vandiver located a video of Dr. Thomas Hunt giving a walking tour of the
area from 2001. She reached out to Jon McFadden to digitize the video so it can be played
on the computer. Commissioner Coyle stated he could take care of digitizing if necessary.
She also spoke with Judge Hunt who recommended to research City Directory to see who
used to live in the area. Other suggestions were Plug Clem and Ken Kohl's, Louise
Hagood 's son in law.
Commissioner Vandiver outlined steps for the designation: The HPC will hold a public
hearing and make recommendation to add a historic overlay zone on Pine Bluff and
Fitzhugh National Register District on May 10, 2023. The information will be given to
Planning and Zoning Commission to be heard on June Sah for approval or disapproval.
Pending approval, the item will go to the City Council on June 26, 2023.
Ms. Bedford gave a report on facade grants and application process. Given the City Council
strategic plan and the increase in budget, the commission is charged to review the amounts and
make recommendations for increases to the amount to promote appropriate rehabilitation with
additional funds for incentives.
The information for the grant is being updated to include important preservation components that
would be helpful to guide rehabilitation. The reimbursement requirements will also be spelled
out to remove confusion. Cheri has put together a jotform for online submission to be tested.
The form so far seems to be user friendly
Research on what other cities do for grants will be provided to the commission in a drop box for
their review and recommend changes in the amounts in their February 8h meeting. The budgeted
amount and the individual project amounts will need to be addressed.
The information for the statewide Imagine the Possibilities webinar shared. Commissioner Dux,
Caffey and Coyle committed to attend and begin the planning.
The Texas Historical Commission annual report will be sent out to the commissioners to review
before it is filled out. It is due on February 24h.
Ms. Bedford will send all the information in a drop box link after the meeting adjourns.
December 12, 2023 the First Federal Community Bank was recognized as a Texas Treasure
Business during the City Council meeting.
Street striping will change on Clarksville.
Andrew Mack informed the Commission the vacant building inspections and registry is
underway in both the residential and commercial districts. The notices are mailed to property
owners.
g agenda i1Fms the commission adjourned at 5:06 p.m.
Hearing no s„���0��� �-
f ��
Appved hr day o � ........ 023
2
Chairman
No. 7
IMI�ffx R, R "M11171
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
SUBJECT: Love Civic Center Renovation Project
Final Change Order
DATE: February 13, 2023
BACKGROUND:
On February 14, 2022, the City of Paris awarded a contract to Tegrity Contractors, Inc. for the
Love Civic Center Renovation Project. The project consisted of new flooring, bathrooms, painting,
ADA upgrades, ceiling tiles, and other renovation work throughout the entire building. The project
subsequently proceeded and was completed near the end of 2022. The project went very smoothly
and representatives from both the City and Chamber of Commerce are very pleased with the final
product. Tegrity Contractors, Inc. did an excellent job and were outstanding to work with. They
were dedicated to the job, stayed in close communication with the City, worked diligently through
all issues, and maintained an excellent professional relationship with the City, Architect, and
Chamber of Commerce.
STATUS OF ISSUE:
With the completion of the project, WRA Architects, our contracted architectural firm, has
finalized the final combined change order document for City Council review and approval.
Compiling all change orders, there was a net decrease of $20,403.00, taking the total contract
amount from $1,398,454.00 to $1,378,051.00.
BUDGET:
The total contract awarded to Tegrity Contractors, Inc. was in the amount of $1,398,454.00. At
the start of the project, the City had a remaining balance in the bond of $1,177,800.00. The excess
beyond this bond was funded by the Chamber of Commerce via our agreement approved by the
City Council on February 14, 2022. The attached change order will reduce the contract amount to
$1,378,051.00, a reduction of $20,403.00.
OPTIONS:
1. Approve the final change order with Tegrity Contractors, Inc., reducing the total contract
amount from $1,398,454.00 to $1,378,051.00 and authorize the City Manager to sign.
2. Request additional information and/or do not approve the final change order.
RECOMMENDATION:
1. Approve the final change order with Tegrity Contractors, Inc., reducing the total contract
amount from $1,398,454.00 to $1,378,051.00 and authorize the City Manager to sign.
#AIA Document G701-2017
Change Order
PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
2130 - Love Civic Center Renovations Contract For: General Construction Change Order Number: #001
2025 S. Collegiate Drive Date: 02/24/2022 Date: 01/11/2023
Paris, Texas 75460
OWNER: (Name and address)
City of Paris
135 SE 1" Street
Paris, Texas 75460
ARCHITECT: (Name and address)
WRA Architects, Inc.
12377 Merit Drive, Suite 1800
Dallas, Texas 75251
CONTRACTOR: (Name and address)
Tegrity Contractors
202 N. Allen Drive, Suite 202
Allen, Texas 75013
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
The original Contract Sum was $ _ 1,.398,454.00
The net change by previously authorized Change Orders 5 0.00
The Contract Sum prior to this Change Order was $ .. 1,39§,454.00
The Contract Sum will be decreased by this Change Order in the amount of $ 20403.00
The new Contract Sum including this Change Order will be $ 378f051 00
The Contract Time will be unchanged by Zero (0) days.
The new date of Substantial Completion will be
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract
Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
WRA Architects Inc. Terity Contractors gly of Pans
ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name)
IGN FS SIGNATURE SIGNATURE
M O'Brien Princi al Pete Busby East Texas Director
PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE
01/1212023 01/18/2023
DATE � DATE �... _....._.._.. DATE
AIA Document 0701" — 2017. Copyright ®1979, 1987, 2000. 2001 and 2017 by The American Institute of Architects. Ali rights reserved. T1,i ,e a,/4 rroedfl*n
li,N4rttire:.f tracfrcamwGc,., J,,,Mor This document
was produced by AIA software at 10:15:26 ET on 01/12f2023 under Order No.4164238510 which expires on 1211912023, is not for resale, Is licensed for one-time
use only, and may only be used In accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copydght@aie.org.
User Notes: (MADA37)
No. 8
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
SUBJECT: Release of Lien / Waiver Request
DATE: February 13, 2023
BACKGROUND:
On February 18, 2013, the Buildings and Standards Commission (BSC) issued a demolition order
on 1204 Fitzhugh Street for a dangerous structure to be torn down. The owner of the property at
that time was John Leonard Brown. The structure was to be demolished within 30 days or
$1,000/day civil penalties would be applied. The structure was subsequently torn down on (about)
May 1, 2013. The demolition order and civil penalties were never addressed at that time and have
remained with the property since then, although civil penalties stopped accruing when the structure
was torn down in 2013.
STATUS OF ISSUE:
Mr. Brown has since this time passed away and an heir, Keiunta Jones, became owner. She
subsequently sold the property to Carlton Cooper on 7/5/2019. Mr. Cooper has requested that the
civil penalties be forgiven as the demolition order and removal of the structure all occurred long
prior to his ownership of the property.
The ability to issue civil penalties is given to the BSC in City Code 4.03.004. There is not a listed
procedure for waiver of civil penalties, therefore it falls to the City Council to make this decision
to either enforce the civil penalties for payment, or waive all or a portion of it.
BUDGET:
The estimated total of civil penalties accruing 30 days after February 18, 2013 to approximately
May 1, 2013 is about $34,000.00. There are no known public expenses on this matter. There are
no structure liens on this property.
OPTIONS:
1. Approve a Resolution to waive the civil penalties against 1204 Fitzhugh Street.
2. Approve a Resolution to waive a portion of the civil penalties.
3. Do not waive civil penalties and require they be paid.
RECOMMENDATION:
1. Approve a Resolution to waive the civil penalties against 1204 Fitzhugh Street.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, TO
WAIVE PRINCIPAL AND INTEREST ON CIVIL PENALTIES ASSESSED
AGAINST A DANGEROUS STRUCTURE SITUATED ON PROPERTY
DESCRIBED AS CITY OF PARIS BLOCK 1, LOT 2, LOCATED AT 1204
FITZHUGH; MAKING OTHER FINDINGS AND PROVISIONS; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Building and Standards Commission issued Order No. DS13-35
attached hereto as Exhibit A on February 18, 2013 ordering demolition of the structure
located at 1204 Fitzhugh within 30 days and thereof and assessing civil penalties in the
amount of $1;000.00 per day beginning on the 31St day thereafter should the owner fail to
demolish the structure as ordered; and
WHEREAS, the owner of the property demolished the structure on May 1, 2013 and
the city did not expend any public funds related to the demolition; and
WHEREAS, the civil penalties accrued between February 19th and May 1, 2013 are in
the approximate amount of $34,000.00 plus interest; and
WHEREAS, the order was entered and the structure demolished many years prior to
the current owner's purchase of the property in 2019; and
WHEREAS, in light of the above, the City Council believes that it would be in the best
interest of the city and its residents to waive the repayment of principal and interest related
to Order DS13-35.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved in incorporated by reference herein.
Section 2. The City Council hereby waives and forgives repayment of principal and
interest on Order No. DS13-35 attached hereto as Exhibit A in the total approximate amount
of $34,000.00.
Section 3. The city attorney is directed to prepare and cause releases for said lien.
Section 4. This Resolution shall take effect immediately after its passage in
accordance with the provisions of law.
PASSED AND APPROVED this 13th day of February, 2023.
Paula Portugal, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
ORDBR NO. DS l3 �3S
AN ORDER O.P THE CITY OF PARIS, PARIS, TEXAS BUILDING AND STANDARDS
COMMISSION WITH REGARD TO THE ABATEMENT OF TIM SUBSTANDARD AND
DANGEROUS STRUCTURES LOCATED AT 1204 Fitzhugh, .PARIS, TEXAS
WfMREAS, the Building and Standards Commission for the City of pans conducted a
publio hearing oo 2/18/13, wherein the structures located at 1204 Fitzhugh, more particularly
described as Fitzhugh Addition Block 1, Lot 2, Paris, Texas ("Proporty) was ageixis item
number aft and
WHEREAS, notice for the public hearing has been given, and
WHEREAS, based upon the ovidenco presented, the Building and Standards Commissiolt
Ends that the Property is in violation of Chapter 7, Article III of the Cade of Ordinances of the City
Of Paris, Paris, Texas; and
W11MEAS, the Building and Standards Commission finds that the sttucture is
dilapidated, substandard, dangerous and/or unfit far human habitation, unoccupied by the owner, or
lessee, or other invitee, constitutes a hazard to the health, safety arad welfare afthe public, is iilwiy
to endanger prisons and property, and is unsecured f•arrt unauthorid entry to the cadent that it
could bs entered or used by vagrants or other unhivlted Persons as a place of harborage or could be
entered or used by oblidren, .to wit; mi
DETERIORATED AND MISSMG WOOD, ROLE IN ROOF, DAMAGE TO
FOUMATION DAMAGE.
T=REFORE, IT Iii HEREBY ORDERED By THE BUILDING AND
STANDARDS COMMISSION OF TBE CITY OF PARIS THAT-
U The property be demolished and that all work be completed within 30days of
the date of this Order,
If the work is not completed within the tilue stated above, the City of Paris
will demolish the structure and s;ssew expenses for the demolition against the
property on which the structure wag located.
U0 It the work is not completed within the time stated above, a civil penalty of
S my per day fritts interest for each day the work is not completed win
be assessed against the property owner.
llll The property owner or a lienholder of the property snail, pursuant to City
Ordinanee No. 204"09, forabb written proof to a City of Paris Code
Inspector of the proper and legal ei posa1 at a landfdi of all materials from
the demolition of the building Or structure.
You are advised that you only be antltled to have a Court determine
the outcome of the decision and order of the City of Paris Building and
Standards COmmission concerniatg your property. You should contact
104802-2013 0311312013 04:44:25 PM Page 2 of 2
your owaa attorney for legal advice and this notice to you is not to be
taken as legal advice to you by the City of Palls or by any of it's
employees or officials.
You are advised that pursuant to section 7.51 and section 7.53 of the
City of Paris Corte of Ordinances, you have; a right to aftpeill a decision
and order of the Building and Standards Commission by filing a
ps;tition to a District Court within thirty (iii) calendar days after the
date a copy of the final decisions and order of the Commission is
personally delivered or mailed by first class waft, certified return
receipt requested, try you, If no appeal is taken pursuant to section 7.51
of the Paris Code of Ordinances frons the decision and order of the
Commission within the required period, the decisions and order of the
Commission is final and binding.
ORDMUD TMS 18th DAY OF FE MARY, 2013.
A'iTEST,
APPROVED AS TO FORM:
kJohnE�estOGIC, A$St. CFty l�lttotsi8y...._...�
Item No. 9
MemoYand'um
TO: Mayor, Mayor Pro -Tem and City Council
Grayson Path, City Manager
FROM: Andrew Mack, AICP Director Planning & Community Development
SUBJECT: Steak Wars Festival Event — Revised 5 -Year Annual Agreement with Tx DOT
for Closure of South Main Street 2"d Friday and Saturday of April 2023-2027
MTG. DATE: February 13, 2023
BACKGROUND
The Steak Wars Event last year become a recurring community event for the promotion of Paris to
visitors as well as residents. Free games and play activities are planned for children, food, live
music, vendors, and fun for the family will make this 3`d annual event a true attraction to promote
downtown Paris. The event stimulates the economy by bringing in approximately 2,500-5000
people to downtown and utilizes many volunteer hours. The event continues to be planned on an
annual basis and continues to serve as a charitable fundraiser for the Boys and Girls Club of Paris.
Last year's street closure was on Kaufman between Main and 1St St. SW and the entire block of
Main St. South between Kaufman and Austin. The reason for the revised agreement now is that an
additional block of Main Street South from Clarksville to Kaufman and Kaufman Street from Main
to SE 1St Street is also planned to be closed. The Stage will still be placed at the south end of this
closure on Main just a bit further north of the former Gibraltar Hotel and the old Belford Apartments
to improve the sound quality. As a result of this 2 day closure plan, an agreement with TX DOT is
again required because of the added block on Main Street. The traffic plan was revised last year to
eliminate the single lane closure of SW 1St Street and will remain unchanged for this minor revision.
The City Council must approve a new resolution for the event street closure to re -authorize the
agreement approval with Tx DOT. Attached with the agreement in Exhibit C is the planned Event
Route Detour Map.
RECOMMENDATION
Approve a resolution entering into in a multi-year agreement for South Main Street closure with
TxDOT for Steak Wars on the 2nd Friday and Saturday of April 2023-2027
CSJ #
District .# ,
Cade Chart _d4 #
Project:
"ATE OF "rE
COUNTY OF IL, I i
Ell ll ll;;.:,ID AGRIEEMI1:..:,NT FOR THE TEMPORARY lIUR
OF TXn,lll: RIGHT OF WAYMULTI-YEAR AGREEMENT
THIS AGREEMENT is meads by and between the State of"'rexas, acting by and through the
Texas Department of Transportation, hereinafter called the "State," and -the City of Paris,
murnlcip l corporation, acting by and through its duly authorized officers, Ih r irn r 11 d
the "locall government.,"
I N E S S IET14
WHEREAS, the State owns and operates a system of Nghways for public use and b rn Vit,
including SH19/2 , iii �,; mar, ournty and
11E EA , the local government Ih requested the t mpor ry closure of SIH 19/24 for th
purpose of Steak Wars Festival, on from
N 9:00 AIM Friday, April 7, 2023 to 7:00 IPM Saturday, April 3„ 2023, event April 7- S
0 :00 AIM Friday, Aprill 12, 2024 to 7:00 IPM Saturday, Aprfll 13, 2024, event Aprill 12 -13
a 9:00 AM Friday, Apol 11, 2025 to 7:00 IPM Saturday, Alpril 12, 2025, event Apirill 11-12
0 9:00 AM IPirld y, Alpriill 10, 2025 to 7:00 PM Saturday, April 11„ 2026 event April — 10 rot 1
0 :00 AM Friday, April 9, 2027 to 7:00 IPM Saturday, April 10, 2027 event April — 10
As described in -the attached "Exhibit " hereinafter- id rntifi tlh "Event;" and
WHEREAS, the Event will the located within the local government's incorporated area; and
WHEREAS, the State, in recogriffion of the public purpose of the Event, wish to Cooperate
with -the City so long as -the safety and c nv irnii me of -tine traveling public is ensured and that
the closure of -the State's right of way will Iba performed within the State's requirements; rnd
WHEREAS, , Febru ry 13, 2023, the Paris City Council passed R Ilut o n/ Ordlinance
No, __, attached Thereto and identified as "Exhibit IE," establishing that the
Event serves a public purpose and autlhorizng the laical government to enter intothis
agreement with the State-, and
WHEREAS, 43"'IFA , Section 22.12 establishes the mulles and procedures for the tair porary
closure of a segiment of the State (highway system„ and
WI-1EREAS, this agreement has been developed i n accordance with the rules and
procedures f 43 TAC, Section 22,.12;
WHEREAS, on or about February 14„ 2022, the State andthe (local government entered into
a Multi -Year Agreement -tor Right of -Way Closure for the years .2022-2026; and
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WHEREAS, the local government and the State have agreed to amend said agreement to
additional ROW, as reflected in Exhibit A and to extend the agreement to cover the year
2027;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto, to be by them respectively kept and performed as
hereinafter set forth, it is agreed as follows:
AGREEMENT
Article 1. CONTRACT PERIOD
This agreement becomes effective upon final execution by the State and the maximum
duration of this agreement shall not exceed five years unless terminated or modified as
hereinafter provided.
Article 2. EVENT DESCRIPTION
Please see Exhibits A and C.
Article 3. OPERATIONS OF THE EVENT
A. The local government and a downtown business South Main Iron shall assume all costs
for the operations associated with the Event, to include but not limited to, plan development,
materials, labor, public notification, providing protective barriers and barricades, protection of
highway traffic and highway facilities, and all traffic control and temporary signing.
B. The local government shall submit to the State for review and approval the construction
plans, if construction or modifications to the State's right of way is required, the traffic control
and signing plans, traffic enforcement plans, and all other plans deemed necessary by the
State. The State may require that any traffic control plans of sufficient complexity be signed,
sealed and dated by a registered professional engineer. The traffic control plan shall be in
accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices.
All temporary traffic control devices used on state highway right of way must be included in
the State's Compliant Work Zone Traffic Control Devices List. The State reserves the right to
inspect the implementation of the traffic control plan and if it is found to be inadequate, the
local government will bring the traffic control into compliance with the originally submitted
plan, upon written notice from the State noting the required changes, prior to the event. The
State may request changes to the traffic control plan in order to ensure public safety due to
changing or unforeseen circumstances regarding the closure.
C. The local government will ensure that the appropriate law enforcement agency has
reviewed the traffic control for the closures and that the agency has deemed them to be
adequate. If the law enforcement agency is unsure as to the adequacy of the traffic control, it
will contact the State for consultation no less than 10 workdays prior to the closure.
D. The local government will complete all revisions to the traffic control plan as requested
by the State within the required timeframe or that the agreement will be terminated upon
written notice from the State to the local government. The local government hereby agrees
that any failure to cooperate with the State may constitute reckless endangerment of the
public and that the Texas Department of Public Safety may be notified of the situation as
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soon as possible for the appropriate action, and failing to follow the traffic control plan or
State instructions may result in a denial of future use of the right of way for three years.
E. The local government will not initiate closure prior to 24 hours before the scheduled Event
and all barriers and barricades will be removed and the highway reopened to traffic within 2
hours after the completion of the Event.
F. The local government will provide adequate enforcement personnel to prevent vehicles
from stopping and parking along the main lanes of highway right of way and otherwise
prevent interference with the main lane traffic by both vehicles and pedestrians. The local
government will prepare a traffic enforcement plan, to be approved by the State in writing at
least 48 hours prior to the scheduled Event. Additionally, the local government shall provide
to the State a letter of certification from the law enforcement agency that will be providing
traffic control for the Event, certifying that they agree with the enforcement plan and will be
able to meet its requirements.
G. The local government hereby assures the State that there will be appropriate passage
allowance for emergency vehicle travel and adequate access for abutting property owners
during construction and closure of the highway facility. These allowances and accesses will
be included in the local government's traffic control plan.
H. The local government will avoid or minimize damage, and will, at its own expense, restore
or repair damage occurring outside the State's right of way and restore or repair the State's
right of way; including, but not limited to, roadway and drainage structures, signs, overhead
signs, pavement markings, traffic signals, power poles and pavement, etc. to a condition
equal to that existing before the closure, and, to the extent practicable, restore the natural
and cultural environment in accordance with federal and state law, including landscape and
historical features.
Article 4. OWNERSHIP OF DOCUMENTS
Upon completion or termination of this agreement, all documents prepared by the local
government will remain the property of the local government. All data prepared under this
agreement shall be made available to the State without restriction or limitation on their further
use.
Article . TERMINATION
A. This agreement may be terminated by any of the following conditions:
(1) By mutual written agreement and consent of both parties.
(2) By the State upon determination that use of the State's right of way is not
feasible or is not in the best interest of the State and the traveling public.
(3) By either party, upon the failure of the other party to fulfill the obligations as set
forth herein.
(4) By satisfactory completion of all services and obligations as set forth herein.
B. The termination of this agreement shall extinguish all rights, duties, obligations, and
liabilities of the State and local government under this agreement. If the potential termination
of this agreement is due to the failure of the local government to fulfill its contractual
obligations as set forth herein, the State will notify the local government that possible breach
of contract has occurred. The local government must remedy the breach as outlined by the
State within ten (10) days from receipt of the State's notification. In the event the local
government does not remedy the breach to the satisfaction of the State, the local government
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shall be liable to the State for the costs of remedying the breach and any additional costs
occasioned by the State.
Article 6. DISPUTES
Should disputes arise as to the parties' responsibilities or additional work under this
agreement, the State's decision shall be final and binding.
Article 7. RESPONSIBILITIES OF THE PARTIES
The State and the Local Government agree that neither party is an agent, servant, or
employee of the other party and each party agrees it is responsible for its individual acts and
deeds as well as the acts and deeds of its contractors, employees, representatives, and
agents.
Article 8. INSURANCE
A. Prior to beginning any work upon the State's right of way, the local government and South
Main Iron shall furnish to the State a completed "Certificate of Insurance" (TxDOT Form 1560,
latest edition) and shall maintain the insurance in full force and effect during the period that
the local government and/or its contractors are encroaching upon the State right of way.
B. In the event the local government is a self-insured entity, the local government shall
provide the State proof of its self-insurance. The local government agrees to pay any and all
claims and damages that may occur during the period of this closing of the highway in
accordance with the terms of this agreement.
Article 9. AMENDMENTS
Any changes in the time frame, character, agreement provisions or obligations of the parties
hereto shall be enacted by written amendment executed by both the local government and
the State.
Article 10. COMPLIANCE WITH LAWS
The local government shall comply with all applicable federal, state and local environmental
laws, regulations, ordinances and any conditions or restrictions required by the State to
protect the natural environment and cultural resources of the State's right of way.
Article 11. LEGAL CONSTRUCTION
In case one or more of the provisions contained in this agreement shall for any reason be
held invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this agreement shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
Article 12. NOTICES
All notices to either party by the other required under this agreement shall be delivered
personally or sent by certified U.S. mail, postage prepaid, addressed to such party at the
following respective addresses:
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Local Government:
Cit Mana er
as Ci of Paris Gras Path M
P.O. Box 9037__
Paris Texas 75461-9037
CSJ #
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Project: ITITIT
State:
Texas Department of Transportation
All notices shall be deemed given on the date so delivered or so deposited in the mail, unless
otherwise provided herein. Either party hereto may change the above address by sending
written notice of such change to the other in the manner provided herein.
Article 13. SOLE
This agreement constitutes the sole and only agreement between the parties hereto and
supersedes any prior understandings or written or oral agreements respecting the within
subject matter.
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed
in duplicate counterparts.
THE CITY OF PARIS
Executed on behalf of the local government by:
Z
Mayor
Date
Typed or Printed Name and Title Paula Portu al - Ma�ormmmmmITITmmmITIT
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission
for the purpose and effect of activating and/or carrying out the orders, established policies or
work programs heretofore approved and authorized by the Texas Transportation
Commission.
BY v_r.... ........... Date
District Engineer
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Exhibit A
"Event"
The Event is located on Main Street South and Kaufman Street in Downtown Paris.
Paris is located in Lamar County and the highways to be closed consist of:
State Highway 19/24.
The Limits of the Highway closure will be TxDOT Trunk Highway 19/24 (Main Street South)
between TxDOT Trunk Highway 82 East/271 South (Clarksville Street) and Austin Street; and
Kaufman Street between, but not including; 1St Street SW (TxDOT TH 19/24 South Bound)
between 1St Street SE; Austin Street East between TxDOT TH 19/24 (Main Street South) and
1St Street SE. The City of Paris and South Main Iron are requesting to close the street at 9:00
AM on Friday, April 7, 2023 and open the streets back up at 7:OOPM on Saturday, April 8,
2023. We are also requesting the street closures for the Steak Wars event for 2024 through
20276 (same times). We would like to make this request for 5 years. The Festival is
scheduled annually for the 2nd Friday and Saturday in April each year.
This year's event is the 3nd Annual Steak Wars Event. The event set up occurs Friday at
Noon and the event runs Friday evening and all day Saturday until 4 p.m. People will be able
to eat, shop the vendors, listen to live musical performances and participate in a steak eating
contest and other children and adult activities. The City Street Crew will provide set up and
take down of the traffic control devices for annual event in cooperation with volunteers as
shown in the attached Exhibit "C"
Approximate crowd attendance is 2,500 - 5,000.
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TRF -TRF _TEA30_MultiYrAgrmnt Page 7 of 9 02/13/2023
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Exhibit B
Resolution
TRF -TRF _TEA30_MultiYrAgrmnt Page 8 of 9 02/13/2023
CLOSURE (Incorporated) Multi -Year
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDED
AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION
(TxDOT) FOR THE TEMPORARY CLOSURE OF STATE RIGHT- OF- WAY IN
SUPPORT OF THE 2023, 2024, 2025, 2026 and 2027 STEAK WARS
FESTIVAL,• MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, by Ordinance No. 96-023, the City Council of the City of Paris created a
special event permit for temporary events which require the closure of public streets; and,
WHEREAS, on February 14, 2022, the City Council approved an Agreement with
TxDOT regarding street closures in connection with the City of Paris Steak Wars Festival (the
"Festival") for the years 2022-2026; and
WHEREAS, based on the experience gained in connection with the 2022 Festival, city
officials have determined that it is advisable to close an additional block of South Main Street
and to extend the Agreement through the year 2027; and,
WHEREAS, the City proposes the temporary closure of TxDOT Trunk Highway 19/24
(Main Street South) between TxDOT Trunk Highway 82 East/271 South (Clarksville Street)
and Austin Street; and Kaufman Street between, but not including; 1St Street SW (TxDOT TH
19/24 South Bound) between 1St Street SE; Austin Street East between TxDOT TH 19/24
(Main Street South) and 1St Street SE, and
WHEREAS, the temporary closure will be from:
1. 9:00 AM Friday, April 7, 2023 to 7:00 PM Saturday, April 8, 2023, Event Dates April
8-9
2. 9:00 AM Friday, April 12, 2024 to 7:00 PM Saturday, April 13, 2024, Event Dates April
12-13
3. 9:00 AM Friday, April 11, 2025 to 7:00 PM Saturday, April 12, 2025, Event Dates April
11-12
4. 9:00 AM Friday, April 10, 2026 to 7:00 PM Saturday, April 11, 2026, Event Dates April
10-11
5. 9:00 AM Friday, April 9, 2027 to 7:00 PM Saturday, April 10, 2027, Event Dates April
9-10
WHEREAS, in order to effect said closure, it is necessary for the City of Paris to enter
into an Agreement for the Temporary Closure of State Right -of -Way -Multi -Year Agreement
with the State of Texas, and the form of said agreement, attached hereto as Exhibit "A",
should, in all things, be approved, and the Mayor should be authorized to execute the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. That the form of the Agreement for the Temporary Closure of State Right -
of -Way, attached hereto as "Exhibit A", be, and the same is hereby, approved.
Section 3. That the Mayor of the City Council be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the Agreement for the Temporary Closure
of State Right -of -Way -Multi -Year Agreement, under the terms and conditions and in the form
shown in "Exhibit A', attached hereto.
Section S. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 13th day of February, 2023.
Paula Portugal, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
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Exhibit C
LOCATION MAP & Traffic Control Detour Plan
See attached drawing.
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Steak Wars 2023E et Traffic M I II I i
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Item No. 10
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, Interim City Manager
FROM: Richard W. Salter, Jr., Chief of Police
SUBJECT: RESOLUTION EXTENDING THE INTER -LOCAL AGREEMENT
BETWEEN THE CITY OF PARIS AND LAMAR COUNTY PURSUANT TO
THE MOTOR VEHICLE CRIME PREVENTION AUTHORITY GRANT
FOR FY -2023
DATE: February 13, 2023
BACKGROUND:
For several years the Paris Police Department has benefited from the Texas Motor Vehicle Crime
Prevention Authority (MVCPA) Grant. The Texas Motor Vehicle Crime Prevention Authority
(MVCPA) exists to empower local law enforcement agencies and communities to combat and
prevent statewide motor vehicle crime. The MVCPA is an evidence based, strategy driven and
community -centric network to support regional taskforces, improve coordination, deploy
equipment and provide clear messaging to end motor vehicle crime. The Authority seeks to support
regional and statewide law enforcement responses to obtain best outcomes for Texas. MVCPA
fosters a statewide collaborative network to combat motor vehicle burglary, motor vehicle theft
and fraud -related motor vehicle crime. MVCPA also funds education campaigns to inform
automobile owners of methods to prevent motor vehicle burglary or theft. MVCPA issues grants
to law enforcement agencies (referred to as Taskforces) and educates the public to act and use
prevention techniques to fulfill its mission. MVCPA uses the appropriated funds to provide
effective coverage of the state through the cooperative network of law enforcement groups,
prosecutors, insurance industry representatives, local tax assessor -collectors, and concerned
citizens to combat motor vehicle crime through enforcement, prevention, public information, and
education initiatives.
STATUS OF ISSUE:
In an effort to expand the Northeast Texas Auto Theft Task Force, the Paris Police Department
and Lamar County Sheriff's Office will collaborate on a full-time basis within this task force. Both
agencies agree to accept the responsibility for their respective commitments outlined in the subject
"Inter -Local Agreement", and to adhere to all applicable federal, state, and local laws or
regulations, as well as all Grant rules and conditions.
The task force will be comprised of one Paris Police Department detective and one Lamar County
Sheriff detective who will provide assistance to law enforcement agencies in a defined nine (9)
county coverage area. The task force will adopt any auto theft or burglary of motor vehicle cases
that is asked to do so by one of the agencies in the coverage area. The task force will conduct
DMV68-A inspections for the coverage area, and assist DMV offices with investigations
involving Title Fraud. The MVCPA has approved a FY -2023, grant award of $158,430.00 which
includes a cash match of $18,000.00 by the City of Paris and $22,573.00 by the Lamar County
Sheriff's Office.
The Paris Police Departments requests City Council Approval for the attached Inter -Local
Agreement.
BUDGET: There is no unanticipated impact to the budget of the Police Department.
RECOMMENDATION: Approve the Resolution extending the Inter -Local Agreement between
the City of Paris and Lamar County pursuant to the Motor Vehicle Crime Prevention Authority
Grant for FY -2023.
Attachment:
- Inter -Local Agreement
- Grant Application
- FY 2023 Grant Award
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN
THE CITY OF PARIS AND THE COUNTY OF LAMAR CONCERNING THE
NORTHEAST TEXAS AUTO THEFT TASK FORCE; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, the County of Lamar and City of Paris desire to participate in a combined
task force to expand the Northeast Texas Auto Theft Task Force funded by the Motor Vehicle
Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of ONE HUNDRED
FIFTY-EIGHT THOUSAND FOUR HUNDRED THIRTY DOLLARS AND NO/100 ($158,430.00)
which includes a cash match of $18,000.00 from the City of Paris and a cash match from the
Lamar County Sheriffs Office of $22,573.00; and,
WHEREAS, the County has agreed to contribute the total of $22,573.00 in matching
funds if said grant application is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the County and City believe it to be in their mutual best interest to
continue a multijurisdictional MVCPA Task Force; and
WHEREAS, the County and City agree to each accept the responsibility and to adhere
to all applicable federal, state, and local laws or regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That an Interlocal Agreement by and between the County of Lamar and
the City of Paris to participate in a combined task force funded by the Motor Vehicle Crime
Prevention Authority (MVCPA) of the State of Texas, in the amount of ONE HUNDRED FIFTY-
EIGHT THOUSAND FOUR HUNDRED THIRTY DOLLARS AND NO/100 ($158,430.00) which
includes a cash match of $18,000.00 from the City of Paris and a cash match from the Lamar
County Sheriffs Office of $22,573.00 is hereby approved, and the City Manager is hereby
authorized to execute same in the form of Exhibit A hereto on behalf of the City.
Section 3. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 13th day of February, 2023.
Paula Portugal, Mayor Pro -Tem
ATTEST:
Jannis Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Interlocal Agreement
State of Texas
This Agreement is entered into by and between the County of Lamar, a political subdivision of the State of
Texas, hereinafter referred to as "County" and the Cil. , of Paris a municipal corporation situated in Lamar
County, Texas, hereinafter called "City" pursuant to the Interlocal Cooperation Act, Texas Government Code,
Chapter 791.
WITNESSETH
WHEREAS, the Count of Lamar and Citl, of Paris have the objective to participate in a combined task force
funded by the Motor Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of
$$117,857 for the Northeast Texas Auto Theft Task Force, and,
WHEREAS, the Coun has agreed to contribute the total of $22,573 in matching funds if said grant application
is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the Court and City believe it to be in their best interests to continue a multi jurisdictional WCPA
Task Force; and
WHEREAS, the Count and City agree to each accept the responsibility and to adhere to all applicable federal,
state, and local laws or regulations
NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I. PURPOSE
1 .01 The purpose of this Agreement is to allow the Cit -V (Grantee) to file an application for a grant with the
Motor Vehicle Crime Prevention Authority (Agency), which application is attached hereto as Exhibit "A" and
made a part hereof for all purposes.
ARTICLE II. TERM
2 .01 The term of this Agreement is to commence on September 1 2022 and to end August 31, 2023.
ARTICLE III. CONSIDERATION
3 .01 As consideration for this Agreement, the County (sub -grantee) agrees to contribute a total of $22,573 in
matching funds, while the City will contribute $18,000 in matching funds for the enhancement of the grant
program in the amounts and methods as follows:
Item wDescription Amount Method Cash Paid/In Lieu of/In kind's
Detective's Benefits (County $22,573 Fringe paid by County in lieu of match (Professional
emlo;ee) and Contractual Services)
Fringe & Overtime (City 1 $18,000 1 Fringe and Overtime by City in lieu of match.
ELnployee
Interlocal with County of Lamar MVCPA Grant FY -2023 Page I 1
ARTICLE IV. ALLOCATION OF FUNDS
4.01 The specific allocation of the County and Citv fund is set out in the attachment (Grant Award) to this
Agreement, marked as Exhibit "B", and made a part hereof for all purposes.
ARTICLE V. EQUIPMENT
5 .01 Upon termination of this Agreement, equipment including vehicles, hardware, and other non -expendable
items will revert to the applicant. The Motor Vehicle Crime Prevention Authority of the State of Texas will be
notified and inventory records will be updated.
ARTICLE VI. AMENDMENTS
6.01 This Agreement maybe amended by the mutual agreement of the parties hereto in writing to be attached
to and incorporated into this agreement.
ARTICLE VII. LEGAL CONSTRUCTION
7 .01 In the event any one or more of the provisions contained in this Agreement shall be held to be invalid,
illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other
provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
ARTICLE VIII. UNIFORM ASSURANCES
8.01 In accordance with §783.005 of the Texas Government Code Grantee and sub -grantee shall comply with
the following uniform assurances:
Byrd Anti -Lobbying Amendment- Grantee certifies that no federal appropriated funds have been paid or
will be paid to any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress
on its behalf to obtain, extend, or modify this contract or grant. If non-federal funds are used by Grantee to
conduct such lobbying activities, the prescribed disclosure form shall promptly be filed. In accordance with 31
U.S.C. § 1352(b) (5), Grantee acknowledges and agrees that it is responsible for ensuring that each sub -grantee
certifies its compliance with the expenditure prohibition and the declaration requirement.
Child Support Obligation- Grantee represents and warrants that it will include the following clause in the
award documents for every sub -award and subcontract and will require sub -recipients and contractors to certify
accordingly: Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or
business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this contract may be terminated and payment may be withheld if this certification
is inaccurate. A bid or an application for a contract, grant, or loan paid from state funds must include the name
and social security number of the individual or sole proprietor and each partner, shareholder, or owner with an
ownership interest of at least 25 percent of the business entity submitting the bid or application.
Clean Air Act & Federal Water Pollution Control Act- Grantee represents and warrants that it will comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q)
and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Compliance with Laws, Rules and Requirements- Grantee represents and warrants that it will comply, and
assure the compliance of all its sub -recipients and contractors, with all applicable federal and state laws, rules,
regulations, and policies in effect or hereafter established. In addition, Grantee represents and warrants that it
will comply with all requirements imposed by the awarding agency concerning special requirements of law,
program requirements, and other administrative requirements. In instances where multiple requirements apply to
Grantee, the more restrictive requirement applies.
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 12
Contract Oversight- Grantee represents and warrants that it will maintain oversight to ensure that
contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase
orders.
Contract Work Hours & Safety Standards Act- Grantee represents and warrants that it will comply with
the requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
Cybersecurity Training Program- Grantee represents and warrants its compliance with § 2054.5191 of the
Texas Government Code relating to the cybersecurity training program for local government employees who have
access to a local government computer system or database. If Grantee has access to any state computer system
or database, Grantee shall complete cybersecurity training and verify completion of the training program to the
Agency pursuant to and in accordance with § 2054.5192 of the Government Code.
Davis -Bacon Act and the Copeland Act- Grantee represents and warrants that it will comply with the
requirements of the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of
Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction") and the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874).
Debarment and Suspension- Grantee certifies that it and its principals are not suspended or debarred from
doing business with the state or federal government as listed on the State of Texas Debarred Vendor List
maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM)
maintained by the General Services Administration.
Debts and Delinquencies- Grantee agrees that any payments due under the contract or grant shall be
applied towards any debt or delinquency that is owed to the State of Texas.
Disaster Recovery Plan- Upon request of Agency, Grantee shall provide copies of its most recent business
continuity and disaster recovery plans.
Disclosure of Violations of Federal Criminal Law- Grantee represents and warrants its compliance with 2
CFR § 200.113 which requires the disclosure in writing of violations of federal criminal law involving fraud,
bribery, and gratuity and the reporting of certain civil, criminal, or administrative proceedings to SAM.
Disclosure Protections for Certain Charitable Organizations, Charitable Trusts & Private Foundations -
Grantee represents and warrants that it will comply with Section 2252.906 of the Texas Government Code relating
to disclosure protections for certain charitable organizations, charitable trusts, and private foundations.
Dispute Resolution- The dispute resolution process provided in Chapter 2009 of the Texas Government
Code is available to the parties to resolve any dispute arising under the agreement.
Excluded Parties- Grantee certifies that it is not listed in the prohibited vendors list authorized by
Executive Order No. 13224, `Blocking Property and Prohibiting Transactions with Persons Who Commit,
Threaten to Commit, or Support Terrorism", published by the United States Department of the Treasury, Office
of Foreign Assets Control.
Executive Head of a State Agency Affirmation- Under Section 669.003 of the Texas Government Code,
relating to contracting with an executive head of a state agency, Grantee represents that no person who served as
an executive of Agency, in the past four (4) years, was involved with or has any interest in the contract or grant.
If Grantee employs or has used the services of a former executive of Agency, then Grantee shall provide the
following information in the Response: name of the former executive, the name of the state agency, the date of
separation from the state agency, the position held with Grantee, and the date of employment with Grantee.
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 13
Funding Limitation- Grantee understands that all obligations of Agency under the contract or grant are
subject to the availability of grant funds. The contract or grant is subject to termination or cancellation, either in
whole or in part, without penalty to Agency if such funds are not appropriated or become unavailable.
Governing Law & Venue- This agreement shall be governed by and construed in accordance with the laws
of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under this
agreement is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is
otherwise identified in a statute that directly names or otherwise identifies its applicability to the contracting state
agency.
Indemnification- to the extent permitted by law Grantee shall defend, indemnify and hold harmless the
state of Texas and agency, and/or their officers, agents, employees, representatives, contractors, assignees, and/or
designees from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and
expenses arising out of, or resulting from any acts or omissions of Grantee or its agents, employees,
subcontractors, order fulfillers, or suppliers of subcontractors in the execution or performance of the contract and
any purchase orders issued under the contract. The defense shall be coordinated by Grantee with the office of the
Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Grantee may not
agree to any settlement without first obtaining the concurrence from the office of the Texas Attorney General.
Grantee and agency agree to furnish timely written notice to each other of any such claim.
Law Enforcement Agency Grant Restriction- Grantee on behalf of Northeast Texas Auto Theft Task Force
is a law enforcement agency regulated by Chapter 1701 of the Texas Occupations Code, Grantee represents and
warrants that it will not use appropriated money unless the law enforcement agency is in compliance with all rules
adopted by the Texas Commission on Law Enforcement (TCOLE), or TCOLE certifies that it is in the process of
achieving compliance with such rules.
Legal Authority- Grantee represents that it possesses legal authority to apply for the grant. A resolution,
motion or similar action has been duly adopted or passed as an official act of the Grantee's governing body,
authorizing the filing of the Response, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative, or the designee of Grantee to act in
connection with the Response and to provide such additional information as may be required.
Lobbying Expenditure Restriction- Grantee represents and warrants that Agency's payments to Grantee
and Grantee's receipt of appropriated or other funds under the contract or grant are not prohibited by Sections
403.1067 or 556.0055 of the Texas Government Code which restrict lobbying expenditures
No Conflicts of Interest State- Grantee represents and warrants that performance under the contract or
grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of
impropriety. Further, Grantee represents and warrants that in the administration of the grant, it will comply with
all conflict of interest prohibitions and disclosure requirements required by applicable law, rules, and policies,
including Chapter 176 of the Texas Local Government Code. If circumstances change during the course of the
contract or grant, Grantee shall promptly notify Agency.
No Waiver of Sovereign Immunity- The Parties expressly agree that no provision of the grant or contract
is in any way intended to constitute a waiver by the Agency or the State of Texas of any immunities from suit or
from liability that the Agency or the State of Texas may have by operation of law.
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 14
Open Meetings- Grantee represents and warrants its compliance with Chapter 551 of the Texas
Government Code which requires all regular, special or called meeting of a governmental body to be open to the
public, except as otherwise provided by law.
Texas Public Information Act- Information, documentation, and other material in connection with this
Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the
Texas Government Code (the "Public Information Act"). In accordance with Section 2252.907 of the Texas
Government Code, Grantee is required to make any information created or exchanged with the State pursuant to
the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act,
available in a format that is accessible by the public at no additional charge to the State.
Reporting Compliance- Grantee represents and warrants that it will submit timely, complete, and accurate
reports in accordance with the grant and maintain appropriate backup documentation to support the reports.
Records Retention State Grant- Grantee shall maintain and retain all records relating to the performance
of the grant including supporting fiscal documents adequate to ensure that claims for grant funds are in accordance
with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a
period of four (4) years after the grant expiration date or until all audit, claim, and litigation matters are resolved,
whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of time
or transfer certain records to Agency custody when it is determined the records possess longer term retention
value. Grantee must include the substance of this clause in all sub -awards and subcontracts.
Reporting Suspected fraud and Unlawful Conduct- Grantee represents and warrants that it will comply
with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct
be reported to the State Auditor's Office.
State Auditor's Right to Audit- The state auditor may conduct an audit or investigation of any entity
receiving funds from the state directly under the contract or indirectly through a subcontract under the contract.
The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct
an audit or investigation in connection with those funds. Under the direction of the legislative audit committee,
an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
Sub -award Monitoring- Grantee represents and warrant that it will monitor the activities of the sub -grantee
as necessary to ensure that the sub -award is used for authorized purposes, in compliance with applicable statutes,
regulations, and the terms and conditions of the sub -award, and that sub -award performance goals are achieved.
ARTICLE X. FINANCIAL ADMINISTRATION
10.01 In accordance with §783.006 of the Texas Government Code Standard Financial Management Conditions
the prescribed are applicable to all grants and agreements executed between affected entities:
Financial reporting- Accurate, current, and complete disclosure of the fmancial results of grant related
activities must be made in accordance with the financial reporting requirements of the grant.
Accounting records- Grantee will maintain records, which adequately identify the source and application
of funds, provided for grant related activities. These records will contain information pertaining to grant awards
and obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income.
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 15
Internal control- Effective control and accountability will be maintained for all grant cash, real and
personal property, and other assets. Grantee will safeguard all such property and assure that it is used for
authorized grant purposes.
Page Budget control- Actual expenditures will be kept within budgeted amounts for each grant.
Allowable cost- Applicable cost principles, agency program regulations, and the terms of grant agreements
shall be followed in determining the reasonableness, allow ability, and allow ability of costs.
Source documentation- Accounting records must be supported by such source documentation as checks,
paid bills, payroll records, receipts, timesheets, travel vouchers, and other records, etc. These source documents
must be retained and made available for MVCPA staff when requested.
Cash management- Grantee will establish reasonable procedures to ensure the receipt of reports on cash
balances and cash disbursements in sufficient time to enable them to prepare complete and accurate cash
transactions reports to the awarding agency.
Reimbursement Grant- All expenditures reported will be based on actual amounts paid and documented.
Reporting budgeted amounts or estimated costs as expenditures are not permitted and if used may result in
payment suspension and possible termination of the grant.
Costs Incurred outside the Program Period- Grant funds may not be obligated prior to the effective date
without written permission of the MVCPA director or subsequent to the termination date of the grant period. All
obligations must be consistent with the Statement of Grant Award and used for statutorily authorized purposes.
ARTICLE XI. COMPLIANCE
11 .01 Grantee and sub grantee will comply with state law, program rules and regulations and the Statement of
Grant Award. In addition, Grantee and sub -grantee represents and warrants that it will comply with all
requirements imposed by the awarding agency concerning special requirements of law, program requirements,
and other administrative requirements. Information, guidance and program rules can be found in the Motor
Vehicle Crime Prevention Authority Grant Administrative Manual and if not found in the administrative manual
then grantee and sub grantee must follow the Texas Grant Management Standards maintained under the authority
of the Texas Comptroller of Public Accounts. These grant management standards are used by the Motor Vehicle
Crime Prevention Authority in the administration of the MVCPA grant program.
Sub -grantee Monitoring and Management- The local government must monitor the activities of the sub-
grantee as necessary to ensure that sub -award performance goals are achieved and the sub -award is used for
authorized purposes, in compliance with state law, rules, and the terms and conditions of the sub -award.
Monitoring of the sub -grantee must include:
(1) Reviewing financial and performance reports required by the local government.
(2) Following-up and ensuring that the sub -grantee takes timely and appropriate action on all deficiencies
pertaining to the sub -award provided to the sub -grantee from the local government detected through audits, on-
site reviews, and other means.
(3) Issuing a management decision for audit findings pertaining to the sub -award provided to the sub-
grantee from the local government as required.
ARTICLE XII. ENTIRE AGREEMENT
12 .01 This Agreement supersedes any and all other agreements, either oral or in writing, between the parties
hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the
subject matter of this Agreement which is not contained herein shall be valid or binding upon all parties.
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 16
EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE
AND EFFECT OF AN ORIGINAL, EFFECTIVE SEPTEMBER 1, 2022.
City of Paris by:
Grayson Path, City Manger
Date Signed
ATTEST:
Chief Richard Salter, Chief of Police
County of Lamar by:
Brandon Bell, County Judge
Date Signed
ATTEST:
Scott Cass, Lamar County Sheriff
Interlocal with County of Lamar MVCPA Grant FY -2023 Page 17
ATTACHMENT -A
City of Paris Taskforce Grant Application for Fiscal Year 2023
The Application was submitted by Richard Salter at 6/1/2022 2:45:05 PM and is now locked.
The confirmation Number is 2022060100208.
Primary Agency / Grantee Legal Name: City of Paris
Organization Type: Law Enforcement
Organization ORI (if applicable): 7X1390200: PARIS PD (AE)
Program Title Please enter a short description of the proposed program that can be used as the title.
Northeast Texas Auto Theft Task Force
Application Category (See Request for Applications [RFA] for category details and descriptions RFA Priority Funding Section):
MVCPA Program Category (see RFA and TAC 43, 3 §57.14). Check all that apply.
• Law Enforcement, Detection and Apprehension
• Prosecution, Adjudication and Conviction
Taskforce Grant Participation and Coverage Area
Provide a General Description of the Participating and Coverage Area of this Grant Application
The task force will be comprised of one Paris Police Department detective and one Lamar County Sheriff detective who will provide
assistance to law enforcement agencies in the nine (9) counties under the coverage area. The task force will adopt any auto theft or
burglary of motor vehicle cases that is asked to do so by one of the agencies in the coverage area. The task force will conduct DMV
68-A inspections for the coverage area, and assist DMV offices with investigations involving title fraud.
Define in the tables below the grant relationships and geographic area of the taskforce:
Applicant will add the participating and coverage agencies from the ORI list below. If an agency is not in the ORI list, please include
the agency and role in the general description above. Make sure to follow the definitions below and select an agency in the dropdown.
Use the Add as Participating Agency or Add as Coverage Agency button to populate the list.
Participating Agencies are agencies that materially participate in the grant application through the exchange of funds for
reimbursement and cash match. Participating agencies are defined after the grant award by interlocal/interagency agreements. Each
applicant must select their own agency first. Then select agencies that will receive or provide funding and/or resources. [Note:
Interlocal/interagency agreements do not need to be submitted with the application. Interlocal agreements will need to be executed
prior to the first payment being made if selected for a grant. Letters of support with the application from the participating agencies are
strongly recommended.]
Coverage Agencies are agencies that provided some level of coverage, assistance or support by this grant application but will not
materially exchange funds as cash match or reimbursement. The coverage is not supported by an after the award with
interlocal/interagency agreements. Coverage agencies as law enforcement agencies may have jurisdictional coverage agreements
unrelated to the grant (Ex. City Y is within County X or vice versa). Agencies selected in this list include agencies that will be covered
or where the agency indicates that their agency will coordinate or call upon the taskforce. Letters of support with the application from
the participating agencies are strongly recommended.
Participating Agencies Coverage Agencies
TX1390000 LAMAR CO SO TX0190000 BOWIE CO SO
TX1390200 PARIS PD (AE) TX0190100 DE KALB PD
TX0190300 NASH PD
TX0190400 NEW BOSTON PD
TX0190500 TEXARKANA PD
TX0190600 WAKE VILLAGE PD
TX0190800 HOOKS PD (AE)
TX0600000 DELTA CO SO (AE)
TX0740000 FANNIN CO SO
TX0740100 BONHAM PD
TX0910000 GRAYSON CO SO (AE)
TX0910100 COLLINSVILLE PD
TX0910200 DENISON PD
TX0910300 POTTSBORO PD (AE)
TX0910400 SHERMAN PD
TX0910500 VAN ALSTYNE PD (AE)
TX0910600 WHITESBORO PD
TX0910700 WHITEWRIGHT PD
TX0911000 HOWE PD
TX0911800 GRAYSON CO COLL PD (AE)
TX0911900 AUSTIN COLLEGE PD
TX0912100 TIOGA PD
TX0912200 SOUTHMAYD PD
TX1120000 HOPKINS CO SO
1.X1120100 CUMBY PD
TX1120200 SULPHUR SPRINGS PD
TX1160000 HUNT CO SO (AE)
TX1160200 COMMERCE PD
TX1160300 GREENVILLE PD (AE)
TX1160600 TEX A&M -COMMERCE PD (IBR
TX1160700 CADDO MILLS PD
TX1161300 WEST TAWAKONI PD (AE)
TX1390400 PARIS JR COLL
TX1391000 RENO PD
TX1940000 RED RIVER CO SO
TX1940100 CLARKSVILLE PD
TX1940300 BOGOTA PD (AE)
TX2250000 TITUS CO SO
TX2250100 MOUNT PLEASANT PD
Resolution: Complete a Resolution and submit to local governing body for approval. Sa ripte Re $ r hjfi7� rr is found in the Request for
Application or send a request for an electronic copy to go%e. The completed and executed Resolution must be
attached to this on-line application.
Grant Budget Form
MVCPA recommends that the applicant complete the total costs (MVCPA and Cash Match combined) for this program. The applicant can
then enter the desired amount of Cash Match (not less than 20% per TAC Title 43, A§57.36). The system will then calculate the correct
grant and match amounts.
Budget Entry Option:
Enter MVCPA and Cash Match Amounts
Cash
MVCPA
Total In -Kind
Budget Category
Expenditures
Pen,, orr€rel
$57,527
$57,527
f�ringe
$2,000
$0
$22,573
$73,287
$0
$2,000
and
$50,714
D;=; ve,
$2,616
$2,000
Eqr q r,.r,rr: nt
34.43%
$5,000
&4a0�0,s aneJ Direct t OR°r� ri-ding, �DOIxI
$2,616
Total
$117,857
Cash Match Percentage
Cash
Match
Total In -Kind
Expenditures
Expenditures Match
$0
$57,527
$16,000
$16,000
$2,000
$2,000
$22,573
$73,287
$0
$2,000
$0
$5,000
$0
$2,616
$40,573
$158,430
34.43%
Pct MVCPA
Description Subcategory Time Funds Cash Match Total
Personnel
Detective Investigator/LEO 100 $57,527 $0 $57,527
Total Personnel 100 $57,527 $0 $57,527
In -Kind
Match
Professional and Contract Services
Lamar County Detective Investigator/LEO - 100 $0 $22,573 $22,573
Tnnge
Investigator/LEO -
Lamar County Detective 100 $50,714 $0 $50,714
�oM�nhoi
Total Professional and Contract Services 200 $50,714 $22,573 $73,287
Travel
Detective Training In -State $1,000 $0 $1,000
Lamar County Detective Training In -State $1,000 $0 $1,000
Total Travel $2,000 $0 $2,000
Equipment
$0 $0
License Plate Readers $5,000 $0 $5,000
Total Equipment $5,000 $0 $5,000
Supplies and Direct Operating Expenses (DOE)
Fuel $2,000 $0 $2,000
Officer Supplies $616 $0 $616
Total Supplies and Direct Operating
Expenses (DOE) U,10 -110$U $2,616
Budget Narrative
A. Personnel
The salary will provide for a City of Paris Detective assigned to the program the ability to devote 100% of his time for the purposes of
investigating motor vehicle thefts , burglary of vehicles, identifying stolen vehicles , and identifying prolific offenders. The detectives will
also be committed to assist other agencies in the program coverage area with the same types of investigations, and help educate the
public on prevention methods.
B. Fringe
The City of Paris will pay the fringe benefits of the detective which will include: 1. Federal Income tax @ 7.65% 2. Social Security tax
@6.2% 3. Health Care $565 month 4. Medicare @1.45% 5. Long term Disability Insurance @0.17% 6. Life Insurance $5.85 month 7
Workers Compensation @ 1.044% 8. Retirement @ 7.15%
C. Overtime
The City of Paris will provide the cost of overtime in the amount of $2,000 to unsure that the program is operational at all times. This
will include time needed to support investigations for auto theft related crimes, and hold public awareness events.
D. Professional and Contract Services
The salary will provide for a Lamar County Sheriffs Detective assigned to the program the ability to devote 100% of his time for the
purposes of investigating motor vehicle thefts, burglary of vehicles, identifying stolen vehicles, and identifying prolific offenders. The
detectives will also be committed to assist other agencies in the program coverage area with the same types of investigations, and
help educate the public on prevention methods. Lamar County Sheriffs Office will pay the fringe benefits of the detective which will
include: 1. Federal Income tax @7.65% 2. Retirement @14.45% 3. Insurance @ $10,000 flat rate 4. Medicare @ 3.43% 5. Workers
Compensation @0.33%
E. Travel
Travel funds will be used to offset the cost of training, tuitions, per diem , and housing for both City of Paris and Lamar County
Detectives.
F. Equipment
Automatic License Plate Readers will be used to help identify and recover stolen motor vehicles by the Task Force. The LPRs will help
the citizens of the State of Texas by increasing the recovery rate of stolen vehicles. These are stationary cameras supplied and leased
by vendor Flock Safety. The lease of the cameras are $2,500 per year for each camera.
G. Supplies and Direct Operating Expenses (DOE)
Pct MVCPA
In -Kind
Description
Subcategory
Time Funds
Cash Match
Total Match
Fringe
Detective
Investigator/LEO
$0
$16,000
$16,000
Total Fringe
$0
$16,000
$16,000
Overtime
Detective
Investigator/LEO
$0
$2,000
$2,000
Total Overtime
$0
$2,000
$2,000
Professional and Contract Services
Lamar County Detective Investigator/LEO - 100 $0 $22,573 $22,573
Tnnge
Investigator/LEO -
Lamar County Detective 100 $50,714 $0 $50,714
�oM�nhoi
Total Professional and Contract Services 200 $50,714 $22,573 $73,287
Travel
Detective Training In -State $1,000 $0 $1,000
Lamar County Detective Training In -State $1,000 $0 $1,000
Total Travel $2,000 $0 $2,000
Equipment
$0 $0
License Plate Readers $5,000 $0 $5,000
Total Equipment $5,000 $0 $5,000
Supplies and Direct Operating Expenses (DOE)
Fuel $2,000 $0 $2,000
Officer Supplies $616 $0 $616
Total Supplies and Direct Operating
Expenses (DOE) U,10 -110$U $2,616
Budget Narrative
A. Personnel
The salary will provide for a City of Paris Detective assigned to the program the ability to devote 100% of his time for the purposes of
investigating motor vehicle thefts , burglary of vehicles, identifying stolen vehicles , and identifying prolific offenders. The detectives will
also be committed to assist other agencies in the program coverage area with the same types of investigations, and help educate the
public on prevention methods.
B. Fringe
The City of Paris will pay the fringe benefits of the detective which will include: 1. Federal Income tax @ 7.65% 2. Social Security tax
@6.2% 3. Health Care $565 month 4. Medicare @1.45% 5. Long term Disability Insurance @0.17% 6. Life Insurance $5.85 month 7
Workers Compensation @ 1.044% 8. Retirement @ 7.15%
C. Overtime
The City of Paris will provide the cost of overtime in the amount of $2,000 to unsure that the program is operational at all times. This
will include time needed to support investigations for auto theft related crimes, and hold public awareness events.
D. Professional and Contract Services
The salary will provide for a Lamar County Sheriffs Detective assigned to the program the ability to devote 100% of his time for the
purposes of investigating motor vehicle thefts, burglary of vehicles, identifying stolen vehicles, and identifying prolific offenders. The
detectives will also be committed to assist other agencies in the program coverage area with the same types of investigations, and
help educate the public on prevention methods. Lamar County Sheriffs Office will pay the fringe benefits of the detective which will
include: 1. Federal Income tax @7.65% 2. Retirement @14.45% 3. Insurance @ $10,000 flat rate 4. Medicare @ 3.43% 5. Workers
Compensation @0.33%
E. Travel
Travel funds will be used to offset the cost of training, tuitions, per diem , and housing for both City of Paris and Lamar County
Detectives.
F. Equipment
Automatic License Plate Readers will be used to help identify and recover stolen motor vehicles by the Task Force. The LPRs will help
the citizens of the State of Texas by increasing the recovery rate of stolen vehicles. These are stationary cameras supplied and leased
by vendor Flock Safety. The lease of the cameras are $2,500 per year for each camera.
G. Supplies and Direct Operating Expenses (DOE)
Budget Narrative
Fuel cost reimbursement will help offset the cost of the task Force being able to respond to all parts of the program area. The fuel cost
is based on an average of $166.00 a month to allow investigators to travel and conduct operations in participating areas. Office
supplies such as printer ink, paper, and chemicals used to conducted DMV 68-A inspections. Theses costs are estimated at $51.00 a
month.
Revenue
Indicate Source of Cash and In -Kind Matches for the proposed program. Click on links to go to match detail pages for entry of data.
Reported Cases
Jurisdiction
Lamar Co_
Bowie Cc
Source of Cash Match
Fringe
Fringe
Overtime
Total Cash Match
Moto rVehicle Burglaryfro
m
Theft Motor Vehicle
(MVT) (BMV)
94 163
135 0
Grantee $16,000
Subgrantee $22,573
Grantee $2,000
$40,573
Fraud -Related
MotorVehicle i MotorVehicle
Crime Theft
(FRMVC) (MVT)
Hunt Cc
187
0
Grayson Co
254
0
Hopkins Co
56r
0
Delta Co
1
0
Titus Cc
58'0
............
Fannin Co
25
0
Red River Co
13
0
0
0
Application Narrative
Grant Introduction (Executive Summary) and General Information
1.1 Briefly describe the organization and program operation. Provide a high level summary to the application and how it will affect the
local community. (500 words or less)
The Northeast Texas Auto Theft Force is a small two-man task force covering a large (9) nine county coverage area that is mainly
rural in composition( est. population of 475,060 2019 UCR). The Task Force will be comprised of a City of Paris detective, and a
Lamar County SheriWs Office detective. The detectives commonly work with investigators with Red River, Fannin, Titus, Hunt, and
Hopkins counties. The coverage area is comprised of (5) five counties that border Texas and Oklahoma. Task force detectives
maintains a good working relationship with Oklahoma authorities (Choctaw Co, Bryan Co, McCurtain Co, Oklahoma Highway Patrol,
and Tribal Police) to help recover stolen vehicles/ trailers transported out of Texas into Oklahoma.
0gral JAMml I PSI III W!"I'mam q I mm
Fraud -Related
3urglary from
Motor Vehicff-
Motor Vehicle
Crime
(BMV)
(FRMVC)
0
0
Application Narrative
Grant Introduction (Executive Summary) and General Information
1.1 Briefly describe the organization and program operation. Provide a high level summary to the application and how it will affect the
local community. (500 words or less)
The Northeast Texas Auto Theft Force is a small two-man task force covering a large (9) nine county coverage area that is mainly
rural in composition( est. population of 475,060 2019 UCR). The Task Force will be comprised of a City of Paris detective, and a
Lamar County SheriWs Office detective. The detectives commonly work with investigators with Red River, Fannin, Titus, Hunt, and
Hopkins counties. The coverage area is comprised of (5) five counties that border Texas and Oklahoma. Task force detectives
maintains a good working relationship with Oklahoma authorities (Choctaw Co, Bryan Co, McCurtain Co, Oklahoma Highway Patrol,
and Tribal Police) to help recover stolen vehicles/ trailers transported out of Texas into Oklahoma.
0gral JAMml I PSI III W!"I'mam q I mm
Investigation Division Captain, and the Lamar County Detective will be assigned cases from his Chief Deputy. Both Detectives will
combine efforts with other cases in the program area that are not from their home agencies, and jointly work cases from each others
home agencies as needed.
The Northeast Texas Auto Theft Task Force has been able to retain highly trained auto crimes investigators who have been assigned
to the task force since 2011. The detectives have developed professional relationships with law enforcement agencies, citizens,
business owners, and industries inside and out of the coverage area. The task force maintains these working relationships and
continues to develop new ones with the rising community growth. The City of Paris and the Lamar County Sheriff command staff
acknowledges the Detectives experience, ability, and need to conduct operations throughout the program coverage area with little to
no supervision.
It is the intent of the Northeast Auto Theft Task Force, through this application, to continue to serve the citizens of our community and
state by carrying out the following programs made possible by Motor Vehicle Crime Prevention Authority. The task force investigators
devote majority of their time to locate and recover stolen vehicles , conduct investigations, prepare cases for prosecution, and
arresting persons responsible for committing these type offenses. The detectives are also involved with educating the public through
community events, presentations, and distribution of literature to help teach the public how to limit the possibility of being a victim. The
detectives also make routine inspections on salvage yards, auto repair shops, metal recyclers, and conduct DMV 68-A inspections to
help reduce the amount stolen vehicles being transferred.
The program has positive effected the community of law enforcement as well as the citizens. Law enforcement agencies from Texas
DPS, Sheriffs Offices, District Attorney's Offices, and local municipal police departments the Northeast Texas Auto Theft Task Force
that can help with identification of vehicles and assisting with preparing a case for prosecution. The citizens know they have
knowledgeable detectives with their best interests in mind. Who can assist them with recovering their property, and helping them
through the DMV registration process. Continuing this program is an asset to the public as well as the law enforcement community.
Grant Problem Statement
2.1 Provide an assessment of the burglary from a motor vehicle (including theft of parts) problem in the coverage area of this application.
Include loss data consistent with the reported incident numbers above.
The participation area of the program for the Northeast Texas Auto Theft Task Force ( Lamar Co and its municipalities) had a total of
161 burglary of motor vehicles reported in 2019 with total loss of $90,350 (UCR) and 163 in 2020 with a total loss of $99,159 (UCR).
The majority of these crimes are committed in residential neighborhoods, apartment complexes, and large parking lots. These crimes
are random and typically the suspects search for unlocked vehicles. Security cameras have captured several suspects being dropped
off by a vehicle in a neighborhood and walking the streets searching for unlocked vehicles. The suspects will travel to different areas
quickly, making it difficult to predict locations where the crimes will occur.
During these crimes personal items, money, personal identification, and firearms are most frequently taken. There are incidents where
keys are left in a vehicle, resulting in a theft of a motor vehicle. Suspects use the stolen vehicles, personal identification, and firearms
to commit other crimes as well. The task force detectives have interviewed arrested burglary suspects and learned that some
suspects are only looking for firearms. These firearms are sold, traded for narcotics, and used to commit other violent crimes. In
Burglary of motor vehicle crimes suspects also take financial information to commit identity theft.
In 2019 through 2020 the Northeast Texas Auto Theft Task Force combined with Homeland Security conducted an investigation where
suspects were identified and arrested associated with the Felony Lane Gang. This gang originated from Florida, but travel the United
States committing burglary of motor vehicles solely to take personal and financial information. Dubbed the Felony Lane Gang since
they use the furthest lane at banks to cash forged checks using stolen identities taken from vehicles. The information stolen has also
been used to purchase vehicles as well to register the vehicle under a victim's name to avoid detection.
2.2 Provide an assessment of the motor vehicle theft problem in the coverage area of this application. Include loss data consistent with
the reported incident numbers above.
The program coverage area consist of (9) counites Bowie, Red River, Lamar, Fannin, Grayson, Hunt, Hopkins, Delta, and Titus.
There is a combined est. population of 475,060(per 2019UCR). The coverage area mainly consist of rural areas, but does have a few
larger cities such as Texarkana, Sherman, Greenville, Sulphur Springs, Mount Pleasant, and Paris. There were a total of 721 motor
vehicle thefts reported in 2019 ( UCR) and 823 reported in 2020(UCR). That is an approximate 14% increase in the number of auto
thefts. NICB reported as of 2019 Texarkana is ranked #152 and Sherman is ranked #197 in the nation for auto thefts.
These numbers do not include trailer thefts, ATV thefts, farm equipment, and water craft thefts. These type thefts are problematic in
these areas due to the geographical area. The Items stolen are commonly transported to Oklahoma to avoid detection because of the
lack of state registration requirements in Oklahoma. Trailer thefts are prevalent in the program area due to the amount of rural farm
land, and the false sense of security by the residents.
ATVs, farm equipment, and trailers are often recovered with the public identification number removed. It is necessary to have
qualified investigators with the ability and knowledge to identify those items to get them recovered for the citizens. It is also necessary
to have qualified investigators with the ability and knowledge to identify burned and dismantled vehicles to help counter insurance
fraud and chop shop operations.
2.3 Provide an assessment of the fraud -related motor vehicle crime problem in the coverage area of this application. Include loss data
consistent with the reported incident numbers above.
The program coverage area has not had a reportable amount of motor vehicle fraud related crimes. There have been fraud attempts
in the program coverage area that may have been covered under the theft statute . The crimes that are referenced is where local
dealerships have had subjects attempt to purchase motor vehicles through the internet by means of fraudulent information. The
during these investigations the Task Force has worked with other law enforcement agencies as well other Task Forces to detain and
arrest the individuals responsible. The subjects are charged with theft, and the identify theft victim usually files the identity Theft with
their local jurisdiction. The Task Force has learned that the subjects that are taken into custody are usually not the mastermind behind
the criminal acts, and that there is a larger network of the criminal element behind these type crimes.
2.4 Provide an assessment of motor vehicle crime not covered above like insurance fraud, preventing stolen vehicles from entering
Mexico, bridge/port stolen vehicle export crime, disruption of cartels and organized criminal enterprises related to motor vehicle crime,
etc...
Another issue to the theft of motor vehicles in the program area is insurance fraud. The insured person will either bum the vehicle
themselves or hire another to destroy the vehicle. The insured person will then report the vehicle as stolen to their local agency in
order to collect an insurance payment. These crimes occur when a person is not financially able to pay for the vehicle, in another
financial hardship, or the vehicle has serious mechanical issues.
The task force is frequently contacted by agencies in the program area to assist in these type investigations. Whether to identify the
vehicle burned or dismantled, interview the victim/ suspect, prepare search warrants, and or present the cases for prosecution.
Insurance fraud is in an upward trend, even in the rural areas, which may be related to economic problems.
The task force has also used informants to infiltrate criminal enterprises running chop shops. Due to the geographical area of the
program coverage areas, a large number of stolen vehicles are transported from the Dallas/ Ft Worth area into the program area. The
task force coordinated with the local agencies to recover stolen vehicles, arrest persons responsible, and assist in the preparation of
cases for prosecution.
Grant Goals and Activities
There are two parts to this section: 1) Functions of Proposed Program and 2) Goals Strategies and Activities (GSA). In the following
boxes, describe the functions of the proposed program and then complete a fillable form called GSA.
MVCPA programs must completely describe the actions, methods and tactics that law enforcement and civilian staff will perform for each
of the categories below. Describe the reliance on technology or other program elements to solve the problem statement above and goals
below. Functions must be detailed and consistent with the requested budget. If a grant is awarded, funds expended towards activities not
described in this section will result in the reimbursement being denied.
Part 1
3.1 Functions of the proposed program related to burglary from a motor vehicle (including theft of parts)
It is the intent of the Northeast Auto Theft Task Force, through this application, to continue to serve the citizens of our community and
state by carrying out the following programs made possible by Motor Vehicle Crime Prevention Authority. The task force investigators
devote majority of their time to locate and recover stolen vehicles, conduct investigations, prepare cases for prosecution, and
arresting persons responsible for committing these type offenses.
The task force investigators have a network of investigators in the program area who share information on burglary of motor vehicles,
and trends on other auto theft related crimes. The information shared among these investigators help develop suspect information,
recover stolen property, and help coordinate ways to reduce the burglaries .Since burglary of motor vehicles usually is a random
occurring crime, and it's difficult to predict where the crime will occur, the task force uses as bait vehicle in areas frequently victimized
to help identify suspects. The task force also uses license plate readers to help locate and identify suspect vehicles traveling to and
from areas where the crimes occurred. The task force conducts active surveillance when possible, to attempt to capture the suspects
in the act of committing the burglaries.
The task force conducts random salvage yard, metal recycling, auto repair shop, and salvage dealer inspections to help deter auto
parts thefts. The task Force works with local auto dealerships to help prevent parts thefts from vehicles on their lots. The task force
also communicates with local businesses to recovered security footage to assist in the identification of suspects. The task force will
assist any agencies with investigations that involve burglary of motor vehicles, theft of auto parts, and motor vehicle thefts.
The task force will apply the MVCPA values of investigations, identifying burglary suspects, communicating and collaborating across
jurisdictions, identifying prolific burglary offenders, business support, use of technology, and interrupting organized criminal networks
and enterprises.
3.2 Functions of the proposed program related to motor vehicle theft.
The Northeast Texas Auto Theft Task Force dedicates majority of its time investigating motor vehicle thefts, and identifying stolen
vehicles. The task force has developed a large network with other investigators in program area as well as other jurisdictions
throughout the State of Texas and Oklahoma. The task force detectives use several approaches to combat auto theft. Another
approach is to help train new investigators, patrol officers, and supervisors on things to look for on identifying a possible stolen
vehicle or tools used to commit auto theft.
The task force also uses license plate readers and has access to license plate readers placed throughout the coverage area to
identify and locate stolen vehicles. These devices are monitored and used on a regular basis by the task force. The task force
detectives also use the license plate readers to enter suspect vehicle information to alert local patrol officers of known suspect
vehicles in a particular area. This helps detectives and patrol officers respond to the area to deter or prevent a crime from being
committed.
The task force detectives also use a bait car system, mainly for burglaries, to help identify suspects. Its has been a trend in the
program area for suspects to burglarize a motor vehicle, I locate the spare key/fob, and then steal the motor vehicle. The stolen
vehicle is then used to commit other burglaries or thefts before being discarded. The task force will work with the District Attorneys to
identify prolific offenders, prepare case files, and assist with collecting evidence to present to the courts. The task force will assist
any request from the program area to help identify burned, dismantled, altered vehicles ( including trailers). The task force will also
assist with the processing of the same articles for the collection evidence purposes. The task force conducts random salvage dealer,
metal recycling yard, and conducts DMV68-a inspections to combat auto theft as well.
The task force collaborates and communicates with other task forces to compare trends in auto theft. The task force also
communicates with other jurisdictions inside the program area to develop a plan of action to combat these trends, and combat the
organized criminal networks responsible for auto thefts. The task force will work with local businesses by helping them develop
procedures to prevent auto theft and unknowingly facilitating auto theft.
The task force will apply the MVCPA values of investigations, identifying auto suspects, communicating and collaborating across
jurisdictions, identifying prolific burglary offenders, business support, use of technology, and Interrupting organized criminal networks
and enterprises.
3.3 Functions of the proposed program related to fraud -related motor vehicle crime (such as title and registration fraud)
The task force detectives keep a good working relationship with the tax assessor offices in the program area. The task force
detectives try to meet with the employees or contact them by phone to get answers to changing DMV requirements in order to
maintain knowledgeable on the title and registration requirements. The task force detectives frequently disseminate the information
collected to local and area patrol officers to educate them on security changes to titles and registrations.
Task force detectives conduct DMV 68-A inspections in order to help identify fraudulent title transactions, registration fraud, stolen ,
and cloned stolen vehicles. In 2019 the task force conducted 519 DMV 68-A inspections and 506 for 2020. This service is offered by
the task force for the program area, and sometimes outside the program area if the service is not available to that area.
The task force has also worked with local dealerships to educate them on how to detect and minimize the possibility of receiving
fraudulent information from a potential customer for the purchase of a vehicle. The task force has worked several cases where
dealerships sells a vehicle over the phone or internet and the purchaser uses stolen information ( identity theft). The dealership then
will ship the vehicle to the suspect, not knowing that information was fraudulent until after the suspect takes possession of the vehicle.
The task force also educates the public about purchasing a vehicle through the internet or social media and receiving a fraudulent title.
This has been a growing trend throughout the state where stolen vehicles are being sold with a fraudulent tile to unsuspected buyers.
The task force will continue to work these type cases, but has found that most of the time these offenses originated in another
jurisdiction or state.
3.4 Functions of the proposed program related to preventing motor vehicle crime (motor vehicle theft, burglary from a motor vehicle and
fraud -related motor vehicle crime)
The Northeast Texas Auto Theft Task Force detectives feel that the first thing in preventing a crime is to educate the citizens how not
to become a victim. The task force will place ads, literature, conduct speaking events, attend community events, and place signage in
highly trafficked areas to help educate and remind the public of the importance of securing their belongings and locking their vehicles.
It has been the experience of the task force detectives that most people feel secure in their homes and property. This leads to
complacency in some cases where the person forgets or feels there is no need to lock their vehicle and homes, Thus leading to
suspects taking advantage of the victim by burglarizing their vehicles, homes, and stealing their motor vehicle. The task force
detectives believe educating the public on ways to prevent these type crimes will help reduce the amount of burglary of motor
vehicles, theft of firearms, theft of auto parts, identity theft, and theft of motor vehicles.
The task force detectives will continue to coordinate with program area law enforcement agencies, N1CB, DPS, Oklahoma law
enforcement, as well task forces across the state to identify trends in burglary of vehicles, auto parts thefts, vehicle fraud cases, and
theft of motor vehicles. The task force will continue conduct covert operations, deploy bait vehicles, bait trailers, and continue the
use of the license plate reader system currently in place in the participating area.
The task force will continue to educate the public in how to research a vehicle in order to avoid a title fraud incident, and to educate
the public on the services available to them to avoid purchasing a stolen vehicle.
3.5 Functions of the proposed program for other motor vehicle crimes investigations and activities consistent with the statutory
requirements (preventing stolen vehicles from entering Mexico, stopping illegal export of stolen vehicle from bridge/ outbound port
operations, disruption of cartel or organized criminal enterprises using stolen motor vehicles or fraud related motor vehicle crime,
insurance fraud, etc...)
The program area is not located near or around U.S. border or a port of entry/exit. The program area does have (5) five counties
along the Texas and Oklahoma border where stolen property frequently enters and leaves the state. The task force detectives will
continue to have a working relationship with Oklahoma State and local law enforcement as well the area Tribal Police. These
relationships will strengthen the ability to identify criminal organizations, offenders, and recover stolen vehicles and property from
vehicles.
The Northeast Texas Auto Theft Task Force spends majority of its time investigating auto thefts, burglary of motor vehicles, building
criminal cases and arresting suspects committing these offenses. Investigations of these type cases sometimes leads to an
investigation into insurance fraud , identity theft, false reports, and arson. The task force detectives will continue to work with NiCB
investigators, insurance companies, District Attorney's offices, and DMV investigators to help deter and prosecute offenders who
commit insurance and title fraud.
The task force detectives will continue to use information from informants, local law enforcement, covert operations, and surveillance
operations to identify organized criminal organizations who frequently use or steal motor vehicles as part of their criminal
organization. This includes those organizations who commit burglaries of motor vehicles to obtain personal identification, then use
that information to purchase a vehicle fraudulently, as well as include those organizations who sell a stolen vehicle using fraudulent
vehicle and title information.
3.6 Collaboration Effort -- Describe the taskforce method to collaborate, and not duplicate existing activities. Describe the cross
boundaries regional approach to grant activity implementation. Describe how the applicant staff and jurisdiction will coordinate with
other taskforces and law enforcement agencies to implement this program.
The Northeast Texas Auto Theft Task Force have established relationships with local, state, federal, Oklahoma State/local, and Tribal
Police agencies and are often contacted for our services. The task force detectives are often asked to assist when there are stolen /
burned /dismantled vehicles, stolen trailers, ATVs, or farming equipment involved. The task force detectives are often contacted to
assist in the execution of search warrants where the above items are believed to be located. During these operations stolen vehicles,
motor vehicle component parts, ATVs, trailers, and fraudulent documents have been located.
The task force is not overlapped by any other task force, but does keep a working relationship with other task forces throughout the
state. This is to provide information and assistance to their task forces as well as to assist the Northeast Texas Auto theft Task Force.
The task force will assist other agencies and task forces with the collection and procession of evidence, obtaining information on
possible suspects located in our program area, and the detection and locating stolen vehicles and property. The task force has and
will work with other funded task forces with covert operations occurring in their program areas.
The task force also maintains a relationship with local and regional DMV offices and supervisors to assist them with their needs.
3.7 If the proposed application requests any exceptions or deviation from any general grant rules, RFA conditions or grant administrative
policy, please indicate in the section below. Indicate the section of the specific issue and citation that you are asking the MVCPA to
consider and the rational for the request.
Not Applicable
Part II
Goals, Strategies, and Activities
Select Goals, Strategies, and Activity Targets for the proposed program.
Click on the link above and select the method by which statutory measures will be collected. Law Enforcement programs must also
estimate targets for the MVCPA predetermined activities. The MVCPA board has determined that grants programs must document
specific activities that are appropriate under each of the three goals. Applicants are allowed to write a limited number of user defined
activities.
ID Activity Measure
Target Statutory Motor Vehicle Theft Measures
Required for all Grantees.
1.1.15 Increase the recovery rate of stolen Report the number of vehicles recovered by taskforce
motor vehicles
1. 1.16 Increase the clearance rate of MVTs Report the number of MVT cases cleared
1. 1.17 Increase the number of persons Report the number of persons arrested for motor vehicle theft by taskforce
arrested for motor vehicle theft
Statutory Burglary of a Motor Vehicle Measures Required for all Grantees
2.1.12 Increase the clearance rate of motor Report the number of BMV including parts cases cleared
vehicle burglaries
2.1.13 Increase the number of persons Report the number of persons arrested for burglary by taskforce
arrested for motor vehicle burglary
Statutory Fraud -Related Motor Vehicle Crime Measures Required for all Grantees
8. 1.1 Increase the clearance rate of fraud- Report the number of fraud -related motor vehicle cases cleared
related motor vehicle crime cases.
8.1.2 Increase the number of persons Report the number of persons arrested for fraud -related motor vehicle crimes
arrested for fraud -related motor vehicle
crimes.
Measures for Grantees. Add Target values for those that you will measure.
1 Goal 1: Reduce the Incidence of Motor Vehicle Theft through Enforcement Strategies
1.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Motor Vehicle Theft
ID Activity
1.1.1 Identify groups of auto theft offenders
through intelligence gathering, crime
analysis and the use of informants
1.1.2 Identify and document/record prolific
MVT offenders [Prolific is defined as
"linked to MVT offenses three or more
times"]
Measure
Number of MVT groups identified. Include gangs, cartels or other criminal
enterprise with two or more members
Number identified/documented offenders
1.1.5 Conduct inspections of local businesses Number of businesses inspected
related to vehicle enterprise
(transportation code or occupation code
authorized companies such as salvage
yard, repair shop, parts recycling
center, used car dealership, salvage
rebuilder, title service company, other).
(see 1.3.3 to report the number of
vehicles inspected in these businesses)
1.1.6 Conduct bait vehicle operations that Number of bait vehicle deployments. Include BMV bait operations here.
target MVT offenders
Target
3
1.1.8 Deploy license plate readers (LPR)
Number of times LPR deployed. Deploy: If stationary unit then total number of 10
days or partial days unit was operable and on. Mobile unit number of days the
unit was on and operable.
1.1.9 Respond to taskforce license plate
Number of times investigators responded to taskforce LPR alert notifications 5
reader (LPR) alert notifications
regardless of whether vehicle was located
1.1.12 Conduct covert operations targeting
Number of covert operations 0
MVT offenders
1.1.13 Conduct warrant "round -up" operations
Number of warrant round -up operations performed for MVT, BMV and FRMVC. 0
targeting motor vehicle crime offenders,
including people wanted for MVTs,
motor vehicle burglaries, theft of vehicle
parts and motor vehicle fraud related
crime.
1.1.20 Number of Altered Vehicles Recovered Report the total number of vehicles recovered with altered Vehicle Identification
Number. Note: Please remember that a vehicle recovered must be reported in
1.1.15
1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft
1.2.1 Provide Agency Assists for MVT and
motor vehicle related fraud
1.2.2 Collaborate with other units or divisions
(i.e. homicide, vice, narcotics, etc.)
within the taskforce department(s)
where a motor vehicle was used in the
commission of the crime (includes
identification of vehicles). Include all
participating jurisdiction departments
here.
1.2.3 Collaborate with all other outside LE
agencies and other organizations that
assist in the reduction of MVTs. Include
all coverage jurisdictions here.
1.2.5 Conduct intelligence information -
sharing (Personal attendance)
1.2.6 Conduct intelligence information -
sharing (Written information)
1.2.7 Collaborate with other MVCPA
taskforces
Number of agency assists related to MVT. Assist means responding or
answering questions via phone, e-mail, or in person. Providing
recommendation, guidance, strategy, support or information that other
LEDs will use to resolve their cases. The assist generally does not have the
direct responsibility for an investigation nor uses LEO authority. The assist
helps another LEO or agency investigate cases. Analysts and civilian
employees will record their assists to outside LEOs and agencies met here
along with officers.
Number of times collaborated within departments or SOs participating in
taskforce related to MVT. Collaboration means physically using law enforcement
resources, tactics and authority to perform activity on cases that draw upon or
aid in the investigation intended to further the resolution of any case, identify
parties to crime, identify vehicles, interview witnesses/suspects and apprehend
suspects. Collaboration will include any help, recommendation, contribution or
support requested from or provided to another unit or offered by the taskforce
that aids in the furtherance of motor vehicle theft investigations.
Number of times collaborated with coverage area agencies or other law
enforcement agencies and organizations that assist in the reduction of MVT.
Collaboration means physically using law enforcement resources, tactics and
authority to perform activity on cases that draw upon or aid in the investigation
intended to further the resolution of any case, identify parties to crime, identify
vehicles, interview witnesses/suspects and apprehend suspects. Collaboration
will include any help, recommendation, contribution or support requested from or
provided to another unit or offered by the taskforce that aids in the furtherance of
MVTtheft investigations.
Number of intelligence meetings attended (include attending as presenter,
participant or attendee)
Crime analysis bulletins disseminated (include information distributed to law
enforcement agencies via text, e-mail, or intra -net communications)
Number of times collaborated with other MVCPA taskforces that assist in the
reduction in MVT, BMV and FRMVC.
1.3 Strategy 3: Prevent and Reduce the Incidence of Fraud -Related Motor Vehicle Activities
50
10
10
5
Fro]
ID Activity Measure Target
1.3.1 Collaborate with agencies relating to Number of collaborations 2
investigation and enforcement of
vehicle insurance fraud and FRMVC
1.3.2 Conduct confidential 68(A) inspections Number of vehicles inspected to complete a TxDMV 68A inspection form per 250
(for TxDMV assignment or
TxDMV (VIN assignment, reassignment, bonded title)
reassignment of VIN required by Tx
Trans. Code §501.032)
1.3.3 Conduct VIN verification inspections.
Number of vehicles inspected by taskforce to identify the vehicles not reported in
(All other reasons except bridge or port)
confidential (68A) or bridge and port sections.
1.3.4 Coordinate with TxDMV/Tax Offices
Number of collaborations with TxDMV HQ, TxDMV Regional Service Centers or
relating to investigation and
County Tax Assessor Collector offices.
enforcement of fraudulent titles and
registration of stolen vehicles
2 Goal 2: Reduce the Incidence of Theft from Motor Vehicles through Enforcement Strategies
2.1 Strategy 1: Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Burglary of Motor Vehicles and
Theft of Vehicle Parts and Accessories
2.1.1 Conduct bait vehicle operations that
Number of bait vehicle burglary deployments
target vehicle burglary offenders
2.1.2 Identify "prolific BMV offenders" through
Number of offenders identified
informants and intelligence [Prolific is
defined as 'linked to BMV and theft of
vehicle parts and accessories offenses
three or more times"]
2.2 Strategy 2: Conduct Collaborative Efforts that Result in the Reduction of Incidents of Theft From a Motor Vehicle
2.2.1 Provide Agency Assists BMV.
Number of agency assists related to BMV or stolen parts. Assist means
responding or answering questions via phone, e-mail, or in person.
Providing recommendation, guidance, strategy, support or information that
other LEDs will use to resolve their cases. The assist generally does not
have the direct responsibility for an investigation nor uses LEO authority.
The assist helps another LEO or agency investigate cases. Analysts and
civilian employees will record their assists to outside LEDs and agencies
met here along with officers.
2.2.2 Collaborate with other units or divisions
Number of times collaborated within departments or SOs participating in
within the taskforce department(s) (i.e.
taskforce related to BMV or stolen parts. Collaboration means physically using
homicide, vice, narcotics, etc.) where
law enforcement resources, tactics and authority to perform activity on cases that
theft of parts occurred in the
draw upon or aid in the investigation intended to further the resolution of any
commission of the crime (includes
case, identify parties to crime, identify vehicles, interview witnesses/suspects and
identification of vehicle). Include all
apprehend suspects. Collaboration will include any help, recommendation,
participating jurisdiction departments
contribution or support requested from or provided to another unit or offered by
here.
the taskforce that aids in the furtherance of BMV theft investigations.
2.2.3 Collaborate with all other outside LE
Number of times collaborated with coverage area agencies or other law
agencies and other organizations where
enforcement agencies and organizations that assist in the reduction of BMV or
theft of parts occurred in the
stolen parts. Collaboration means physically using law enforcement resources,
commission of the crime (includes
tactics and authority to perform activity on cases that draw upon or aid in the
identification of vehicle). Include all
investigation intended to further the resolution of any case, identify parties to
coverage jurisdictions here.
crime, identify vehicles, interview witnesses/suspects and apprehend suspects.
Collaboration will include any help, recommendation, contribution or support
requested from or provided to another unit or offered by the taskforce that aids in
the furtherance of motor vehicle theft investigations.
50
10
10
10
Goal 3: Educate/Train Citizens and Qualified Personnel in Detection and Prevention of Motor Vehicle Theft, Burglary of
Motor Vehicles and Theft of Vehicle Parts and Accessories
3.1 Strategy 1: Conduct Public Awareness Related Activities Used to Educate Citizens
3.1.1 Conduct educational outreach events Number of outreaches
(include trade show, exhibits, booths at
community events, vehicle displays,
brochures, etc.)
3.1.2 Conduct educational presentations to Number of presentations. Presentation means in person, on-line, original written
the public document, article, or webpage.
3.1.4 Conduct vehicle identification
initiative/event
3.1.4.1 Conduct vehicle identification
initiative/event
3.1.5 Purchase advertisements in local
outlets
3.1.6 Conduct vehicle report card initiatives.
Number of etching events. Include windows, component parts, VIN stamps and
catalytic converters.
Number of Participants/Attendees (Vehicles Marked)
Number of advertisements purchased or provided complimentary for taskforce.
Include all types of media purchased or provided free (social, tv, utility inserts,
billboards, transportation, etc.). Describe in 6.1.1.
Number report cards issued
4
ID Activity Measure Target
3.1.7 Utilize social media outlets (Facebook, Number of postings in social media outlets 10
Twitter, Instagram, etc.)
3.1.8 Deploy outdoor public notification Number of deployments per month (if sign remains several months, count as 1 0
signage deployment per month)
3. 1.10 Conduct media outreach, including, Number of outreaches 4
public service announcements, press
releases, and interviews
3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on Recognition and Apprehension of
Stolen Vehicles and Property
3.2.1 Conduct law enforcement training Number of classes provided for TCOLE credit 1
(TCOLE)
3.2.3 Conduct vehicle crimes presentations to Number of classes or presentations. Presentations may include electronic roll 2
law enforcement agencies (non call documents, shift BOLOS and other written or presented materials based on
TCOLE) local practices.
Grant Evaluation
4.1 Describe the local method and/or practice used to collect the data for reporting Goals, Strategies, and Activities and to evaluate the
grant program effectiveness. Describe management and staff participation. Include descriptions of systems (forms and software) that
will be used to ensure reliable and accurate data is collected and reported. Describe any other evaluation methods used in the
applicant agency to determine effectiveness or cost efficiency of the program.
The Task Force is comprised of only (2) two Detectives. Theses Detectives assigned to the criminal investigative division of the Paris
Police Department, and Lamar County Sheriff's Office. The Task Force uses data in the City of Paris Computer Information System,
Lamar County Report Management System, and the iBR numbers provided through the systems. Both Detectives are assigned
cases by their Criminal Investigation Divisions, and these cases are tracked and kept up with for evaluation and reporting to the grant
management system.
Both report management systems can be researched and audited to determine the number of cases assigned, referred to
prosecutors, and arrests made. The systems are designed to be able to give a complete and precise (as possible) numeric account of
the crimes related to auto theft and burglary of motor vehicles. Through task force meetings with investigators and command staff the
data collected will be validated to ensure that investigators are meeting their target, and that the information reported to MVCPA is
accurate and complete.
4.2 Provide any other suggested measures that would better reflect the law enforcement or prevention work that the proposed program
will perform. If the suggested measure fits into one of the stated goals above please indicate.
The Task Force will continue to assist all agencies in the coverage area with investigating auto theft, title fraud, insurance fraud, theft
of auto parts, theft of trailers, theft of farming equipment, and burglary of motor vehicles. The Task will continued to educate the public
and other law enforcement agencies on ways to help reduce the above listed crimes.
TxGMS Standard Assurances by Local Governments
We acknowledge reviewing the 7k tiNI o Standard As,rrr4.rrsrar r by t.u;:Hr al Gov rrFrd°rr.xnts as promulgated by the Texas Comptroller of
Public Accounts and agree to abide by the terms stated therein.
Certifications
The certifying official is the authorized official, Richard Salter, Chief of Police.
By submitting this application I certify that I have been designated by my jurisdiction as the authorized official to accept the terms and
conditions of the grant. The statements herein are true, complete, and accurate to the best of my knowledge. I am aware that any false,
fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties.
By submitting this application I certify that my jurisdiction agrees to comply with all terms and conditions if the grant is awarded and
accepted. I further certify that my jurisdiction will comply with all applicable state and federal laws, rules and regulations in the application,
acceptance, administration and operation of this grant.
IMVCPA, pph taimu. ,ediu 2017
0 ATTACHMENT -B
FY23 Motor Vehicle Crime Prevention Authority
Statement of Taskforce Grant Award and Grantee Acceptance Notice
Grant Number: 608-23-1390200 Grant Award Amount: $117,857
Grantee: City of Paris Total Cash Match Amount: $40,573
Program Title: Northeast Texas Auto In -Kind Match Amount: -0-
Theft Task Force Reimbursement Percent*: 74.39%
Grant Term: September 1, 2022 to August 31, 2023
That whereas, City of Paris (hereinafter referred to as Grantee), has heretofore submitted a grant
application in response to the Request for Application issued on May 3, 2021 to the Motor Vehicle Crime
Prevention Authority, State of Texas, entitled Northeast Texas Auto Theft Task Force, and further
identified by grant number 608-23-1390200; and
Whereas, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by
this FY23 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime
Prevention Authority dated August 2 2022,; and
Whereas, the Grantee desires to accept the FY23 grant award and use all funds for purposes and in
compliance with the following requirements that are adopted in their entirety by reference:
• Texas Transportation Code Chapter 1006;
• Texas Administrative Code: Title 43; Part 3; Chapter 57;
• Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public
Accounts including TxGMS Standard Assurances by Local Governments and Standards for Financial
and Program Management;
• The Request for Applications issued on May 3, 2021;
• The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and
subsequently adopted grantee instruction manuals and forms;
• The Final Adopted Application attached to this Statement of Grant Award; and
• The Approved Grant Budget Summary:
Grant Budget
Summary: City
--------- .._______..................................................................
of Paris (App ID: 208)
Budget Category
MVCPA
Cash Match Total In -Kind
Expenditures
Expenditures Expenditures Match
Personnel
$57,527
$0
$57,527
Fringe
$0
$16,000.1-$16,000
... as ... ... ...a �
Overtime
.......... ....
$0
.... � ...�...
$2,000
$2,000
Professional and Contract Services
$50,714
$22,573
w__www $73,287
Travel
$2,000
$0
$2,000
Equipment
$5,000
$0
$5,000
.......www
Supplies and Direct Operating
.. ..............__.
$2,616
$0
_ - .
$2,616
Expenses (DOE)
Totals $117,857 $40,573 $158,430
*Reimbursement Percent: 74.39% - $117,857-MVCPA Amt /(($158,430-MVCPA Amt. plus $40,573 -Cash
Match)
FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page 1 of 2
Now, therefore, the Grantee accepts the FY23 Statement of Grant Award under the conditions
above including the special requirements in the grant application and the Statement of Grant
Award as evidenced by this agreement, executed by the official authorized to sign the original
grant application, or the official's designated successor, as presiding officer of and on behalf of
the governing body of this grantee; and
The Motor Vehicle Crime Prevention Authority has awarded the above -referenced grant subject to the
availability of state funds. The approved budget is reflected in the above Approved Grant Budget
Summary. This grant is subject to and conditioned upon the acceptance of the MVCPA Grant
Administrative Guide promulgated for this specific program fund (referenced above) by the Motor
Vehicle Crime Prevention Authority. Applicable special conditions are listed below.
Special Conditions and Requirements (MVCPA will only apply special conditions to applicable
jurisdictions):
X Intelligence Sharing - The grantee is required to ensure that Law Enforcement personnel funded in
whole or in part by this grant actively participate in Law Enforcement intelligence sharing webinars and
Motor Vehicle Crime Investigator Virtual Command Centers organized and promoted on behalf of the
MVCPA program operation and statewide collaboration.
X Multi -agency grant - The grantee is required to complete and maintain interlocal agreement with
all participating subgrantees as required by law and TxGMS. The grantee must complete a process to
monitor and ensure grant compliance of subgrantees. The grantee must maintain the process locally and
document compliance with that plan.
X Multi -agency Grant Operational Plan — The grantee is required to provide an operational plan
describing the communication process with participating and coverage jurisdictions. The operational plan
must include how meetings are held, how often, and whether meetings are held in person or remotely. The
grantee must report meetings in quarterly progress reports.
APPROVED AND ACCEPTED BY:
,1awco
Authorized Offi al
Richard Salter, Chief of Police
Printed Name and Title
08-03-2022
Date Signed
FY23 MVCPA Statement of Grant Award and Grantee Acceptance Page 2 of 2
Item No. 11
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
SUBJECT: Branding and Marketing Project
Branding Manager Role
DATE: February 13, 2023
BACKGROUND:
In February 2022, the City of Paris partnered with the Paris Economic Development Corporation
(PEDC) and Paris -Lamar County Chamber of Commerce (Chamber) to contract with North Star
consulting to perform a branding and marketing project for our three entities. We worked on this
from approximately March 2022 up through this point. This process included community surveys,
field observations, interviews, outside research, etc., followed up by a lengthy creative process
developing the logo, messaging, tagline, etc. This was a very thorough and comprehensive process
which will be discussed in more depth at a future time.
At the January 23, 2023 City Council meeting, permission was given to the City Manager to
negotiate an agreement with DeadCat Media, LLC to serve as the City's Branding Manager.
DeadCat Media, LLC was identified by the PEDC and Chamber to serve as their branding manager
for rolling out of the brand, logo, messaging, etc., and recommended the same to the City.
STATUS OF ISSUE:
An agreement with DeadCat Media, LLC has been successfully negotiated and is attached. Their
duties are shown in the agreement and attachment, but in short, they will manage the branding
rollout process for the City, in combination to similar and separate agreements with the PEDC and
Chamber. This will include public presentations, education of department heads, creation of
templates, social media content, website content, and more.
BUDGET:
The total cost of service for the project is listed as $14,000.00. This was not a budgeted expense,
but the City has the ability to cover the cost. This is a critical role in successfully rolling out the
branding message and material. The work will occur throughout the next 12 months.
OPTIONS:
1. Approve the professional services agreement with DeadCat Media, LLC for branding
manager services in the amount of $14,000.00 and authorize the City Manager to sign.
2. Reject the agreement and/or request additional information.
RECOMMENDATION:
1. Approve the professional services agreement with DeadCat Media, LLC for branding
manager services in the amount of $14,000.00 and authorize the City Manager to sign.
Professional Services Contract
THIS CONTRACT is entered into on this the 13th day of February, 2023, by
and between the CITY OF PARIS, TEXAS, a municipal corporation located in
Lamar County, Texas (hereinafter referred to as "CITY"), acting by and through
its City Manager or his designee, and DEADCAT MEDIA, LLC ("hereinafter
referred to as "CONSULTANT"), whose address is 27 Clarksville Street, Paris,
Texas, 75460.
WITNESSETH:
WHEREAS, CITY desires to obtain professional services from CONSULTANT for
roll out and management of the CITY's new branding; and
WHEREAS, CONSULTANT is a firm qualified to provide such services and is
willing to undertake the performance of such services for CITY in
exchange for fees hereinafter specified; and
WHEREAS, CONSULTANT is performing similar services in unison with the Paris
Economic Development Coorporation and Paris -Lamar County
Chamber of Commerice, via separate contractual arrangements;
NOW, THEREFORE,
THAT IN CONSIDERATION of the covenants and agreements hereinafter
contained and subject to the terms and conditions hereinafter stated, the parties
hereto do mutually agree as follows:
1.
Employment of Consultant
CONSULTANT will perform as an independent consultant all services under
this Contract to the prevailing professional standards consistent with the
professional level of care and skill ordinarily provided by competent members of
the brand management profession.
II.
Scope of_Services,
CONSULTANT shall perform such services for the CITY specifically
including, but not necessarily limited to, the tasks and materials enumerated more
fully in Attachment "A" hereto entitled "Scope of Work" (hereafter referred to as
the "Project"). Attachment "A" is hereby incorporated herein by reference and
made a part hereof as if written word for word. In case of conflict in the language
of Attachment "A" and this Contract, the terms and conditions of this Contract shall
be final and binding upon both parties hereto.
III.
Payment for Services
Total payment for services described herein shall be a sum not to exceed
Fourteen Thousand and No/100 Dollars ($14,000.00). This total payment for
services includes CONSULTANT's expenses. Additional expenses, which are
extraordinary in nature, shall be approved in advance by CITY in writing signed
by the parties. Such extraordinary expenses may be paid as incurred and billed
to the CITY pursuant to this Contract over and above the total payment amount
identified in this provision. Any extraordinary expenses not approved in writing in
advance by the CITY shall remain the sole responsibility of the CONSULTANT.
CITY will pay CONSULTANT said $14,000.00 fee in monthly installments
pursuant to Attachment "A." To aid CITY in processing each installment, each
month, CONSULTANT will submit to CITY an invoice for that month's installment
within 10 days of the date said installment becomes due and owing.
Nothing contained in this Contract shall require CITY to pay for any work
that is unsatisfactory as determined by CITY or which is not submitted in
compliance with the terms of this Contract, nor shall failure to withhold payment
pursuant to the provisions of this section constitute a waiver of any right, at law
or in equity, which CITY may have if CONSULTANT is in default, including the
right to bring legal action for damages or for specific performance of this Contract.
Waiver of any default under this Contract shall not be deemed a waiver of any
subsequent default.
Within thirty (30) days of receipt of each such monthly invoice, CITY shall
make payment in the amount shown by CONSULTANT's approved monthly
statements and other documentation submitted. Such payments shall be subject
to the Texas Prompt Payment Act, Texas Government Code §§ 2251.001, of seq.
IV.
Revisions of the Scope of Services
CITY reserves the right to revise or expand the scope of services after due
approval by CITY as CITY may deem necessary, but in such event CITY shall pay
CONSULTANT equitable compensation for such services. In any event, when
CONSULTANT is directed to revise or expand the scope of services under this
Section of the Contract, CONSULTANT shall provide CITY a written proposal for
the entire cost involved in performing such additional services. Prior to
CONSULTANT undertaking any revised or expanded services as directed by CITY
under this Contract, CITY must authorize in writing the nature and scope of the
Professional Services Contract
DeadCat Media, LLC Page 2 of 17
services and accept the method and amount of compensation and the time
involved in all phases of the Project.
It is expressly understood and agreed by CONSULTANT that any
compensation not specified in Paragraph III hereinabove may require approval by
the City Council and is subject to the current budget year limitations.
V.
Term
This Contract shall begin on the date first written above and shall terminate
when CITY has approved the Project as being final or this Contract is otherwise
terminated as provided herein. CONSULTANT represents that it can complete the
Project within twelve (12) months.
VI.
Contract Termination Provision
This Contract may be terminated at any time by either party for any cause
by providing the other party fifteen (15) days written notice of such termination.
Upon receipt of such notice, CONSULTANT shall immediately terminate working
on, placing orders, or entering into contracts for supplies, assistance, facilities or
materials in connection with this Contract and shall proceed to promptly cancel all
existing contracts insofar as they are related to this Contract. Data and study
products prepared by the CONSULTANT under this Contract shall be delivered to
the CITY if requested on the condition that the CITY has fully paid CONSULTANT
all sums due for such data and study products. The CITY will only be obligated to
compensate the CONSULTANT in the amounts agreed herein for those services
performed prior to the effective date of termination and upon the CONSULTANT's
submitting a statement of actual services performed and payment requested.
VII.
Own,e,rsh!12 of Documents
In the event either party exercises its right to terminate the Contract, or the
Contract terminates by its terms upon acceptance of the Project by CITY,
CONSULTANT shall within fifteen (15) days transfer, assign, and make available
to CITY or its representatives, with no restrictions on future use, all property and
materials in its possession or control belonging to CITY and paid for by CITY
including all materials completed and in progress as of the effective date of the
termination. Said materials shall become the sole property of CITY. In the event
that the material the subject of this Contract is copyrightable subject matter, the
parties agree that for the purposes of the Contract, the material shall be a work
made for hire and the property of the CITY. In the event that the material which is
the subject of this Contract is not copyrightable subject matter, or is for any reason
determined not to be a work made for hire, then in such event CONSULTANT
Professional Services Contract
DeadCat Media, LLC Page 3 of 17
hereby assigns all right, title, and interest to said material to CITY. CONSULTANT
shall have no liability for changes made to any materials or other documents by
others subsequent to the completion of the Contract.
VIII.
Cooperation of CITY Confidentiality of Information and Trademark
CITY agrees to cooperate with CONSULTANT in the performance of the
services contracted herein, including meeting with CONSULTANT and providing
CONSULTANT with such non -confidential information that the CITY may have that
may be relevant and helpful to CONSULTANT's performance hereunder.
CONSULTANT hereby acknowledges and agrees that its representatives
may have access to or otherwise receive information during the furtherance of its
obligations in accordance with this Contract which is of a confidential, non-public,
or proprietary nature. CONSULTANT shall treat any such information received in
full confidence and will not disclose or appropriate such Confidential Information
for its own use or the use of any third party at any time during or subsequent to
this Contract. As used herein, "Confidential Information" means all oral and
written information concerning City of Paris, its affiliates and subsidiaries, and all
oral and written information concerning CITY or its activities, that is of a non-
public, proprietary, or confidential nature including, without limitation, information
pertaining to customer lists, services, methods, processes and operating
procedures, together with all analyses, compilation, studies or other documents,
whether prepared by CONSULTANT or others, which contain or otherwise reflect
such information. The term "Confidential Information" shall not include such
materials that are or become generally available to the public other than as a
result of disclosure of CONSULTANT, or are required to be disclosed by a
governmental authority.
With respect to any information provided by CONSULTANT to CITY,
CONSULTANT acknowledges that CITY is a political subdivision of the State of
Texas and is therefore subject to the requirements of the Texas Public Information
Act.
IX.
Insurance Requirements
A. Before commencing work, the consultant shall, at its own expense, procure,
pay for and maintain during the term of this Contract the following insurance
written by companies approved by the State of Texas and acceptable to the
City of Paris. The consultant shall furnish to the City Clerk certificates of
insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract and be
addressed as follows:
Professional Services Contract
DeadCat Media, LLC Page 4 of 17
City of Paris
150 SE First St
Paris TX 75460
1, Professional Liability Insurance to provide coverage against any
claim which the consultant and all consultants engaged or employed
by the consultant become legally obligated to pay as damages arising
out of the performance of professional services caused by error,
omission or negligent act with minimum limits of $1,000,000 per
claim, $1,000,000 annual aggregate.
B. All insurance shall be purchased from an insurance company that meets a
financial rating of B+VI or better as assigned by A.M. Best Company or
equivalent.
C. The CONSULTANT shall notify CITY in writing at least thirty (30) days prior
to CONSULTANT cancelling or making any material change to any
coverage(s) provided in, or through, the insurance policies required under
this Section IX. Failure by CONSULTANT to provide CITY the notice
required hereunder may, in the sole discretion of CITY, be deemed a
material breach of this Agreement.
X.
Right to Inspect Records
CONSULTANT agrees that CITY shall have access to and the right to
examine any books, documents, papers and records of CONSULTANT involving
transactions relating to this Contract. CITY shall give CONSULTANT reasonable
advance notice of intended audits.
CONSULTANT further agrees to include in subcontract(s), if any, a
provision that any subconsultant agrees that CITY shall have access to and the
right to examine any directly pertinent books, documents, papers and records of
such sub -consultant involving transactions to the subcontract. CITY shall give
any such sub -consultant reasonable advance notice of intended audits.
XI.
Successors and Assn ns
CITY and CONSULTANT each bind themselves and their successors,
executors, administrators and assigns to the other party to this contract and to the
successors, executors, administrators and assigns of such other party in respect
to all covenants of this Contract. Neither CITY nor CONSULTANT shall assign or
transfer its interest herein without the prior written consent of the other.
Professional Services Contract
DeadCat Media, LLC Page 5 of 17
XII.
CONSULTANT's Liabilit
Acceptance of the final work products by the CITY shall not constitute nor
be deemed a release of the responsibility and liability of CONSULTANT..
XIII.
INDEMNIFICATION
CONSULTANT DOES HEREBY COVENANT AND CONTRACT TO WAIVE
ANY AND ALL CLAIMS, RELEASE, INDEMNIFY, AND HOLD HARMLESS THE
CITY, ITS CITY COUNCIL, OFFICERS, EMPLOYEES, AND AGENTS, IN BOTH
THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ALL
LIABILITY, CAUSES OF ACTION, CITATIONS, CLAIMS, COSTS, DAMAGES,
DEMANDS, EXPENSES, FINES, JUDGMENTS, LOSSES, PENALTIES OR
SUITS, WHICH IN ANY WAY ARISE OUT OF, RELATE TO, OR RESULT FROM
CONSULTANT'S PERFORMANCE UNDER THIS CONTRACT AND WHICH ARE
CAUSED BY THE INTENTIONAL WRONGFUL ACTS OR NEGLIGENT ACTS OR
OMISSIONS OF CONSULTANT OR CONSULTANT'S SUBCONSULTANTS AND
THE OFFICERS, AGENTS OR EMPLOYEES OF EITHER CONSULTANT OR
CONSULTANT'S SUBCONSULTANTS (THE "INDEMNIFIED ITEMS") SUBJECT
TO THE LIMITATIONS IN TEXAS LOCAL GOVERNMENT CODE § 271.904 AND
TEXAS CIVIL PRACTICE AND REMEDIES CODE, § 130.002(B).
BY WAY OF EXAMPLE, THE INDEMNIFIED ITEMS MAY INCLUDE
INTELLECTUAL PROPERTY INFRINGEMENT OR FAILURE TO PAY A
SUBCONSULTANT OR SUPPLIER.
INDEMNIFIED ITEMS SHALL INCLUDE REASONABLE ATTORNEYS'
FEES IN PROPORTION TO THE CONSULTANT'S LIABILITY AND COSTS,
COURT COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL
ALSO INCLUDE ANY EXPENSES, INCLUDING REASONABLE ATTORNEYS'
FEES AND EXPENSES, INCURRED BY AN INDEMNIFIED INDIVIDUAL OR
ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
XIV.
Independent Consultant
CONSULTANT's status shall be that of an Independent Consultant and not
an agent, servant, employee or representative of CITY in the performance of this
Contract. No term or provision of or act of CONSULTANT or CITY under this
Contract shall be construed as changing that status. CONSULTANT will have
exclusive control of and the exclusive right to control the details of the work
performed hereunder, and shall be liable for the acts and omissions of its officers,
agents, employees, consultants, and subconsultants and the doctrine of
respondeat superior shall not apply as between CITY and CONSULTANT, its
Professional Services Contract
DeadCat Media, LLC Page 6 of 17
officers, agents, employees, consultants, and subconsultants, and nothing herein
shall be construed as creating a partnership or joint enterprise between CITY and
CONSULTANT.
XV.
Default
If at any time during the term of this Contract, CONSULTANT shall fail to
commence the work in accordance with the provisions of this Contract or fail to
diligently provide services in an efficient, timely, and careful manner and in strict
accordance with the provisions of this Contract or fail to use an adequate number
or quality of personnel to complete the work or fail to perform any of its obligations
under this Contract, then CITY shall have the right, if CONSULTANT shall not
cure any such default after fifteen (15) days written notice thereof, to terminate
this Contract. Any such act by CITY shall not be deemed a waiver of any other
right or remedy of CITY. If after exercising any such remedy due to
CONSULTANT's nonperformance under this Contract, the cost to CITY to
complete the work to be performed under this Contract is in excess of that part of
the Contract sum which has not theretofore been paid to CONSULTANT
hereunder, CONSULTANT shall be liable for and shall reimburse CITY for such
excess. CONSULTANT'S liability under this provision shall be limited to the total
dollar amount of this Contract.
CITY's remedies for CONSULTANT's default or breach under this Contract
shall be one or more of the following remedies which may be exercised separately
or in combination at CITY's sole exclusive choice:
(a) Specific performance of the Contract;
(b) Re -performance of this Contract at no extra charge to CITY; or,
(c) Monetary damages in an amount not to exceed the greater of:
(1) The amount of any applicable insurance coverage
CONSULTANT is required to purchase and maintain under this
Contract plus any deductible amount to be paid by CONSULTANT in
conjunction with said coverage regardless of whether CONSULTANT
has actually purchased and maintained said coverage; or,
(2) The total dollar amount of this Contract.
The terms of Sections VIII entitled Cooperation of CITY,_Confidentiality of
Information and Trademark and XIII entitled Indemnification shall survive
termination of this Contract.
Professional Services Contract
DeadCat Media, LLC Page 7 of 17
XVI.
Chan es
CITY may, from time to time, require changes in the scope of services to be
performed under this Contract. Such changes as are mutually agreed upon by
and between CITY and CONSULTANT shall be incorporated by written
modification to this Contract.
XVII.
Conflict of Interest
CONSULTANT covenants and agrees that CONSULTANT and its
associates and employees will have no interest, and will acquire no interest, either
direct or indirect, which will conflict in any manner with the performance of the
services called for under this Contract. All activities, investigations and other
efforts made by CONSULTANT pursuant to this Contract will be conducted by
employees, associates or subconsultants of CONSULTANT.
XIII.
Mailing -Address
All notices and communications under this CONTRACT to be mailed to CITY
shall be sent to the address of CITY's agent as follows, unless and until
CONSULTANT is otherwise notified:
Grayson Path
City Manager
City of Paris
Post Office Box 9037
Paris, Texas 75461
Notices and communications to be mailed or delivered to CONSULTANT
shall be sent to the address of CONSULTANT as follows, unless and until CITY
is otherwise notified:
Lea Emerson
Project Manager
DeadCat Media, LLC
27 Clarksville Street
Paris, Texas 75640
Any notices and communications required to be given in writing by one party
to the other shall be considered as having been given to the addressee on the
date the notice or communication is posted, faxed or personally delivered by the
sending party.
Professional Services Contract
DeadCat Media, LLC Page 8 of 17
XIX.
A licable Law
The CONTRACT is entered into subject to the Paris City Charter and
ordinances of CITY, as same may be amended from time to time, and is subject
to and is to be construed, governed and enforced under all applicable State of
Texas and federal laws. CONSULTANT will make any and all reports required
per federal, state or local law including, but not limited to, proper reporting to the
Internal Revenue Service, as required in accordance with CONSULTANT's
income. Situs of this Contract is agreed to be Lamar County, Texas, for all
purposes, including performance and execution.
XX.
Severability
If any of the terms, provisions, covenants, conditions or any other part of
this Contract are for any reason held to be invalid, void or unenforceable, the
remainder of the terms, provisions, covenants, conditions or any other part of this
Contract shall remain in full force and effect and shall in no way be affected,
impaired or invalidated.
XXI.
Remedies
No right or remedy granted herein or reserved to the parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each
shall be cumulative of every other right or remedy given hereunder. No covenant
or condition of this Contract may be waived without written consent of the parties.
Forbearance or indulgence by either party shall not constitute a waiver of any
covenant or condition to be performed pursuant to this Contract.
XXII.
Entire Agreement
This Contract embodies the complete agreement of the parties hereto,
superseding all oral or written previous and contemporaneous agreements
between the parties relating to matters herein, and except as otherwise provided
herein cannot be modified without written agreement of the parties.
XXIII.
Non -Waiver
It is further agreed that one (1) or more instances of forbearance by CITY
in the exercise of its rights herein shall in no way constitute a waiver thereof,
Professional Services Contract
DeadCat Media, LLC Page 9 of 17
XXIV.
Headin s
The headings of this Contract are for the convenience of reference only and
shall not affect any of the terms and conditions hereof in any manner.
XXV.
Venue
The parties to this Contract agree and covenant that this Contract will be
enforceable in Paris, Texas; and that if legal action is necessary to enforce this
Contract, exclusive venue will lie in Lamar County, Texas.
XXVI.
No Third Part 2neficiar
For purposes of this Contract, including its intended operation and effect,
the parties (CITY and CONSULTANT) specifically agree and contract that: (1) the
Contract only affects matters/disputes between the parties to this Contract, and
is in no way intended by the parties to benefit or otherwise affect any third person
or entity notwithstanding the fact that such third person or entity may be in
contractual relationship with CITY or CONSULTANT or both; and (2) the terms of
this Contract are not intended to release, either by contract or operation of law,
any third person or entity from obligations owing by them to either CITY or
CONSULTANT.
IN WITNESS WHEREOF, the parties hereto have set their hands by their
representatives duly authorized on the day and year first written above.
--------------------------------SIG NATURE PAGE FOLLOWS --------------------------------
Professional Services Contract
DeadCat Media, LLC Page 10 of 17
ATTEST:
Janice Ellis
City Clerk
APPROVED AS TO FORM:
STEPHANIE H. HARRIS
City Attorney
CITY OF PARIS
By:
.GRAYSON,PATH
City Manager
Date Signed:
DEADCAT MEDIA,LLC
B � B
r
By.,
pos+ r% �'Lea merson
�rfakwc `�"`t Project Manager
t1Fa� 11'AFr f A11
3 a`
Date Signed: "intI0 Cj
• i2 s-
Professional Services Contract
DeadCat Media, LLC Page 11 of 13
THE STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, in and for said County, Texas, on this
day personally appeared GRAYSON PATH, City Manager of the CITY OF PARIS,
a Texas Municipal Corporation, known to me to be the person who's name is
subscribed to the foregoing instrument, and acknowledged to me that he has
executed the same on the City's behalf.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF 20
Notary Public Lamar County, Texas
My commission expires
THE STATE OF TEXAS §
COUNTY OF LAMAR §
Th t�i6 d_ day of
Tr 20 , by Lt� o'S�c, on d. in his capacity as
Is instrument was acknowledged
President of eadCat Media, LLC, a Texas Corporat' -own to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged
that she executed the same on behalf of and as the act of DeadCat Media, LLC.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF 20 a3 .
Notary ublic Lamar Coun# , exas
...d GiNA CRAWFORD My commission expires
�`;c, Notary Public
`:, STATE OFTEXAS
�'a IDA` 587589
Comm. w . June 14, 2028
Professional Services Contract
DeadCat Media, LLC Page 12 of 13
Attachment "A"
FEBRUARY 2023
14tAmt, RDAIT*141e
Action Plan:
- Build brand presentation
- Finalize Landing Page
- Begin presentations and training
- Develop branding tool -kit
- Prepare Materials frefer to material audit)
- Prepare Press Peleases
- Training to department heads
- Meet With annual event organizers
- Soft launch on social meidia
- Begin Citizen Interest Meetings
- identify priorities and align with schedule
3ANUARY (2024)
Aglim Pt4jn;
Monitor brand infractions and address as needed
Continuation of brand ambassador program
Present defiverables to department heads
Hold trainings with each entity
Develop secondary schedule for, infrastructure updates
Develop secondary material audit for phase two implementation
Professional Services Contract
DeadCat Media, LLC Page 13 of 17
DELIVERABLES:
- Social Media Assets for duration of contract
- Webe Assets
- Update comprehensive rnaterWs audit provided by North Stai
- Develop Adobe Templates for use across each entity
- M�erge necessary Facebook, pages, eliminate, confusion and develop
guidefines for future use cases
- Create entity letterhead, email signatures, stickers,
- Downtown Billboard Design
- Downtorwn bannepop materiall
- Welcome to Paris Folder/Media Kit
- Create custom entity QP codes
- Prepare Press Peleases, and Media Kit
- Develop brand tone, and key messaging
- Email Templates
Media Asset Library:
in regard to the new branding initiative included in this contract at no
additional cost.
OUP SERY,"ICES
MW:W=
Web Design
izIAA& OP -R,
im naaWl- -
MULTIMEDIA
Viire raphy
Photography
Motion Graphics
Professional Services Contract
DeadCat Media, LLC
DI HING
Social Media Marketing
Email Marketing
Brand Identity Creation,
Logo Guidelines
Naming/Strapfine
Campaigns
Branding Strategies
Page 14 of 17
FEBRUARY 2023
KEY PEPSONNEL
Project M,anager: I ea Enirkerson
10 beta @der adcati"nedirmt.cc)u°i�)
903-423,2108
Lkm 1'rare 12 years of Pxperience in rnarketirg ai id ad%eertising 11"'I
ava,,ior.yfifiiidustriesll,itwcl&,jdir�morri-proIfitllna
lrrmc
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Z �io
deadcwt rriedical, recruitry"ient, totmism, business, news and rriedia.
I ea is as gradtmte of Rmas A&M Cornrnerce arid gained sixyears of experience
wor kfirig witt i YWAIIA Medical Ships Atistralia servicing rcmnoW island and
coastal iegions of Papua 11,114pw tars near. Throughout this time, she worked with
a variety of governrnent offices in botfi countries to nav,igate N401)s ami
funding corrunitments for medical nort-prof its.
She returpwd to fbxas, iri 2017 arid cop-airiued her career in news, and al "media as
an editor', vide ogria pirmer, ptml 'ograpl-ier and desigrier. St te currenUsenres on
tl"ie I-arnar Courtty ttarnber of Commerce board.
Creative, Director: Dustin Broadway
Broad%r�jay began his career inI ' tie creative world in 2009 in
ColoraSp
do rings, CO Born and raised in Paris, 16xas, he
traw?led ar"id worked in various places iri the L)SA and
deadcwt Overseils.
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Arrvbai;sador of fl,*Y6ar f rorn the I ar'nar Cot,jinty (J''tarn ber of Cbrnrtierce,
serves on Ow Visitor's arid Converition COuncil bcmrd arid is President of the
Children'sAdrearm a(:y I fis creative rnind has rriade hin't an inci edible
videographer and his heart, f6r ti-te Parls cornrinitinity is unrnatchwJ.,
Professional Services Contract
DeadCat Media, LLC Page 15 of 17
His knowledge and experience in "reb design, development, social media and
marketing include the do's and clon'ts in the induistry.
effective, across the board digitafly.. This includes a focus on SEO optimization,
customer experiencefiourney and user experience. Watter, has a wealth of:
knowledge in industries in Paris, Texas as well as a coast-to-coast perspective,
,having lived in California and New York.,
Multi -Media Producer: Zachary De [a Garza
create @Aeadcatmedia,coren
prc.uekTs ma -T reveatITIRTS edo.A
competitor
Zachary is a graduate of The University of Texas at Austin (Pimm `Radio) and a Paris
native.
Project CoordInator. Cage Kee
marketing&-deadcatmedia.coren
in Nepal, Cambodia, Thailand and Mexico serving in a wide variety of role
Professional Services Contract
DeadCat Media, LLC Page 16 of 17
Months 1-4: $1,500 per entity (monthly)
Monthe 5-8: $1,2-K per entity (monthly)
Months 8-12: $750 per entity (monthly)
PROJECTTMELINE
I Grtgth Of Prrrr�ec't
Twelve N,4orrIJ'is
Start Date,.
Upon signed contract
Additional Add -Ons:
- Brar'r(Jir g1ni1Jative\(ideo-F
PEW1 Alleri ::: $3,()00 llinclw at no cost, witt") Biwid Nfariaget, contract)
Welconrwr to f)a6s Featt,ire Video- FLA14 erqth proi�yio highlighting all Rift I'las to
offer and how we, as a cor rin'ttinity, reacti higher z: $6,250
11 Defiverables riot rr,idi�.jded inthe rnatedal audit HSU Will be 1,.rflled separiiWty to
each eritity yRs requestpd. (See fqorthStarr; Firial Report, Page'17 of 324)
Wand Naraftiw: RoVision irx:lucled at rio additional caa
QUALIFICATIONS AND TOOLS,
We use all creativp industry stall clard s�Dftvfillre, iricludiric; Adobe t rrat ive Suite
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SheeM Slides) and iniaq/ ather web- as platforrn wftvvare� wl"iHe saAng, amhiving
and sendir"ig files fii the cloud via Oroptxw, and irari;�rvia l
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Item No. 12
Vacant Buildin y Ouarterly Re :)ort: Februarv, 2023
January,, 2023
50 properties were identified as vacant buildings in Historic District 1:
• Letters have been sent out to the owners of the identified vacant
buildings in Historic District 1 informing them to register and/or pay
their fees
15 properties were identified as vacant structures in Historic District 2. Three of
these properties are commercial buildings
February, 2023:
Letters have been sent out to the owners of the identified vacant structures in
Historic District 2 informing them to register and/or pay their fees.
Item No. 13
R910 W111 �M �M
TO: Mayor, Mayor Pro -Tem & City Council
FROM: Grayson Path, City Manager
Tracy Pounders, Delinquent Tax Attorney
SUBJECT: PRIVATE TAX RE -SALES
DATE: February 13, 2023
BACKGROUND:
Tracy Pounders with the law firm of Abernathy Roeder Boyd & Hullett PC has arranged for the
private sale of three (3) tax delinquent properties for the total amount of $3.00 to Paris/Lamar
County Habitat for Humanity. These properties had previously been struck off to the City of Paris
as trustee following a tax sale. The City has been working closely with Habitat for Humanity to
obtain these three properties.
STATUS OF ISSUE:
The following properties have been prepared to be sold to Habitat for Humanity:
Tract 1: "GIBBONS-BRADEN ADDITION, BLOCK 8, LOT 34", commonly known as
1274 SE 15TH, Paris, Lamar County, Texas [Lamar CAD #11594;
Tract 2: "CITY OF PARIS, BLOCK 69-B, LOT 3", commonly known as 448 10TH NE,
Paris, Lamar County, Texas, Lamar CAD # 14651; and
Tract 3: "CITY OF PARIS, BLOCK 161, LOT 1", commonly known as 813 SE 5TH, Paris,
Lamar County, Texas, (Lamar CAD #16659 (the "Trustee Property")
Ms. Martin with Paris/Lamar County Habitat for Humanity intends to build a residence on each of
these lots. These properties will be included in a 5 in 5 agreement which will be brought to you at
a future meeting.
BUDGET:
The City will receive its prorated share of the proceeds of sale as required by the Texas Property
Tax Code.
RECOMMENDATION:
Approve the resolution consenting to the Private Re -Sale of three Tax Foreclosed Properties to
Paris/Lamar County Habitat for Humanity as proposed.
RESOLUTION NO.
A RESOLUTION APPROVING THE RE -SALE OF THREE
PROPERTIES, PREVIOUSLY BID -OFF TO THE CITY OF PARIS,
TRUSTEE, TO PARIS/LAMAR COUNTY HABITAT FOR HUMANITY
PURSUANT TO THE 5 -IN -5 INFILL HOUSING PROGRAM
WHEREAS, the below described real property or properties (the "Property") was
previously bid off and sold to the City of Paris, Trustee, as trustee for itself, Lamar County, Paris
ISD and Paris Junior College (hereinafter the "Grantors") at public auction; and,
WHEREAS, Texas Property Tax Code Section 34.05(i) provides that tax foreclosed
properties previously bid off to taxing units ("Trustee Properties") may be sold by private sale in
lieu of a public sale under Texas Property Tax Code Section 34.05(c) & (d) with the approval of
all taxing units entitled to receive proceeds from the sale; and
WHEREAS all of the taxing units entitled to receive proceeds from the sale of the
Property have consented to the private sale of the Property to the Grantee, in advance, as
permitted by Section 34.051 of the Texas Property Tax Code; this advance consent is evidenced
by that interlocal agreement approved by all Grantors on January 24, 2022, an original being
maintained by the City of Paris (approved by: the City of Paris, City Council agenda of January
24, 2022, item #22; Paris Junior College, Regents' agenda of January 24, 2022, item 46; Lamar
County, Commissioners Court agenda of January 24, 2022, item 42; and the Paris Independent
School District, Trustees' agenda of January 24, 2022, item #4); and
WHEREAS PARIS/LAMAR COUNTY HABITAT FOR HUMANITY has offered to
purchase the Property by private sale pursuant to the 5 -in -5 Infill Housing Program; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PARIS THAT:
Section 1. The sale of the following Property to PARIS/LAMAR COUNTY
HABITAT FOR HUMANITY for THREE AND NO/100 $3.00 DOLLARS is hereby
approved:
Tract 1: "GIBBONS-BRADEN ADDITION, BLOCK 8, LOT 34", commonly known as
1274 SE 15TH, Paris, Lamar County, Texas [Lamar CAD #11594, $1.00]
Tract 2: "CITY OF PARIS, BLOCK 69-B, LOT 3", commonly known as 448 10TH NE,
Paris, Lamar County, Texas [Lamar CAD #14651, $1.001
Tract 3: "CITY OF PARIS, BLOCK 161, LOT 1", commonly known as 813 SE 51H,
Paris, Lamar County, Texas [Lamar CAD #166599 $1.00]
Private Protiertv Tax Re -Sale Resolution, Page 1 of 2
PASSED AND APPROVED this
ATTEST:
BY
Janice Ellis, City Clerk
day of , 2023.
Private Proverbi Tax Re -Sale Resolution, Page 2 of 2
CITY OF PARIS, TEXAS
BY
Paula Portugal, Mayor
APPROVED AS TO FORM:
M.,
Stephanie Harris, City Attorney
TAX DEED
(Private Sale: '5 in 5' Infill Program)
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS
COUNTY OF LAMAR §
THAT WHEREAS, the below described real property or properties (the "Property") was
previously bid off and sold to the City of Paris, Trustee, as trustee for itself, Lamar County, Paris
ISD and Paris Junior College (hereinafter the "Grantors") at public auction; and,
WHEREAS PARIS/LAMAR COUNTY HABITAT FOR HUMANITY (hereinafter
"Grantee") has offered to purchase the Property by private sale; and,
WHEREAS all of the taxing units entitled to receive proceeds from the sale of the
Property have consented to the private sale of the Property to the Grantee, in advance, as
permitted by Section 34.051 of the Texas Property Tax Code; this advance consent is evidenced
by that interlocal agreement approved by all Grantors on January 24, 20229 an original being
maintained by the City of Paris (approved by: the City of Paris, City Council agenda of January
249 2022, item 422; Paris Junior College, Regents' agenda of January 24, 2022, item #6; Lamar
County, Commissioners Court agenda of January 24, 2022, item #2; and the Paris Independent
School District, Trustees' agenda of` January 24, 2022, item #4).
THEREFORE, the Property is hereby sold and struck off, for the total sum of THREE
AND NO/100 ($3.00) DOLLARS, to the Grantee:
NOW, THEREFORE, in consideration of the premises aforesaid, and of the payment of
the aforesaid sum, the receipt of which is hereby acknowledged, 1, PAULA PORTUGAL, as
MAYOR, acting on behalf of City of Paris, Lamar County, Paris ISD and Paris Junior College,
have Granted, Sold, and Conveyed, and by these presents do Grant, Sell, and Convey unto the
said grantee(s) all of the estate, right, title, and interest to said property being located in Lamar
County, and described as follows:
PROPERTY DESCRIPTION
• Tract 1: "GIBBONS-BRADEN ADDITION, BLOCK 8, LOT 3-41", commonly known as
1274 SE 15"'", Paris, Lamar County, Texas [Lamar CAD M11594,$1.001
• Tract 2: "CITY OF PARIS, BLOCK 69-B, LOT 3", commonly known as 448 10TH NE,
Paris, Lamar County, Texas [Lamar CAD #14651, $1.00]
• Tract 3: "CITY OF PARIS, BLOCK 1.61, LOT V, commonly known as 813 SE 5TH,
Paris, Lamar County, Texas [Lamar CAD #16659, $1.001
Tax Deed ('5 in 5' Infill Program), Page 1 ot'3
TO HAVE AND TO HOLD the above described premises, together with all and
singular the rights, privileges, and appurtenances thereto in any manner belonging unto the said
grantee(s), his heirs and assigns forever, the aforesaid premises or appurtenances, or any part
thereof, as fully and absolute as I, PAULA PORTUGAL, as MAYOR aforesaid, can convey;
SUBJECT HOWEVER to the following covenant(s), condition(s) and restriction(s): (1)
rights of the public to any portion of the above described property lying within the boundaries of
dedicated or existing roadways or which may be used for road or street purposes, (2) visible and
apparent easements over or across subject property, (3) rights of parties in possession, and (4)
post judgment year taxes (if any), the payment of which is assumed by Grantee herein.
CONVEYANCE OF THE PROPERTY HEREIN IS MADE "AS IS" and
Grantors make no warranty or representation as to the title, condition, suitability for any
use, property description, property size or dimension, or location of the property. No
survey of the property has been conducted by the taxing units prior to sale: some of
property descriptions come from the tax maps of the City of Paris and the Lamar County
Appraisal Districts rather than from recorded plat maps. It is the responsibility of the
Grantee(s) to determine what rights, if any, have been conveyed by the Grantors to the
Grantee(s) by this instrument.
This conveyance is also made expressly subject to any existing right of redemption
remaining to the former owner(s) of the property under the provisions of law and also
subject to any recorded restrictive covenants running with the land, and valid easements of
record as of the date of this sale. Ownership of any single Property conveyed by this deed
shall revert to the City of Paris, at its sole option without compensation to the Grantee,
should any of the following events occur during the period in which the Grantee has an
ownership interest in the Property and during the term of the `5 in 5' Program agreement
between the City of Paris and Grantee or Grantee's successors (said agreement is hereby
incorporated into this deed by reference as if written word-for-word herein): (1) failure to
maintain the property as required by law, evidenced by any affidavit of violation being
filed against the Property by the City of Paris (or any other governmental unit) in the deed
records of Lamar County, Texas; (2) failure to comply with the requirements of the City of
Paris' `5 in 5' Program as evidenced by any affidavit supporting said failure to comply
being filed against the Property by the City of Paris in the deed records of Lamar County,
Texas; (3) allowing any ad valorem tax on a Property to become delinquent as evidenced by
an affidavit of such fact supported by a delinquent tax statement issued by the Lamar
County Appraisal District or other tax assessor -collector for the Grantors, and filed in the
deed records of Lamar County, Texas; and (4) failure to pay any fee required to be paid by
law, evidenced by an affidavit of such fact being filed in the deed records of Lamar County,
Texas; before any affidavit relating to contingencies 1-4 above shall be filed in the deed
records of Lamar County, Texas the Grantee shall be given notice of the event causing the
reverter and 10 business days to cure (the first day shall be the date the notice is presented
to Grantee if hand delivered to the Grantee, otherwise the second business day after the
notice is turned over to the United States Postal Service or other delivery service for
delivery to the Grantee).
Tax Deed ('S in 5' Infill Program), Page 2 of 3
IN TESTIMONY WHEREOF, and executed this day of
Fill
PAULA PORTUGAL MAYOR, CITY OF
PARIS, TEXAS
STATE OF TEXAS
LAMAR COUNTY
BEFORE ME the undersigned authority, on this day personally appeared PAULA PORTUGAL, as
MAYOR, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged
to me that he executed the same for the purposes, consideration, and in the capacity therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS THE DAY OF
Rol
Notary Public
Commission Expires:
After recording return to:
PARIS/LAMAR COUNTY HABITAT FOR HUMANITY
PO Box 1555
Paris TX 75461
Tax Deed (`5 in 5' Infill Program), Page 3 of 3
Item No. 14
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: M.A. Smith, Public Works Director
Bill Loranger, Parks/ROWs Department Superintendent
SUBJECT: 2023 ANNUAL GROUNDS MAINTENANCE BID
DATE: February 13, 2023
BACKGROUND:
The City of Paris Public Works Department sent out a request for bids for grounds maintenance,
per property. This is contracted mowing of City Parks. Bidding was conducted on an individual
park basis so as to allow us to take the best price per park, giving us the best price overall with the
most land being mowed under our limited budget.
STATUS OF ISSUE:
The City received sealed bids for grounds maintenance on February 1, 2023, and would like to
award the bids accordingly. The contract period is February 14, 2023 through December 31, 2023.
Per budget limitations and based on the bids received, 101.41 acres are recommended to
contractors, leaving 83.29 acres for the parks department to mow. We will also be mowing another
88.13 acres of land that were not included in the bid due to size, location, etc., leaving a total of
171.42 acres for the parks department to maintain. The bid tabulation sheet is attached. Those
parks highlighted in yellow will be awarded a contract. This year will see the most acreage mowed
under contract than in recent years, which will free up the parks department to further maintain
those parks assigned to them as well as other duties.
BUDGET:
Funding is budgeted in the Parks Department, with $90,000.00 set aside for contracted mowing.
We are requesting award for a total of $86,285.00. We would like to set aside the remaining
difference for unexpected expenses necessary in mowing the contracted parks.
RECOMMENDATION:
Award one bid for 21 properties, for a total of 89.39 acres, to Adams Lawn Service in the amount
of $72,225.00 and one bid for 7 properties, for a total of 12.02 acres, to Green's Lawn Service in
the amount of $14,060.00 as indicated on the attached bid tabs.
BID TABS:
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et
Nos. 15-17
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
Richard Salter, Chief of Police
SUBJECT: Police Compensation / Recruitment / Retention
DATE: February 13, 2023
F-INUOKOWT41110I
For several years, the Paris Police Department has struggled to maintain staffing. Due to a number
of national and local factors, it is challenging to find qualified individuals to serve as police
officers. Despite our constant efforts to advertise and recruit, we are currently down approximately
17 police officers, which represents nearly 50% of our front line force. While we have managed
to maintain absolute minimum numbers for shifts, further vacancies as well as burn out are serious
concerns. In addition, due to the regulations under civil service, the speed at which we have a
vacancy occur is very lopsided as compared to the time it takes to refill that position (this will be
illustrated later in this memo).
Beginning in FY21/22, we began a two-year approach to adjusting pay within the department as
compared to similar communities. This was part of the city-wide pay study. While this was very
helpful, we have come to realize the importance of comparing to more immediate competition
within our own county. Local competition consists of the Lamar County Sheriff Office as well as
four ISDs. We have lost a fair number of officers to these entities recently. While the City is heavily
regulated by civil service, they are not civil service entities which gives them greater ease, speed
and flexibility to adjust and respond to staffing issues. Given the qualifications to work for any of
these entities are virtually equivalent to those of our own, transferring is relatively easy. And when
compensation and job duties are compared, some are making the decision to move.
STATUS OF ISSUE:
As the PPD is down about 17 officer positions at this time, and given our recent several attempts
to recruit and hire officers through our civil service testing have not fared well, and in order to try
and reverse the course we are on and build our department back up, management believes it is time
to re-evaluate our compensation once again. We also feel there is urgency in this request, therefore
warranting adjustments to occur now and not waiting until October 1St with a new budget.
Additional adjustments will be considered in the FY23/24 budget, but in order to try and avoid
further vacancies as well as try and recruit new officers, something more immediate needs to occur.
While we cannot account for the differences in responsibility between being a PPD officer as
compared to a Sheriff Deputy or ISD officer, we do have the ability to adjust our compensation in
order to 1) attract local and/or afar candidates, and 2) retain existing officers.
Therefore, management recommends that we make immediate changes to try and address our
staffing issues. These changes consist of the following:
1. Authorize lateral seniority pay such that when an applicant is hired who is certified and has
previous years of experience as an officer with another department, once their probationary
period is complete, they may be placed in an appropriate seniority step to align with those
previous years of experience.
a. Note — for non -civil service positions in the City, we will, when warranted,
authorize a starting pay higher than Step 1 based on years of experience, credentials,
education, etc. in order to attract and retain skilled employees. Doing so with the
Police Department may attract existing officers in other departments who would
not otherwise be willing to accept a drop in pay to come to the PPD and begin at a
seniority level of no years in the department.
2. Authorize the sign -on bonus to be given to both certified and non -certified officers, as well
as increase the sign -on bonus from $5,000.00 to $10,000.00.
a. Note — this is not paid all upfront, but over the course of the first year. There is also
a clawback agreement should they resign during that time. It is only given to those
who have never been a Paris PD officer before.
3. Authorize up to $1,000.00 in moving expense reimbursement for anyone who becomes a
PPD officer and who lives more than 1 hour away.
a. Note — our policy requires that all PPD officers live within 1 hour of work, therefore
distant candidates will have moving expenses that may be challenging to meet
without some assistance from the City.
4. Authorize an increase in certification pay as follows:
LevelCurrent..a.......................�.� ...........................New
a. Basic $0.00 $125.00
b. Intermediate $62.00 $150.00
c. Advanced $87.00 $175.00
d. Master $110.00 $200.00
e. Notes:
i. All sworn police personnel must have at least a Basic certificate in the State
of Texas from the Texas Commission on Law Enforcement to be a peace
officer. As they advance in their trainings, skills, experience, and ultimately
levels, we compensate them for these advancements. This is allowed under
City Code 2.10.033 and is authorized by Texas Local Government Code
143.041 and 143.044.
ii. Compensation Pay is paid out at each pay check (as an example, a Basic
level officer would receive $125.00 every two weeks in addition to their
base pay and seniority (if applicable)).
iii. The Sheriff Office recently adjusted their certification pay as follows:
1. Leve ..... FY.2..1./22 FY22/23
2. Basic $0.00 $75.00
3. Intermediate $50.00 $100.00
4. Advanced $75.00 $150.00
5. Master $90.00 $200.00
6. These changes, in addition to their annual base pay of approximately
$49,751.00 plus longevity pay of $5/year of service/check, makes
them very competitive with our existing structure for new officers
with lower seniority in the department.
iv. These changes would place us more comparable, and competitive, to that of
local competition.
v. We currently have 15 Basics, 1 Intermediate, 7 Advanced, and 18 Master
Certificate holders in the department.
Since January 2022, we have held 4 tests. The following is a summary of when those tests were
given, how many took the test, and how many were hired from this group. Those not hired would
have failed any of the written test, physical test, psychological evaluation, background, and/or
interview.
Test DateTested11-1111111",
Hired
A. February 8, 2022
6
1
B. May 25, 2022
3
0
C. September 13, 2022
14
1
D. January 10, 2023
9
TBD
From this, we see that it continues to be very challenging to draw interest to the PPD for testing
purposes, let alone hiring someone from this group who passes all the steps. Therefore, the key is
more taking the test, and if possible, attracting existing certified officers to take our test. The
majority of those who test are not existing certified officers, thus we must send them to a six month
academy plus a three month FTO program. During this same time period, we lost 10 in the
department for various reasons. For transparency though, we hired 4 in February 2022 from a 2021
test, so the actual hire vs. lost in 2022 is 6 vs. 10. Nevertheless, we lost more than hired and our
recent testing has done very little to account for the 17 positions we are down.
To help put the timing imbalance in to focus; an officer wishing to leave the City of Paris must
simply give us a two week notice. From that point, the time it takes to refill that position is typically
2-3 months in advertisement for a new test, 2-3 months in testing (discussed above), 6 months in
an academy (unless they are existing certified, and assuming we are able to get our candidate in
the next available academy), and three months of FTO program, totaling approximately 7 — 15
months from start to finish. This is a very lopsided timeframe and further amplifies the importance
of 1) retaining existing officers and 2) attracting more candidates.
The above changes are meant to 1) attract more candidates to take our test, 2) attract existing
certified candidates, 3) attract candidates from afar to move to Paris, and 4) retain our candidates
once hired by getting them through the first few years where local competition in compensation is
strongest. This is not a guarantee to obtain 17 new officers immediately nor losing any further
officers for any number of reasons (i.e. retirement), but something needs to be done to try and halt
our current downward trajectory in staffing numbers.
BUDGET:
To authorize lateral senior it pqy° by hiring experienced officers and placing them at a seniority
level equivalent to their years of experience will equate to payment beyond the base pay for a
police officer position. Attached to this agenda memo is our current pay plan which shows the bi-
weekly seniority payment based on years of seniority. This will not have an immediate impact to
FY22/23 given it would only be given once their probationary period is complete, and while it
could raise our expense in FY23/24 and beyond from what we would see hiring new officers
without seniority pay, there would be some offset in savings by not having to send these
experienced officers to the academy while also expediting this now -filled position to field service,
thus relieving some OT and burn out from other officers. In addition, hiring experienced officers
should reasonably offset the issue of hiring a new inexperienced officer only for them to determine
that police work is not suited for them, thus resigning, which can occur at any point in the 7 — 15
month onboarding period.
To make an increase in sign -on bonus from $5,000.00 to $10,000.00, that would be — at most, 17
positions x $5,000.00 increase = $85,000.00. It is extremely unlikely that we will have 17
successful hires in one year, and these are one-time payments over the course of their first year,
assuming they remain employed with the City of Paris. This therefore will have a negligible impact
to any one Fiscal Year as it will be spread out over the next several years.
To offer moving expenses up to $1,000.00, that would be — at most, 17 positions x $1,000.00 =
$17,000.00. Not only do the same impacts discussed with the sign -on bonus apply here, but so
does the requirement that one must live more than an hour away, thus must move to Paris (within
one hour) to apply and receive this reimbursement. Once again, this should have a negligible
impact to any one Fiscal Year.
To make the adjustment in Certification Pay as discussed above will be immediate and more
impactful to the FY22/23 and subsequently FY23/24 budget. Given the above identified numbers
in each category, we estimate an increase of approximately $120k to the budget (between
certification pay increases and the associate impact to Social Security, TMRS, and Medicare
payments). This does not take into account the hiring of 17 new officers, however, you do not
receive your Basic Certification until one year in service, thus the added impact of these new 17
officers (as soon as they can be hired), will not be felt until future fiscal years. We cannot however
only apply the new scale to new hires, and we are also using this increase as a means of retaining
our officers and staying at or above comparable to local competition. So this scale would apply to
all existing sworn personnel.
If we can find a way to attract and keep new officers for the first few years, we believe our seniority
plan, promotion opportunities, plus increases to certification pay will make it very difficult for new
officers to choose to move to local competition on account of compensation (as it stands today
with local entities). In addition, if we can find a way to attract and keep experienced officers, this
will bring faster relief to the department and savings in academy expense, OT and the effects of
burnout in our officers.
While we are currently one-fourth the way through our existing fiscal year, and even though we
did not budget for the added certification pay, sign -on bonus, moving expenses, or lateral seniority
pay, it is our opinion that our situation is critical and given we have vacant funded positions in the
department, we know FY22/23 can handle the increase and we will work to mold this in during
the FY23/24 budget process. Unfortunately, to not make any financial changes, despite their
budget impact, may result in the loss of more officers and the continuation of our disappointing
testing and hiring results.
OPTIONS:
Approve the necessary ordinances and resolutions to:
a. Authorize lateral seniority pay for new experienced officers.
b. Increase the sign -on bonus from $5,000.00 to $10,000.00 and apply it to all first-
time candidates, whether existing certified or not.
c. Offer up to $1,000.00 in moving expenses for those who live beyond 1 hour from
work, thus must move within 1 hour of work.
d. Increase the Certification Pay as follows:
Level _. -Current
New
i. Basic $0.00
$125.00
ii. Intermediate $62.00
$150.00
iii. Advanced $87.00
$175.00
iv. Master $110.00
$200.00
2. Approve any number of the above options.
3. Adjust any number of the above options.
4. Identify and request more information to be brought back for your consideration.
5. Do not approve any of the above options.
RECOMMENDATION:
1. Approve the necessary ordinances and resolutions to:
a. Authorize lateral seniority pay for new experienced officers.
b. Increase the sign -on bonus from $5,000.00 to $10,000.00 and apply it to all first-
time candidates, whether existing certified or not.
c. Offer up to $1,000.00 in moving expenses for those who live beyond 1 hour from
work, thus must move within 1 hour of work.
d. Increase the Certification Pay as follows:
Level Current New
i. Basic $0.00 $125.00
ii. Intermediate $62.00 $150.00
iii. Advanced $87.00 $175.00
iv. Master $110.00 $200.00
Position
Police Officer
Police Sergeant
Police Lieutenant
Police Captain
Assistant Chief
Current Pay Plan
Paris PD
Annual Base
$16.61
Pay
Hourly
$52,000.00
$25.00
$59,542.27
$28.63
$68,229.61
$32.80
$77,528.89
$37.27
$87,172.54
Salaried;
Certification and/or Longevity are not included in the above amounts
Bi -weekly Seniority Pay All Positions
2-3 years in rank
$16.61
4-5 years in rank
$33.23
6-7 years in rank
$49.84
8-9 years in rank
$66.45.
'10-11 years in rank
$83.06
112-13 years in rank
$99.68'
14+ years in rank
$116.29'
(Bi -weekly Certificate Pay
Master Certificate
$110.00
Advanced Certificate
$87.00
Intermediate Certificate$62.00
EMT Certificate
. _.
$11.54
'Bilingual
$46.16
SWAT/Hostage Negotiation
$43.75.
Accident Reconstruction
$43.75:
FTO
$46.15
'Dispatch Intermediate Certificate
$25.00
Dispatch Advanced Certificate
$37.50
Dispatch Master Certificate
$52.50
Shift Pay -Dispatchers
per hour .50
Court Clerk Intermediate Certificate
$25.00
Court Clerk Advanced Certificate
$37.50
Longevity pay -begins at 1 year anniversary $1.85 per paycheck, increases each year by $1.85
RESOLUTION NO. 2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AUTHORIZING THE PARIS POLICE DEPARTMENT TO PAY A HIRING
INCENTIVE OF $10,000.00 TO NEWLY HIRED PARIS POLICE OFFICERS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is in the best interest of the citizens of Paris to have and maintain a fully
staffed Police Department; and
WHEREAS, by Resolution No. 2018-017, City Council, in recognition of chronic
staffing shortages at the Paris Police Department ("the Department") authorized the
Department to pay a hiring incentive of $5,000.00 to newly hired officers who are already
certified as peace officers by the Texas Commission of Law Enforcement ("TCOLE"); and
WHEREAS, since that time, the Department has continued to experience chronic and
long-term staffing declines; and
WHEREAS, other nationwide recruiting efforts have proven insufficient to achieve
full staffing within the Department; and
WHEREAS, extending the $5,000.00 hiring incentive to all new officers, regardless of
whether they have been certified by TCOLE as peace officers prior to hiring, and increasing
the incentive to $10,000.00 will enhance recruitment and retention efforts; and
WHEREAS, the City Council finds that it is in the best interest of the citizens of Paris
to extend this incentive to all applicants to be paid the same installments, to increase the
incentive from $5,000.00 to $10,000.00, and to make this action retroactive to January 1,
2023.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved and are incorporated herein by reference.
Section 2. That the City Council of the City of Paris hereby authorizes the Paris Police
Department to pay a $10,000.00 hiring incentive to new employees for the position of police
officer upon successful completion of the appointment and field training process. Said hiring
incentive shall be retroactive to January 1, 2023, and paid in installments as follows: upon
appointment ($3,500.00), upon successful completion of the Field Training Program
($3,000.00), and upon successful completion of the probationary employment period
($3,500.00).
Section 3. Any officer receiving any such installment payment will be required to
execute a contract providing that he or she be required to re -pay any incentive monies
received should his or her employment as a Paris Police Officer terminate before the third
anniversary of his or her initial hire date. Furthermore, former Paris Police Officers will not
be eligible for this hiring incentive.
Section 4. The City Manager is hereby authorized to execute any documents and take
any necessary action in order to complete the employment contract.
Section 5. This Resolution shall be effective from and after its passage.
PASSED AND APPROVED this 13th day of February, 2023.
Paula Portugal, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
RESOLUTION NO. 2023_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AUTHORIZING THE PARIS POLICE DEPARTMENT TO PAY A RELOCATION
EXPENSES INCENTIVE OF UP TO $1,000.00 TO NEWLY HIRED PARIS POLICE
OFFICERS WHO LIVE FURTHER THAN ONE HOUR FROM THE PARIS POLICE
DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is in the best interest of the citizens of Paris to have and maintain a fully
staffed Police Department; and
WHEREAS, the Department has experienced and continues to experience chronic and
long-term staffing declines; and
WHEREAS, nationwide recruiting efforts have proven insufficient to achieve full
staffing within the Department; and
WHEREAS, the Paris Police Department (the "Department") requires its police
officers to live within one hour's travel distance from the Department located at 2910
Clarksville St., Paris, Texas; and
WHEREAS, offering a moving expenses hiring reimbursement of up to $1,000.00 to
defray the expenses of those applicants who will be required to relocate in order to accept
employment by the Department will make the Department a more attractive employment
option for candidates living outside of the one hour radius; and
WHEREAS, the City Council finds that it is in the best interest of the citizens of Paris
to offer a relocation signing incentive of up to $1,000.00 to police officer candidates living
further than one hour's travel distance from the Department in order to attract candidates
from a wider geographical area.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved and are incorporated herein by reference.
Section 2. That the City Council of the City of Paris hereby authorizes the Paris Police
Department to pay a relocation reimbursement of up to $1,000.00 to new employees for the
position of police officer upon presentation by the applicant of documentation of qualifying
expenses. Said relocation reimbursement incentive shall be retroactive to January 1, 2023.
Section 3. Any officer receiving any such reimbursement will be required to execute
a contract providing that he or she be required to re -pay any reimbursements received
should his or her employment as a Paris Police Officer terminate before the third anniversary
of his or her initial hire date. Furthermore, former Paris Police Officers will not be eligible
for this hiring incentive.
Section 4. The City Manager is hereby authorized to execute any documents and take
any necessary action in order to complete the employment contract.
Section 5. This Resolution shall be effective from and after its passage.
PASSED AND APPROVED this 13th day of February, 2023.
Paula Portugal, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney