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05 - Boards & Commissions - MinutesItem No. 5 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesda janua 17 2023 5:30 O'CLOCK P.M. MINUTES Board Members Present: Staff Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretory/Treasurer Stephen Terrell Erik Roddy Mark Homer Dr. Al Hashmi Ex -Officio Members Present: Paula Portugal, Mayor Reginald Hughes, Mayor Pro Tem/Liaison Clayton Pilgrim, City Council Liaison Grayson Path, City Manager Pam Anglin, President PJC Page 1 of 4 Maureen Hammond, Executive Director Lauren Trejo, Economic Development Specialist Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guests Present: Robert Vine, Assistant City Manager Call to Order Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on January 17, 2023. Mr. Bray noted a quorum is present with all board members present. Invocation Mr. Roddy gave the invocation. Welcome and O enin Remarks Mr. Bray opened the meeting by thanking everyone for being in attendance and introducing Lauren Trejo as the newest PEDC staff member. Citizens' Intwut Chairman Bray invited those present to speak during the Citizens' Input. No one came forward and the Citizens' Input was closed. PEDC Board Meeting Minutes Tuesday, January 17, 2022 Page 2 of 3 Discuss and Consider A royal of the Minutes of the Re ular Meetin held December 5a 2022 Dr. Hashmi made a motion to approve the December 5, 2022, minutes. Mr. Terrell seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider Approval of the November and December 2022 financial Statements Secretary and Treasurer Chase Coleman presented financial reports for the months ending November and December 2022. Mr. Coleman pointed out that a payment to American Spiral Weld for new jobs incentive was paid in October but not accounted for within these statements — this adjustment will be reflected in January financial statements. Following discussion, Dr. Hashmi moved to approve the November and December 2022 financial reports. Mr. Fendley seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider Engaeline DeadCat Media for Creative Elements and Mana ement of the Brand Strategy Ms. Hammond gave an update on the brand implementation. She noted that as Grayson Path, Paul Allen and she reviewed and discussed the 324 -page final report, it became evident that the organizations would benefit from engaging a "brand manager" to assist with implementation. At this time, she referenced the memo distributed as part of the packet and proposed engaging DeadCat Media, jointly with the City and Chamber, to serve as the brand manager. Collectively, the board agreed upon this recommendation. Ms. Hammond requested authorization to negotiate and execute the contract with DeadCat Media in partnership with the City and Chamber of Commerce, not to exceed $15,000 for the fiscal year. Dr. Hashmi made an inquiry about the amount discussed, clarifying whether the cost would be shared or if the cost was solely for the PEDC. Ms. Hammond responded by stating that each entity will contribute $15,000 for a one-year term. Mr. Roddy made the motion to authorize Hammond to negotiate and execute the contract with DeadCat Media in partnership with the City and Chamber of Commerce, not to exceed $15,000 for the fiscal year. Mr. Homer seconded the motion. Vote: 7 -ayes to 0 -nays Review and Discuss Report from Executive Director Maureen Hammond Personnel Update: Ms. Hammond reported on personnel changes. She highlighted that Chris Stout had taken a position in Wyoming and was replaced by Lauren Trejo who will be filling the role of Economic Development Specialist. 2022 Highlights & Economic Impact: Ms. Hammond presented the 2022 Annual Report to the Board. She began by noting that there are currently three active committees: Land, Marketing and Policy Review. She highlighted the various accomplishments each committee achieved in 2022. She also reported on business attraction, highlighting that the PEDC won two attraction projects in 2022: Trison Tarps and Lionshead Tire and Wheel. She went on to state that there are three projects currently being negotiated: Project Red Maple, Star Port and Red Oak. Additionally, Ms. Hammond reported specifics on business retention and expansion. PEDC Board Meeting Minutes Tuesday, January 17, 2022 Page 3 of 3 Ms. Hammond concluded by reviewing a few of the successful company events that took place throughout the year, the comprehensive job impact for 2022, and the PEDC's priorities for 2023. No questions followed the Executive Director's Report. No action was taken on this item. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Red Oak • Project Tubular • Project Clydesdale • Project Star Port • Project Red Maple Chairman Bray convened the Board into Executive Session at 5:48 p.m. Reconvene into O en Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:02 p.m. No action was taken on items from the executive session. Discuss Future A enda Items No future agenda items were brought forward to discuss. Closin Remarks None Adjourn Dr. Hashmi made a motion to adjourn the meeting. Mr. Coleman seconded the motion. Vote: 7 -ayes to 0 -nays Chairman Bray declared the meeting adjourned. The meeting was adjourned at 6:03 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS FEBRUARY 06, 2023 The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 06, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Present: Board Members: Francine Neeley, Chance Abbott, Michael Mosher, Clifton Fendley Austin Anthony, Tylesha Ross -Mosley, Sims Norment City Representatives: Andrew Mack, Triniti Frazier, Robert Vine, Clyde Crews, Mayor Paula Portugal Absent: Board Members:. N/A 1. Call meeting to order. Chairman Clifton Fendley called the meeting to order at 5:30 p.m. 2. Citizens' Forum. Ray Pierson, 1975 E Cherry Street, spoke in regards to the drainage issues that impacts several parcels and asks that the City restrict permits until issues resolved. 3. Approve minutes from the meeting of January 03, 2023. A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Chance Abbott. Motion carried, 7 ayes — 0 nays. 4. Discuss and act on the petition of Chad Stephens on behalf of Kenda Taylor for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Commercial (C) in Jefferson Heights, Block A, Lot 1 and Lot 22, located in the 3800 Block of SE Loop 286 and part of 3755 Jefferson Rd. (0.202 acre)- LCAD 12424 and 22151. Mack states this intersection is well situated for new commercial development. The purchaser is aware of the additional measures that will be required to adequently screen and buffer the differing adjoining land uses. During the public hearing, Chad Stephens and David Taylor spoke in favor of the petition. Judith Malone spoke in opposition citing concerns regarding the water abatement plan across the southern part of the city. A Motion to approve this item was made by Board Member Sims Norment and seconded by Board Member Austin Anthony. Motion carried, 7 ayes — 0 nays. Planning & Zoning Commission Meeting February 06, 2023 Page 2 5. Discuss and act on the petition of Chad Stephens on behalf of Kenda Taylor for a zoning change from a One -Family Dwelling District No. 2 (SF -2) to a Commercial District (C) in Jefferson Heights, Block A, part of Lot 1 (0.202 acre), located at 3755 Jefferson Rd- LCAD 12434. Mack states that a surveyed legal description was submitted for this request to split off the rear portion of the residential property to be re -platted with the larger 5 acre tract along Loop 286. A contractor business is planned for this site. Mack recommends approval for the rezoning from SF -2 to Commercial. A Motion to approve this item was made by Board Member Chance Abbott and seconded by Board Member Sims Norment. Motion carried, 7 ayes — 0 nays. 6. Discuss and act on the petition of Chad Stephens on behalf of Kenda Taylor for a zoning change from a General Retail District (GR) to a Commercial District (C) in Jefferson Heights, Block A, Lot 22, located in the 3800 Block of SE Loop 286- LCAD 22151. Mack states this is the same presentation and is recommending approval for the rezoning from General Retail to Commercial. A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 7 ayes — 0 nays. 7. Discuss and act on the petition of Bailey Asay on behalf of Creative RE Investments LLC for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Medium Density Residential (MDR) in the PJ Willis & Bros. Addition, Block A, Lots 6 & 7B, located at 1307 E Polk Street- LCAD 20734. Mack states the ability to provide for more medium to high density housing in this portion of the City is very important. This site is appropriate for medium density land uses based upon the surrounding uses of land to the West which are duplexes. Mack recommends approval of the requested change. A Motion to approve this item was made by Board Member Tylesha Ross -Mosley and seconded by Board Member Sims Norment. Motion carried, 7 ayes — 0 nays. 8. Discuss and act on the petition of Bailey Asay on behalf of Creative RE Investments LLC for a zoning change from a Two -Family Dwelling District (2F) to a Multiple -Family Dwelling District No. 1 (1\4F-1) in the PJ Willis & Bros. Addition, Block A, Lots 6 & 7B, located at 1307 E Polk Street- LCAD 20734. Planning & Zoning Commission Meeting February 06, 2023 Page 3 Mack states there a plans to develop this site for three duplex housing units. The change in zoning will be consistent with the previous FLUM amendment and further the City's goal for construction of new infill development. Mack recommends approval for rezoning. During the public hearing, Ray Pierce asked if the City arborist had approved permits for the tree removal at this site. A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Sims Norment. Motion carried, 7 ayes -- 0 nays. 9. Discuss and act on the petition of P -Town Property Holdings LLC for a Comprehensive Plan Amendment from Low Density Residential to Medium Density Residential (MDR) in the City of Paris, Block 258-A, Lot 2A, located at 410 NE 20th Street- LCAD 18256. Mack states medium density land uses at the intersection of arterial and collector roadways serve as transitional land use buffers to a busy street intersection. This development is planned as a 5 -in -5 infill housing development. Mack recommends approval of the amendment. During the public hearing citizens Judith Malone, Paula Portugal, Reeves Hayter, Brandon Del Torro, Ray Pierce, and Ryan Richardson all cited concerns about drainage problems that have been overwhelming for many years. Mack advised the storm water plan will be reviewed carefully to make sure it is not increased. Tim Risinger and Bailey Asay, owner/applicants state they will assure that drainage will be addressed. A Motion to approve this item was made by Board Member Chance Abbott and seconded by Board Member Sims Norment. Motion carried, 7 ayes — 0 nays. 10. Discuss and act on the petition P -Town Property Holdings LLC for a zoning change from a One -Family Dwelling District No. 2 (SF -2) to a Multiple -Family Dwelling District No. 1 (MF -1) in the City of Paris, Block 258-A, Lot 2A, located at 410 NE 20th Street- LCAD 18256. Mack states the plans are to develop the site for duplex housing. The existing house on the site will be demolished. This development will further the City's goals for construction of new 5 -in -5 infill housing. Input was received from two citizens that utilized our online request tracker through MyGov with concerns regarding downstream flooding to Lamar Ave. The area south of this subject property is within the floodplain. Mack further states the City's engineering staff will evaluate the drainage and address mitigation plans. Mack recommends approval for the rezoning. A Motion to approve this item was made by Board Member Sims Norment and seconded by Board Member Michael Mosher. Motion carried, 7 ayes — 0 nays. Planning & Zoning Commission Meeting February 06, 2023 Page 4 11. Establish a Planning & Zoning sub -committee for the Paris Development Code and appoint two members. Board Members Michael Mosher and Francine Neeley volunteered for appointment. Mack states the meeting will potentially be held, Thursday, March 02, 2023 at 5:30 p.m. 12. Request items for future agendas. No request were made at this time. 13. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Clifton Fendley and seconded by Board Member Michael Mosher. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:43 p.m. MINUTES OF THE REGULAR HISTORIC PRESERVATION COMMISSION MEETING OF THE CITY OF PARIS, TEXAS February 8, 2023 The Historic Preservation Commission of the City of Paris met for a regular session at 4:00 p.m. on Wednesday, February 8, 2023, at the City Council Chamber, 107 E. Kaufrnan, Paris, Texas. Present: Board Members: Chris Dux, Matthew Coyle, Linda Vandiver, Jennifer Long, Jessica Holtman, Glee Emmite City Staff: Cheri Bedford, Historic Preservation Officer; Andrew Mack, Director of Planning & Community Development; Rob Vine, Assistant City Manager; Linda Knox, District Council Member Absent: Board Member: Laura Caffey, Ryan Matthews Guests: Sandra Ables, Courtney Farmer Call meeting to order Chairman Dux called the meeting to order at 4:02 p.m. 2. Citizens Forum No one came forward to speak at citizens forum 3. Review and approve the minutes of the January 11, 2023 meeting. The minutes of the January 11, 2023 meeting were approved by acclamation 4. Review and take action on the Verification of Construction form for property located at 131-135 Lamar Ave, removal of window slip covers, evaluation of windows, and replacement in kind, paint the windows and property. The Commission reviewed all the applicable facade work that was approved and completed for the Tax Exemption for the Rehabilitation of Historic Structures by property owner Ms. Karolyn Moore on the Certificate of Appropriateness COA-22-1003, removal of metal slipcover on transom windows, evaluate, and replace with approved custom wooden window to match the existing transoms. A motion to approve this item was made by Commissioner Holtman and seconded by Commissioner Emmite. Motion Carried 6 ayes -0 nays. 5. Review and take action on the Fagade grant reimbursement in the amount of $2500 for 30 E. Price, & 140 N. Main painting exterior structure. Historic Preservation Commission February 8, 2023 Page 2 The Commission reviewed photos the work approved in the Certificate of Appropriateness COA-22-1466 painting the entire building and replacing awnings on the Main Street storefront. A motion to approve this item was made by Commissioner Coyle and seconded by Commissioner Emmite. Motion carried 6 ayes -0 nays A motion to recuse Commissioner Coyle was made by Commissioner Vandiver and seconded by Commissioner Emmite. Motion Carried 5 ayes -0 nays. 6. Review and take action on the Fagade grant reimbursement in the amount of $2500 for 7 S. Plaza, Storefront remodel, Sandra Ables, Matthew Coyle Matthew Coyle and Sandra Ables were present to answer questions. The commission reviewed photo documentation submitted for the completed street level fagade work as described and presented on COA 22-1883. A motion to approve this item was made by Commissioner Long and seconded by Commissioner Holtman. Motion carried, 5 ayes -0 nays. 7. Review and take action on the Verification of Construction for Tax Exemption for Rehabilitation of Historic. Storefront remodel at 7 S. Plaza.- Sandra Ables, Matt Coyle The Commission reviewed all the applicable fagade work that was approved and completed for the Tax Exemption for the Rehabilitation of Historic Structures. The applicants requested a verification of construction approval for the work completed on 7 S. Plaza as presented on COA-22-1883. A motion to approve this item was made by Commissioner Emmite and seconded by Commissioner Vandiver. Motion carried 5 ayes -0 nays. A motion was made to bring Matt Coyle back to the dais by Commissioner Vanidver and seconded by Commissioner Long. Motion carried 5 ayes 0 nays. 8. Public hearing and consideration of and action on the application for the demolition of a structure located in the CITY OF PARIS, BLOCK 157, LOT PT 12 & 12-A, 965 SW 1 ST being located at 965 SW 1St Street St Chairman Dux opened the public hearing and invited anyone in the audience to speak for or against this item. No one came forward to speak for or against the demolition of the accessory structure located at the rear of the property on 965 1St SW. Chairman Dux closed the public hearing. 9. Discussion and possible action on the following Certificate of Appropriateness- Mr. Gary Moore. Demolition of a structure located in HD -2, 965 SW 1st St. Historic Preservation Commission February 8, 2023 Page 3 The Commission reviewed photos of the shed in question, and the new site plan of the property. They determined there was no historical significance on the shed. A motion to approve this item was made by Commissioner Holtman and seconded by Commissioner Coyle. Motion carried, 6 ayes -0 nays 10. Discuss and make recommendation for increase in Fagade Grant amount. The commission agreed to appoint a sub -committee. The sub -committee will review the existing fagade grants applications and requirements for process improvement and updating the current forms. They will then make a recommendation on an increase amount and requirements as additional budgeted funds allocated by City Council. Chairman Dux agreed to serve on the committee, and Cheri Bedford would recruit commissioners for availability. Councilwoman Knox, Maureen Hammond of the PEDC Executive Director, and Paul Allen, Chamber of Commerce Executive Director, a realtor and contractor were all suggested to attend the discussion to hear about the incentives offered in the Historic District. 11. Appointment a subcommittee for the Imagine the Possibilities tours May 13. Cheri Bedford registered the City of Paris for the Image the Possibilities Tour marketing with the Texas Historic Commission and is waiting to hear from them on approval. She is looking for Commission representation to assist in planning with the other partners, the Lamar County Historic Commission and Harrison Walker and Harper to put on an event. Chairman Dux and Laura Caffey were appointed as a sub -committee. 12. Coordinators Report: Cheri Bedford gave an update on the Minor Certificates approved in house. The updated included information on the repairing of stained glass windows on the First Baptist Church, and the removal of the metal slip cover at 136 Clarksville (former restaurant). She is meeting with new property owner 4 N. Plaza to discuss his future plans. Cheri and Andrew have met with the Elder John Flowers, the pastor of the Hospitality Church of God in Christ at the church building about his church hosting a public meeting for the Pine Bluff Fitzhugh Historic District designation on April 27a' at 5:30 p.m. Plans for a video presentation, a walking tour, and information on incentives and schedule of next steps to the designation of the district will be presented. Cheri will meet with Nancy Klein, who will be bringing some research by the late Louise Hagood for the Pine Bluff Fitzhugh neighborhood in its earlier years. 13. Future Agenda Items: Historic Preservation Commission February 8, 2023 Page 4 Hearing no future agenda items, a motion to adjourn was made by Commissioner Emmite and seconded by Commissioner Holtman. Motion carried, 6 ayes,, 0 nays. Chairman Dux adjourned the meeting at 4:56 p.m. DUX, CHAIRMAN