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06 - Boards & Commissions - MinutesItem No. 6 Paris Visitors and Convention Council Board of Directors mMee__ t_ ink 8 West Plaza January 23, 2023 4:00 PM Members Present,: Chadlee Johnston, Chase Coleman, Russell Jackson, Ryan Whitaker, Mihir Pankaj, Trey Glascock, Kelli McDonald, Bud Mistry, Bradley Hilliard, Bryan Hargis, Robbie Todd, and Tim Walsworth. Staff mPresent: Becky Semple, Gina Crawford. Chadlee Johnston called the meeting to order at 4:00 pm. Minutes: A motion to approve November minutes was made by Tim Walsworth, seconded by Bud Mistry. Motion passed unanimously. Financials: Russell Jackson presented the December financials. A motion to approve was made by Mihir Pankaj, seconded by Chase Coleman. Motion passed unanimously. Becky Semple presented a funding request for City of Pairs Winefest on April 15, 2023. Based on the scoring criteria, a motion to approve $1750.00 was made by Tim Walsworth, seconded by Bud Mistry. Motion passed unanimously. Becky Semple presented a funding request for Rocket Raceway "Eiffel Tower Classic" on Feb 8-11, 2023. Based on the scoring criteria, a motion to approve $1750.00 was made by Trey Glascock, seconded by Tim Walsworth. Motion passed unanimously Old Business: Becky Semple stated that TMBRA will be happening on Feb. 4-5, 2023. She also stated that the indoor archery was a success with 210 shooters. Tower City Comedy festival is happening on Jan 27-29, 2023. N„ew,,,Business; Gina Crawford stated the women's event with Renee Harvey will be on February 15. She also said Wade Bowen is coming Feb 18, Randall King on March 30th. Lastly the UCI pump track event will be on April 29- 30th Adiourn: Chadlee Johnston made a motion to adjourn. Meeting adjourned at 4:09 p.m. Respectfully Submitted, Gina Crawford MINUTES OF THE MAIN STREET BOARD MEETING OF THE CITY OF PARIS, TEXAS 14 February 2023 The Main Street Board of the City of Paris met for a regular session at 4:30 p.m. on Tuesday, February 14, 2023 at the Paris City Hall, Paris City Council Chambers, 107 E. Kaufinan Paris, Texas 75460. Present: Board Members: Greg Kee, Tracy Dougherty, Glee Emmite, Chad Lindsey, Tyrone Hayden, Kari Daniel City Representatives: Cheri Bedford, Main Street Manager; Andrew Mack, Director of Planning & Community Development; Rob Vine, Assistant City Manager; Mihir Pankaj, Council Liaison; Becky Semple, Visitors and Convention Council Liaison Absent: Board Members: William Walker City Representatives: Shatar Moore, City Council Liaison Present: Micah Bedford 975 33rd St SE Paris, Tx 75460 903.715.3368 1. Call meeting to order. Greg Kee, Chairman, called the meeting to order at 4:34 p.m. 2. Citizens' Forum. None. 3. Approve minutes from the meeting of January 10, 2023. A Motion to approve the minutes was made by Board Member Kari Daniel and seconded by Board Member Tyrone Hayden. Motion carried, 6 ayes — 0 nays. 4. The Main Street Building Improvement Grant (BIG) for the project located at 131-135 Lamar Ave was reviewed. Micah Bedford reported that the air conditioner units were removed and three sets of windows on the top floor were placed to match the current windows. Some transom windows were repaired. The owner has submitted several receipts. A motion was made by Board Member Chad Lindsey to approve the reimbursement request, seconded by Board Member Kari Daniel. Motion carried, 6 ayes — 0 nays. 5. Receive Activity Report from Glee Emmite regarding City Maps. A Georgetown, Texas City Map was presented as an example of a more simplified but easy to use map with a lot of information to include historical markers. Murals could be included too. Mihir Pankaj said the new format would be very useful for hotel guests. Include Distrx on new map. Receive Activity Report from Greg Kee regarding Wine Fest. Seven food vendors have confirmed participation. He's waiting to hear from four more. Paris House has shown interest. All the wine vendors are confirmed. Looking at a different vendor for the wine glasses. Lanyards, bags and wrist bands have been selected. Jotform is the platform used to sell tickets. Deadcat Media is helping with Facebook promotion and creating a promotional video. Tickets are available, please promote. Receive Activity Report from Tracy Dougherty regarding The Paris Downtown Association (PDA). At the last meeting the benefits of the Distrx App were promoted. The Galentines Event last Saturday was a success. Mini -Golf is transitioning from a Main Street Event to a PDA Event. March 18th 11:00 — 5:00 p.m. is Mini -Golf with 13 businesses participating. Sponsors are Bee Sweet and Health 4 U. Receive Activity Report from Glee Emmite regarding the Historical Preservation Committee. An event, April 27th, is planned to publicize possibly making the Nationally Registered District located on Pine Bluff and Fitzhugh streets a local Historic District. The event will include a walking tour and hospitality at the Church of God in Christ. Imagine the Possibilities, May 131, will celebrate a historic marker commemorating the first Coca-Cola sold in Texas. Also, a tour of buildings in the Historic District that are available for rent or sale. The Solomon Building is complete and received a tax abatement certificate and fagade grant. Two other businesses received their facade grants of $2,500. Receive Activity Report from Becky Semple, Chamber of Commerce Visitors and Convention Council Liaison. Distributed copies of the Paris, Texas Your Biking Destination book. Saturday is the Wade Bowen concert at the Civic Center. The Barber Hills Bike Race, February 4th & 5�' was a success with 244 racers. Planning for the Solar Eclipse next year, April 8`t`, 2024. 6. Cheri Bedford, Main Street Coordinator, discussed the Main Street Work Plan. The Self - Assessment Tool was submitted to the state. The state will review how we evaluated ourselves. Working hard to meet the standards on the assessment. Need to do a better job telling the story of the Main Street work to the City Council. Need to develop a volunteer appreciation program. Cheri highlighted where Main Street is doing well and where improvements are needed. The Top Priorities are: 1. Support the Toole Plan. 2. Downtown Lighting. 3. Cultural District Development. 4. Street Scape. The biggest complaint is traffic is too fast through downtown! ! Several measures are being taken to implement Traffic Calming, slowing down traffic. An enhancement grant is in the process to connect the Trail to downtown. HPC is considering increasing the amount of fagade grants. A committee was created to advise: Jennifer Long, Maureen Hammond, Sherry White, Andrew Mack, Linda Knox and Paul Allen. 7. Future Agenda Items: Main Street Board meet to go over Work Plan. Cheri will send out several potential dates. S. Adjournment. There being no further business, a motion to adjourn was made by Board Member Chad Lindsey and seconded by Board Member Glee Emmite. Motion carried, 6 ayes — 0 nays. Greg Kee, Main Street Chairman adjourned the meeting at 5:45. Paris—Lamar County Health District (n' 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 Paris -Lamar County Board of Health Re ;ular Meetin Dr. Putnam called the meeting to order in open session at 5:30 p.m. Dr. Myers Hurt, III, made a motion and was seconded by Ms. Bellene to convene into open session. Motion carried. 5 yays, 0 nays. Dr. Hurt made a motion and was seconded by Susan Davis to approve prior meetings minutes. Motion carried. 5 yays, 0 nays. Mrs. Prestridge advised the board that we are still searching and requesting for a dentist to fill the vacancy of Dr. Ross Williams. Applications are available in the Department office an the www"u.."aiiIPi!!"'..'.'...II!..II`......i website. Heat De Mrs. Prestridge advised the board that she plans to have a meeting with EMT and PRMC to re -visit any game plans in case of a deadly disease outbreak in Lamar County. Mrs. Prestridge advised the board that the Paris -Lamar County Health District is now a high-risk audit for the first time in 12 years since the current auditor, J. McNeal V` hvlh,,,Y(,Yn Dir,'alh r PIL➢bPM1aV"Yin. (7,n", z rrzr,.n',"r� 1)D 54,`y"o'Irs Htu t H11 €tip; rar 20 XWJ M.1616 „RF WV d e llf'"'1f U„II2.. �t �r� a�nrs �euv eu� u�it,� M7 511))'udY'n Da' '5"" tx+rn r ix. amaM"'N1.0 j Dir nf�FBi y Huugiu o wan 1'1)"vj Vc,,a t € m missed the deadline to file with CEFA. Lori Cannon will be the Auditor that will be doing our outside audit this upcoming year. Mrs. Prestridge advised the board that corrective actions have been sent to the State and she reached out to the RAM Foundation and advised that the DSRIP Grant is coming to an end, and they donated $30,000. to the health department. RAM Foundation also advised that we could apply again when. DSRIP ends. Mrs. Prestridge advised the state audit was closed and the single audit was submitted to the Clearing House with 4 findings and corrective action plans have been written by Mrs. Prestridge and accepted. Mrs. Prestridge asked for the board to give her permission to reclassify any employee that has maxed out in their current step -grade classification pay. Dr. Putnam made a motion and was seconded by Ms. Davis. Motion carried. 5 yays, 0 nays. Susan Bellene and Mitzie Pirtle approved and signed the bank statements for August and September of 2022. Gina presented the board with reports from Oct. 2022 showing the total number of clients served, the number of restaurant and septic inspections and balance sheet dated November 21st,2022. Time and place of next meeting will be Monday, December 19th, 2022 @ 5:30 p.m. Ms. Bellene made the motion and was seconded by Ms. Pirtle for the meeting to be adjourned at 5:52 p.m. Motion carried. 5 yays, 0 nays. Respectfully submitted by: Cheryl King At the February 2111, 2023, Board of Health Meeting, Mitzie Pirtle made the motion and was seconded by Susan Bellene for the PLCHD board approved November 21St, 2022, minutes to be submittedto the CiClerk in the City Hall Annex, located at 150 S.E. 1 It Street, Paris, Texas, for filing. Motion carried 4 yays and 0 nays. ..:.. .:A�� :. m.._.:..."Mo� .................ww. e..mm..__m. �u�auauros��o::' auu�u�nt ru N�:��aaiu d yadl�;fl"r��aI IIIhl 1"h�Wt�i:rI,lt: r 67'unrvllrbP 1111", ilflly17�1lbnr al'°ll,alyllU1111711 pozoa Vice nr,h@PttFu°PNRn.J@R,.. Dr. IyyY;{'er'Pro I1I1611 Irl III Bd]I C IIl M LZii C 1'ly111e t it/,fell 11123 2 0,:M � 2 Qr v, F�.11,1) Susan Elav11 s 1I1l'.A.111111`yr 11-1ti6gim a+seta?"ns'2"u5 vuo)",�A1 MINUTES OF THE HISTORIC PRESERVATION COMMISSION MEETING OF THE CITY OF PARIS, TEXAS February 27. 2023 The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a special session at 4:00p.m. On Monday, February 27, 2023 at the City Council Chambers. Present: Board Members: Chris Dux, Chairman, Matt Coyle,Vice Chair, Linda Vandiver, Secretary, Glee Emmite, Jennifer Long, Laura Caffey, Ryan Matthews City Representatives: Cheri Bedford, District 5 Councilwoman, Linda Knox Absent: Board Members: Jessica Holtman Guests: Mayor Paula Portugal, Mr. Austin Watkins, Jasmine Watkins Call meeting to order. Chris Dux, Chairman called the meeting to order at 4:07 p.m. 2. Citizens' Forum. No one came forward to speak at the citizen's forum. 3. Approve minutes from the meeting of February 8, 2023 4. Discussion and possible action on the following Certificate of Appropriateness on the following address in HD-1 located at 28 Clarksville St. Storefront rehabilitation. Mr. Austin Watkins presented and discussed plans for renovation of property at 28 Clarksville. Chairman Dux began the discussion with information from the National Parks Service on Preservation, Reconstruction, Restoration, and Rehabilitation. He also referenced the design standards on previously modified buildings. Chairman Dux explained that some of the design standards appear to be conflicting and a review by the Commission may be necessary. Commissioners reviewed the Certificate of Appropriateness. Commissioner Matthews recommended that the left side door, to the upstairs, be the same height as the entry door to the downstairs retail space. Commissioner Matthews made a motion that the COA be approved with the change in the size of the left side door. Commissioner Coyle seconded it. Motion carried 7 ayes, 0 nays. 5. Discussion and possible action on the following fagade grant request for $2500 for the property located at 28 Clarksville Commissioners reviewed the Fagade Grant application of $2,500 for the property at 28 Clarksville Street. Commissioner Matt Coyle made a motion, seconded by Commissioner Emmite that the grant application be approved. Motion carried 7 ayes, 0 nays. 6. Coordinator's Report. Coordinator Bedford reported on a meeting Tuesday, March 7 at 6:30 in the City Council Chambers on Tax Credits for properties in the historic district. 7. Future Agenda items .e being no further business, a motion to adjourn was made by Commissioner Coyle seconded by Coir 111i'ssi per Vandiver. Motion carried, 7 ayes — 0 nays. MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD COMMISSIONE RS MEETING FEBRUARY 21,2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a regular session at 12:30 p.m. on Tuesday, February 21, 2023, at the Housing Authority of the City of Paris, Texas Office, 650 7th SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: T. K. Haynes. Chairman (via phone) Jenny Wilson, Vice Chairman Steve Smith (via phone) Beverly Johnson City Representatives: None Absent: Board Members: Dewayne Dangerfield 1. Call meeting to order. T. K. Haynes, Chainnan of the Board of Commissioners, called the meeting to order at 12:32 p.m. Quorum and members verified by T. K. Haynes, Chairman. 3. Citizens' Forum. No one present or requested to speak 4. Approve minutes from the meeting of January 17, 2023. A Motion to approve this item was made by Board Member Jenny Wilson and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays. 5. No unfinished business to discuss. 6. Received reports from Sally Ruthart, Executive Director regarding: 1. Occupancy reports on Public Housing with 228 housed (6 vacancies), demographies, and waiting list information = 79 on the 1 -bedroom waiting list, 13 on the 2 -bedroom waiting list, 10 pin the 3 -bedroom waiting list, and l on the 4 -bedroom waiting list. Section 8 with 291 housed (6 vouchers out looking for housing), demographics, and waiting list information = 81 on the Section 8 waiting list. 2. Financial Reports on Public Housing and Section 8 Programs given to the Board. 3. Painting Bid invitations for Exterior Painting at Booker T Washington Homes on February 6, 2023. Only one bid received. Reposted and new bids will be opened on March 6, 2023. 4. Roofing bid invitations for Roofing of 10 buildings at Booker T Washington Homes on February 6, 2023. Three perfected bids received. Known Name Roofing and Construction, LLC was best bid for roofing. 5. Changing form of Board Meeting minutes per City of Paris request. Housing Authority of the City of Paris, Texas Board of Commissioners Meeting 2/21/2023 Page 2 7. Discuss and Act on RESOLUTION: 2022-006 Booker T Washington. Homes Roofing Contract with Known Name Roofing and Construction, LLC Known Name Roofing and Construction, LLC made the lowest and best perfected bid for the roofing of .14 buildings at Booker T Washington Homes. A Motion to approve this item was made by Board Member Jenny Wilson and seconded by Board Member Steve Smith. Motion carried,4 ayes — 0 nays. Discuss and Act on RESOLUTION. 2022-007 Annual Plan &; Revisions to 5'Year Flan The 2422 Capital Fund Project is in need of revision. A Motion to approve this item was made by Board Member Jenny Wilson and seconded by Board Member Beverly Johnson. Motion carried,4 ayes -- 0 nays. There being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays. T. K. Haynes, Chairman adjourned the meeting at 1:06 p.m. APPROVED THIS �M .... day of , 2423. �"rs'" _ m Je_ m. �� �, Vice Chairman II Y,.m� Salty Rutlihrt, Secretary Love Civic Center Governing Board Minutes Love Civic Center January 12, 2023 Present: Curtis Fendley, Levi Graham, Trey Peeples, Colton Perry, Brittany Johnson, Shaneka Scott, Marcus Atkinson, Gary Flynn, Peggy McClaren and Russell Jackson. Staff: Paul Allen and Gina Crawford Curtis Fendley called the meeting to order at 12:15 pm. Russell Jackson gave an overview of the December financials. The financials were accepted into the minutes November minutes were reviewed. A motion to approve was made by Levi Graham, seconded by Brittany Johnson, motion passed unanimously. Paul Allen stated that we came in under budget on the renovation. We are still looking at the cost of a new sign, but need to wait on branding to be complete. DeadCat is doing a promotional video of the civic center and we will do a big ribbon cutting for the reveal of the completion. We have two concerts that have been scheduled and there has been talk of a car charging station at the civic center. Curtis Fendley gave a motion to adjourn at 12:40 pm. Respectfully submitted, Gina Crawford