10 - TxCDBG Program application & reaffirming required CDBG Civil Rights PoliciesItem No. 10
TO: Mayor, Mayor Pro -Tem & City Council
FROM: Robert G. Vine, Assistant City Manager
SUBJECT: 2023 TxCDBG MAIN STREET - GRANT APPLICATION
DATE: March 27, 2023
BACKGROUND: The City is eligible to apply for grant opportunities from the Texas Department
of Agriculture's Community Development Block Grant (TxCDBG) - Main Street Program for an
amount up to $500,000 to reconstruct infrastructure in downtown, with the city match of $75,000.
The city has had great success with this program, and it would benefit the downtown to continue
replacing sidewalks and infrastructure through this sort of funding opportunity, which emphasizes
the removal of blight in downtown areas.
The comprehensive plan and the Downtown Visioning Plan prepared by the Toole Design Group
in 2018 recommends a transformation of 1st Street SE to a walkable street with pedestrian
amenities, lighting, and utility improvements from Lamar to Kaufman, with the intention of
creating an outdoor venue space coordinated with surrounding vendors and businesses. This grant
would provide funding for this important project, which would coincide with the current
reconstruction/revitalization efforts happening to several privately owned buildings in the area.
The proposed project will include as many of the improvements as affordable from the Toole
Design Group Downtown Visioning Plan from Lamar to Clarksville.
A Resolution of the City Council of the City of Paris, Texas, is requested determining that the
proposed project of 1st Street SE contains conditions which are detrimental to the public health,
safety, and welfare of the community and constitutes a blighted area which meets a national
objective to qualify for the TDA Main Street Grant.
A Resolution of the City Council of Paris, Texas, is requested authorizing the submission of an
application to the Texas Community Development Block Grant Program of the Texas Department
of Agriculture for the Main Street Fund; and authorizing the Mayor and City Manager to act as the
City's Executive Officers and authorized representatives in all matters pertaining to the City's
participation in the Texas Community Development Block Grant Program
STATUS OF ISSUE: Staff is working with GrantWorks to prepare the grant
application, which is due May 3, 2023. The grant requires action through the City
Council regarding the following documents as required by the TDA:
• Resolution to apply including affirmation of Civil Rights policies.
BUDGET: The city is committing to a grant match of $75,000, which is included in the
2023 budget.
RECOMMENDATION: Approve the resolution of support for the 2023 TxCDBG
Main Street grant application.
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A 2023
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF
AGRICULTURE FOR THE DOWNTOWN REVITALIZATION/MAIN STREET FUND.
WHEREAS, the City Council of the City of Paris desires to develop a viable community, including decent housing
and a suitable living environment and expanding economic opportunities, principally for persons of low -to -
moderate income; and
WHEREAS, it is necessary and in the best interests of the City of Paris to apply for funding under the Texas
Community Development Block Grant Program;
WHEREAS, the City of Paris, in consideration forthe receipt and acceptance of federal funding if awarded, agrees
to comply with all federal rules and regulations including those rules and regulations governing citizen
participation and civil rights protections as follows:
in accordance with Section 109 of the Title I of the Housing and Community Development Act (24 CFR
6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of the Rehabilitation Act
of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, to take actions to ensure
that no person or group is denied benefits such as employment, training, housing, and contracts
generated by the CDBG activity, on the basis of race, color, religion, sex, national origin, age, or
disability;
in accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended, and 24
CFR Part 75, to the greatest extent feasible, to provide training and employment opportunities to lower
income residents and contract opportunities to businesses in the Section 3 Service Area;
in accordance with Section 104(1) of the Housing and Community Development Act, as amended, and
State's certification requirements at 24 CFR 91.325(b)(6), to adopt an excessive force policy that
prohibits the use of excessive force against non-violent civil rights demonstrations;
l in accordance with Executive Order 13166, to take reasonable steps to ensure meaningful access to
services in federally assisted programs and activities by persons with limited English proficiency (LEP)
and must have an LEP plan in place specific to the locality and beneficiaries for each TxCDBG project;
in accordance with Section 504 of the Rehabilitation Act of 1973, to not discriminate on the basis of
disability and agrees to ensure that qualified individuals with disabilities have access to programs and
activities that receive federal funds; and
in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5)) that requires HUD
programs and activities be administered in a manner affirmatively to further the policies of the Fair
Housing Act, to conduct at least one activity during the contract period of the TxCDBG contract, to
affirmatively further fair housing; and
WHEREAS, the City of Paris, agrees to maintain written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection, award, and administration of contracts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
1. That a Texas Community Development Block Grant Program application for the Community
Development Fund is hereby authorized to be filed on behalf of the City with the Texas Department of
Agriculture.
That the City's application be placed in competition for funding under the Community Development
Fund.
3. That the application be for up to $500,000.00 of grant funds to provide sidewalk, street, pedestrian
corridor, lighting, and/or ADA compliance improvements.
4. That all funds will be used in accordance with all applicable federal, state, local and programmatic
requirements including but not limited to procurement, environmental review, labor standards, real
property acquisition, and civil rights requirements.
That it further be stated that the City of Paris is committing at minimum $75,000.00 from its General
Fund as a cash contribution toward the administration, engineering, and/or construction activities of this
sidewalk, street, pedestrian corridor, lighting, and/or ADA compliance improvements project.
6. The City of Paris affirms the following policies:
a. Citizen Participation Plan and Grievance Procedures (Form A1013);
b. Excessive Force Policy (Form A1003);
c. Fair Housing Policy (Form A1015);
d. Section 504 Policy and Grievance Procedures (Form A1004); and
e. Code of Conduct Policy (Form A1002).
The City of Paris affirms its commitment to conduct a project -specific analysis and take all appropriate
action necessary to comply with program requirements for the following:
f. Section 3 economic opportunity;
g. Limited English Proficiency; and
h. Activity to affirmatively Further Fair Housing choice.
Passed and approved this 27th day of March, 2023.
Paula Portugal, Mayor
City of Paris, Texas
Janice Ellis, City Clerk
City of Paris, Texas
A1013
CITY OF PARIS
CITIZEN PARTICIPATION PLAN
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Note to Grant Recipients regarding Limited English Proficiency (LEP) requirements:
In accordance with federal law, if there is a significant number of the population who are non-English speaking
residents and are affected by the TxCDBG project, such citizens should have "meaningful access" to all aspects of
the TxCDBG project. To provide 'meaningful access', Grant Recipients may need to provide interpreter services at
public hearings or provide non-English written materials that are routinely provided in English. Examples of such
vital documents include Citizen Participation notices (e.g. complaint procedures, hearing notices) civil rights
notices, and any other published notice that may allow an eligible person with limited English proficiency to
participate in discussing proposed CDBG activities.
For more information, see LEP.gov.
COMPLAINT PROCEDURES
These complaint procedures comply with the requirements of the Texas Department of Agriculture's Texas Community
Development Block Grant (TxCDBG) Program and Local Government Requirements found in 24 CFR §570A86 (Code of
Federal Regulations). Citizens can obtain a copy of these procedures at the City of Paris, City Manager's office, 135 SE 11t
Street, Paris, TX 75460, (903) 794-9202 during regular business hours.
Below are the formal complaint and grievance procedures regarding the services provided under the TxCDBG project.
1. A person who has a complaint or grievance about any services or activities with respect to the TxCDBG project,
whether it is a proposed, ongoing, or completed TxCDBG project, may during regular business hours submit such
complaint or grievance, in writing to the City Manager's office, 135 SE 15t Street, Paris, TX 75460, (903) 794-9202.
A copy of the complaint or grievance shall be transmitted by the City Manager to the entity that is the subject of the
complaint or grievance and to the City Attorney.
2. Attorney within five (5) working days after the date of the complaint or grievance was received.
3. The City Attorney shall complete an investigation of the complaint or grievance, if practicable, and provide a timely
written answer to person who made the complaint or grievance within ten (10) days.
4. If the investigation cannot be completed within ten (10) working days per 3. above, the person who made the
grievance or complaint shall be notified, in writing, within fifteen (15) days where practicable after receipt of the
original complaint or grievance and shall detail when the investigation should be completed.
5. If necessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the TxCDBG
for their further review and comment.
6. If appropriate, provide copies of grievance procedures and responses to grievances in both English and Spanish,
or other appropriate language.
TECHNICAL ASSISTANCE
When requested, the City of Paris shall provide technical assistance to groups that are representative of persons of low -
and moderate -income in developing proposals for the use of TxCDBG funds. The City of Paris, based upon the specific
needs of the community's residents at the time of the request, shall determine the level and type of assistance.
PUBLIC HEARING PROVISIONS
For each public hearing scheduled and conducted by the City of Paris, the following public hearing provisions shall be
observed:
1. Public notice of all hearings must be published at least seventy-two (72) hours prior to the scheduled hearing. The
public notice must be published in a local newspaper. Each public notice must include the date, time, location,
and topics to be considered at the public hearing. A published newspaper article can also be used to meet this
requirement so long as it meets all content and timing requirements. Notices should also be prominently posted
in public buildings and distributed to local Public Housing Authorities and other interested community groups.
When a significant number of non-English speaking residents are a part of the potential service area of the TxCDBG
project, vital documents such as notices should be published in the predominant language of these non-English
speaking citizens.
3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and will
include accommodation for persons with disabilities. Persons with disabilities must be able to attend the hearings
and the City must make arrangements for individuals who require auxiliary aids or services if contacted at least
two days prior to the hearing.
4. A public hearing held prior to the submission of a TxCDBG application must be held after 5:00 PM on a weekday
or at a convenient time on a Saturday or Sunday.
5. When a significant number of non-English speaking residents can be reasonably expected to participate in a public
hearing, an interpreter should be present to accommodate the needs of the non-English speaking residents.
The City of Paris shall comply with the following citizen participation requirements for the preparation and submission of
an application for a TxCDBG project:
1. At a minimum, the City shall hold at least one (1) public hearing prior to submitting the application to the Texas
Department of Agriculture.
2. shall retain documentation of the hearing notice(s), a listing of persons attending the hearing(s), minutes of the
hearing(s), and any other records concerning the proposed use of funds for three (3) years from closeout of the
grant to the state. Such records shall be made available to the public In accordance with Chapter 552, Texas
Government Code.
3. The public hearing shall include a discussion with citizens as outlined in the applicable TxCDBG application manual
to include, but is not limited to, the development of housing and community development needs, the amount of
funding available, all eligible activities under the TxCDBG program, and the use of past TxCDBG contract funds, if
applicable. Citizens, with particular emphasis on persons of low- and moderate -income who are residents of slum
and blight areas, shall be encouraged to submit their views and proposals regarding community development and
housing needs. Citizens shall be made aware of the location where they may submit their views and proposals
should they be unable to attend the public hearing.
4. When a significant number of non-English speaking residents can be reasonably expected to participate in a public
hearing, an interpreter should be present to accommodate the needs of the non-English speaking residents.
The City of Paris must comply with the following citizen participation requirements in the event that the City receives
funds from the TxCDBG program:
1. The City shall also hold a public hearing concerning any substantial change, as determined by TxCDBG, proposed
to be made in the use of TxCDBG funds from one eligible activity to another again using the preceding notice
requirements.
2. Upon completion of the TxCDBG project, the City shall hold a public hearing and review its program
performance including the actual use of the TxCDBG funds.
3. When a significant number of non-English speaking residents can be reasonably expected to participate Ina
public hearing, for either a public hearing concerning substantial change to the TxCDBG project or for the
closeout of the TxCDBG project, publish notice in both English and Spanish, or other appropriate language and
provide an interpreter at the hearing to accommodate the needs of the non-English speaking residents.
4. The City hall retain documentation of the TxCDBG project, including hearing notice(s), a listing of persons
attending the hearing(s), minutes of the hearing(s), and any other records concerning the actual use of funds for
a period of three (3) years three (3) years from closeout of the grant to the state. Such records shall be made
available to the public in accordance with Chapter 552, Texas Government Code.
Paula Portugal, Mayor l
w, ,,,,,, ..........
Date
LA CIUDAD DE PARIS
PLAN DE PARTICIPACION CIUDADANA
PROGRAMA DE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Nota a los receptores de subvenci6n en relacian a requisitos de Domino Limitado del ingl6s:
De acuerdo con la ley federal hay un numero significativo de poblaci6n que son residentes y que no hablan ingles y son
afectados por el proyecto TxCDBG, estos ciudadanos deben tener "acceso significativo" a todos los aspectos del proyecto
TxCDBG. Para proporcionar "acceso significativo", receptores de la subvencion pueden ser utilizados para proporcionar
servicios de interpretaci6n en las audiencias publicas o proporcionar materiales no escritos en ingles que se proporcionan
de manera rutinaria en ingles.
Para obtener mas informaci6n, consulte LEP.gov.
PROCEDIMIENTOS DE QUEJA
Estos procedimientos de queja cumplen con los requisitos del Departamento de Programa de Agricultura de Texas
Community Development Block Grant (TxCDBG) y los requisitos del goblerno local de Texas se encuentran en 24 CFR
§570.486 (C6digo de Regulaciones Federales). Los ciudadanos pueden obtener una copia de estos procedimientos en La
Ciudad de direcci6n postal City of Paris, City Manager's office, 135 SE 1t Street, Paris, TX 75460, (903) 794-9202, en horario
de oficina.
A continuaci6n, se presentan los procedimientos formales de quejas y quejas relativas a los servicios prestados en el marco
del proyecto TxCDBG.
1. Una persona que tiene una queja o reclamaci6n sobre cualquiera de los servicios o actividades en relation
con el proyecto TxCDBG, o si se trata de una propuesta, en curso o determinado proyecto TxCDBG, pueden
durante las horas regulares presentar dicha queja o reclamo, por escrito a El Alcalde de la Ciudad, City
Manager's office,135 SE V" Street, Paris, TX 75460, (903) 794-9202.
2. Una copia de la queja o reclamaci6n se transmitira por el alcalde/el juez a la entidad que es encargada de
la queja o reclamaci6n y al Abogado de La Ciudad dentro de los cinco (5) dias habiles siguientes a la fecha
de la queja o dia que la reclamaci6n fue recibida.
3. EI alcalde debera cum plir una investigaci6n de la queja o reclamaci6n, si es posible, y darS una respuesta
oportuna por escrito a la persona que hizo la denuncia o queja dentro de los diez (10) dias.
4. Si la investigaci6n no puede ser completada dentro de los diez (10) dias habiles anteriormente, la persona
que hizo la queja o denuncia sere notificada, por escrito, dentro de los quince (15) Was cuando sea posible
despu6s de la entrega de la queja original o quejas y detallara cuando se debera completar la
investigaci6n.
S. Si es necesario, la queja y una copia escrita de la investigaci6n posterior se remitiran a la TxCDBG para su
posterior revisi6n y comentarios.
6. Se proporcionara capias de los procedimientos de queja y las respuestas a las quejas, tanto en ingles y
espanol, u otro lenguaje apropiado.
ASISTENCIA TECNICA
Cuando to solicite, La Ciudad proporcionard asistencia tecnica a los grupos que son representantes de las personas de
bajos y moderados ingresos en el desarrollo de propuestas para el use de los fondos TxCDBG. La Ciudad , en base a las
necesidades especificas de los residentes de la comunidad en el momento de la solicitud, deberd determinarel nivel ytipo
de asistencia.
DISPOSICIONES AUDIENCIA PUBLICA
Para cada audiencia publica programada y Ilevada a cabo por La Ciudad , se observardn las disposiclones siguientes de
audiencias publicas:
1. Aviso publico de todas las audiencias deberd publicarse al menos setenta y dos (72) horas antes de la
audiencia programada. EI aviso publico deberd publicarse en un peri6dico local. Cada aviso publico debe
incluir la fecha, hora, lugar y temas a considerar en la audiencia publica. Un articulo periodistico publicado
tambion puede utilizarse para cumplir con este requisito, siempre y cuando cumpla con todos los
requisitos de contenido y temporizaci6n. Los avisos tambien deben ser un lugar prominente en los
edificios publicos y se distribuyen a las autoridades locales de vivienda publica y otros grupos interesados
de la comunidad.
2. Cuando se tenga un n6mero significativo de residentes que no hablan ingles serdn una parte de la zona
de servicio potencial del proyecto TxCDBG, documentos vitales como las comunicaciones deben ser
publicados en el idioma predominante de estos ciudadanos que no hablan ingles.
3. Cada audiencia publica se Ilevard a cabo en un momento y lugar conveniente para los beneficiarios
potenciales o reales a incluira alojamiento para personas con discapacidad. Las personas con discapacidad
deben poder asistir a las audiencias y La Ciudad debe hacer los arreglos para las personas que requieren
ayudas o servicios auxiliares en vaso de necesitarlo por to menos dos dias antes de la audiencia publica.
4. Una audiencia publica celebrada antes de la presentaci6n de una solicitud TxCDBG debe hacerse despues
de las 5:00 pm en un dia de semana o en un momento conveniente en sdbado o domingo.
5. Cuando un numero significativo de residentes que no hablan ingles se registra para participar en una
audiencia publica, un interprete debe estar presente para dar cabida a las necesidades de los residentes
que no hablan ingles.
La Ciudad deberd cumplir con los siguientes requisitos de participaci6n ciudadana para la elaboraci6n y presentacion de
una solicitud para un proyecto TxCDBG:
Como minimo, La Ciudad debera tener por to menos un (1) audiencia publica antes de presentar la
solicitud al Departamento de Agricultura de Texas.
2. La Ciudad conservard la documentacion de la convocatoria(s) audiencia, un listado de las personas que
asistieron a la audiencia(s), acta de la vista(s), y cualquier otra documentacion relativa a la propuesta de
utilizar los fondos para tres (3) anos a partir de la liquidaci6n de la subvencion para el Estado. Dichos
registros se pondrdn a disposici6n del publico, de conformidad con el Capitulo 552, C6digo de Gobierno
de Texas.
3. La audlencia p6blica deberS incluir una discusi6n con los cludadanos como se indica en el manual
correspondiente de aplicaci6n TxCDBG, pero no se limita a, el desarrollo de las necesidades de vivienda y
desarrollo comunitario, la cantidad de fondos disponibles, todas las actividades elegibles bajo el prograrna
TxCDBG y el uso de fondos 61timos contratos TxCDBG, en su caso. Los ciudadanos, con especial dnfasis en
las personas de bajos y moderados ingresos que son residentes de las zonas de tugurios y tiz6n, se
fomentarS a presentar sus opiniones y propuestas sobre el desarrollo de la comunidad y las necesidades
de vivienda. Los ciudadanos deben ser conscientes de la ubicac!6n en la que podr6n presentar sus puntos
de vista y propuestas en caso de que no pueda asistir a la audiencia p6blica.
Cuando un n6mero significativo de residentes que no hablan ingids se registra para participar en una
audiencia p6blica, un int6rprete debe estar presente para dar cabida a [as necesidades de los residentes
que no hablan ingl6s.
del programa TxCDBG:
f. La Ciudad celebrar6 una audiencia pOblicasobre cualquiercambiosustancial, seg(in lodeterminado por
TxCDBG, se propuso que se harg con el uso de fondos TxCDBG de una actividad elegible a otro utilizando
de nuevo los requisitos de notificaci6n
2. Una vezfinalizado el proyectoTxCDBG, La Ciudad celebrarA una audiencia p6blica y revisarg el desempe&
del prograrna incluyendo el uso real de los fondos TxCDBG.
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Date
...........
Paula Portugal, Mayor
A1003
Excessive Force Polity
In accordance with 24 CFR 91.325(b)(6), The City of Paris hereby adopts and will enforce the following policy with respect
to the use of excessive force:
1. It is the policy of The City of Paris to prohibit the use of excessive force by the law enforcement agencies within
its jurisdiction against any individual engaged in non-violent civil rights demonstrations;
2. It is also the policy of The City of Paris to enforce applicable State and local laws against physically barring entrance
to or exit from a facility or location that is the subject of such non-violent civil rights demonstrations within its
jurisdiction; and
3. The City of Paris will introduce and pass a resolution adopting this policy.
As officers and representatives of the City of Paris, we the undersigned have read and fully agree to this plan, and become
a party to the full implementation of this program.
Date
.....
Paula Portugal, Mayor
A1004
Section 504 Policy Against Discrimination Based on Handicap and Grievance Procedures
In accordance with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and activities
of the Department of Housing and Urban Development, Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. 794), and Section 109 of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5309), City
of Paris hereby adopts the following policy and grievance procedures:
1. Discrimination prohibited. No otherwise qualified individual with handicaps in the United States shall, solely by
reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance from the Department of Housing and
Urban Development (HUD).
2. City of Paris does not discriminate on the basis of handicap in admission or access to, ortreatment or employment
in, its federally assisted programs and activities.
3. City of Paris recruitment materials or publications shall include a statement of this policy in 1. above.
4. City of Paris shall take continuing steps to notify participants, beneficiaries, applicants and employees, including
those with impaired vision or hearing, and unions or professional organizations holding collective bargaining or
professional agreements with the recipients that it does not discriminate on the basis of handicap in violation of 24 CFR
Part 8.
S. For hearing and visually impaired individuals eligible to be served or likely to be affected by the TxCDBG program,
City of Paris shall ensure that they are provided with the information necessary to understand and participate in the
TxCDBG program.
6. Grievances and Commlayints
a. Any person who believes she or he has been subjected to discrimination on the basis of disability may file a
grievance under this procedure. It is against the law for the City of Paris to retaliate against anyone who files
a grievance or cooperates in the investigation of a grievance.
b. Complaints should be addressed to the City of Paris, City Manager's office, 135 SE 11 Street, Paris, TX 75460,
(903) 794-9202 who has been designated to coordinate Section 504 compliance efforts.
c. A complaint should be filed in writing or verbally, contain the name and address of the person filing it, and
briefly describe the alleged violation of the regulations.
d. A complaint should be filed within thirty (30) working days after the complainant becomes aware of the
alleged violation.
e. An investigation, as maybe appropriate, shall follow a filing of a complaint. The investigation will be conducted
by the Mayor. Informal but thorough investigations will afford all interested persons and their representatives,
if any, an opportunity to submit evidence relevant to a complaint.
f. A written determination as to the validity of the complaint and description of resolution, if any, shall be issued
by Mayor, and a copy forwarded to the complainant with fifteen (15) working days after the filing of the
complaint where practicable.
g. The Section 504 coordinator shall maintain the files and records of the City of Paris relating to the complaint
files.
h. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with
the determination/resolution as described in f. above. The request for reconsideration should be made to the
City of Paris within ten working days after the receipt of the written determination/resolution.
L The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be
impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the U.S.
Department of Housing and Urban Development. Utilization of this grievance procedure is not a prerequisite
to the pursuit of other remedies.
j. These procedures shall be construed to protect the substantive rights of interested persons, to meet
appropriate due process standards and assure that The City of Paris complies with Section 504 and HUD
regulations.
Signature
Date
Paula Portugal, Mayor
Code of Conduct Policy of the City of Paris
As a Grant Recipient of a TxCDBG contract, City of Paris shall avoid, neutralize or mitigate actual or potential conflicts of
interest so as to prevent an unfair competitive advantage or the existence of conflicting roles that might impair the
performance of the TxCDBG contract or impact the integrity of the procurement process.
For procurement of goods and services, no employee, officer, or agent of the City of Paris shall participate in the selection,
award, or administration of a contract supported by TxCDBG funds if he or she has a real or apparent conflict of interest.
Such a conflict could arise if the employee, officer or agent; any member of his/her immediate family; his/her partner; or
an organization which employs or is about to employ any of the parties Indicated herein, has a financial or other interest
In or a tangible personal benefit from a firm considered for a contract.
No officer, employee, or agent of the City of Paris shall solicit or accept gratuities, favors or anything of monetary value
from contractors or firms, potential contractors or firms, or parties to sub -agreements, except where the financial interest
is not substantial or the gift is an unsolicited item of nominal intrinsic value.
Contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for
proposals must be excluded from competing for such procurements.
For all other cases, no employee, agent, consultant, officer, or elected or appointed official of the state, or of a unit of
general local government, or of any designated public agencies, or subrecipients which are receiving TxCDBG funds, that
has any CDBG function/responsibility, or is in a position to participate in a decision-making process or gain inside
information, may obtain a financial interest or benefit from the TxCDBG activity.
The conflict-of-interest restrictions and procurement requirements identified herein shall apply to a benefitting business,
utility provider, or other third -party entity that is receiving assistance, directly or indirectly, under a TxCDBG contract or
award, or that is required to complete some or all work under the TxCDBG contract in order to meet the National Program
Objective.
Any person or entity including any benefitting business, utility provider, or other third -party entity that is receiving
assistance, directly or indirectly, under a TxCDBG contract or award, or that is required to complete some or all work under
the TxCDBG contract in order to meet a National Program Objective, that might potentially receive benefits from TxCDBG
awards may not participate in the selection, award, or administration of a contract supported by CDBG funding.
Any alleged violations of these standards of conduct shall be referred to the City of Paris Attorney. Where violations
appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not
limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be
referred to the appropriate officials for criminal investigation and possible prosecution.
Paula Portu al Mayor
Portugal, Y �
These procedures are Intended to serve as guidelines for the procurement of supplies, equipment, construction services and professional services for
the Texas Community Development Block Grant (TxCDBG) Program. The regulations related to conflict of interest and nepotism may be found at the
Texas Government Code Chapter 573, Texas Local Government Code Chapter 171, Uniform Grant Management Standards by Texas Comptroller, 24
CFR 570.489(8) &(h), and 2 CFR 200.318
A1015
Fair Housing Policy
In accordance with Fair Housing Act, the City of Paris hereby adopts the following policy with respect to the Affirmatively
Furthering Fair Housing:
1. The City of Paris agrees to affirmatively further fair housing choice for all seven protected classes (race, color,
religion, sex, disability, familial status, and national origin).
2. The City of Paris agrees to plan at least one activity during the contract term to affirmatively further fair housing.
3. The City of Paris will introduce and pass a resolution adopting this policy.
As officers and representatives of the City of Paris, we the undersigned have read and fully agree to this plan and become
a party to the full implementation of this program.
Paula Portugal, Mayor �"