18 - Removal of Board Member & Appointment - Housing AuthorityItem No. 18
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: NOTIFICATION OF REMOVAL OF BOARD MEMBER FROM THE
HOUSING AUTHORITY AND APPOINTMENT TO THE VACANT
POSITION
DATE: March 27, 2023
BACKGROUND: On June 28, 2022, Mayor Portugal appointed Dewayne Dangerfield to serve
as a Commissioner of the Housing Authority for a term of two years beginning July 1, 2022.
Since that date, the Housing Authority has posted for six meetings and met on August 9, 2022;
September 20, 2022; November 15, 2022; January 17, 2023 and February 21, 2023; and March
21, 2023. Mr. Dangerfield did not attend, nor participate in any of the six meetings.
STATUS OF ISSUE: "Qualifications, section Id," Policies and Procedures for Boards and
Commissions (see attached) specifically address required attendance at a minimum of 75 percent
of all regular meetings. At their meeting of March 21, 2023, the Housing Authority voted to
remove Mr. Dangerfield from the Housing Authority.
Pursuant to State Law, appointments are made to this Board by the Mayor. I contacted Mayor
Portugal and in the spirit of transparency, she requested that an item be placed on the agenda to
remove Mr. Dangerfield from the Housing Authority and appoint Derrick Hill to fill the vacant
position. Mr. Hill is a resident tenant, which is a requirement for the vacant position.
BUDGET: N/A
RECOMMENDATION: No action is required by the City Council.
Janice Ellis
From: Sally Ruthart <sruthart_parisha@suddenlinkmail.com>
Sent: Tuesday, March 21, 2023 1:29 PM
To: Janice Ellis
Subject: RE: Approved Board Minutes from February 2023 PHA Board Meeting
Zero.... Hasn't been to a Board Meeting since June 2022
From: Janice Ellis <Jellis@paristexas.gov>
Sent: Tuesday, March 21, 2023 1:27 PM
To: Sally Ruthart <sruthart_parisha@suddenlinkmail.com>; Skylar Unger <sunger@paristexas.gov>
Subject: RE: Approved Board Minutes from February 2023 PHA Board Meeting
Importance: High
Sally,
Out of the last 6 meetings, how many has Mr. Dangerfield been to?
Thank you,
Janice
From: Sally Ruthart <sruthart parisha@Dsuddenlinkmail.com>
Sent: Tuesday, March 21, 2023 1:05 PM
To: Janice Ellis <Jellis@paristexas.Rov>; Skylar Unger <sunger@paristexas.gov>
Subject: Approved Board Minutes from February 2023 PHA Board Meeting
Hi Ladies,
Please find the attached Board Meeting minutes approved today for the February 21, 2023 Board Meeting.
Also, Janice, Mr. Dangerfield did not attend the meeting today and the other members motioned and passed 3-0 that he
be removed/replaced as the Resident Board Member.
Let me know if you need anything further.
Thank you,
Sally Ruthart
Executive Director
Paris Housing Authority
RESOLUTION NO. 2022-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS REPEALING THE POLICIES AND PROCEDURES FOR BOARDS
AND COMMISSIONS; APPROVING NEW POLICIES AND
PROCEDURES FOR BOARDS AND COMMISSIONS; MAKING OTHER
FINDINGS RELATED TO THE SUBJECT AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, in 2008, the City Council adopted Policies and Procedures for City
Boards, Commissions, and Committees ("Policies") which it subsequently revised in
2010 and 2017; and
WHEREAS, the city would be best served by repealing the existing Policies and
replacing same with new policies that better reflect current circumstances;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the City Council hereby repeals the Policies and Procedures
for Boards and Commissions last revised in 2017 and hereby adopts the Policies and
Procedures (revised 05/2022) attached hereto as Exhibit and incorporated herein
by reference.
Section 3. This resolution shall become effective from and after the date of
passage.
PASSED AND APPROVED this 23rd day of May, 2022.
APP ' OVED AS TO Y9 is
Stepp w mie H. Harris, City Attorney
Paula Portugal, Mayor
POLICIES AND PROCEDURES FOR
BOARDS AND COMMISSIONS
MEMBERSITIP
1. The following Boards and Commissions shall have seven (7) members:
a. Planning and Zoning Commission
b. Library Advisory Board
c. Main Street Advisory Board
d. Traffic Commission
2. The following Boards and Commissions have separate governing documents that
set membership, qualifications, selection process, criteria, etc. For details, please
reference the following documents:
a. Paris Economic Development Corporation
Resolution 2020-040
b. Civil Service Commission
Texas LGC Chapter 143
c. Zoning Board of Adjustment
City of Paris Ch. 9, Exhibit B,
Section 16
d. Band Commission
City of Paris Ch. 2, Art. 2.11
e. Airport Advisory Board
Resolution 2022-016
f. Paris Housing Authority
Texas LGC Chapter 392
g. Historic Preservation Commission
City of Paris Ch. 9, Art, 9.05
h. Buildings and Standards Commission
City of Paris Ch. 4, Sec.
4.03.004
3. Except as otherwise stated in a separate applicable governing document, all
members appointed shall serve "at -will" by the City Council.
4. Boards and Commissions may include at least one (1) City Council Member liaison
appointed by a majority vote of the City Council, except for the Paris Housing
Authority (Reference: Texas Attorney General Opinion KP -006).
5. Boards and Commissions may include at least one (1) City Staff liaison appointed
by the City Manager.
QUALIFICATIONS
Except as otherwise stated in a separate applicable governing document,
qualifications for appointment and service on a City Board and Commission shall
include:
a. No delinquent indebtedness to the city.
b. No family relationship within the second degree by affinity (marriage) or
within the third degree by consanguinity (blood) to any member of the city
council or to the city manager.
c. No conflict between the appointee's private interests and duties and their
interests and duties as a committee member.
d. Attendance at a minimum of 75 percent of all regular meetings beginning
July 1 of each year and ending June 30 of the subsequent year, unless
otherwise excused by the remaining members of the Board or Commission.
City of Paris Board and Commission Policies Revised 05/23//2022
2. Appointees shall take an oath of office prescribed by the City Council prior to
taking office.
3. Except as otherwise stated in a separate applicable governing document, all
applicants and appointees must be qualified voters of the City of Paris, or of Lamar
County if the Board or Commission membership allows for residents in the county.
Any
it qualifications mandated by State law shall apply.
I . Appointments shall be made at the second regular city council meeting in June or
as soon thereafter as practical, unless necessary to fill a vacancy.
2. Applications shall be made available to persons interested in serving on a Board or
Commission. City staff shall post notice and advertise Board and Commission
vacancies, The City Clerk or his or her designee shall collect and review each
application for completeness and eligibility.
3. The City Council shall select from the entire slate of eligible nominees.
govern appointment terms,
I . Each appointment shall be for three -years with appointees limited to a maximum
of two (2) consecutive full three (3) year terms on the same Board or Commission.
2. If an appointee has prior consecutive service as the result of filling a vacancy, or
service on another Board or Commission, prior service shall not be included in the
count.
3. Appointees shall be limited to service on no more than one standing Board or
Commission. Appointees are not prohibited from serving on additional ad hoe
committees or standing boards, commissions, or committees that are purely
advisory.
4. Appointees to vacant positions will serve the remainder of their predecessors'
unexpired term.
I R
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Except as otherwise stated in a separate applicable governing document, the following shall
apply for the selection of officers.
1. Officers of each Board and Commission shall include a Chair and Vice -chair.
Cit �_0,P`2`rS"r,d, an"d Co , ........ 'R_e"""is'-,—"__'
mRevised 05/23//2022
2. The duties of the chair include calling and presiding over meetings of the Board or
Commission
3. The duties of the Vice -Chair shall be to serve as Chair in the absence or disability
of the Chair.
4. Officers shall be elected by the membership of the body at their first meeting after
the City Council appointment of Board and Commission members.
5. The term of office for officers shall be from July I` of each year and ending June
30th of the subsequent year.
6. No officer shall serve more than two full consecutive terms in a single position.
7. Officers may be removed from their office, but not from the Board or Commission,
by a simple affirmative majority vote of a quorum of the Board or Commission.
MEETINGS
Except as otherwise stated in a separate applicable governing document, the following shall
govern meetings of the Boards and Commissions.
1. Each Board and Commission shall meet at least quarterly, and more frequently as
the Board or Commission shall deem necessary, and at a time and location
determined by the Board or Commission.
2. The staff liaison shall have authority to call a meeting of the Board or Commission.
3. Meetings shall be posted at the City Hall Annex Building, and on the City's
website, and the newspaper of record shall be sent notice of the meeting at the time
of posting.
TRAINING
1. Appointments to all Boards and Commission are contingent upon attending a
workshop covering Ethics, the Public Information Act, and the Open Meetings Act,
which must all be completed within 90 days of taking the oath of office. Failure to
complete such training within the designated time period may result in removal.
2. The City Manager or his or her designee shall conduct a training workshop on
Board and Commission duties and responsibilities, after appointments are made or
as soon thereafter as practical.
3. Appointees shall be required, at the City's expense, to complete any additional
training(s) required by any governing statutes, regulations, ordinances, or
resolutions.
City of Paris Board and Commission Policies Revised 05/23/12022