06 - Board MinutesItem No. 6
MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
February 21, 2023
The Paris Visitors and Convention Council of the City of Paris met for a regular session at
4:00 p.m. on February 21, 2023, at the Lamar County Chamber of Commerce board room, 8 West
Plaza, Paris, TX.
Present: Board Members: Mihir Pankaj, Trey Glascock, Ryan Whitaker, Kelli McDonald,
Eric Guillot, Bradley Hilliard, RobbieTodd, Chadlee Johnston and Chase Coleman.
City Representatives: Paula Portugal
Absent: Board Members:
and Timothy Walsworth
Call meeting to order.
Dustin Broadway, Bryan Hargis, Trevor Huie, Bud Mistry
Chadlee Johnston called the meeting to order at 4:00 p.m.
2. Citizens' Forum.
There was no one present for citizens' forum.
3. Approve minutes from the meeting of January 23, 2023. A motion to approve was made
by Trey Glascock, seconded by Eric Guillot. Motion carried. 9 ayes, 0 nays.
4. Receive financial report from January, 2023, by Chase Coleman. A motion to approve was
made by Bradley Hilliard, seconded by Eric Guillot. Motion carried. 9 ayes. 0 nays.
Discuss and act on funding request for Rocket Raceway USMTS Race, March 1 st — 4 t
Based on the scoring criteria a motion to approve $1875 was made by Trey Glascock,
seconded by Robbie Todd. Motion carried. 9 ayes. O nays.
6. Discuss and act on funding request for Archers for Christ Tri-state shootout on March 18"-
19'h, 2023. Based on the scoring criteria a motion to approve $1875 was made by Eric
Guillot, seconded by Ryan Whitaker. Motion carried. 9 ayes. 0 nays.
7. Discuss and act on funding request for Paris Steak Wars on April 7th and 8th, 2023. Based
on the scoring criteria, a motion to approve $1875 was made by Trey Glascock, seconded
by Eric Guillot, Ryan Whitaker abstained from voting. 8 ayes. 0 nays.
8. Discuss and act on funding request for Mad Max Run on April 22, 2023. Based on the
scoring criteria, a motion to approve $864 was made by Robbie Todd, seconded by Eric
Guillot. Motion carried. 9 ayes. 0 nays.
Paris Visitors and Convention Council Meeting
February 27, 2023
Page 2
9. Discuss and act on funding request for PTX Con Level 2 on April 16th, 2023. Based on
the scoring criteria, a motion to approve $1824 was made by Chase Coleman, seconded by
Bradley Hilliard. Motion carried. 9 ayes. 0 nays.
10. Discuss and act on funding request for Eiffel in love with Quilts show on May 12' and
13th, 2023. Based on scoring criteria, a motion to approve $ 2300 was made by Trey
Glascock, seconded by Kelli McDonald. Motion carried. 9 ayes. 0 nays.
11. Discuss and act on funding request for Hell of North Texas Gravel Grind on May 13tH,
2023. Based on scoring criteria, a motion to approve $1325 was made by Bradley Hilliard,
seconded by Chase Coleman. Motion carried. 9 ayes. 0 nays.
12. Discussion. Wade Bowen concert was a success. Randall King will be on March 30tH
13. Adjournment.
There being no further business, A Motion to adjourn was made by Board Member Trey
Glascock and seconded by Board Member Ryan Whitaker. Motion carried, 9 ayes — 0
nays. Chadlee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:25
p.m.
Chadlee Johnston, Paris Visitors and Convention
Council
Page 1 of 3
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday... February 21 2023
5:30 O'CLOCK P.M.
MINUTES
Board Members Present:
Josh Bray, Chairman
Curtis Fendley, Vice Chairman
Chase Coleman, Secretary/Treasurer
Stephen Terrell
Erik Roddy
Mark Homer
Ex -Officio Members Present:
Paula Portugal, Mayor
Reginald Hughes, Mayor Pro Tem/Liaison
Clayton Pilgrim, City Council Liaison
Grayson Path, City Manager
Call to Order
Staff Present:
Maureen Hammond, Executive Director
Lauren Trejo, Economic Development Specialist
Stephen Kelly, Executive Assistant
Legal Counsel:
Casey Gain, PEDCAttorney
Guest(s) Present:
Mary Madewell, The Paris News
Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation to
order at 5:30 p.m. on Tuesday, February 21, 2023.
Mr. Bray noted a quorum is present.
Invocation
Mr. Terrell gave the invocation.
Welcome and Otaeninx Remarks,
Mr. Bray opened the meeting by wishing Mr. Fendley a Happy Birthday and thanking him for his service to the
community.
Citizens' Input
Chairman Bray invited those present to speak during the Citizens' Input.
No one came forward and the Citizens' Input was closed.
PEDC Board Meeting Minutes
Tuesday, February 21, 2023
Page 2 of 3
Discuss and Consider Ap rovalof the Minutes of the Re glar Meetiny held January 17. 2023
Mr. Fendley made a motion to approve the January 17, 2023, minutes. Mr. Homer seconded the motion.
Vote: 6 -ayes to 0 -nays
Discuss and Consider A royal of the Januar 2023 Financial Statements
Secretary and Treasurer Chase Coleman presented financial reports ending January 31, 2023. Following
discussion, Mr. Homer inquired about having historical data of the PEDC's financial statements added to the
financials for review. After a brief discussion amongst members of the board, the discussion concluded.
Mr. Terrell moved to approve the January 2023 financial reports. Mr. Roddy seconded the motion.
Vote: 6 -ayes to 0 -nays
Convene into Executive Session:
1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or
financial information that the governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1), to wit:
a) Project Clydesdale
b) Project Red Maple
c) Project Star Port
Chairman Bray convened the Board into Executive Session at 5:35 p.m.
Reconvene into Open Session and Consider Action on Items Discussed in Executive Session
Chairman Bray reconvened the Board into Open Session at 5:18 p.m.
Mr. Fendley made the motion to approve the performance agreement for Project Red Maple as discussed in
executive session and authorize the Board Chairperson to execute said agreement.
Mr. Homer seconded the motion.
Vote: 6 -ayes to 0 -nays
Discuss Future Agenda Items
No future agenda items were brought forward to discuss.
Closin Remarks
None
PEDC Board Meeting Minutes
Tuesday, February 21, 2023
Page 3 of 3
Adjourn
Mr. Coleman made a motion to adjourn the meeting. Mr. Terrell seconded the motion.
Vote: 6 -ayes to 0 -nays
Chairman Bray declared the meeting adjourned.
The meeting was adjourned at 6:19 p.m.
Respectfully submitted,
/-10
Stephen Kelly
Executive Assistant
Paris Economic Development Corporation
MINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
MARCH 06, 2023
The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on
Monday, March 06, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Present: Board Members: Francine Neeley, Chance Abbott, Michael Mosher,
Clifton Fendley Austin Anthony, Sims Norment
City Representatives: Todd Mittge, City Engineer; Andrew Mack,
Planning Director; Triniti Frazier, Development
Coordinator; Robert Vine, Assistant City Manager;
Clyde Crews, Fire Marshal; Mayor Paula Portugal
Absent: Board Member(s): Tylesha Ross -Mosley
1. Call meeting to order.
Chairman Clifton Fendley called the meeting to order at 5:30 p.m.
2. Citizens' Forum.
The citizens' forum was declared open. With no one speaking, the forum was declared
closed.
Approve minutes from the meeting of February 06, 2023.
A Motion to approve this item was made by Board Member Francine Neeley and seconded
by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
4. Consideration of and action on the Preliminary Plat of the KoBeck Addition, Lot 1, Block
A, LCAD Property 401549, located at 3275 FM 195.
Todd Mittge states the engineering staff recommends approval with the following noted
condition:
All water lines in this area are owned by Lamar County Water Supply. The water line
shown to the south of FM 195 may be incorrect. The existing water line location shall be
verified and ownership shall be updated. (Chapter 9A, Section IV, (7))
A Motion to approve this item with noted conditions was made by Board Member Michael
Mosher and seconded by Board Member Sims Norment. Motion carried, 6 ayes — 0 nays.
Planning & Zoning Commission Meeting
February 06, 2023
Page 2
5. Consideration of and action on the Final Plat of the KoBeck Addition, Lot 1, Block
A, LCAD Property 401549, located at 3275 FM 195.
Todd Mittge states the engineering staff recommends approval with noted condition:
The called "storage shed" on the west property line shall be moved to prevent
infringement on the platted property. (Chapter 9B, Section 9, 9-601)
A Motion to approve this item with noted condition was made by Board Member Michael
Mosher and seconded by Board Member Austin Anthony. Motion carried, 6 ayes — 0 nays.
6. Consideration of and action on the Preliminary Plat of the Avery Estates CB32 Addition, Lot
1, Block A, LCAD Property 13853, located at 102 NE 12" Street.
Todd Mittge states the engineering staff recommends approval with the following noted
conditions:
1. ROW widths shall be shown and the source cited (whether previously recorded ROW or
a field measurement with dimensions) on both E. Houston St and 12th St. NE. (Chapter
9A, Section IV, (5))
2. The lot directly to the north of the parcel being platted (PCH 32 Addition Block A, Lot 1)
has 5ft of ROW dedication shown on its plat. The ROW shall be updated to show this.
(Chapter 9A, Section IV, (5))
3. A side yard has been designated along E. Houston St in order to reduce the setback
width to 15ft. The owner has indicated that he wishes frontage of the building to face E.
Houston. The plat shall be revised to remove the side yard designation. (Chapter 9B,
Section 9, 9-602, (5))
A Motion to approve this item with noted condition was made by Board Member Sims
Norment and seconded by Board Member Michael Mosher. Motion carried, 6 ayes — 0 nays.
7. Consideration of and action on the Final Plat of the Avery Estates CB32 Addition, Lot 1, Block
A, LCAD Property 13853, located at 102 NE 12th Street.
Todd Mittge states the engineering staff recommends approval with the following noted
conditions:
1. After required dedication of ROW, the parcel does not meet the lot width requirements.
A variance shall be required to be approved before release of the final plat for
recording. (Chapter 9B, Section 9, 9-201)
2. Prior to releasing the final plat for recording a site plan for the proposed building shall
be submitted and reviewed. (Chapter 9A, Section VIII, J, 1)
3. There are multiple discrepancies between the bearings listed under the field notes and
the bearings listed on the drawn plat. These shall be updated to reflect the correct
Planning & Zoning Commission Meeting
February 06, 2023
Page 3
bearings. (Chapter 9A, Section V, (7))
a. In the third paragraph, the field notes state "Thence North 0°45'53" West. The
bearing on the drawing reads, "NO°44' 53"W
b. In the fourth paragraph, the field notes state, "Thence South 89°27'36" East".
The bearing on the drawing reads, "S89°27'39"E"
4. A variance shall be required to reduce the setback along E. Houston St. Once the
variance has been approved the plat shall be revised to show the approved setback with
a citation to the variance. (Chapter 9B, Section 9, 9-602, (5))
A Motion to approve this item with noted conditions was made by Board Member Michael
Mosher and seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
8. Consideration of and action on the Preliminary Plat of the Roscoe Estates CB213 Addition,
Lot 1, Block A, LCAD Property 129726, located at 2110 Old Bonham Road.
Todd Mittge states the engineering staff recommends approval with the following noted
conditions:
1. The pond on the east boundary line shall be shown. (Chapter 9A, Section IV, (6))
2. To the northeast of the parcel being platted there is recorded ROW that shall be shown.
The ROW is located to the east of College Addition Block C, Lot 10 and is an extension of
22nd St SW (formerly Park Ave). (Chapter 9A, Section IV, (5))
3. There appears to be an outfall pipe on the west side of the pond. There shall be a 20ft
wide drainage easement dedicated to the City along this pipe from its origin to either its
conclusion or until it meets the property line. (Chapter 9A, Section IV, (9)(Chapter 9A,
Section IX, E)
A Motion to approve this item with noted conditions was made by Board Member Austin
Anthony and seconded by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
9. Consideration of and action on the Final Plat of the Roscoe Estates CB213 Addition, Lot 1.
Block A, LCAD Property 129726, located at 2110 Old Bonham Road.
Todd Mittge states the engineering staff recommends approval with the following noted
conditions:
1. There are multiple discrepancies between the bearings listed under the field notes and
the bearings listed on the drawn plat. These shall be updated to reflect the correct
bearings. (Chapter 9A, Section V, (7))
a. In the fifth paragraph, the field notes state, "Thence South 1'22' East". The
bearing on the drawing reads, "S 1'22'W"
Planning & Zoning Commission Meeting
February 06, 2023
Page 4
b. In the sixth paragraph, the field notes state, "Thence North 79°10' West". The
bearing on the drawing reads, "S79'1 O'W"
A Motion to approve this item with noted conditions was made by Board Member Michael
Mosher and seconded by Board Member Austin Anthony. Motion carried, 6 ayes — 0 nays.
10. Consideration of and action on the Replat of the Lakeview Ranchettes Addition, Lots 1 A
through 8A, LCAD Property 117751, located at 3455 CR 22900,
Todd Mittge states the engineering staff recommends approval with the following noted
conditions:
1. The boundary for the Extraterritorial Jurisdiction of the City of Paris shall be shown.
(Chapter 9A, Section V, (7))
2. Neither easement nor right-of-way can be dedicated to the City outside of the
Extraterritorial Jurisdiction. The plat shall include a signature block for the Lamar County
Commissioners Court's acceptance of the called 25ft/30ft utility/access easement along
the south property line and the 5ft utility easement along the west property line.
(Chapter 9A, Section V, (8))
3. The ROW dedication along CR 22900 shall be removed as it is outside the City's
Extraterritorial Jurisdiction. (Chapter 9A, Section VIII, C)(Chapter 9, Article 9.02, Section
9.02.002)
A Motion to approve this item with noted conditions was made by Board Member Michael
Mosher and seconded by Board Member Sims Norment. Motion carried, 6 ayes — 0 nays.
11. Consideration of and action on the Final Plat of the Clifford Addition, Lot 1, Block A, LCAD
Property 21105, located in the 2000 Block of SW 4" Street.
Todd Mittge states the engineering staff recommends approval with the following noted
condition:
The name of the owner signature block shall be updated to reflect current ownership.
(Chapter
9A, Section V, (1) (11))
A Motion to approve this item with noted conditions was made by Board Member Michael
Mosher and seconded by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
12. Request items for future agendas.
Planning & Zoning Commission Meeting
February 06, 2023
Page 5
Chairman Clifton Fendley requests that the City Attorney draft meeting rules for this
commission regarding two minute public input limitations.
13. Adjournment.
There being no further business, A Motion to adjourn was made by Board Member Clifton
Fendley and seconded by Board Member Michael Mosher. Motion carried, 6 ayes — 0 nays.
The meeting was adjourned at 5:43 p.m.
�� HAIRPERSON