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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 27, 2023 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 27, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Council Members: Gary Savage; Shatara Moore; Mihir Pankaj; Linda Knox; and Clayton Pilgrim City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Janice Ellis City Clerk; Gene Anderson; Finance Director; Rich Salter, Police Chief; Andrew Mack, Director of Planning & Community Development; Thomas McMonigle, Fire Chief; M.A. Smith, Public Works Director; Todd Mittge, City Engineer; and Clyde Crews, Fire Marshal Absent: Mayor Pro -Tem: Reginald Hughes O enin A Benda Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Savage led the pledge. 4. Citizens' Forum. No one spoke during citizens' forum. Consent A enda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Pankaj and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. Regular Council Meeting March 27, 2023 Page 2 5. Approve the minutes from the meetings of February 27, 2023 and March 13, 2023. 6. Receive reports and/or minutes from the following boards and connnissions: a. Paris Visitors & Convention Council Board of.Directors (1-23-2023) b. Main Street Advisory Board (2-14-2023) c. Paris-Larnar County Health District (11-21-2022) d. Historic Preservation Commission (2-27-2023) e. Housing Authority (2-21-2023) f Love Civic Center (1-12-2023) 7. Receive February monthly financial report. 8. Receive February drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve RESOLUTION NO. 2023-016- A RESOLUTION OF T1 1E CITY COUNCIL OF THE CITY OF PARIS, "IFEXAS, AUTHORIZING THE SUBMISSION OF A 2023 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE DOWNTOWN REVITALIZATION/MAIN STREET FUND. 11, Accept a community wide housing analysis performed regarding impediments to fair housing as it relates to TxCDBG Programs. 12. Approve the Final Plat of the KoBeck Addition, Lot 1, Block A, LCAD Property 401549, located at 3275 FM 105. 13. Approve the Final Plat of the Avery Estates CB32 Addition, Lot 1, Block A, LCAD Property 13853, located at 102 N.E. 12a` Street. 14. Approve the Final Plat of the Roscoe Estates CB213 Addition, Lot 1, Block A., LCAD Property 129726, located at 2110 Bonham Road. 15. Approve the Replat of the Lake Ranchettes Addition, Lots IA through 8A, LCAD Property 117551, located at 34.5.5 CR 22900. 16. Approve the Final Plat of the Clifford Addition, Lot 1, Block A, LCAD Property 21105, located in the 2000 Block of S.W. 4"' Street. 17. Accept the bids and award contracts for the purchase of roadway materials (Portland Concrete) to the lowest responsible bidder(s) for the twelve-month period beginning April 1, 2023.- and authorize the City Manager to execute all necessary documents. Regular Council Meeting March 27, 2023 Page 3 Regular A genda 18. Receive notification of removal of Dewayne Dangerfield from the Housing Authority Board and appointment of Derrick Hill to fill the unexpired term. Mayor Portugal said the Housing Authority Director Sally Ruthart reported Dewayne Dangerfield had consecutively missed six out of six meetings and that at the Board's last meeting they voted that Mr. Dangerfield be removed from the Board. She also said City Council Policies require attendance at 75% of the meetings, and that she had removed Dewayne Dangerfield from the board. Mayor Portugal said board members for this particular board were appointed by the Mayor, and that she was appointing Derrick Hill to fill the vacant position of the resident member. 19. Receive presentation regarding a Priority Policy regarding Building & Standards Commission City -Wide Demolition Orders. City Planner Andrew Mack said that at the City Council meeting of October 24, 2022, they discussed prioritization of structure demolitions that had been placed on the list of BSC Orders. He explained that since that time, staff had developed an approach addressing the list and better organizing the work effort both in terms ofmapping and prioritizing the list. He also said there was a concerted effort to expand the capacity in-house to increase the annual numbers for demolitions with new equipment to do the work. Mr. Mack said the current list included approximately 103 residences and since late October nine houses had been demolished. He also said that staff anticipates numbers to increase once they were behind spring and wet conditions. He referenced the list of condemned properties and stated BSC Orders for demolition had the highest priority, next were burned structures destroyed by fire, structures along major traveled roadways, in a block with approved 5 -In -5 Agreements and if a structure was structurally dangerous for collapsing on adjoining properties. Mr. Mack said the goal for demolition this year was 50 houses, which included the contractor and in-house team. Assistant City Manager Robert Vine briefly spoke about the deconstruction program whereby contractors would repurpose items such as bricks and wood. Mayor Portugal said that was a great idea. Council Member Pankaj said the map and list were great but asked that staff provide the list by district. 20. Discuss a Residential Landscape Ordinance, and provide direction to staff. Mayor Portugal said at their City Council meeting of February 27, 2023, they heard from a number of citizens regarding trees being cut down, no grass planted, soil erosions, drainage issues, and lack of landscaping required for new development. She also said she would like for City Council to discuss and consider of an ordinance address residential landscaping. Mayor Portugal depicted photographs of a duplex located at 301 N.E. 17a', and said the dirt was washing out of the yard into the street. Council Member Pankaj said from commercial to residential, he was concerned about what he had seen. Mr. Mack said for multi -family or an apartment, they were required to put in landscaping. He also said staff wanted to add to the CO process that they not be issued until landscaping is completed and inspected. Mr. Mack said the new city engineer Regular Council Meeting March 27, 2023 Page 4 was taking erosion control very seriously. Mr. Mack said staff would have to stay on the contractors and developers. Council Member Pankaj said he would like to meet with Mr. Mack on what he has seen in those lacking landscaping. City Manager Grayson Path said some of these projects went back in time and they were not enforced but that staff was trying to catch the new ones. Mayor Portugal inquired how was staff going to make sure erosion control was done. Council Member Knox suggested that a certificate of occupancy not be issued until all boxes checked. Mr. Path said staff could make that part of the process. Mr. Mack said the ordinance did not require landscaping for single-family dwellings. City Engineer Todd Mittge said staff had some work to do on enforcing soil erosion, and it was a large issue. Council Member Savage said if the City requires erosion control on large projects and duplexes, the City should also require erosion control on single-family dwellings. Council Member Pilgrim said he thought it was an enforcement issue. He said the Paris Development Committee had been meeting about some development guidelines and he could bring this up for review. Council Member Savage inquired of Mr. Mittge if he thought this was a high priority. Mr. Path said if it was a high priority for Council, it was a high priority for staff. Mr. Path said he would get with staff and get a CO in place for single-family dwellings and would see what was not on the books that the City needed. Council Member Savage inquired of Mr. Mittge if this was an isolated incident. Mr. Mittge said it was not an isolated incident, that he saw this type of soil erosion all over town. Mayor Portugal inquired if staff needed anything further, and Mr. Path said staff had their direction on this item 21. Discuss and act on ORDINANCE NO. 2023-014: AN ORDINANCE OF THE CITY OF PARIS, TEXAS AMENDING ORDINANCE NO. 2019-045 TO CORRECT THE PROPERTY DESCRIPTION OF TAX INCREMENT REINVESTMENT ZONE NUMBER ONE DESIGNATED THEREIN; MAKING CERTAIN FINDINGS; AND OTHER MATTERS RELATED THERETO. City Manager Grayson Path said he would cover items 21, 22 and 23 at this time. He explained on October 28, 2019, November 11, 2009, and February 24, 2020, a prior City Council met and approved the creation of a Tax Increment Reinvestment Zone (TIRZ), authorized under Texas Tax Code Chapter 311. He said at that time, the City worked with a third party consultant to develop documents to create this zone and establish the boundaries. Mr. Path explained that a board was also selected, and the final document was never sent back for revisions due to significant turnover in staff. Mr. Path also said the Zone was never shared with the Lamar County Appraisal District, thus the fund did not begin to accumulate and that it was thought that these were being done. Mr. Path said there was a series of miscommunications due to the challenges the City was going through at that time. Mr. Path reported that it was discovered there were two TIRZ maps created and they were in conflict with each other, and the legal description approved in Ordinance 2019-045 did not support either one of these maps. He said the TIRZ Board had termed out and was currently vacant. He explained this was not an additional tax but taxes collected in a certain area to be set aside for use in that area. He reported there was $97,000.00 in the fund and this was from the growth in downtown. Mr. Path stated these issues were realized this last Fall of 2022 and staff went to work to correct it. Mr. Path said this item was strictly to clean up these problems. Regular Council Meeting March 27, 2023 Page 5 City Attorney Stephanie Harris said she had amended the Bylaws and they were in the Council agenda packets. She also said she the changes she made were done so at the direction of City Council on February 24, 2020 and she had made one addition change that was statutorily required. Mr. Path explained the Bylaws called for five board members, all being residents of Lamar County, and two being city employees. Mr. Path recommended Assistant City Manager Robert Vine and Fire Chief Thomas McMonigle as the two city employee seats. As far as the three remaining positions, he recommended that the City Clerk advertise for these positions along with all other board positions for the Council to review and consider this summer. A Motion to approve item 21 was made by Council Member Pankaj and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 22. Discuss and act on 2023 revisions to the TIRZ Board of Directors Bylaws. A Motion to approve item 22 as explained by the City Attorney Stephanie Harris was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. 23. Consider approving the appointment of Rob Vine, Assistant City Manager and Thomas McMonigle, Fire Chief, as city employee members to the TIRZ Board and to advertise for three non-employee board members. A Motion to approve item 23 as presented was approved by Council Member Pilgrim and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. 24. Discuss and act on ORDINANCE NO. 2023-015: AN ORDINANCE OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 10, ARTICLE 10.05, DIVISION 4, PART II, "MARKET SQUARE," OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS RELATED TO THE USE OF MARKET SQUARE; AMENDING APPENDIX A, ARTICLE A4.000, "BUSINESS RELATED FEES;" PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE, PROVIDING A PENALTY OF CLAUSE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Mack explained the Market Public Square had been at the current location for over 100 years, a place where people sold produce and homemade items. He explained over the past 10-13 years, the market had grown becoming one of the best markets in North East Texas and was recently featured at the Real Places Conference in Austin as a model market. Mr. Mack said efforts were continuing to revitalize the Paris Farmers and Artisan Market, expanding the vendor base to include artisans on a limited basis in keeping with the Certified Farmers Market policies. He also said with the growth and changes of the types of vendor uses, it was necessary that the Ordinance be updated. He explained changes were authorized uses, adopted fees, definitions, mapping of the established area, further clarifying the Farmers and Artisan Market, skate park Regular Council Meeting March 27, 2023 Page 6 and playground area, what type of permits and license were needed for participation, and where to find information on the use of the Market Square for special events. A Motion to approve this item was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 25. Discuss and act on ORDINANCE NO. 2023-016: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 7, ARTICLE 7.02, SECTION 7.02.001 OF THE CODE OF ORDINANCE OF THE CITY OF PARIS, TEXAS TO DESIGNATE THE FIRE CHIEF AS HEAD OF THE EMS DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE; A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. City Manager Grayson Path said the EMS Chief position has been vacant for three months and since that time, Thomas McMonigle had been serving as the interim department head. Mr. Path explained he had observed how smooth the operations had been working and noted efficiency by having the Fire Department and EMS Department report to the same Chief. Mr. Path recommended approving an Ordinance to assign the EMS Department to the Fire Chief and administratively allowing the City Manager to create an Assistant EMS Chief using existing budgeted funds. Mayor Portugal, Council Member Knox and Council Member Savage favored this idea. A Motion to approve this item as presented was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays. 26. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Council Member Pankaj requested a discussion about the housing study be placed on a future agenda. Mr. Path said it would be on the next agenda. 27. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and seconded by Council Member Knox. Motion carried, 6 ayes — 0 nays.. Mayor Portugal adjourned the meeting at 6:34 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS April 10, 2023 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, April 10, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Paula Portugal Mayor Pro -Tem: Reginald Hughes Council Members: Mihir Pankaj; and Linda Knox City Staff: Robert Vine, Assistant City Manager; Janice Ellis City Clerk; Stephanie Harris, City Attorney; Gene Anderson; Finance Director; Rich Salter, Police Chief; Thomas McMonigle Fire Chief, Andrew Mack, Director of Planning & Community Development; M.A. Smith, Public Works Director; Todd Mittge, City Engineer; and Clyde Crews, Fire Marshal Absent: Council Members: Shatara Moore; Gary Savage; and Clayton Pilgrim O enin A Benda 1. Call meeting to order. Mayor Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Reginald Hughes led the pledge. 4. Citizens' Forum. No one spoke during citizens' forum. Consent A Benda Mayor Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 4 ayes ® 0 nays. Regular Council Meeting April 10, 2023 Page 2 5. Approve the minutes from the meeting of March 23, 2023. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Visitors & Convention Council (2-21-2023) b. Paris Economic Development Corporation (2-21-2023) c. Planning & Zoning Commission (3-6-2023) 7. Approve RESOLUTION NO. 2023-017: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TxDOT) FOR THE TEMPORARY CLOSURE OF STATE RIGHT-OF-WAY IN SUPPORT OF THE 2023, 903 CONCERT SERIES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. 8. Approve a Pipeline Crossing Agreement between the City of Paris and Union Pacific Railroad Company allowing the City to access the Railroad Company's right of way at property located at milepost 92.92 on the Bonham Subdivision for the purpose of installation of a water line. Re pular A Benda 9. Receive presentation of the police department racial profiling annual report. Police Chief Richard Salter explained that each year Dr. Eric Fritsch's firm compiled data, and prepared the racial profiling report as required by State Law. Chief Salter said that every time an officer wrote a ticket, that data was collected pertaining to race, ethnicity or national origin, and the information was sent to Dr. Fritz. Chief Salter introduced Dr. Fritsch who gave a presentation regarding the 2022 Racial Profiling Annual Report. Following the presentation of the comparative analysis by Dr. Fritz, he reported that the Paris Police Department did not receive any complaints alleging that a peace officer employed by the agency engaged in racial profiling. 10. Conduct a public hearing, and act on RESOLUTION NO. 2023-018: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS RE -AUTHORIZING THE CITY TO BECOME ELIGIBLE TO PARTICIPATE IN RESIDENTIAL TAX ABATEMENTS AND APPROVING GUIDELINES AND CRITERIA FOR THE RESIDENTIAL TAX ABATEMENT PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Assistant City Manager Robert Vine explained that the current residential tax abatement program was going to expire April 12, 2023 and in order to give residential tax abatements the City must have an approved program. He recommended approval of this item. Regular Council Meeting April 10, 2023 Page 3 Mayor Portugal opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. Planning Director Andrew Mack said there had been discussion internally about considering tax abatements for rehabilitation of residential property. Council Member Pankaj said they were seeing a lot of multi -family dwellings and that was great, but the City needed single-family dwellings. Council Member Knox said she agreed with Council Member Pankaj and emphasized that she did not think they needed to add incentives to multi -family. Mayor Portugal said that Council had not seen what the City needs with regard to housing. Council Member Knox said they had the 5 In 5 Program in place to revitalize old neighborhoods, Ms. Harris said the item before the was for single family residences. A Motion to re -authorize the City to become eligible to participate in Residential Tax Abatements and approve Guidelines and Criteria for the Residential Tax Abatement Program was made by Council Member Pankaj and seconded by Council Member Knox. Motion carried, 4 ayes — 0 nays. IL Conduct a public hearing on proposed amendments to the 2021 International Fire Code, Fire Chief Thomas McMonigle explained that in 2017, the City of Paris updated the City Fire Code by repealing the 2006 edition and adopting the 2015 edition of the International Fire Code (IFC). Chief McMonigle said the IFC was a part of the group of codes developed by the International Code Council in order to provide minimum standards to safeguard the public health, safety and welfare, and to provide for the safety of emergency responders. He also said the ICC codes were drafted and updated by building officials every three years and that local Sovernment a I encies were encour ged to keeji, current with code adoptions to maintain relevance in code enforcement and training, and to improve insurance ratings provided by the Insurance Service Office. Chief McMonigle emphasized that updating the IFC would assist in the City of Paris' ability to promote safety and protect life, health and wellbeing of citizens and guests while keeping current in the City's knowledge and methods in the safeguarding of life and property from fire, explosion, and other hazards. Chief McMonigle answered questions from City Council regarding the ISO rating impact. Mayor Portugal opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. 12. Discuss and act on ORDINANCE NO. 2023-017: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING CHAPTER 6 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, AMENDING ARTICLE 6.04, "FIRE CODE,"To REPEAL THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE AND TO ADOPT THE 2021 EDITION OF THE INTERNATIONAL FIRE CODE; ESTABLISHING LOCAL AMENDMENTS To THE 2021 EDITION OF THE INTERNATIONAL FIRE CODE; PROVIDING FOR ENFORCEENT;MAKING Regular Council Meeting April 10, 2023 Page 4 OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to adopt the 2021 International Fire Code with local amendments was made by Mayor Pro -Tem Hughes and seconded by Council Member Knox. Motion carried, 4 ayes — 0 nays. 13. Conduct a public hearing on proposed amendments to the 2021 Editions of the International Building Code, the International Residential Code, the International Existing Building Code, the International Fuel Gas Coe, International Mechanical Code, the International Plumbing Code, the International Property Maintenance Code, and the 2020 Edition of the National Electrical Code. Building Official Duke McGee said the background of these amendments were similar to those of the Fire Code. Mr. McGee explained by keeping current with minimum building safety requirements the City maintains best practices and helps insure safe and lasting structures. Mayor Portugal opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Portugal closed the public hearing. 14. Discuss and act on ORDINANCE NO. 2023-018: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING THE 2021 EDITIONS OF THE INTERNATIONAL BUILDING CODE, THE INTERNATIONAL RESIDENTIAL CODE, THE INTERNATIONAL EXISTING BUILDING CODE, THE INTERNATIONAL FUEL GAS CODE, THE INTERNATIONAL PLUMBING CODE, AND THE INTERNATIONAL MECHANICAL CODE WITH LOCAL AMENDMENTS; ADOPTING THE 2020 EDITION OF THE NATIONAL ELECTRICAL CODE WITH LOCAL AMENDMENTS; AND AMENDING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE REGARDING HISTORIC BUILDINGS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pankaj and seconded by Mayor Pro -Tem Hughes. Motion carried, 4 ayes — 0 nays. 15. Discuss and act on RESOLUTION NO. 2023-019: A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AN ECONOMIC DEVELOPMENT AGREEMENT AND TAX ABATEMENT AGREEMENT WITH PARIS/LAMAR COUNTY HABITAT FOR HUMANITY PURSUANT TO THE 5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Council Meeting April 10, 2023 Page 5 Planning Director Andrew Mack said at the City Council's meeting of May 23, 2022, they approved a tax abatement agreement with Habitat for Humanity for the property located at 743 E. Polk. He explained it was the intent of Habitat at that time for the approval of the first of five lots for construction of a new home in their 2022 build under the new 5 In 5 Program. He said at that time the process for obtaining approval of the tax deeds for the other three lots including one lot being divided into two lots were not ready to go. Mr. Mack said they were now prepared to bring forward the full 5 In 5 Agreement for the remaining dwelling units. 16. Discuss and act on a Professional Services Agreement with Catalyst Commercial, Inc., in the amount of $9,630.00, to be split with the Paris Economic Development Corporation, for a Phase I of a Housing Study; and authorize the City Manager to execute all necessary documents. Assistant City Manager Robert Vine said as part of the FY22/23 budget, the City Council set aside funds towards performing a Housing Study. He explained the Housing Study was a tool intended to examine the community's housing needs and make recommendations to impact city policy. Mr. Vine said in consultation with working with Mayor Portugal and PEDC, it was determined that Freese and Nichols was a qualified and well experienced frim fully capable of performing a Housing Study for the City. Mr. Vine reported that Freese and Nichols recommended that a contract be pursued with their subsidiary, Catalyst Commercial, Inc. to perform Phase I for this project. He reported that City Manager Grayson Path reached out to the Philip and Sally Cecil Foundation who are going to pay one-third of the funds for Phase I, that PEDC was going to pay one-third of the funds for Phase I, and the City would pay one-third of the funds for this Phase I. Mayor Portugal confirmed with Mr. Vine that the total cost of Phase I was $9,630.00. Council Member Knox confirmed with Mr. Vine that Phase I should be complete in three months and inquired about the rest of the project. Mr. Vine said he did not have that information but that it was his understanding it would be less than a year. 17. Convene into executive session pursuant to: A. Section 551.072 of the Texas Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. B. Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: City Manager. Mayor Portugal convened City Council into executive session at 7:16 p.m. 18. Reconvene into open session and possibly take action on those matters discussed in executive session. Regular Council Meeting April 10, 2023 Page 6 Mayor Portugal reconvened City Council into open session at 7:16 p.m. and said there was no action to be taken. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 20. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Portugal and seconded by Council Member Knox. Motion carried, 4 ayes — 0 nays.. Mayor Portugal adjourned the meeting at 7:16 p.m. PAULA PORTUGAL, MAYOR JANICE ELLIS, CITY CLERK