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06 - Boards & Commissions - Minutes & ReportsItem No. 6 LCC C uarterly Report Date # of Attendees Event 1/7/2023 250 Raceway banquet 1/9/2023 100 Pipeline Safety 1/13 & 1/14 150 Indoor Archery 1/14/2023 50 Mark Patrick Seminar 1/21/2023 500 RRVDSS Gala 1/25 & 27/23 500 Leap Fair 1/5/2023 250 Barber Hills 2/10 & 11 500 CAC Soire' 2/15/2023 150 Women's Conference 2/18/2023 600 Wade Bowen Concert 2/25/2023 200 Delta Water Fowl 3/3/2023 500 Mardi Gras 3/9/2023 45 Ambassador Lunch 3/10/2023 250 Wild Turkey Banquet 3/16/2023 150 Texas Asphalt Meeting 3/25/2023 500 Passion Bday Party 3/28/2023 125 Cargill Meeting 3/30/2023 400 Randal King concert Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis January 31, 2023 ASSETS Love Civic Center $ 270,536.72 Reserved for Construction 179,405.01 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 112,128 66 FBT CD 6704863 141,183.13 Total Current Assets 836,451.08 Due From VCC 2,818 57 Due From COC 32.44 Total Other Assets 2,851.01 Total Assets $ 839L302.07 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 37.00 .Due to VCC 215.00 Payroll Liabilities 1,346.28 Total Current Liabilities 1 598.28 NET ASSETS Retained Earnings 1,011,633.44 Net Income _ (173,929.65 Total Net Assets 837103.79 Total Liabilities and Net Assets $ 839,302.07 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 4 Months Ended January 31, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 4 Months Ended 4 Months Ended Jan 31, 2023 Jan 31, 2023 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 119,626.95 $ 92,375.00 $ 27,251.95 129.50% $ 369,500.00 R.V. Hook Up 1,954.09 1,950,00 4.09 100.21 % 5,000.00 Misc Income 100.00 100.00 0.00 100.00% 11000.00 Rent 48,143.71 43,100.00 5,043.71 111.70% 85000.00 Refunded Deposits (2,600.00) (2,000.00) (600.00) 130.00% (10,000.00) Tower Lighting 0.00 0.00 0.00 0.00% • 400.00 Bicycle Rentals 0.00 0.00 0.00 0.00% 11,900.00 Branding/Marketing 0.00 0.00 000„ 0.00*0io 14,000.00 Total Revenue _167t224.75 135,525,00 75 123.39% 466,400.00 Gross Profit 167 224.76 135 b25.00 31,699.75 123-39% 466,400:00 OPERATING EXPENSES Branding Discovery 3,083.34 3,000,00 83.34 102.78% 10,000.00 Branding/Marketing Exp 0.00 0.00 0.00 0.00% 14,000.00 Bank Service Charge 54.12 164,00 (109.88) 13.00% 500.00 Communications 1,490.81 2,000.00 (509.19) 74:54 % 6,000.00 Office Expense 395.00 400.00 (5.00) 98.75% 5,000.00 Payroll Expenses' 42,967.94 42,228,00 739.94 101.75% 126,687.00 Payroll Tax Expense 3,312.61 3,336.00 (23.39) 99.30% 10,015.00 Marketing/Advertising 1,090.99 1,100.00 (9.01) 99.18% 10,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,358.50 2,332.00 26.50 101.14% 7,000.00 Electricity 15,559.51 15,900.00 (340.49) 97.86% 40,060.60 Water 4,036.58 1,664.00 2,372.58 242.58% 51000.00 Gas 3,624.84 3,70'0.00 (75.16) 07.97% 6,000.00 Trash Disposal 1,022.58 1,664.00 (641.42) 61.45% 5,000.00 lntown Auto Exp Allowance 1,000.00 1,000.00 0.00 160.00% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 1,600.00 903 Concert Series 0.00 0.00 0.00 0100% 10,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00 cA 25,000.00 Eiffel, Tower Lighting/Maint 0.00 0.00 0.0.0 0.00 % 1,000.00 Building Maint./Spls/Equip 19,328.63 29,000.00 (9,671.37) 66.65% 99,000.00 Security 464.80 1,332.00 (867.20) 34.89,% 4;000.00 Staff Ins./Retirdment 2,621.55 2,992.00 (370.45) 97.62% 8,980.00 Building Insutance 0.00 0.00 0.00 0.00% 5,000.00 General Liability 3,699.65 3,700.00 (0.35) 99.99% 3;700.00 Workers Comp. Insurance 828.92 850.00 (21.08) 97.52% 1,400.00 Directors & Officers '0:00 0.00 0.00 0.00% 2,000.00 Misc Expenses 64.18 65.00 (0.82) 98.74% 1,500.00 Ground Maintenance 2,605.33 2,832.00 (226.67) 92.00% 6,500.00 Bicycles 8 Related Expenses 787.07 750.00 37.07 104.94% 2,000.00 Capital Improvements 0.00 0.00„__ w 0.00 s w 0.00 % Ww 52,118.00 Total Operating Expenses 135,396.95 145,009.00 X9,612.1)5' _93.37 % 47640000 Operating Income (Loss) 31,827.80 X84.00 41,311.80 (335.59% 10,000.00 OTHER INCOME Interest Income ______I..,357* 116.00 ______1,241..54 1,170.29 % 350.00 Total Other Income 1,357.54 116.00 1,241.54 1,170.29% 350.00 Other Expenses City of Paris for Construction _ 207,114.99 0.00 ____ 207 114.99 0.00% ._.._. 0.00 Total Other Expenses 207,114.89 0.00 207, 14.99 0.00% 0.00 Net Income (Loss) 173,929.65 $ 368.00 64,561.655 866.64% .v 650.60) Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center .Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended January 31, 2023 and 2022 and 4 Months Ended January 31, 2022 Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially a0 disclosures ordinarily included in financial statements prepared in accordance with4he modified cash basis of accounting atc omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended Jan 31, 2023 Jan 31, 2023 Jan 31, 2022 Jan 31, 2022 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 106,351.90 R.V. Hook Up 137.40 150.00 0.00 1,517.04 Rent 6,451.77 6,606.00 3,500.00- 33,731.17 Refunded Deposits (1,600.00) (1,000.00) (200.60) (5,000.00) Tower Lighting 0.00 0.00 0.00 100.00 Bicycle Rentals __. 0.00. .........................�....000.. ................................WWWWWWWW 10_� 794.84 Total Revenue 4,989.17 5,660.00 3,310.62 137,494.96 Operating Expenses Branding Discovery 3,083.34 3,000.00 0.00 0.00 Bank Service Charge 9.33 41.00 9.33 33.58 Communications 432.60 500.00 500.00 2,105.83 Office Expense 0.00 0.00 109.23 728.08 Payroll Expenses 8,219.01 10,557.00 9,457.09' 32,881.73 Payroll Tax Expense 644.75 834.00 730.20 2,523.26 Marketing / Advertising 41.49 50.00 0.00 0.00 Bookkeeping 583.50 583.00 372.09 2,078.09 Electricity 5,668.20 6.000.00 .2,578.22 8,645.40 Water 833.85 416.00 248.18 2,457.78 Gas 3,424.88 3,500.00 991.16 1,692.17 Trash Disposal 340.86 416.00 556.04 1,580.20 Intown Auto Exp Allowance 260.00 250.00 100.00 600.00 Small Equipment 0.00 0.00 0.00 35.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 3,416.05 3,500.00 6,066.82 13,967.32 Security. 58.95 333.00 343.95 520.80 Staff InsJRetirement 744.84 748.00 599.17 2,518.10 General Liability 0.00 0.00 0.00 3,419.60 Workers Comp. Insurance 0.00 0.00 0.00 646.81 Directors & Officers 0.00 0.00 1,559.67 1,559.67 Mlsc Expenses 0.00 r 0.00 57.43 597.84 Ground Maintenance 618.33 708.00 618.33 4,581.24 Bicycles & Related Expenses 0.00 . 0.00 51.94 52.72 Total Operating Expenses 28p370.04 31436-00 U,948.86 108;225.12 Operating Income (Loss) (23,380.87 25 786.00 Al 638.2) _ 29,269.85 Other Income Interest Income 346.79 29.00 21.92 237.63 Total Other Income 346.79 29.00 21:92 237.63 Other Expenses City of Paris for Construction 114,505.16 0.00 0.00 0.00 Total Other Expenses 114,506.15 0.00 0.00 0.00 Net Income (Loss) $ 137,540.24 $ ?5 �757,D0 �� $ (21,616.31 ) 29j501.,% S � ,._ Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially a0 disclosures ordinarily included in financial statements prepared in accordance with4he modified cash basis of accounting atc omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 5 Months Ended February 28, 2023 5 Months Ended 5 Months Ended Feb 28, 2023 Feb 28, 2023 Variance % of Budget, Annual Budget Actual Budget REVENUE Motel Tax $ 227,530.78 $ 184,750.00 $ 42,780.78 123.16% $ 369,500.00 R.V. Hook Up 2,315.81 2,300.00 15.81 100.69% 5,000.00 Misc Income 100.00 100.00 0.00 100.00% 1,000.00 Rent 57,483.41 52,600.00 4,883.41 109.28% 85,000.00 Refunded Deposits (3,800.00) (3,000.00) (800.00) 126.67% (10,000.00) Tower Lighting 0.00 0.00 0.00 0.00% 400.00 Bicycle Rentals „ . 0.00 0.00 0.00 0.00% �1„500.00 Branding/Marketing 0.00 0.00 0.00 0.00% 14 000 00 Total Revenue 283 630.00 236t750.00 46,680.00 119.80% 466,400.00 Gross Profit 283,630.00 236,750.00 46 680.00 119.80 % 466400.00 OPERATING EXPENSES Branding Discovery 3,083.34 3,000.00 83.34 102.78 % 10,000.00 Branding/Marketing Exp 14,000.00 14,000.00 0.00 100.00 % 14,000.00 Bank Service Charge 79.58 206.00 (126.42) 38.63% 500.00 Communications 2,064.26 2,500.00 (435.74) 82.57% 61000.00 Office Expense 653.24 650.00 3.24 100.50% 5,000.00 Payroll Expenses 50,833.94 52,785.00 (1,951.06) 96.30% 126,687.00 Payroll Tax Expense 3,920.39 4,170.00 (249.61) 94.01 % 10,015.00 Marketing/Advertising 1,090.99 1,100.00 (9.01) 99.18% 10,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 21358.50 2,915.00 (556.50) 80.91 % 7,000.00 Electricity 15,559.51 15,900.00 (340.49) 97.86% 40,000.00 Water 4,946.20 2,081.00 2,855.20 237.68% 5,000.00 Gas 4,183.18 4,000.00 183.18 104.58% 6,000.00 Trash Disposal 1,022.58 2,081.00 (1,058.42) 49.14% 5,000.00 Intown Auto Exp Allowance 1,250.00 1,250.00 0.00 100.00% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 1,000.00 903 Concert Series 0.00 0.00 0.00 0.00% 10,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 1,000.00 Building Maint./Spls/Equip 37,414.56 47,000.00 (9,585.44) 79.61 % 99,000.00 Security 523.75 1,665.00 (1,141.25) 31.46% 4,000.00 Staff Ins./Retirement 3,164.95 3,740.00 (575.05) 84.62% 8,980.00 Building Insurance 0.00 0.00 0.00 0.00% 5,000.00 General Liability 3,699.65 3,700.00 (0.35) 99.99% 3,700.00 Workers Comp. Insurance 828.92 850.00 (21.08) 97.52% 1,400.00 Directors & Officers 1,559.66 2,000.00 (440.34) 77.98% 2,000.00 Misc Expenses 87.67 90.00 (2.33) 97.41 % 1,500.00 Ground Maintenance 3,223.66 3,540.00 (316.34) 91.06% 8,500.00 Bicycles & Related Expenses 787.07 750.00 37.07 104.94% 2,000.00 Capital Improvements 0.00 0.00 wwvvv_ 0 00 0.00 °% 52,118.00 Total, Operating Expenses 181,335.60 194,973.00 X13,637.40) 93.07 °% 476,400.00 Operating Income (Loss) mm. 102 294.40 411777.00 60x517.40 244.86% m10,000.00) OTHER INCOME Interest Income 1,582.31 145.00 1,437.31 1,091.25 % 350.00„ Total Other Income 1,582.31 145.00 1,437.31, 1,091.26% 350.00 Other Expenses City of Paris for Construction 207,114.99 ,.,_..,.,....._..,. 0.00. ,........._ . 207,114.99 ............0...00, % ...............................0,.00 Total Other Expenses 207, 4.99 0.00 207, 4.99 ° 0.00 % 0.00 Net Income (Loss) 103,23 8.28 41 922.00 145160.28) -246.26 % $ 9,fi50.0�0 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting ane omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended February 28, 2023 and 2022 and 5 Months Ended February 28, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Feb 28, 2023 Feb 26, 2023 Feb 28, 2022 Feb 28, 2022 Actual Budget Actual Acutai Revenue Motel Tax $ 107,903.83 $ 92,375.00 $ 96,972,63 $ 203,324.53 R.V. Hook Up 361.72 350.00 101.02 1,618.06 Rent 9,339.70 9,500.00 8,947.92 42,679.09 Refunded Deposits (1,400.00) (1,000.00) (1,400.00) (6,400.00) Tower Lighting 0.00 0.00 0.00 100.00 Bicycle Rentals 0.00__............., 0,.00 m 0.00 794.84 Tota{ Revenue 116.205.25 101,225.00 1041621.5 242,116.52 Operating Expenses Branding/Marketing Exp 14,000.00 14,000.00 0.00 0.00 Bank Service Charge 25.46 42.00 3.74 37.32 Communications 573.45 500.00 442.58 2,548.41 Office Expense 258.24 250.00 9.99 738.07 Payroll Expenses 7,866.00 10,557.00 31778.87 36,660.60 Payroll Tax -Expense 607.78 834.00 263.77 2,787.03 Bookkeeping 0.00 583.00 867.50 2,945.59 Electricity 0.00 0.00 2,316.10 10,961.50 Water 909.62 417.00 210.14 2,667.92 Gas 558.34 300.00 1,381.88 3,074.05 Trash Disposal 0.00 417.00 256.04 1,836.24 Intown Auto Exp Allowance 250.00 250.00 0.00 600.00 Small Equipment 0.00 0.00 0.00 35.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 18,085.93 18,000.00 5,220.45 19,187.77 Security 58.95 333.00 56.95 579.75 Staff Ins./Retirement 543.40 748.00 749.65 3,267.75 General Liability 0.00 0.00 0.00 3,419.50 Workers Comp. Insurance 0.00 0.00 0.00 646.81 Directors & Officers 1,559.66 2,000.00 0.00 1,559.67 Mise Expenses 23.49 25.00 141.52 739.36 Ground Maintenance 618.33 708.00 618.33 5,199.57 Bicycles 8 Related Expenses 0.00 0.00 0.00 52.72 Total Operating Expenses 45,938.65 49,964.00 16,319.51 124,544.63 Operating Income (Loss) 70266.60 51,261.00 88,302.06 117,571.89 Other Income Interest Income 224.77 29.0019.04 256.67 Total Other Income 224.77 29.00 19.04 256.67 Other Expenses Total Other Expenses 0.00 0.00 0.00 0.00 Net Income (Loss) $ 70,491.37 $ 51,290.00 88,321.10 117m828.5 6 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modlfled Cash Basis March 31, 2023 ASSETS Love Civic Center $ 355,991.98 Reserved for Construction 179,405.01 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 98,125.66 FBT CD 6704863 141 183.13 Total Current Assets 807,903.32 Due From VCC 2,818.56 Due From COC 32.44 Total Other Assets 2,851.00 Total Assets $ 91„0764.32 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 112.65 Payroll Liabilities 144792 Total Current Liabilities 156067 NET ASSETS Retained Earnings 1,011,633.44 Net Income (Loss) D02a439.69 Total Net Assets 909,193.76 Total Liabilities and Net Assets $ 910,764.32 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended March 31, 2023 and 2022 and 6 Months Ended March 31, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance -with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 6 Months Ended Mar 31, 2023 Mar 31, 2023 Mar 31, 2022 Mar 31, 2022 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 203,324.53 R.V. Hook Up 964.70 950.00 101.02 1,719.08 Rent 2,497.93 2,500.00 8,903.62 51,582.71 Refunded Deposits (3,756.00) (1,000.00) (200.00) (6,600.00) Tower Lighting 0.00 0.00 0.00 100.00 Bicycle Rentals 0.00 0.00 10:86 805.70 Total Revenue 293.37) 2,450.00 8,815.50 250,932.02 Operating Expenses Bank Service Charge 11.20 42.00 9.33 45.6.5 Communications 435.47 500.00 229.22 2,777.63 Office Expense 0.00 0.00 75.30 813.37 Payroll Expenses 8,828.94 10,557.00 8,169.88 44,830.48 Payroll Tax Expense 665.09 835.00 615.69 3,402.72 Marketing / Advertising 0.00 0.00 198.00 198.00 Bookkeeping 1,337.34 583.00 476.40 3,421.99 Electricity 2,263.54 2,300.00 2,406.38 13,367.88 Water 940.47 417.00 62.87 2,730.79 Gas 729.83 700.00 1,172.26 4,246.31 Trash Disposal 681.72 417.00 256.04 2,092.28 Intown Auto Exp Allowanoe 250.00 250.00 125.00 725.00 Small Equipment 0.00 0.00 600.00 635.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spis/Equip 7,768.64 7,800.00 888.97 20,076.74 Security 585.75 333.00 585.75 1,165.50 Staff Ins./Retirement 713.00 748.00 224.45 3,492.20 Building Insurance 0.00 0.00 1,583.33 1,583.33 General Liability 0.00 0.00 0.00 3,419.50 Workers Comp. Insurance 0.00 0.00 0.00 646.81 Directors lir Officers 0.00 0.00 0.00 1,559.67 Misc Expenses 66.16 50.00 46.35 785.71 Ground Maintenance 620.00 708.00 618.33 5,817.90 Bicycles 8 Related Expenses 0.00 0.00 0.00 52.72 Total Operating Expenses 25,897.15 _ 26,240.00 __18,343.55 142 88818 Operating Income (Loss) 26,190.52 (23„790.00) 9,528.06 108 043.84 Other Income Interest Income _ 259.94 29.00 920.88 1,177.55 Total Other Income 259.94 29.00 920.88 1,177.55 Other Expenses Total Other Expenses ---- �_� 0.00 _ 0.00 0.00 0.00 (Loss) Net Income Loss S 25930.58 7 $ 23, 81.00 $ 8607.17 S 109„221 39 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance -with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis February 28, 2023 ASSETS Love Civic Center $ 245,125.71 Reserved for Construction 179,405.01 Red River Credit CD 332 100,353.09 Liberty CD 59873 32,844.45 FF Money Market 37109 98,125.66 FBT CD 6704863 141,183.13 Total Current Assets 797,037.05 Due From VCC 113,099.94 Due From COC 32,44 Total Other Assets 113,132.38 Total Assets $ 910 169.43 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 149.65 Due to VCC 215.00 Payroll Liabilities 1 409.62 Total Current Liabilities 1774.27 NET ASSETS Retained Earnings 1,011,633.44 Net Income (Deficit) .. 1101,238.281 Total Net Assets 908,395.16 Total Liabilities and Net Assets $ 91011„69.43 mm Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided VCC Quarterly Reports for January, February, March, 2023 JANUARY January 13th thru 15th — ASA Western Division Indoor Archery Tournament Room nights 75 Budgeted Line Item January 26th thru 291h —Tower City Comedy Festival Room Nights: 90 Funded: $2250.00 FFRRl1ARY February 4th and 5th - TMBRA Paris Hard Labor Mountain Bike Race at Barber Hills Mountain Bike Trail at Pat Mayse Room Nights: 125 Budgeted Line Item MARCH March 18 & 19th, Tri-State Shootout Archery for Christ Room Nights: 100 Funded: $1875.00 0 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis January 31, 2023 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From LCC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 94,749.34 295,676.23 213,754.40 51,274.05 655,454.02 215.00 215.00 655 6e9.02µ 623,443.80 25,344.02 -11111— 48187.82 $ 655,669.02 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the•AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 4 Months'Ended 4 Months Ended Jan 31, 2023 Jan 31, 2023 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 239,253.89 $ 184,750.00 $ 54,503.69 129.50% $ 739,000.00 Hot Money interest 65.81 .0 _...................� ° �w.... 60.00 Total Revenue ____239.L319.70 184,770.00 54 549.70 129.52% 739060.00 Operating Expenses Postage 47.15 50.00 (2.85) 94.30% 1,000.00 Misc Expenses 72.60 80.00 (7.40) 90.75% 1,000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D iii O Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 599.85 600.00 (0.15) 99.98% 1,000.00 Staff InsJRetirement 2,360.92 2,973.00 (612.08) 79.41 °% 8,925.00 Meetings & Hosting 114.06 100.00 14.06 114.06% 200.00 Chamber Management 12,500.00 12,500.00 0.00 100.00% 50,000.00 Out of Town Travel 1,351.91 1,350.00 1.91 100.14% 1,500.00 Intown Auto/Exp Allowance 800.00 1,000.00 (200.00) 80.00% 3,000.00 Membership Dues/Sub. 1,075.00 1,050.00 25.00 102.38% 4,000.00 Audit 0.00 0.00 0.00 0.00 % 3,000.00 Bookkeeping 2,358.50 2,332.00 26.50 101.14% 7,000.00 Payroll Expenses 29,503.03 28,736.00 767.03 102.67% 86,215.00 Payroll Tax Expense 2,300.98 2,260.00 40.98 101.81 °% 6,785.00 Office Expense 795.15 850.00 (54.85) 93.55% 3,000.00 Communications 1,150.95 1,164.00 (13.05) 98.88% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 0.00% 3,500.OD Bank Service Charge 37.30 164.00 (126.70) 22.74% 500.00 Motel Tax Transferred to LCC 119,626.95 92,375.00 27,251.95 129.50% 369,500.00 Marketing/Advertising 7,868.00 7,900.00 (32.00) 99.59% 73,900.00 Chaparral Square Dancers (172.50) 0.00 (172.50) 0.00% 2,100.00 Tour de Paris Exp 175.00 175.00 0.00 100.00% 32,000.00 Lamar Cc Days in Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 18,000.00 ASA Indoor Archery Event Exp 940.00 950.00 (10.00) 0.00% 2,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 6,780.00 7,000.00 (220.00) 96.86% 10,000.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Branding Discovery 3,083.33 3,000.00 83.33 0.00% 10,000.00 Events Promotion / Funding 19,238.61 19,300.00 (61.39) 99.68% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 4� 0 0.00 100.00 % m . 1 Total Operating Expenses 227106.79 2 26, 697.79 173.32 ° _ 796,325.00 Operating Income (Loss) 12,212.91, __(I6 ,639.00) 27,851.91. 78.09 °% (57,265.00) NOT -HOT INCOME Misc Income 250.00 250.00 0.00 0.00% 500.00 Trolley / Historical 7,250.00 2,400.00 4,850.00 302.08% 4,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 8,670.00 7,000.00 1,670.00 0,00% 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,635.46 1,785.00 (149.54) 91.62% 4,500.00 Interest Income _ 509.83 146.00 363.83 _ „ 349.20% 440.00 Total Not -Not Income 18, 315.29 77,587.00 _158.15 °% 73,940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the•AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2023 NOT -HOT EXPENSES 393.89 Credit Card Fees 1,057.89 Trolley Driver 1,617.00 Trolley Expenses 1,116.89 Trolley Insurance 766.80 Souvenir Exp 625.60 903 Sunset Concert Series Exp 0.00 Total Not -Hot Expenses 5184.18 Net Income (Loss) $ 25m9!t4.02 654.00 393.89 159.32% 2,000.00 1,535.00 82.00 105.34% 2,000.00 1,100.00 16.89 101.54% 5,000.00 700.00 66.80 109.54% 2,100.00 650.00 (24.40) 98.25% 5,000.00 0.00 0.00 0.00% 10.000.00 4 M9.00 _. ° 0 26,100.00 $ 8,707.0 $ 34 051.02 291.08 % 9,426.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended January 31, 2023 and 2022 and 4 Months Ended January 31, 2022 Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with profcssional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended Jan 31, 2023 Jan 31, 2023 Jan 31, 2022 Jan 31, 2022 Actual Budget . Actual Actual REVENUE Hotel I Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 212,703.79 Hot Money Interest _ 10.78 _ 5.00 3.61 1,825.41 Total Revenue 10.78 5.00 3.61 214,529:20 OPERATING EXPENSES Postage 0.00 0.00 7.64 125.39 Mise Expenses 0.00 0.00 5.99 339.19 D & O Insurance 0.00 0.00 1,559.67 1,559.67 Worker's Comp 0.00 0.00 0.00 546.82 Staff Ins./Retirement 685.27 744.00 699.23 2,556.22 Meetings & Hosting 87.59 75.00 0.00 0.00 Chamber Management 0.00 0.00 0.00 12,500.00 Out of Town Travel 148.41 150.00 164.52 164.52 Intown Auto/Exp Allowance 200.00 250.00 100.00 700.00 Membership Dues/Sub. 0.00 0.00 0.00 100.00 Bookkeeping 583.50 583.00 372.08 2,078.08 Payroll Expenses 6,997.26 7,184.00 5,010.59 27,753.71 Payroll Tax Expense 594.79 565.00 438.38 2,256.94 Office Expense 102.20 100.00 243.18 838.65 Communications 575.76 291.00 482.68 1,789.21 Historical Museum 3,500.00 3,500.00 0.00 3,500.00 Bank Service Charge 7.46 41.00 9.34 35.45 Motel Tax Transferred to LCC 0.00 0.00 0.00 106,351.90 Marketing /Advertising 1,499.00 1,500.00 3,111.36 22,460.33 Chaparral Square Dancers 0.00 0.00 0.00 213.35 Tour de Paris Exp 0.00 0.00 0.00 588.00 ASA Indoor Archery Event Exp 940.00 950.00 300.00 300.00 TMBRA Bicycle Race Exp 2,280.00 2,500.00 0.00 1,408.63 Branding Discovery 3,083.33 3,000.00 0.00 0.00 Events Promotion / Funding 5,165.00 5,000.00 3,575.00 7,132.33 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1,000.00 --.-------!'000.00 w 1,000.00 4„000.00 Total Operating Expenses 27 449.557 27 433.00 17,079.66 M 206 98.39 Operating Income (Loss) __ '27,438.7927428.00 17 076.05 8,130.81 NOT -HOT INCOME Misc Income 250.00 250.00 0.00 0.25 Trolley! Historical 300.00 200.00 1,500.00 2,600.00 ASA Indoor Archery Event 0.00 0.00 2,890.00 2,890.00 TMBRA Bicycle Race 8,670.00 7,000.00 0.00 2,000.00 Souvenir Sales 31.82 35.00 139.25 608.68 Interest Income 139.21 37.00 19.80 77.19 Total Other Income 9„391.03 7522.00 4549.05 8,176.12 NOT -HOT EXPENSES Credit Card Fees 304.50 166.00 155.71 892.37 Trolley Driver 35.00 35.00 340.00 687.00 Trolley Expenses 493.19 500.00 170.00 448.45 Trolley Insurance 190.65 175.00 189.41 761.72 Souvenir Ex P......................... .................�.... ......... 0 00 � .........,.,_a?7.81 351.81 Total Not -Hot Expensres 1,023.34 876.00 1,206.93 3,141.35 Net Income (Loss) $ 19,0711J0 $ ,�20,782.00) $ 13 733.93 $ 13,165.58 Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with profcssional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, liabilities and Net Assets Modified Cash Basis March 31, 2023 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to LCC Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 135,748.92 315,636.47 213,754.40 51,274.05 716,413.84 0.00 $ 716 413.84 $ 2,818:56 936.14 24.05 3,778.75 623,443.80 89,191.29 712,635.09 $m 716413.84 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 6 Months Ended 6 Months Ended Mar 31, 2023 Mar 31, 2023 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 455,061.54 $ 369,500.00 $ 85,561.54 123.16% $ 739,000.00 Hot Money Interest --- 86.50 30.00 56.50 288.33% 60,00 Total Revenue 44 369, - 530.00, 86,618.04 123.17 % � 739,060.00 Operatinsa Expenses Postage 55.47 60.00 (4.53) 92.45% 1,000.013 Misc Expenses 72.60 80.00 (7.40) 90.75% 1,000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D & O Insurance 1,559.67 1,700.00 (140.33) 91.75% 1,700.00 Worker's Comp 599.85 600.00 (0.15) 99.98% 1,000.00 Staff Ins./Retirement 3,473.30 4,461.00 (987.70) 77.86% 8,925.00 Meetings & Hosting 323.67 100.00 223.67 323.67% 200.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 2,161.69 1,500.00 661.69 144.11 % 1,500.00 Intown Auto/Exp Allowance 1,200.00 1,500.00 (300.00) 80.00% 3,000.00 Membership Dues/Sub. 2,035.00 1,950.00 85.00 104.36% 4,000.00 Audit 0.00 0.00 D.00 0.00% 3,000.01) Bookkeeping 3,695.83 3,498.00 197.83 105.66% 7,000.00 Payroll Expenses 43,360.03 43,105.00 255.03 100.59% 86,215.00 Payroll Tax Expense 3,370.05 31390.00 (19.95) 99.41 % 6,785.00 Office Expense 1,066.87 1,100.00 (33.13) 96.99% 3,000.00 Communications 1,919.04 1,748.00 171.04 109.78% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 52.22 248.00 (195.78) 21.06% 500.00 Motel Tax Transferred to LCC 227,530.78 184,750.00 42,780.78 123.16% 369,500.00 Marketing /Advertising 21,273.85 21,400.00 (126.15) 99.41 % 73,900.00 Chaparral Square Dancers (172.50) 0.00 (172.50) 0.00% 2,100.00 Tour de Paris Exp 175.00 175.00 0.00 100.00% 32,000.00 Lamar Co Days in Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 18,000.00 ASA Indoor Archery Event Exp 1,478.13 1,450.00 28.13 101.94% 2,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 13,524.75 10,000.00 3,524.75 135.25% 10,000.00 Red Bull Qualifier Exp 761.24 0.00 761.24 0.00% 0.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Branding Dlscovery 3,083.33 3,000.00 83.33 102.78% 10,000.00 Events Promotion / Funding 27,735.50 28,300.00 (564.50) 98.01% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 6,000.00 w 6 000.00 .00 www 0-00 100.00% 100.00 0 Total OPeratin9 Expenses 401,835.37 355x615.00 , 20.37 , 113.00% 6,325.00 Operating Income (Loss) 53,312.67 13,915.00 39,397.67 383.13% 6'7 265.00 NOT -HOT INCOME Misc Income 250.00 250.00 0.00 100.00% 500.00 Trolley / Historical 7,250.00 2,800.00 4,450.00 258.93% 4,000.00 Tour de Paris Income 10,665.00 10,500.00 165.00 101.57% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 17,525.00 7,000.00 10,525.00 250.36% 7,000.00 Red Bull Qualifier 4,000.00 0.00 4,000.00 0.00% 0.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,895.89 2,035.00 (139.11) 93.16% 4,500.00 Interest Income 817.99 220.00 597.99 371.81 % 440.00 Total Not -Hot Income 42,403.88 X805.00 _ 19, 8.88 185.94 % 73 940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2023 NOT -HOT EXPENSES Credit Card Fees 1,525.38 998.00 527.38 152.84% 2,000.00 Trolley Driver 1,617.00 1,535.00 82.00 105.34% 2,000.00 Trolley Expenses 1,544.18 1,525.00 19.18 101.26% 5,000.00 Trolley Insurance 1,148.10 1,050.00 98.10 109.34% 2,100.00 Souvenir Exp 690.60 750.00 (59.40) 92.08% 5,000.00 903 Sunset Concert Series Exp 0.00 0.00 0.00 , _ 0.00 % ____10 000.00_ Total Not -Hot Expenses 6,525.26 5,858.00 667.26 111.39% 26,100.00 Net Income (Loss) $ ( 89,191.29 2.00 30.86 $ $ - 8 .29 5 329 289.00% 9, 425.009 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended March 31, 2023 and 2022 and 6 Months Ended March 31, 2022 1 Month Ended 1 Month Ended 1 Month Ended 6 Months Ended Mar 31, 2023 Mar 31, 2023 Mar 31, 2022 Mar 31, 2022 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 406,649.05 if Hot Money Interest 10.26 5.00 w 29.16 Total Revenue 10.26, 5.00 29.16 408,507.70 OPERATING EXPENSES Postage 4.16 5.00 22.19 175.35 Misc Expenses 0.00 0.00 36.76 375.95 D & O Insurance 0.00 0.00 0.00 1,559.67 Workers Comp 0.00 0.00 0.00 646.82 Staff Ins./Retirement 634.11 744.00 368.15 3,598.33 Chamber Management 0.00 0.00 0.00 25,000.00 Out of Town Travel 0.00 0.00 0.00 164.52 Intown Auto/Exp Allowance 200.00 250.00 200.00 1,100.00 Membership Dues/Sub. 860.00 800.00 1,000.00 1,100.00 Bookkeeping 1,337.33 583.00 476.40 3,421.98 Payroll Expenses 7,134.78 7,185.00 6,994.34 41,337.99 Payroll Tax Expense 503.53 565.00 564.46 3,393.56 Office Expense 102.21 100.00 320.62 1,392.19 Communications 417.12 292.00 (122.77) 2,091.70 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 7.46 42.00 7.46 50.37 Motel Tax Transferred to LCC 0.00 0.00 0.00 203,324.53 Marketing / Advertising 3,599.00 3,500.00 5,545.59 32,323.59 Chaparral Square Dancers 0.00 0.00 0.00 213.35 Tour de Paris Exp 0.00 0.00 0.00 588.00 ASA 0.00 0.00 339.00 339.00 ASA Indoor Archery Event Exp 0.00 0.00 0.00 1,825.45 TMBRA Bicycle Race Exp 3,998.26 0.00 0.00 1,408.63 Red Bull Qualifier Exp 761.24 0.00 0.00 0.00 Branding Discovery 0.00 0.00 1,583.34 1,583.34 Events Promotion / Funding 5,969.00 6,000.00 2,950.00 12,107.33 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1,000.00 1,000.00 _ 1,000.00 6,000.00 Total Operating Expenses _20,52a-20 21,066.00 211,2111k.54 355,621.65 Operating Income (Loss) , __ 26 ,517.94 21 061.00..21 25 6.38 52,886.05 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.25 Trolley / Historical 0.00 200.00 250.00 3,100.00 Tour de Paris Income 10,665.00 10,500.00 1,000.00 1,000.00 ASA Indoor Archery Event 0.00 0.00 250.00 3,390.00 TMBRA Bicycle Race 510.00 0.00 0.00 2,000.00 Red Bull Qualifier 4,000.00 0.00 0.00 0.00 Pump Track Event Income 0.00 0.00 3,500.00 3,500.00 Souvenir Sales 155.97 150.00 572.37 1,360.13 Interest Income174.05 _ 37.00 20.01 115.32 Total Other Income 15,505 02 10,867.00 51592.38 14„465.70 NOT -HOT EXPENSES Credit Card Fees 199.99 167.00 137.95 1,327.42 Trolley Driver 0.00 0.00 235.00 923.00 Trolley Expenses 302.29 300.00 275.36 2,695.81 Trolley Insurance 190.65 175.00 189.41 1,140.54 Souvenir Exp vv 0.00 .-.... _... 0.00 _ ................ . 909.50 1,523.73 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget -to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended March 31, 2023. and 2022 and 6 Months Ended March 31, 2022 Total Not -Hot Expenses 692.93 642.00_ 1,748.22 7,610.50 ( �� $ 10,816.00 1 07,412.22) n 59,741.26 Net Income (Loss) $ 11,705„m Financial statement preparation service provided by Malnory. McNeal dt Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis February 28, 2023 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From LCC Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 272,291.71 305,157.49 213,754.40 51,274.05 842,477.65 215.00 215.00 $ 842,692.65 $ 4,391.65 113,099.94 860.12. 118,361.71 623,443.80 100,897.14 724,340.94 $ 842 692.65 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 28, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 5 Months Ended 5 Months Ended Feb 28, 2023 Feb 28, 2023 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 455,061.54 $ 369,500.00 $ 85,561.54 123.16% $ 739,000.00 Hot Money Interest 76.24 25.00 51.24 304.96 % 60.00„ Total Revenue 455,137.78 369,525.00 85,612.78 m_ 123.17% 739,060.00 Operating Expenses Postage 51.31 55.00 (3.69) 93.29% 1,000.00 Misc Expenses 72.60 80.00 (7.40) 90.75% 11000.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D 8 O Insurance 1,559.67 1,700.00 (140.33) 91.75% 1,700.00 Workers Comp 599.85 600.00 (0.15) 99.98% 1,000.00 Staff Ins./Retirement 2,839.19 3,717.00 (877.81) 76.38% 8,925.00 Meetings & Hosting 114.06 100.00 14.06 114.06% 200.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 2,161.69 1,500.00 661.69 144.11% 1,500.00 Intown Auto/Exp Allowance 1,000.00 1,250.00 (250.00) 80.00% 3,000.00 Membership Dues/Sub. 1,175.00 1,150.00 25:00 102.17 DA 4,000.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,358.50 2,915.00 (556.50) 80.91 % 7,000.00 Payroll Expenses 36,225.25 35,920.00 305.25 100.85% 86,215.00 Payroll Tax Expense 2,666.52 2,825.00 41.52 101.47% 6,785.00 Office Expense 964.66 1,000.00 (35.34) 96.47% 3,000.00 Communications 1,501.92 1,456.00 45.92 103.15% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 44.76 206.00 (161.24) 21.73% 500.00 Motel Tax Transferred to LCC 227,530.78 184,750.00 42,780.78 123.16% 369,500.00 Marketing / Advertising 17,674.85 17,900.00 (225.15) 98.74% 73,900.00 Chaparral Square Dancers (172.50) 0.00 (172.50) 0.00% 2,100.00 Tour de Paris Exp 175.00 175.00 0.00 100.00% 32,000.00 Lamar Co Days In Austin Exp 0.00 0.00 0.00 0.00% 5,000.00 ASA 0.00 0.00 0.00 0.00% 16,000.00 ASA Indoor Archery Event Exp 1,478.13 1,450.00 28.13 101.94% 2,000.00 SDBA Boat Rams 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 9,526.49 10,000.00 (473.51) 95.26% 10,000.00 Pump Track Event 0.00 0.00 0.00 0.00% 5,000.00 Branding Discovery 3,083.33 3,000.00 83.33 102.78% 10,000.00 Events Promotion / Funding. 21,976.11 22,300.00 (323.89) 98.55% 55,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 5,000.00 5,000.60 0.00 100.00% 12.00 Total Operating Expenses 375,307.17 334,549.00 112.18% 796.325.00 Operating Income (Loss) ____79,830-61 444854.61 228.24% 57.266.001 NOT -HOT INCOME Misc Income 250.00 250.00 0.00 0.00% 500.00 Trolley / Historical 7,250.00 2,600.00 4,650.00 278.85% 4,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,500.00 TMBRA Bicycle Race 17,015.00 7,000.00 10,015.00 243.07% 7,000.00 Pump Track Event Income 0.00 0.00 0.00 0.00% 5,000.00 Souvenir Sales 1,739.92 1,885.00 (145.08) 92.30% 4,500.00 Interest Income643.94 183.00 460.94 351.88% 440.00 Total Not -Hot Income 26,898.86 11,916.00 _ 14,980.88 225.70% 73 940.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 28, 2023 NOT -HOT EXPENSES Credit Card Fees 1,325.39 831.00 494.39 159.49% 2,000.00 Trolley Driver 1,617.00 1,535.00 82.00 106.34% 2,000.00 Trolley Expenses 1,241.89 1,225.00 16.89 101.38% 5,000.00 Trolley Insurance 957.45 875.00 82.45 109.42% 2,100.00 Souvenir Exp 690.50 750.00 (59.40) 92.08% 5,000.00 903 Sunset Concert Series Exp 0.00 0.00 0.00 0.00% 10,000.00 Total Not -Hot Expenses 5,832.33 5,216.00 616.33 111.82% 26,100.00 Net Income(Loss) Loss 1 $ 1,897.14 x00 4... 14678.00 $ 59 219.14 242.09 % _ 19 ,425.00,) Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended February 28, 2023 and 2022 and 5 Months Ended February 28, 2022 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Feb 28, 2023 Feb 28, 2023 Feb 28, 2022 Feb 28, 2022 Actual Budget Actual Actual REVENUE Hotel I Motel Occupancy Tax $ 215,807.65 $ 184,750.00 $ 193,945.26 $ 406,649.05 Hot Money Interest 10.43 5.00 4.08, ......... 1 829.49.._... Total Revenue 215,818.08 184,755.00 193,949.34 408,478:54 OPERATING EXPENSES Postage 4.16 5.00 27.77 153.16 Misc Expenses 0.00 0.00 0.00 339,19 D & O Insurance 1,559.67 1,700.00 0.00 1,559.67 Worker's Comp 0.00 0.00 0.00 646.82 Staff Ins./Retirement 478.27 744.00 673.96 3,230.18 Chamber Management 12,500.00 12,500.00 12,500.00 25,000.00 Out of Town Travel 809.78 150.00 0.00 164.52 Intown Auto/Exp Allowance 200.00 250.00 200.00 900.00 Membership Dues/Sub. 100.00 100.00 0.00 100.00 Bookkeeping 0.00 583.00 867.50 2,945.58 Payroll Expenses 6,722.22 7,184.00 6,589.94 34,343.65 Payroll Tax Expense 565.54 565.00 572.16 2,829.10 Office Expense 169.51 150.00 232.92 1,071.57 Communications 350.97 292.00 425.26 2,214.47 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 7.46 42.00 7.46 42.91 Motel Tax Transferred to LCC 107,903.83 92,375.00 96,972.63 203,324.53 Marketing / Advertising 9,806.85 10,000.00 4,317.67 26,778.00 Chaparral Square Dancers 0.00 0.00 0.00 213.35 Tour de Paris Exp 0.00 0.00 0.00 588.00 ASA Indoor Archery Event Exp 538.13 500.00 1,525.45 1,825.45 TMBRA Bicycle Race Exp 2,746.49 3,000.00 0.00 1,408.63 Events Promotion / Funding 2,737.50 3,000.00 2,025.00 9,157.33 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 00 ...... 1_,000.00 5,000.00 Total Operating Expenses 148,200.38 134,140.00 127 937.72 334 336.11 Operating Income (Loss) mm 67,617..70 501615.00 66,011.62 74,142.43 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 0.25 Trolley / Historical 0.00 200.00 250.00 2,850.00 ASA Indoor Archery Event 0.00 0.00 250.00 3,140.00 TMBRA Bicycle Race 8,345.00 0.00 0.00 2,000.00 Souvenir Sales 104.46 100.00 179.08 787.76 Interest Income .134.11 37.00 18.12 95.31 Total Other Income 8,583.57 337.00 697.20 8,878.32 NOT -HOT EXPENSES Credit Card Fees 267.50 167.00 297.10 1,189.47 Trolley Driver 0.00 0.00 0.00 687.00 Trolley Expenses 125.00 125.00 1,972.00 2,420.45 Trolley Insurance 190.65 175.00 189.41 951.13 Souvenir Exp 65.00 100.00 _ ... 262.42 614.23 Total Not -Hot Expenses pe . 5 0 2 720.93 5,862.28 Net Income (Loss) 76,663,12 m.. 1 $ 50,385.00 , $ 63„98 7.89 77,153A7n $ Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 20, 2023 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on March 20, 2023, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Trey Glascock, Bryan Hargis, Bud Mistry, Tim Walsworth, Kelli McDonald, Eric Guillot, Bradley Hilliard, Chadlee Johnston and Chase Coleman. City Representatives: Paula Portugal Absent: Board Members: Whitaker and Robbie Todd 1. Call meeting to order. Dustin Broadway, Trevor Huie, Mihir Pankaj, Ryan Chadlee Johnston called the meeting to order at 4:00 p.m. 2. Citizens' Forum. There was no one present for citizens' forum. 3. Approve minutes from the meeting of February 21, 2023. A motion to approve was made by Eric Guillot, seconded by Tim Walsworth. Motion carried. 8 ayes, 0 nays. 4. Receive financial report from February 2023, by Chase Coleman. A motion to approve was made by Tim Walsworth, seconded by Bud Mistry. Motion carried. 8 ayes. 0 nays. 5. Discuss and act on funding request for Uncle Jesse Big Bass Classic, May 6, 2023. Based on the scoring criteria a motion to approve $1600 was made by Tim Walsworth, seconded by Trey Glascock. Motion carried. 8 ayes. O nays. 6. Discuss and act on funding request for Tx Power Lift Championship, April 15, 2023. Based on the scoring criteria a motion to approve $1675 was made by Trey Glascock, seconded by Eric Guillot. Motion carried. 8 ayes. 0 nays. 7. Discussion. Randall King Concert will be on March 301h. UCI Pump Track Event on April 28-29, 2023, ASA bringing about 700 archery shooters, May 17-21, 2023, Jet Ski race at Lake Crook, June 2-4, 2023 and the 903 Sunset series will be back in June. 8. Adjournment. Paris Visitors and Convention Council Meeting March 20, 2023 Page 2 There being no further business, A Motion to adjourn was made by Board Member Bradley Hilliard seconded by Board Member Tim Walsworth. Motion carried, 8 ayes — 0 nays. Chadlee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:12 p.m. Chadlee Johnston, Paris Visitors and Convention Council MINUTES OF THE HISTORIC PRESERVATION COMMISSION MEETING OF THE CITY OF PARIS, TEXAS March 8. 2023 The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a regularly scheduled meeting on Wednesday, March 8, 2023 at the City Council Chambers. Present: Guests: Absent: 1. 2. 3. Board Members: Matt Coyle, Ryan Matthews, Glee Emmite, Laura Caffey, Linda Vandiver, Jessica Holtman, Chris Dux arrived after the meeting began. City Representatives: Cheri Bedford -Historic Preservation Officer Andrew Mack, Director of Planning and Community Development Rob Vine, Assistant City Manager Linda Knox, Council Liaison Board Members: Call meeting to order. Judy Malone, Ray Pierce Jennifer Long Matt Coyle, Vice -Chairman called the meeting to order at 4:00 p.m. Citizens' Forum. No one came forth to speak during the Citizens' Forum. Approve minutes from the meeting of February 27, 2023 special meeting: The minutes were approved by acclamation 4. Discussion and possible action on the COA of First Baptist Church 207 Church Street. The church is proposing only repairs, which would only require a Minor COA, but since they want to apply for a Fagade Grant, they are submitting a full COA. Andrew Kerley represented First Baptist Church. Repairs are needed on the front steps, which was initially built with wood structure and they want to use steel structure. The original stone steps will be used. In addition they plan to clean the masonry and repair some of the decorative masonry on the east side the building. Some of the cornice and concrete work has fallen off and is unsafe, Commissioner Dux asked about the three different levels of proposal for the steps. Mr. Kerley stated they will do the full repair which is option 3. Commissioner Dux state that all aspects of the COA appear to be in compliance with the design standards. A motion to approve this COA was made by Commissioner Dux and seconded by, Commissioner Matthews. The motion carried 7 ayes -0 nays. 5. Discussion and possible action on the fagade grant application in the amount of $2,500 by First Baptist Church, 207 Church Street. A motion to approve the facade grant application in the amount of $2,500 was made by Commissioner Holtman, and seconded by Commissioner Dux. The Motion carried 7 ayes, 0 nays. 6. Facade Grant Committee Report. There were 2 meetings of the committee. Present at the first meeting were Commissioner Matthews, Commissioner Long, Councilor Knox, Sherrie White, Maureen Hammond, Rob Vine, Andrew Mack, and Cheri Bedford. The committee looked at what different cities across Texas are doing as well as Goshen, IN. Commissioner Matthews reported that the committee recommended increasing the Commercial Building Facade Grant up to 50% or $5,000, up to 50% or $2,000 for Residential Fagade Grant and up 50% or $1,000 for signage. The committec also proposed reducing the frequency for which one could apply from two years to one year. THC will prepare renderings for signage. Mr. Mack stated it will be studied to make the signage grant a separate process. He also stated that there is no indication that the city had formally adopted the faced grant program. He recommended it be presented by HPC to the City Council for adoption. T Coordinator's Report The Tax Credits Specialist, Austin Lukes, from THC visited with downtown property owners. Five downtown property owners are interested in using the tax credits for renovations. About twenty-five current and future property owners attended the meeting on March 7, in which Mr. Lukes made a presentation. There is a Main Street national meeting the end of March, Wine Fest will be in April and tickets are already being sold. Staff has looked at some more traffic calming methods, The May 13 Imagine the Possibilities Tours are in the planning stage. The Historic Presentation Commission has an historical marker that they want to unveil. Cheri is working on getting all of our applications on-line. 8. There being no further business, a Motif b adjourn was made by Board Member Commissioner Matthews and second (, y oard Member [Commissioner Holtman Motion carried 7 ayes 0 nays. Coiiriii' sion ,ovle adjourned the meeti ig at 5:11 p.m. ° d s Dux, Chairman MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS APRIL 03, 2023 The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on Monday, April 03, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Present: Board Members: Chance Abbott, Clifton Fendley, Michael Mosher, Tylesha Ross -Mosley, Sims Norment City Representatives: Todd Mittge, City Engineer; Triniti Frazier, Development Coordinator; Robert Vine, Assistant City Manager; Clyde Crews, Fire Marshal; Mayor Paula Portugal Absent: Board Member(s): Francine Neeley, Austin Anthony 1. Call meeting to order. Chairman Clifton Fendley called the meeting to order at 5:30 p.m. 2. Citizens' Forum. The citizens' forum was declared open. With no one speaking, the forum was declared closed. 3. Approve minutes from the meeting of March 06, 2023. A Motion to approve this item was made by Board Member Michael Mosher and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 4 ayes — 0 nays. 4. Consideration of and action on the Preliminary Plat of the Springlake #6 Addition, Lots 1, 11, Block G, and Lots 1-27, Block H, LCAD Property 18277, located in the 3000 Block of Briarwood. Todd Mittge states the engineering staff recommends approval with the following noted condition: 1. A zoning change shall be applied for and approved to amend the existing PD (Planned Development) district before the filing of a final plat (Chapter 9A, Section V, (10)) 2. The title or the intended reading of the title of the proposed subdivision may be already in use by parcel 403316 called out on this plat as "Landers CC# 1373/119". City staff have not been able to verify that the plat establishing this subdivision has been recorded, however. If the subdivision using the title "Springlake Estates Phase 6" is indeed a plat of record then the title of this plat shall be updated accordingly. Also, the title of this submission is "Springlake #6". if it is meant that this plat is to be the sixth phase of the Springlake Estates subdivision then the title shall be updated to conform to the rest of the said subdivision. Otherwise, a new title shall be chosen to prevent confusion. (Chapter 9A, Section 1V, (3)) Planning & Zoning Commission Meeting April 03, 2023 Page 2 3. A preliminary drainage plan shall be submitted before submission of the final plat. (Chapter 9A, Section IV, (6)) 4. Before or with the submission of the final plat the following shall be submitted to the City Engineer for review: a. Final construction plans with a detailed drainage plan and minimum finished floor elevations for each lot. These plans shall contain the name of the subdivision, the developer, and the registered professional engineer preparing the plans along with his seal. (Chapter 9A, Section Vlll, J, 1) b. Plan -profile sheets of all proposed streets. (Chapter 9A, Section Vlll, J, 2) c. All utility plans. (Chapter 9A, Section Vlll, J, 3)A Motion to approve this item with noted conditions was made by Board Member Michael Mosher and seconded by Board Member Chance Abbott. Motion carried, 4 ayes — 0 nays. 5. Consideration of and action on the Preliminary Plat of the K & S Investments Cherry Street Addition CB227E, Lot 1, Block A, LCAD Property 17643, located at 1958 E Cherry Street. Todd Mittge states the engineering staff recommends approval of the preliminary plat. A Motion to approve this item was made by Board Member Chance Abbott and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 4 ayes — 0 nays. 6. Consideration of and action on the Final Plat of the K & S Investments Cherry Street Addition CB227E, Lot 1, Block A, LCAD Property 17643, located at 1958 E Cherry Street. Todd Mittge states all previously noted comments have been met and the engineering staff recommends approval of the final plat. A Motion to approve this item was made by Board Member Michael Mosher and seconded by Board Member Clifton Fendley. Motion carried, 4 ayes — 0 nays. 7. Consideration of and action on the Replat of the Fuller & Dohoney Addition, Lot 2A, Block C, LCAD 11455, located at 1125 W. Henderson Street, Todd Mittge states the engineering staff recommends approval with the following noted conditions: 1. The southern property line does not have a bearing attached. if this is intended to read as "due west" then no modification is needed. if that is not the case then a more detailed bearing shall be attached to the south most property line in order to ensure reproducibility. (Chapter 9A, Section V, (7)(9)) 2. It should be noted that the remainder of lot 2 created by this plat to the east of the parcel being platted has a width of 50'. This parcel would require 5ft of ROW dedication if it were ever platted and would at that time become a substandard parcel. Planning & Zoning Commission Meeting April 03, 2023 Page 3 A Motion to approve this item with noted conditions was made by Board Member Michael Mosher and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 4 ayes — 0 nays. Board Member Sims Norment arrived at 5:35p.m. 8. Consideration of and action on the Replat of the Gibbons and Braden Addition, Lots 4&5, Block 5, LCAD 11558, located at 1244 SE 14th Street. Todd Mittge states the engineering staff recommends approval with the following noted conditions: 1. The signature block shall be updated to reflect what is listed in the subdivision ordinance for a final plat (Chapter 9A, Section V, (14)) 2. The zoning is incorrectly listed and shall be updated or removed as indicating the zoning is not required on a re/final plat (Chapter 9A, Section IV, (10)) A Motion to approve this item with noted conditions was made by Board Member Michael Mosher and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 9. Consideration of and action on amending the approval conditions for the Replat of the Park Place Shopping Center Unit One Addition, Lots 3A, 3B and 3C, LCAD 18578, located at 3064 Clarksville Street. Todd Mittge states the engineering staff recommends the Commission approve the listed changes to the following noted conditions: 1. ' . Chapter 9, Exhibit A, Section V (8). a. The City Staff is requesting that this approval condition be amended to say that a solution concerning the loading ramp shall be resolved via the site plan in a way that is satisfactory to the Fire Marshall. 2. The called 35' wide emergency access easement running east/west on the north side of the existing building should be 30' wide. This is based on the existing parking striping and a measured width of only 30' between the parking spaces. Chapter 9, Exhibit A, Section V (8). Planning & Zoning Commission Meeting April 03, 2023 Page 4 3. If the lot is owned by another entity (e.g. Lot 2), then a cross access easement cannot be added by this plat on Lot 2 unless that owner also agrees and signs this plat. Chapter 9, Exhibit A, Section V (8). 4. , , thFOU94 pkat-. Chapter 9, Exhibit A, Section V (8). b, After some legal research it has been determined that an easement cannot be granted by an entity to itself. Therefore, City Staff is requesting that this approval condition be removed. A Motion to approve this item with noted conditions was made by Board Member Michael Mosher and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 10. Request items for future agendas. No items were requested at this time. 11. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Clifton Fendley and seconded by Board Member Michael Mosher. Motion carried, 5 ayes — 0 nays. The meeting was adjourned at 5:36 p.m.