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06 - Boards & Commissions - MinutesItem No. 6 MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS APRIL 17, 2023 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, April 17, 2023, at the City of Paris Council Chambers, 107 E Kaufinan St., Paris, TX 75460. Present: Board Members: Chris Fitzgerald Kim Walker Adam Bolton Richard Thompson Mike Folmar Reeves Hayter City Representatives: Stephanie Harris — City Attorney Andrew Mack — Director of Planning and Community Development Nicki Brown — Code Enforcement Robert Talley — Code Enforcement Rob Vines — Assistant City Manager Clyde Crews — Fire Marshal Absent: Board Members: Pat Conrad 1. Call meeting to order. Reeves Hayter, Chairman, called the meeting to order at 3:00 p.m. 2. Approve minutes from the meeting of February and March 2023. Motion made by Adam Bolton, seconded by Chris Fitzgerald, to approve minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: f. 845 W Center; Smith's Pt Block 1, Lot 1-6 Owner: Lawanda Marshall 985 W Center Paris, TX 75460 Present: daughter — Jimmie Parr 938 CR 31700 Paris, TX 75460 Robert Talley stated the structure is falling in, holes in the roof, rotting and deteriorated wood, junk and rubbish everywhere. Building and Standards Meeting April 17, 2023 Page 2 Robert Talley's recommendation: Declare shed a nuisance, demo within 90 days, remove junk and rubbish within 90 days, or city has right to do so. Motion made by Kim Walker, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 a. 1850 W Austin; SJ Wright Block 5, Lot W %2 of 12, E 35' of 11 No Contact Owner: Earline D Thomas C/O Carolyn Lester 255 FR 196 Pattonville, TX 75468 Robert Talley stated this is a total burn out and has been vacant 7-8 years and has lots of mowing liens on it. Due to the fire, the roof is collapsing. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Mike Folmar, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 6-0 b. 240 SW 5`h Paris, TX 75460 City of Paris, Block 119-A, Lot 8 No contact. Owner: Gary L David Goss, Diane Curtis Alvin Shirley Teresa McDowell Donald Jr. 295 CR 44300 Powderly, TX 75473 Robert Talley stated that the neighbor talked to Mr. Mack (Director of Planning and Community Development) and said people are going in and out of the structure. The structure is unsecure, doors are open, north side of the foundation is collapsing, walls are splitting, floor is sinking, roof leaking and holes are in the floor. This includes the house and carport. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, secure within 14 days, or city has right to do so. Motion made by Kim Walker, seconded by Chris Fitzgerald, to follow staff recommendation. Motion carried unanimously. 6-0 c. 324 & 326 SW 4th; City Block 119, Lot 4 Robert Talley pulled this off agenda due to permits were pulled today for demo. Building and Standards Meeting April 17, 2023 Page 3 d. 1016 S Church; City Block 158, Lot 6 No Contact Owner: John C Amin & Schirin Allen 2264 Olive Hill Dr. New Braunsfels, TX 78130 Robert Talley stated that he wanted repair orders on this structure, there are holes in the roof, and the foundation is dropping and damaged and there is missing and deteriorated wood. Robert Talley's recommendation: Declare a nuisance, repair within 60 days, or this will come back to the commission. Motion made by Adam Bolton, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 e. 2760 W Campbell; Cedar Hill Block 4, Lot 2 No Contact 10 10 RIMME Robert Talley stated that the Fire Marshal turned this in for fire damage, there are holes in the wall, missing wood and unsecure. This will get higher priority due to fire damage. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Mike Folmar, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 6-0 g. 2671 N Main 464 Paris, TX 754 Contact with owner. I Owner: Hyde Park TX LLC 3251 W 6"' St. Ste 109 Los Angeles, CA 90020 Robert Talley stated he has had contact with the owner and nothing has been don There is missing and deteriorated wood, unsecure, busted windows, falling off bloc junk and rubbish everywhere, foundation torn up, inside of structure is torn up, bow up floor, and there is frame darnage. There is interest in buying this property. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Kim Walker, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 6-0 Building and Standards Meeting April 17, 2023 Page 4 h. 329 NW 19"' Paris, TX 75460 City of Paris, Block 242, Lot 3 No Contact Owner: Opal Millsap 329 NW 19fl'Paris, TX 75460 Robert Talley stated the structure is vacant, there's foundation damage, missing 1 deteriorated wood, the siding is falling off, it's sunk in the ground, the add-on disconnecting, the inside has no insulation, there's junk and rubbish, windows 1a falling out and the structure is unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, remove junk and rubbish within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Mike Folmar, to follow staff recommendation. Motion carried unanimously. 6-0 4. Discuss and act on electing Chairman, Vice -Chairman, and Secretary. Chair — Reeves Hayter Vice Chair — Chris Fitzgerald Secretary — Adam Bolton Pat Conrad will not be on this commission after today. Motion made by Mike Folmar, seconded by Richard Thompson, to accept an elected recommendations. Motion carried unanimously. 6-0 5. Adjournment. There being no further business, a motion to adjourn was made by Board Member Reeves Hayter, and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. Reeves Hayter, Chairman, adjourned the meeting at 3:42 p.m. . .. .. .. .. .. ........... C� Ree�es I I i —h—airman MINUTES OF THE HISTORIC PRESERVATION COMMISSON MEETING OF THE CITY OF PARIS, TEXAS April 12,20I3 The HISTORIC PRESERVArIONN COMMISSION of the City of Paris met for a regularly scheduled meeting on. Wednesday, April 1.2, 2023 at the City Council Chambers. Present: Board Members: Matt Cole Ryan. Matthews Glee Emmite Laura Caffey Linda Vandiver Jessica Holtinan-Atte rriate Chris Dux Jennifer Long City Representatives: Cheri Bedford, Historic Preservation Officer Andrew Mack, Director of Planning and Community Development Rob Vine, Assistant City Manager Linda Knox, Council Liaison Guests: Maryann Lester Terry Wooten Ellen Green Before the meeting was called to order, Cheri Bedford, Historic Preservation Officer recognized Linda Knox, who has been the Historic Preservation Commission Council Liaison for six years and expressed her appreciation. Ms. Knox will be leaving the City Council. in May. Commissioner Dux pointed out that prior to her election to the City Council, Ms. Knox was a Commissioner on the Historic Preservation Commission. 1. Call meeting to order: Chris Dux, Chairman, called the meeting to order at 4:03 p.m.. 2. Citizens Forum: No one came forward to speak at the meeting. 3. Approve minutes from April 12, 2023 meeting. One correction was that Commissioner Matthews was shown to have attended a meeting of the Facade Grant Committee twice on the same day. That will be corrected. The minutes were approved by acclamation. 4. Discussion and possible action on the following Certificate of Appropriateness on. the following address a. 1.36 Grand Avenue — selective d request for front fagade. Maryann Lester came before the Commission. Commissioner Dux. asked if this COO had been presented previously. Ms. Lester noted it had. No changes. Commissioner Matthews asked the door they were wanting to reveal was the one on the west side of the building front and Ms. Lester said it was. Ms. Lester stated that she has been looking at pictures of the building from previous years and noted there had been a doorway there which she wants to expose and make functional again. Commissioner Emmite asked if there had previously been issues with the power lines and Ms. Lester stated that she understands Oncor needs to raise the electrical lines. She is pursuing this permit first so that Oncor can be contacted and told that permits are in place. Commissioner Matthews made a motion to approve the COA, seconded by Commissioner Long. The motion carried, 7 ayes — 0 nays. 5. Discussion and possible action on the following Certificate of Appropriateness on the following address: a. 401 1St Street SE- Fence on Property. Terry Wooten came before the Commission seeking approval of a fence on the south side of the property dividing what will be a Montessori School from the bail bonds business and used car lot. They propose to use wrought iron along the front and wood near the back, which will possibly be painted to match the building. Commissioner Dux pointed out that wood is not an approved fence material in the Design Standards in the historic district. Commissioner Caffey mentioned that people would be more likely to loiter in the car lot than the fence along the street. Commissioner Vandiver asked if the school would be located in what is now the storage area and Mr. Wooten said yes. Commissioner Caffey stated that it appears to her to be more of a partition separating the two properties than a fence, keeping a code compliant fence in the front. Commissioner Coyle said that our purpose is to ensure that a code complaint fence is used. He suggested that the same wrought iron might be used in place of the wood with some type of covering to make it more private. Commissioner Vandiver asked about building a similar fence with iron instead of wood. Mr. Wooten said he would look into that and compare the cost. Commissioner Caffey questioned compatibility between HPC and Zoning. Mr. Mack said this would not require an incompatibility buffer. HPO Bedford referred to the addendum to the fence requirements. Commissioner Matthews suggested that the wrought iron throughout might be more cost effective than wood at this time. Commissioner Matthews made a motion to approve the wrought iron fence with a privacy canvas in the back. Commissioner Caffey seconded it. The motion carried,7 ayes — 0 nays. 6. Discussion and possible action on the following Verification of Construction for Tax Exemption for the Rehabilitation of Historic Properties. a. 643 Yd ST SE — Ellen Green came before the Commission. HPO. Bedford pointed out that Ms. Green did submit the financial documentation needed for this property. She spent over $5,000 for the exemption that she applied for with her Certificate of Appropriateness. She has all of the records available for finance. HPO Bedford showed the before and after photos of the property. Commissioner Matthews made a motion to approve the Tax Exemption. Motion was seconded by Commissioner Holtman. The motion carried, 7 ayes — 0 nays 7. Review Final drafts of Face Grant applications. a. Facade Grant requirements The subcommittee members included HPO Bedford, Commissioner Long, Commissioner Matthews, Council Liaison Knox, Mr. Vine, Mr. Mack, Sherrie White, and Maureen Hammond. Commissioner Dux congratulated the committee and thanked them for their work. He then pointed out that anything built before 1972 (50 years ago) has a historic significance of its own. He asked if historic properties outside of the 1916-1918 time period will also be included in the fagade grant application. HPO Bedford stated that every property in the historic district is eligible for fagade grants. HPO Bedford stated that reconstruction projects are not eligible for Federal and State Tax Credits, however a new construction would be eligible for facade grants with an approved COA. b. Facade Grant Application. Commissioner Holtman suggested that an asterisk be put under Commercial Signage by the $1,000 and below add another asterisk with "design renderings from Texas Main Street Design Services required." HPO Bedford noted that the list under Qualifying Facade Projects was reviewed at THC by the Certified Local Government Coordinator an added to help people understand that more all changes affect more than just their own fagade, but also affect the surrounding area and revitalization is a collective effort in downtown. Commissioner Matthews made a motion to approve the requirements and application for fagade grants. Upon a recommendation by Mr. Mack, the motion was amended to include submission of these guidelines to the City Council for final approval and with needed grammatical/spelling corrections. The motion was seconded by Commissioner Holtman. The motion carried, 7 ayes — 0 nays 8. Review and comment on revised Certificate of Appropriateness applications. a. The requirements have been added to the application so that applicants will know in advance of submission what is required for tax exemptions and fagade grant applications. The only changes were primarily for the purpose of making the application easier for the applicant to understand. Commissioner Vandiver recommended that there be a place for the applicant to sign stating that applicant has read all of the information on the requirements. HPO Bedford said the on-line application will have a check box for the applicant to acknowledge that applicant has read the requirements. 9. —CONSENT AGENDA— [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] Discussion and possible action regarding the following structures consider by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whetherw such buildings or structures can be..rehabilitate d and designated on the National Registerof Historic Places, as a recorded TexasmmHistoric Landmark or_aswhistoric property as desigtjated by lh .ewQjty Council of the City_pf Paris. A. 329 NW 19TH CITY BLOCK 242, LOT PT 3 B. 240 SW 6TH, CITY BLOCK 119-A, LOT 8 C. 324 & 326 SW 4TH CITY BLOCK 119, LOT 4 D. 2760 W. CAMPBELL, CEDAR HILL BLOCK 4, LOT 2 E. 845 W CENTER, SMITH'S IST BLOCK 1 LOT 1-6 F. 2671 N MAIN SPACE 64, CITY BLOCK 307, LOT 2C G. 1850 W AUSTIN, S J WRIGHT BLOCK 5, LOT W '/2 OF 12 A motion was made by Commissioner Coyle, seconded by Commissioner Matthews to approve the Consent Agenda as presented. The motion carried, 7 ayes – 0 nays. 10. Coordinator's report Pine Bluff Fitzhugh Public Meeting –April 27, 2023 at 5:30. Notices were sent to all property owners and those within 200 ft. Those attending will meet at the Hospitality Church of God in Christ on Fitzhugh for a presentation and then take a brief walking tour. The recommendation to include this portion of Fitzhugh and Pine Bluff will be sent to Planning & Zoning and if approved then submitted to the City Council for final approval. Imagine the Possibilities – Saturday, Mayl3, 2023. The Lamar County Historic Commission will dedicate the Coca-Cola Historical Marker. Those attending will be asked to bring a picnic lunch and eat on the plaza. Texas Country Reporter will be here that day. The sign that was on the Coca Cola building is now in the Lamar County Historical Museum. Some restored properties or some being restored will be available for tours. Future Agenda Items: Commissioner Emmite reported that Paris will be in the path of a total solar eclipse that will pass directly over Paris on April 8, 2024 for 4 minutes and 1 second. There will be activities planned for that day. Adjourn : A motion was made by Commissioner Matthews to adjourn. The motion was seconded by Commissioner Vandiver. The motion carried, 8 ayes — 0 nays The meeting was adjourned at 5:08 -a3 MINUTES OF THE MAIN STREET BOARD MEETING OF THE CITY OF PARIS, TEXAS 11 April 2023 The Main Street Board of the City of Paris met for a regular session at 4:30 p.m. on Tuesday, April 11th, 2023 at the Paris City Hall, Paris City Council Chambers, 107 E. Kaufinan Paris; Texas 75460. Present: Board Members: Greg Kee, Tracy Dougherty, Glee Emmite, Chad Lindsey, Tyrone Hayden, William Walker City Representatives: Cheri Bedford, Main Street Manager; Andrew Mack, Director of Planning & Community Development; Rob Vine, Assistant City Manager; Mihir Pankaj, Council Liaison; Becky Semple, Visitors and Convention Council Liaison; Paula Portugal, Paris Mayor; Clyde Crews, Fire Marshal Absent: Board Members: Kari Daniel City Representatives: Shatar Moore, City Council Liaison Call meeting to order. Greg Kee, Chairman, called the meeting to order at 4:39 p.m. 2. Citizens' Forum: Paula Portugal, Mayor 2020 N.E. 38t` St Paris, Texas 75462. The Mayor thanked board for the many hours of volunteer work. 3. Approve minutes from the meeting of March 14, 2023. A Motion to approve the minutes was made by Board Member Chad Lindsey and seconded by Board Member William Walker. Motion carried, 6 ayes — 0 nays. 4. Discussion: Change time of advisory board meeting to 4:00. Board Members William Walker and Tyrone Hayden, 4:30 only works. 5. Board Member Chad Lindsey made a motion for the Main Street Board to donate $3,000 for immediate landscaping at the Plaza. Board Member Tyronne Hayden seconded. Motion carried, 6 ayes — 0 nays. 6. Receive Activity Report from Glee Emmite on Downtown map. Glee submitted to Cheri the proposed changes to the downtown map. New items will be included — murals, monuments, statues and historical markers. Receive Activity Report from Tracy Dougherty on Paris Downtown Association. Cinco de Mayo Margarita crawl is May 5th 6:00 — 9:00pm. Danielle Termin, Fine and Dandy, is coordinator. All proceeds will benefit Child Advocacy Center. Music and food on the Plaza. PDA is currently researching putting a map kiosk on the Plaza. The next PDA meeting is April 18th at 8:30am at Rosewood Cafe. Receive Activity Report from Glee Emmite regarding HPC. First Baptist Church received funds to repair steps and rear of building. Also approved a $2,500 facade grant for FBC. HPC has hosted several meetings on commercial buildings, fagade grants and tax credits. Receive Activity report from Becky Semple. People are already calling the Chamber about the April 8, 2024 eclipse. A quilt show Mother's Day, a pump track race possibly at the end of April, possibly a Jet ski race, first time, this summer at Lake Crook. Tour de Paris is July 15th. 7, Receive Main Street Coordinator's Report from Cheri Bedford. Cheri attended the National Main Street Conference in Boston. The biggest takeaway was the magnitude of the eclipse event. Heard of an opportunity to apply for a $10,000 grant for eclipse promotion. She has lots of ideas on how to promote and profit from this opportunity. Encouraged board to listen to the audio from the workshop made available on drop box. Main Street Board needs to start planning. Work plan retreat — community strategies are good but need to look at where needs improvement. Wine Fest is April 15th. Need more volunteers. 275 tickets sold. Glee needs one more musician. The Point, a Main Street America newsletter, is available to board members to look at other main street communities. Public Meeting Pine Bluff/Fitzhugh is April 27th 5:30pm at Church of God in Christ. Will discuss what it means to be a historic community. Walking Tour included. Imagine the Possibilities — May 13th, 12:30 — 4:00 pm. Celebrate buildings under renovation, for sale or lease. Historic marker celebrating first Coca Cola served in Texas. Texas Country Reporter will be there to video dedication of historic marker. Paris Arts Alliance partnered with Brad and Lisa Archer to paint a mural on the wall of their property on Bonham St. Farmer's Market restroom painted. Main St Manager would like the board more involved in the quarterly reports. Receive Report from Andrew Mack — July 280' (tentatively) Main St event — Farmer's Market Music Festival. The Paris Area Arts Alliance organize an art fair. A free concert. Chad Lindsey and Greg Kee volunteered to participate in planning event. 8. Adjournment at 5:25pm. Greg Kee, Chariman