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05 - City Council MinutesItem No. 5 CITY COUNCIL MINUTES - DRAFT MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS June 26, 2023 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, June 26, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Reginald B. Hughes Council Members: Shatara Moore, Gary Savage, Rebecca Norment, Clayton Pilgrim, and Rudy Kessel City Staff: Grayson Path, City Manager; Robert Vine, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Doug Harris, Utilities Director; Todd Mittge, City Engineer; and Andrew Mack, Director of Planning & Community Development Absent: Mayor Pro -Tem: Mihir Pankaj O enin g Agenda 1. Call meeting to order. Mayor Hughes called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. Council Member Savage led the United States Pledge of Allegiance and Boy Scout Troop 2 led the Texas Pledge of Allegiance. 4. Citizens' Forum. No one spoke during citizens' forum. Consent A ends Mayor Hughes inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meeting of June 12, 2023. Regular Council Meeting June 26, 2023 Page 2 6. Receive reports and/or minutes from the following boards and commissions: a. Main Street Advisory Board (5-9-2023) b. Historic Preservation Commission 5-10-2023 & 5-24-2023) c. Building & Standards Commission (5-15-2023) d. Paris Economic Development Corporation (5-16-2023) 7. Receive May monthly financial report. 8. Receive May drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve the Final Plat of the Richardson Cherry Street Addition, Lot 1, Block A, LCAD Property 17580, located at 1809 E. Cherry Street. 11. Approve the Final Plat of the Golden Star Texas Addition CB 112, Lot 1, Block A, LCAD Property 15741, located at 1257 E. Sherman Street. 12. Approve the Replat of the H.P. Mayer Addition, Lot 12A, Block A, LCAD Property 13026, located at 70 N.W. 30th Street. Re ular A ends 13. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-025: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND ADOPTING REVISIONS TO THE COMPREHENSIVE PLAN AND FUTURE LAND USE MAP FOR THE CITY OF PARIS AS IT PERTAINS TO CITY BLOCK 311, PART OF LOT 11 (6.9 ACRES), LOCATED AT 3500 CLARKSVILLE STREET (LOAD 102995), FROM OFFICE (0) TO HIGH DENSITY RESIDENTIAL (HDR), IN THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack said Springlake Baptist Church had requested an amendment to the Future Land Use Map from an Office use to a High Density Residential land use. He also said that Planning and Zoning recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. Council Member Savage inquired what could be built under High Density Residential use. Mr. Mack said apartments could be built. Regular Council Meeting June 26, 2023 Page 3 A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Kessel. Motion carried, 6 ayes — 0 nays. 14. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-026: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 311, PART OF LOT 11 (6.9 ACRES), LOCATED AT 3500 CLARKSVILLE STREET (LOAD 102295), FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF -2) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 2 (MF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack explained that the applicant requested a zoning change to a multi- family dwelling district two. He said if the property was sold and development came forward, the property would be subdivided. He also said that the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. 15. Discuss, continue the public hearing and act on ORDINANCE NO. 2023-027: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND ADOPTING REVISIONS TO THE COMPREHENSIVE PLAN AND FUTURE LAND USE MAP FOR THE CITY OF PARIS AS IT PERTAINS TO SPRINGLAKE ADDITION BLOCK 6, LOT 12, LOCATED AT 2801 E. PRICE STREET (LCAD 19795), FROM LOW DENSITY RESIDENTIAL (LDR) TO MEDIUM DENSITY RESIDENTIAL (MDR); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack said the applicant sought a minor amendment to the Future Land Use Map to provide for a medium-high density residential use to allow for a duplex or quad-plex. He also said that the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. Regular Council Meeting June 26, 2023 Page 4 A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays. 16. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-028: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS AS HERETO AMENDED, SO AS TO REZONE SPRINGLAKE ADDITION, BLOCK 6, PART OF LOT 12, LOCATED AT 2801 E. PRICE STREET (LCAD 19795), FROM A ONE -FAMILY DWELLING DISTRICT NO. 2 (SF2) TO A TWO-FAMILY DWELLING DISTRICT (2F); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Planner Andrew Mack explained that the applicant requested a zoning amendment in order to construct a duplex on the property. He said that the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 17. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-029: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, ESTABLISHING A HISTORIC OVERLAY DISTRICT COMPRISING OF THE PINE BLUFF AND FITZHUGH NEIGHBORHOOD TO BE NAMED HISTORIC OVERLAY DISTRICT NO. 19 (HD -19) AND ENCOMPASSING 21 ACRES INCLUDING THE 500-900 BLOCKS OF PINE BLUFF STREET, THE 300-600 BLOCKS OF FITZHUGH AVENUE, THE SOUTH SIDE OF THE 600-700 BLOCKS OF EAST CHERRY STREET, THE EAST SIDE OF THE 300 BLOCK OF 6TH N.E., THE 300 BLOCK OF STH STREET N.E., AND THE ADDRESSES 803, 925 AND 936 EAST BOOTH STREET; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND DECLARING AN EFFECTIVE DATE. City Planner Andrew Mack said over the past ten plus months, staff and the Historic Preservation Commission had been working to create a new local historic overlay district for the Pine Bluff and Fitzhugh Neighborhood. Mr. Mack also said this neighborhood was on the National Register of Historic Places. He reported if this were approved, the area would qualify for fagade incentives. He said the Historic Preservation Commission, the Planning and Zoning Commission and City Staff recommended approval of this ordinance. Regular Council Meeting June 26, 2023 Page 5 Mayor Hughes opened the public hearing and asked for anyone wishing to speak in support or opposition of this item to please come forward. Carlton Cooper, 646 Fitzhugh, said he supported approval of this item. Glee Emmite, 3065 Aspen, also spoke in favor of approval of this item. With no one else speaking, Mayor Hughes closed the public hearing. Council Member Savage inquired about the benefit of doing this. Mr. Mack said the largest benefit would be maintaining the value of historic homes. City Attorney Stephanie Harris said there were tax exemptions available and other incentives available for investing in these properties. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 18. Receive a presentation about the Signal, Stop, Reverse Back -In Angle Parking Trial. Mr. Mack said the STOP sign study group, an ad hoc Downtown Traffic Committee studied measures that could be taken to help make the downtown safer for pedestrians and traffic. He explained how the back in angle parking would work and that a trial would begin on July 7 on the west side of the plaza. He reported that the trial would be for a three-week period ending on July 29. 19. Receive a presentation and provide guidance regarding issuing of request for bids to demolish the Belford Building, located at 260 South Main Street. City Manager Grayson Path explained that the Belford Building, located at 260 South Main Street was in a state of dilapidation with portions having collapsed, and that it needed to be demolished. He said that on September 26, 2022, the City Council approved a professional service agreement with Jason Hart Engineering to design the demolition of the Belford Building, which would then be followed by procurement of a contractor to perform the work. Mr. Path introduced engineer Jason Hart. Mr. Hart presented slides reflecting the work to be done. He explained that this would entail demolition bid documents, a set of drawings showing the scope of demolition, temporary traffic control and a set of specifications. Mr. Hart sad the property was unsafe, that it was definitely unsafe to be in the building or to walk along the sidewalk. He gave examples of damage to the building. Council Member Pilgrim asked about the timeline of taking it down. Mr. Hart said approximately ten weeks from the contractor entering the property until seed at completion. He estimated the price to be between $500,000.00 and $700,000.00. Mr. Path said that the City had standing orders for demolition and that AARPA funds were set aside for this project. He also said that once the building was down, that the City would take ownership of the property. Council Member Savage said this was the best option and he thought they should move forward with getting it done, and not kick the can down the road. Council Member Norment Regular Council Meeting June 26, 2023 Page 6 asked if there would be any problem with the City taking ownership. Ms. Harris said there would not be a problem, because the City had a judgment lien on this property. Mr. Path said since tax dollars were being spent on this project, that the City should take possession of this property. Council Member Pilgrim said he too thought they should move forward with this project. It was a consensus of the City Council to move forward with bidding the Belford Building Demolition Project. 20. Discuss and possibly act on a request to proceed with financial software upgrade for the City. Finance Director Gene Anderson described the two major problems that the City had with the current software and hardware arrangement. He said the current server was aged, failing and could not continue to function in the longer term. He also said the Open Gov., Inc. was phasing out all of the STW, Inc.'s server based software and replacing it with cloud based software. Mr. Anderson said the primary concern was should the City's local server fail, the City would cease to operate. He referenced the recent incident in the City of Dallas. Mr. Anderson said the implementation cost of the software would cost $174,150.00 and he believed there would be surplus at the end of the year, and that they could come back and amend the budget. He also said the software package annual lease would cost $80,125.00. Council Member Pilgrim wanted to know if there would be any protection for the City should it found itself in a hack situation. Chris Barber with OpenGov said the City would go into the disaster recovery process and all liability would shift to OpenGov. Mr. Anderson said the City would also have protection through TML. Council Member Savage asked about the last time the City had a software update. Mr. Anderson said operation software gets updated but the problem was with the server and it had not been updated since the 80s. Council Member Pilgrim said they had to do this. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 21. Discuss and act on RESOLUTION NO. 2023-030: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING TWO REGULAR MEMBERS AND TWO ALTERNATE MEMBERS TO FILL EXPIRED TERMS ON THE BOARD OF ADJUSTMENT IN ACCORDANCE WITH SECTION 16 OF THE CITY ZONING ORDINANCE AND THE CITY'S POLICIES AND PROCEDURES FOR STANDING BOARDS, COMMISSIONS, AND COMMITTEES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mayor Hughes said this board was a little different from the other boards and commissions, because the appointments had to be made by a resolution, so they would make these appointments first. Regular Council Meeting June 26, 2023 Page 7 Mayor Hughes said there were four vacancies, two were for regular members and two were for alternate members. He reported the four applicants as being Ruth Ann Alsobrook, Alix Putnam, Ben Vaughan and Larry Walker. He asked that each Council Member to score a ballot giving their top candidate the highest number of points and so forth. Mayor Hughes said once scored, staff would tally the points and the two candidates receiving the most points would serve in the regular member positions. City Clerk Janice Ellis reported that Alix Putnam and Ben Vaughan were selected to be the regular board members and Ruth Ann Alsobrook and Larry Walker were selected to be the alternate members. A Motion to approve the board members as reported was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 22. Discuss and make appointments to the various Boards and Commissions. City Council considered applicants for the three vacancies on the Paris Economic Development Corporation as follows: Brandon Bell, Josh Bray, Chase Coleman, Curtis Fendley, Seth Johnson, Hunter Jones, Chad Lindsey, Tylesha Moseley, and Amalia Tanguma. After staff tallied the points, Ms. Ellis reported that Josh Bray, Chase Coleman and Curtis Fendley received the most points. A Motion to approve the board members as reported was made by Council Member Savage and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays. City Council considered applicants for the four vacancies on the Planning and Zoning Commission as follows: Andrew Adkins, Adam Bolton, Seth Johnson, Chad Lindsey, Tylesha Moseley, Michael Mosher, Robert Spain, and Amalia Tanguma. After staff tallied the points, Ms. Ellis reported that Chad Lindsey, Tylesha Moseley, Robert Spain, and Larry Walker received the most points. A Motion to approve the board members as reported was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. After determining that Larry Walker was appointed to the Board of Adjustment, a Motion to rescind Mr. Walker's appointment was made by Council Member Savage and seconded by Council Member Pilgrim. Ms. Ellis reported that Mr. Bolton was the next person receiving the most points. A Motion to appoint Mr. Bolton to the commission was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. Next, City Council considered applicants for the two vacancies on the Building and Standards Commission as follows: Brandon Kearney and Kenneth Kohls. A Motion to appoint the two applicants to the two vacant positions was made by Council Member Pilgrim and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. Regular Council Meeting June 26, 2023 Page 8 City Council considered applicants for the five vacancies, which consisted of three regular members and two alternate members, on the Historic Preservation Commission as follows: Tracy Dougherty, Jessica Holtman, Seth Johnson, Les Shumake, and Arleigh White. After staff tallied the points, Ms. Ellis reported that the three applicants who received the largest number of points were Tracy Dougherty, Jessica Holtman and Arleigh White so according to the points, these three would be serving as regular board members. She also reported that Seth Johnson and Les Shumake would serve as the alternate board members according to the points. A Motion to approve the board members as reported was made by Council Member Moore and seconded by Council Member White. Motion carried, 6 ayes — 0 nays. Ms. Ellis said the next board was the Housing Authority and there was one vacancy on that board. She also said that the Mayor alone appoints members to that board pursuant to State Law. Mayor Hughes appointed Steven Smith to the vacant position. City Council considered applicants for the four vacancies for Library Advisory Board as follows: Jennifer Cullum, Steve Hellman, Kelvin Hicks, and Myers Hurt. A Motion to appoint the four applicants to the board was made by Council Member Kessel and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. City Council considered applicants for the four vacancies for the Main Street Advisory Board as follows: Glee Emmite, Tyrone Hayden, Katrina Mitchell, and William Walker. A Motion to appoint the four applicants to the board was made by Council Member Pilgrim and seconded by Council Member Kessel. Motion carried, 6 ayes — 0 nays. Ms. Ellis reported that there were three vacancies on the Traffic Commission and the three applicants who had applied were appointed to other boards. She also said that staff did not receive any applications for the Building Board of Appeals and with the appointments made tonight; they did not have enough applicants to fill the Tax Increment Reinvestment Zone Board (TIRZ). Ms. Ellis asked if Council would be ok with directing staff to re -advertise for these three board, with applications being due to the City by July 24 and the City Council considering appointments at their first meeting in August. A Motion to direct staff to re -advertise for the Building Board of Appeals, TIRZ, and the Traffic Commission with applications being by July 24 and appointments being made at the first Council meeting in August was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 6 ayes — 0 nays. 23. Discuss and appoint City Council Members to serve as liaisons to the various Boards and Commissions. Mayor Hughes said the PEDC Bylaws require the Mayor to serve as ex -officio and ask if someone else would also like to serve. Council Member Pilgrim volunteered to serve on the PEDC. Mayor Hughes asked for volunteers for the following boards: Regular Council Meeting June 26, 2023 Page 9 Airport Advisory Board — Council Member Savage volunteered to serve on this board. Board of Adjustment — Council Member Kessel volunteered to serve on this board. Building & Standards Commission — Council Member Savage volunteered to serve on this board. Historic Preservation Commission — Council Member Moore volunteered to serve on this commission. Library Advisory Board — Council Member Moore volunteered to serve on this board. Main Street Advisory Board — Mayor Hughes volunteered to serve on this board. He also said Council might want to consider placing Mayor Pro -Tem Pankaj on a board as a liaison. Planning & Zoning Commission — Council Member Savage volunteered for this commission and said he was fine Mayor Pro -Tem Pankaj also serving as a liaison to this board. TIRZ — Council decided to wait until they had enough applicants to fill this board. Traffic Commission — Mayor Hughes volunteered to serve on this commission. Ark -Tex Council of Governments — Council Member Moore volunteered to serve on this board. VC&C — Council said Mayor Pro -Tem Pankaj had been serving on this board so they suggested he continue to serve as the liaison. Love Civic Center — Council Member Pilgrim volunteered to serve on this board. 24. Convene into executive session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, to -wit: City of Paris v. Essent Healthcare. Mayor Hughes convened City Council into executive session at 7:00 p.m. 25. Reconvene into open session and possibly act on those matters discussed in executive session. Mayor Hughes reconvened City Council into open session at 7:33 p.m. and said there was no action to be taken. Regular Council Meeting June 26, 2023 Page 10 26. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were no future events referenced. 27. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 6 ayes — 0 nays. Mayor Hughes adjourned the meeting at 7:33 p.m. REGINALD B. HUGHES, MAYOR JANICE ELLIS, CITY CLERK