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06 - Boards & Commissions - MinutesItem No. 6 MINUTES OF 1AUTHORITY OF OF PARIS, TEXAS BOARD OF COMMISSIONERS JUNE 1, 2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a SPECIAL MEETING at 2:30 p.m. on Thursday. Junes 1, 2023, at the Housing Authority of the City of Paris, Texas Office, 650 7" SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: City Representatives: Jenny Wilson, Vice Chairman Steve Smith Beverly Johnson Derrick Hill Reginald Ilughes Grayson Path Robert Vine Mahir Pankaj Gary Savage Thomas McMonigle Richard Salter Housing Authority Employees: Sally Ruthart Elizabeth Brooks Irvin Hickson Kelly Crawford. Absent: Board Members: T. K. Haynes, Chairman 1. Call meeting to order. Jenny Wilson, Vice Chairman of the Board of Commissioners, called the meeting to order at 2:31 p.m. 2. Quorum and members verified by Jenny Wilson, Vice Chairman. Citizens' Forum. No one present or requested to speak. 4. Approve minutes from the meeting of May 16, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member. Beverly Johnson. Motion carried, 4 ayes — 0 nays. No unfinished business to discuss. 6. 3:00 p.m. - Meeting with the City Officials regarding the following issues: A. Ongoing issues at Booker T Washington homes with unauthorized guests gathering daily B. Kroger trucks pulling on to PHA property on Sherman Street C. Overgrown vegetation on 81" Street adjoining BTW property — PISD property and private property Housing Authority of the City of Paris, Texas Board of Commissioners Meeting 6/1/2023 Page 2 D. Waiver of PILOT 'there being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays. Jenny Wilson, Vice Chairman adjourned the meeting at 4:36 p.m. APPROVED THIS 20`t' day of June 2023. r- �y A 'ce Chap ie� n Vl4 i tin i rman Sally R.uthart, Secretary MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD OF COMMISSIONERS MEETING JULY 11, 2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a SPECIAL MEETING at 9:00 a.m. on Thursday, July 11, 2023, at: the Housing Authority of the City of Paris, Texas Office, 650 7'h SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: Jenne Wilson, Vice Chairman Steve Smith Beverly Johnson Derrick Hill T.K. Haynes. Chai.irnan (via phone) City Representatives: None Housing Authority Employees: Sally Ruthart Absent: Board Members: None 1. Call meeting to order. Jenny Wilson, Vice Chairman of the Board of Commissioners, called the meeting to order at 9:01 a.m. 2. Quorum and members verified by Jenny Wilson, Vice Chairman.. Citizens' Forum. No one present or requested to speak. 4. Approve minutes from the meeting of June 20, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 5 ayes — 0 nays. No unfinished business to discuss. 6. New Business: A. Convened into executive session pursuant to Section 551.087 of the Texas Government Code to interview for Executive Director position. B. Reconvened into open session at 10:06 a.m. Motion was made to .hire Elizabeth Brooks for the executive director position by Chairman, T.K. Haynes and seconded by Board Member Steve Smith. Motion carried, 5 ayes — 0 nays. Mrs. Brooks was told by Jenny Wilson that she would send her an employment agreement within the next 48 hours. T.K. Haynes made a motion that the pay would be as discussed, and Ms. Wilson told the Board that the pay would be included in the employment agreement. 8. There being no further business, A Motion to adjourn was made by Board Member Beverly Johnson and seconded by Board Member Steve Smith. Motion carried, 5 ayes — 0 nays. Jenny Wilson, Vice Chairman adjourned the meeting at 1.0:08 a.m. Housing Authority of the City of Paris, Texas Board of Commissioners Meeting 7/11/2023 Page 2 APPROVED THIS 1.8"' day of July 2023. -,N'ice Chairman B Sally Ruthart, Secretary MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS May 15, 2023 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on May 15, 2023, at the Lanar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Trey Glascock, Bryan Hargis, Bradley Hilliard, Mihir Pankaj, Ryan Whitaker, Robbie Todd, Chadlee Johnston, Chase Coleman, Dustin Broadway, Tim Walsworth, Brittany Miller and Russell Jackson. City Representatives: Paula Portugal Absent: Board Members: Bud Mistry, Eric Guillot, Kelli McDonald 1. Call meeting to order. Chadlee Johnston called the meeting to order at 4:00 p.m. 2. Citizens' Forum. There was no one present for citizen's forum. 3. Approve minutes from the meeting of April 17, 2023. A motion to approve was made by Mihir Pankaj seconded by Trey Glascock. Motion carried. 12 ayes, 0 nays. 4. Receive financial report from April 2023, by Chase Coleman. A motion to approve was made by Tim Walsworth, seconded by Mihir Pankaj. Motion carried. 12 ayes. 0 nays. Discuss and act on funding request for Red River Valley Fair Association for Red River Fair on September 27-30, based on the scoring criteria a motion to approve $1825 was made by Ryan Whitaker, seconded by Bradley Hilliard. Motion carried. 12yes. O nays. 6. Discuss and act on funding request for Red River Valley Car Show on June 9-10, based on the scoring criteria a motion to approve $1500 was made by Tim Walsworth, seconded by Robbie Todd. Motion carried. 12 ayes, 0 nays. 7. Discussion. Paul Allen stated that Jettribe race will be June 2-3, we need to use some of the prospective events budgeted money. He asked for 12K. A motion to approve moving 12K to Jettribe was made by Trey Glascock, seconded by Bryan Hargis. Motion carried. 12 ayes. 0 nays. 8. Discussion. Archery event is May 19-21, Tri State Pump Track event is September 9, Gravel Grind had 85 riders and 903 Sunsets start June 8- 9. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Trey Glascock seconded by Board Member Ryan Whitaker. Motion carried, 12 ayes — 0 nays. Chadlee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:34 p.m. Chadlee Johnston, Paris Visitors and Convention Council MINUTES OF THE BOARD OF ADJUSTMENT MEETING OF THE CITY OF PARIS, TEXAS June 6, 2023 The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on June 6, 2023, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufinan St. Present: Board Members: RuthAnn Alsobrook, Larry Walker, Lydia Fitzgerald, Carlton Cooper and Alix Putnam. City Representatives: Andrew Mack, Robert Vine, Todd Mittge, Stephanie Harris and Council Member Gary Savage. Absent: Board Members: David Hamilton and Alternate Sequoia Bruce. The Board ofAdjustment meeting was called to order by RuthAnn Alsobrook at 12: 04 p.m. 2. Approval of minutes from previous meeting. (April 4, 2023) Motion was made by Alix Putnam, seconded by Carlton Cooper to approve minutes for the April 4, 2023 meeting. Motion carried 4 ayes — 0 nays. 3. Public hearing to consider and take action on the petition of Bailey Asay regarding a lot width variance to the City of Paris Area Regulations, Section 9-201(1) on Lot 12, City Block 253B, being located at 2114 E Polk Street. Larry Walker arrived at 12:05 p.m. Andrew Mack, Director of Planning & Zoning, presented case to the board. Mr. Mack made note of the one input received in the mail as follows: Bernardo Luna of 2140 E Polk Street, in opposition. Ms. Alsobrook opened the public hearing. Audra Anderson of 2104 E Polk Street, spoke in opposition. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Lydia Fitzgerald, seconded by Carlton Cooper to approve the 5' 3 1/" (5.27') lot width variance to the City of Paris Ares Regulations, Section 9-201(1) based on the following condition and findings of fact. Motion carried 5 ayes- 0 nays. Condition 1. All structure setbacks shall be met. Findm gs Board of Adjustment Meeting June 6, 2023 Page 2 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variance for lot width will allow the plat to be approved without a condition for variance allowing a single-family residence to be constructed. 3. There are special and unique condition(s) of existing sub -standard lot width which are not applicable to all other existing parcels of land in the SF -2 Zoning District, and which cause unusual and practical difficulty or unnecessary hardship to the use of the property with site improvements permitted by the ordinance with the provision sought here to be varied. The residential lot was previously created, consistent with the adjoining residential lots, but was not officially platted. 4. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self- imposed or self-created), but rather it is based upon existing site parcel dimensions to support new construction. 5. The provision of the ordinance regulation that are sought to be varied, deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other older residential properties in the SF -2 Residential Zoning District which are required to comply with these same ordinance provisions. Additionally, the lot width is within 91 % of the minimum lot width requirements and would already be buildable as a platted lot without a variance. 4. Public hearing to consider and take action on the petition of Tim Risinger of P -Town Properties regarding variances to the City of Paris Area Regulations, Section 9-501(1) on Lots 2-A and 2-B, City Block 258A, being located at 410 NE 20' Street, as follows: 1) 5' front yard variance to 20th St NE. 2) 5' front yard variance to E Cherry St. 3) 5' front yard variance to 21" St NE. Andrew Mack, Director of Planning & Zoning, presented case to the board. Ms. Alsobrook opened the public hearing. Tim Risinger, applicant, of 550 CR 33970 in Powderly spoke about the plan for parking and garbage pickup to eliminate any traffic concerns. Gary Savage of 520 York Street, spoke in opposition. Staff member Paige Unger made note of the submitted input forms as follows: Mike Howard of 545 NE 21' Street, in opposition. Board of Adjustment Meeting June 6, 2023 Page 3 Linda Vandiver of 540 NE 21 St Street, in opposition. Richard Bland of 335 NE 21St Street, in opposition. There was brief discussion between the board and staff about trash pickup. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Lydia Fitzgerald, seconded by Carlton Cooper to approve the 5' front yard variances on 20th St NE, E Cherry St and 21St St NE to the City of Paris Ares Regulations, Section 9-501(1) based on the following condition and findings of fact. Motion carried 4 ayes- 1 nays, with Alix Putnam as the dissenting vote. Condition 1. The developer shall be required to pay for installation of no parking signs on the adjoining street frontages, as may be required and approved by the City's Traffic Commission. Fin� 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variances for front yard setbacks will allow approval of the replat without further condition for variance approval, will permit the redevelopment of the site with a much higher quality of development in a manner which will help to further address drainage inadequate drainage conditions on the site and adjoining neighborhood, and will farther advance the housing redevelopment policies of the City through the 5 In 5 program. 3. There are special and unique condition(s) of existing lots which involve 3 street frontages and make it impractical to access all parking areas in the rear of the dwellings. The reduced front yard setbacks will allow for more practical vehicular movements with a single access point onto only 1 of the 3 roadways; while at the same time permitting additional greenspace and improved stormwater handling and landscaped aesthetics of the frontages without driveways on all sides. 4. The site redevelopment considerations are unique and not applicable to all other existing parcels of land in the MF -1 Zoning District. This causes unique, unusual and practical difficulty for to the proposed redevelopment of the property. 5. The hardship sought to be avoided is the result of (a) the applicant's own actions (self-imposed or self-created), but the existing site parcel dimensions support the need for minor deviation to the minimum setback standards in a manner which supports the new redevelopment Board of Adjustment Meeting June 6, 2023 Page 5 Motion was made by Carlton Cooper, seconded by Lydia Fitzgerald to approve the lot depth variances on lots 1-14 to the City of Paris Ares Regulations, Section 9-301(1) based on the following condition and findings of fact. Motion carried 5 ayes- 0 nays. Condition: 1. Drainage plan must be submitted and approved by City Engineer prior to Final Plat submittal and site improvements to subdivision. Findin xs 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variances for lot depth will allow the plat to be approved without condition for variance allowing single-family residences to be constructed. 3. There are no special and unique condition(s) of existing lot, but rather it is the proposed plat lot depths which do not meet the MF -2 Zoning District requirements. This causes a practical difficulty as to the use of the property under the current zoning district with the proposed plat site improvements in relation to the provisions sought here to be varied. 4. The hardship sought to be avoided is the result of (a) the applicant's own actions (self- imposed or self-created), and it is based upon the proposed lot dimensions. The plan does, however, provide for new single-family home construction which is a preferred land use for the site. 5. The provision of the ordinance regulation that are sought to be varied, deprive the applicant of reasonable rights to use the property. The lots would not be buildable as proposed in the plat without a variance. 6. Adjournment. APPROVED THE 5TH DAY OF JULY, 202: MINUTES OF THE MAIN STREET BOARD MEETING OF THE CITY OF PARIS, TEXAS 13 June 2023 The Main Street Board of the City of Paris met for a regular session at 4:30 p.m. on Tuesday, May 9th, 2023 at the Paris City Hall, Paris City Council Chambers, 107 E. Kaufman Paris, Texas 75460. Present: Board Members: Greg Kee, Tracy Dougherty, Glee Emmite, Chad Lindsey, Tyrone Hayden, Kari Daniel City Representatives: Andrew Mack, Director of Planning & Community Development; Rob Vine, Assistant City Manager; Cheri Bedford, Main Street Manager Absent: Board Members: William Walker City Representatives: Shatara Moore, City Council Liaison; Mayor Pro Tem Mihir Pankaj; Mayor Reginald Hughes, Becky Semple, Visitors and Convention Council Liaison 1. Call meeting to order. Greg Kee, Chairman, called the meeting to order at 4:31 p.m. 2. Citizens' Forum: None 3. Approve minutes from the meeting of May 9, 2023. A Motion to approve the minutes was made by Board Member Tyronne Hayden and seconded by Board Member Chad Lindsey. Motion carried, 6 ayes — 0 nays. Receive Activity Report from Tracy Dougherty for Paris Downtown Association. Saturday, July 15t" Poker Night downtown. 5,000 eclipse glasses have been ordered. Mannequin Night is scheduled for October 21St. Danielle Termin is the new Events Coordinator for PDA. Emily Temple will coordinate the Christmas Parade. Receive Activity Report from Glee Emmite for HPC. Sherry White's daughter presented a rendering for a building on 121 and 125 Lamar. It was approved. Also requested a facade grant that was approved. An emergency meeting was held for signage for the old Collegiate building by a credit union. They tabled the request because it didn't meet design standards. Andrew Mack reported the city council adopted a recommendation by HPC to double the fagade grant. Receive Activity Report from Glee Emmite for updated map report. The purpose of the map is for tourists. On the back of map to include other points of interest in Paris - for example Maxey Museum, Eiffel Tower, etc. Historic Markers and Murals to be included. 4. Receive Main Street Coordinator's Report from Cheri Bedford — Backend parking trial July 7 — July 29th- Press release will be sent to all downtown businesses. Friday, on west side of plaza temporary stripping will be placed. Friday 10-5pm opinion cards will be distributed to participants. Julia Crawford is providing buttons "I backed into Downtown". A drawing for cards turned in for a free t -shirt. Paristexas.gov/parking to read press release. The eclipse April 0, 2024: Parissolareclipse.com. Main St America announced a $10,000 grant available. Webinar scheduled tomorrow, 10:00 a.m. to watch what other communities are doing. An eclipse table is set up at the 903 Concert Series. Salsa on the Square, Sept 2nd — the band is booked. Kari Daniel and Glee Emmite volunteered to help. Dance group may come to teach salsa dancing. The Paris City Council approved a bump out on Grand Ave, by Mustard Seed and 107. Pumpkin Festival is coming up. Main Street Training starts next week. The Point is a Main Street America website available to all board members. The Work Plan: Cheri has talked to a Creative Collaborative Facilitator. Start with a survey of downtown. Will have dates soon. Shannon Jones from New Generation Church is organizing Gospel Night on the Plaza event. Churches from the area are invited. Main Street will submit permit request. July 12t, 6:30-8:30. Free event. Main St will help promote. Main Street branding will change to compliment new city brand. Market Square branding will change too. Main Street website page will update, more dynamic. Tour de Paris is July 15th. Downtown businesses need to have their Distrix information up to date. Receive Activity Report from Andrew Mack: Re: Farmer's Market Arts and Music Event has been postponed to next year, July 19, 2024 (tentatively). Farmer's Market bathrooms are complete. 6. The meeting was adjourned by Greg Kee, Chairman at 5:26 p.m. MINUTES OF REGULAR MEETING OF THE HISTORIC PRESERVATION COMMISSON CITY OF PARIS, TEXAS June 14, 2023 The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a regular meeting on Wednesday, June 14, 2023 at the City Council Chambers. Present: Commission Members: Glee Emmite Jessica Holtman Linda Vandiver Chris Dux Matt Coyle Ryan Matthews Absent: Jennifer Long City Representatives: Cheri Bedford, Historic Preservation Officer Guests: Spencer O'Connor 1. Call meeting to order: Chris Dux, Chairman, called the meeting to order at 4:02 p.m. 2. Citizens Forum: No one came forward to speak at the meeting. Review and approve the minutes of the May 10, 2023 and May 24, 2023 meeting. There was only a minor correction on both with extra N's in PRESERVATION in both. HPO Bedford has already made the change in the official minutes to be filed. 4. Discussion and possible action on the following applications for the property located at 36 N. Plaza- Paris Community Theatre, Spencer O'Connor Spencer O'Connor came before the Commission for review and approval of a COA for the Paris Community Theater for repair of the windows above the marque. The original windows were replaced in 1926, but not done-ne well. The wood is rotting a lot. They had considered repairing, but that would not have extended the life enough to offset the cost. As a result, the Board of Directors voted to go ahead and replicate then with no changes to the appearance with more sustainable materials at a cost of $45,000. They are looking for assistance with grants from various sources to help the theater. Commissioner Dux asked if the bricks were removed when the windows were replaced. Mr. O'Connor stated that they were. Pine was used initially, but they plan to use a fir that is more weather resistant. A motion to approve the COA was made by Commissioner Matthews, seconded by Commissioner Emmite. Motion carried; Ayes 7; Nays 0. A motion was made by Commissioner Emmite to approve the Fagade Grant Application, seconded by Commissioner Matthews. Motion carried; Ayes 7; Nays 0. 5. Discussion and possible action on the following applications for the property located at 722 Church, Jessica Holtman Commissioner Holtman recused herself for this agenda item. a. Certificate of Appropriateness: Repair of windows Ms. Holtman came before the Commission to request a COA for repair of some of the windows in her home at 722 Church Street. As far as she knows, these are the original windows in the house. There is significant rot of the window frames. They will be replaced with wood. On a motion by Commissioner Vandiver, seconded by Commissioner Emmite, the COA was approved. Ayes 7; Nays 0. b. Fagade Grant Request $2000. On a motion by Commissioner Emmite, seconded by Commissioner Matthews, the Fagade Grant Request for $2,000 was approved. Ayes 7; Nays 0. 6. Discussion and possible action on the following applications for the property located at 100 N. Main, Moore Law Firm- Jessica Holtman Because she was representing the Moore Law Firm, Commissioner Holtman remained recused. 7. a. Certificate of Appropriateness: Window repair and repaint. Ms. Holtman, representing the Moore Law Firm, located at 100 N. Main, requested approval of a COA for repainting, using one of two approved colors. If any wood damage is discovered during the painting, it will be repaired/replaced with wood. On a motion by Commissioner Maatthews, seconded by Commissioner Emmite, the motion to approve the COA passed. Ayes, 7; Nays 0. b. Fagade Grant Request $5000. Ms. Holtman, on behalf of Moore Law Firm, requested a Fagade Grant in the amount of $5,000 for the repainting. On a motion by Commissioner Vandiver, seconded by Commissioner Emmite, the motion carried to approve the Fagade Grant. Ayes 7; Nays 0. —CONSENT AGENDA --- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildjqsmmormmstructures can be rehabilitated and desigt atedon the National Register of Historic Places, as a recorded Texas Historic Landmark or as historic as d_ esi !fated by the City Council of the Ci I�rolaert w„n� ' ti � t of Paris, A. 2250 W. Kaufinan B. 510 NE 19th C. 1823 E. Cherry D. 385 NE 14th E. 503 NE 12a' On a motion by Commissioner Matthews, seconded by Commissioner Emmite, the Consent Agenda was approved. Ayes 7, Nays 0. 8. Coordinators report HPO Bedford reported that she had received a letter from Commissioner Caffey resigning from the Commission. A special meeting has been scheduled for June 26, 2023, at 4:00 PM to revisit the COA for 11 S. Plaza. HPO Bedford will be out-of-town, but the owner is very anxious to get the COA approved. Andrew Mack, Director of Planning and Community Development for the City of Paris will attend in her place. HPO Bedford has sent information via Dropbox to the Commissioners. Mr. Pena will be sending an architectural rendering of the project. The new schedule of Facade Grant Applications was approved by the City Council at the June 12, 2023 meeting. A back -end angled parking three week trial study is coming to Paris starting July 7. 2023. This study will be conducted on the south side of the Plaza. There is information on the City's website with a video. It was recommended by TxDOT that a street that is less busy be used for the study. The City Council also approved an engineering plan for Hayter Engineering to design a curb extension on Grand Avenue. The plan must be done to ensure that drainage from the buildings is appropriate. The cost is $14,000 and there will be some grant money to cover a portion of the cost. HPO Bedford reminded the Commission of the April 8, 2024 Eclipse (1:44 PM is the time of the totality) that will cross over Paris. Activities are being planned. Reservations at local hotels are already being booked. She asked the Commissioners to visit the website "Great American Eclipse 2024” for more information. 9. Recognition of outgoing members HPO Bedford recognized Commissioners Dux and Emmite who will be leaving the Commission due to term limits. Commissioner Dux has served since 2015 first in an unexpired term and served as chairman since 2016. Commissioner Emmite has served since 2017 10. Future Agenda Items Adjourn: On a motion by Commissioner Emmite, seconded by Commissioner Matthews, the motion carried. The meeting was adjourned at 4:45 PM. 7 ayes — 0 nays. . MINUTES OF THE SPECIAL MEETING HISTORIC PRESERVATION COMMISSION CITY OF PARIS MONDAY June 26 2023 4:00 P.M. The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a special meeting on Monday, July 26, 2023 at the City Council Chambers. Present: Commission Members: Absent: City Representative: Guest: Glee Emmett Jessica Holtman Linda Vandiver Matt Coyle Ryan Matthews Chris Dux Jennifer Long Andrew Mack, Director of Planning and Community Development for the City of Paris. Sam Pena, Architect for 11 S. Plaza Call meeting to order: The special meeting was called to order at 4:10 PM by Commissioner Coyle, Vice -Chairman. 2. Citizens Forum ® No one came forward in the Citizens Forum 3. Discussion and possible action on the following applications for the property located at 11 S. Plaza. a. Certificate of Appropriateness Signage: Mr. Sam Pena, architect with ID Studio 4, represented the Credit Union of Texas (CUTx) requesting a COA for the revised signage at 11 S. Plaza. The plan is for the sign to be back lighted by LED lights (a "Halo' lit sign). Commissioner Matthews stated that a "Halo" sign is not appropriate in the historic district and the back cannot be mill finished aluminum. He recommended either a flat sign, or painted sign with uplighting. Mr. Pena asked about a box sign. Commissioner Emmite stated that would require resubmittal of the COA. On a motion by Commissioner Emmite, seconded by Commissioner Matthews, the Commission voted to table the COA for signage. Motion carried: Ayes 5; Nays 0. b. Certificate of Appropriateness, Facade Rehabilitation. Mr. Pena stated that he ATM machine will now be behind the existing show window. The fabric awning will be removed and replaced with a -pre-fab dark aluminum canopy with aluminum tie -rods across the front. Commissioner Matthews questioned that the Commission needs to see a design of the canopy. Commissioner Matthews also questioned the method of attaching the canopy. The brick must be protected from damage. Commissioner Emmite recommended reducing the number of tie -rods that will be put into the brick. A motion made by Commissioner Matthews, seconded by Commissioner Emmite, the motion was for approval of the store front and change to the ATM machine location, but tabling the approval of the canopy to be presented again as a separate COA. The motion carried. Ayes 5; Nays 0. Future Agenda Items: There were no future agenda items. Adjourn: The meeting was adjourned at 4:30 PM. Next Meeting: July 12, 2023 Chris DuV Kairm V Vlcff-- fz MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS .TUNE 05, 2023 The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on Monday, June 05, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Present: Board Members: Francine Neeley, Chance Abbott, Clifton Fendley, Austin Anthony, Tylesha Ross -Mosley, (Sims Norment seat is now vacant) City Representatives: Mayor Reginald Hughes; Stephanie Harris, City Attorney; Robert Vine, Asst. City Manager; Todd Mittge, City Engineer; Andrew Mack, City Planner; Clyde Crews, Fire Marshal; Triniti Frazier, Community Development Coordinator Absent: Board Member(s): Michael Mosher 1. Call meeting to order. Chairman Clifton Fendley called the meeting to order at 5:30 p.m. 2. Citizens' Forum. The citizens' forum was declared open. Paula Portugal thanked the Planning Commission for their time and work on this committee. With no one else speaking, the forum was declared closed. 3. Approve minutes from the meeting of May 01, 2023, A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 4. Consideration of and action on the Preliminary Plat of the Chicota Court Addition, Lots 1-15, Block A, LCAD Property 116525, located in the 2000 Block of NE 36th Street. Todd Mittge states the engineering staff recommends approval of the final plat with noted conditions. A Motion to approve this item with noted conditions was made by Board Member Chance Abbott and seconded by Board Member Austin Anthony. Motion carried, 5 ayes — 0 nays. 5. Consideration of and action on the Preliminary Plat of the Habitat 161 Addition, Lot 1, Block A, LCAD Property 16659, located 813 SE 5th Street. Em Todd Mittge states the engineering staff recommends approval of the preliminary plat with noted conditions. �L 1 2 71377'A"7777 Anthony and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 6. Consideration of and action on the Preliminary Plat of the Habitat 69-B Addition, Lot 1, Block A, LCA D 14651, located at 448 NE 10th Street. Todd Mitt states the engineering staff recommends approval of the preliminary plat with noted conditions. Anthony and seconded by Board Member Clifton Fendley. Motion carried, 5 ayes — 0 nays. 7. Consideration of and action on the Preliminary Plat of the Richardson Cherry Street Addition, Lot 1, Block A, LOAD Property 17580, located at 1809 E Cherry Street® 3OF with noted conditions. In Tey. Inotion carriet, ayes — 0 nays, 8. Consideration of and action on the Final Plat of the Richardson Cherry Street Addition, Lot 1, Block A, LCAD Property 17580, located at 1809 E Cherry Street. Todd Mittge states the engineering staff recommends approval of the final plat with noted conditions, FAT= Anthony and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 9. Consideration of and action on the Preliminary Plat of the Golden Star Addition CB 112, Lot 1, Block A, LCA D Property 15741, located at 1257 E Sherman Street. Page 3 Todd Mittge states the engineering staff recommends approval of the preliminary plat with noted conditions. A Motion to approve this item with noted conditions was made by Board Member Francine Neeley and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 10. Consideration of and action on the Final Plat of the Golden Star Addition CB 112, Lot 1, Block A, LCAD Property 15741, located at 1257 E Sherman Street. Todd Mittge states the engineering staff recommends approval of the final plat with noted conditions. A Motion to approve this item with noted conditions was made by Board Member Austin Anthony and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 11. Consideration of and action on the Replat of the H.P. Mayer Addition, Lot 12A, Block 1, LCAD Property 13026, located at 70 NW 30th Street. Todd Mittge states the engineering staff recommends approval of the replat with noted conditions. A Motion to approve this item with noted conditions was made by Board Member Francine Neeley and seconded by Board Member Austin Anthony. Motion carried, 5 ayes — 0 nays. 12. Conduct a public hearing and take action regarding the petition of Mike Clark/Springlake Baptist Church for a Comprehensive Plan Amendment from Office (0) to High Density Residential (HDR) in the City of Paris, Block 311, Part of Lot 11 (6.9 acres), located at 3500 Clarksville Street, LCAD 102295. Mack states this area is well suited for new additional multi -family development. Both sides of the church are of a higher density residential land use. This development will serve the community immediate and long term housing goals. Mack recommends approval of the amendment. The public hearing was declared open. With none speaking the public hearing was declared closed. A Motion to approve this item was made by Board Member Francine Neeley and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. Page 4 13. Conduct a public hearing and take action regarding the petition of Mike Clark/Springlake Baptist Church for a zoning change from a One -Family Dwelling District No. 2 (SF -2) to a Multiple -Family Dwelling District No. 2 (MF -2) in the City of Paris, Block 311, Part of Lot 11 (6.9 acres), located at 3500 Clarksville Street, LCAD 102295. Mack states the proposed use of the property is for apartments or possibly duplexes and townhomes. This property is approximately 6.9 acres that backs up to the Trail de Paris. Mack recommends approval of the rezoning. The public hearing was declared open. With none speaking the public hearing was declared closed. A Motion to approve this item was made by Board Member Chance Abbott and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0 nays. 14. Conduct a public hearing and take action regarding the petition of James Martinez/Creative RE Investments LLC, for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Medium Density Residential (MDR) in the Springlake Addition, Block 6, Lot 12, located at 2801 E Price Street, LCAD 19795. Mack states he is prepared to support this item and that Triniti Frazier landed on a different position with a concern of the perceived spot re -guiding and rezoning. The applicant intends to demolish the existing single-family home to construct a duplex on this lot. The request is for an isolated lot in the developed single-family subdivision. Mack suggested further study of a broader area so it would not be an isolated change. There was discussion by commissioners on changing the future land use to medium density for additional blocks in this neighborhood. Commissioners directed staff to further study a larger area. The public hearing was declared open. With none speaking the public hearing was declared closed. A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 15. Conduct a public hearing and take action regarding the petition of James Martinez/Creative RE Investments LLC, for a zoning change from One -Family Dwelling District No. 2 (SF2) to a Two -Family Dwelling District (2F) in the Springlake Addition, Block 6, Lot 12, located at 2801 E Price Street, LCAD 19795. Page 5 Mack states the applicant plans to construct a new duplex after demolishing the single-family home. If the proposed land use amendment is approved then the rezoning will be consistent. Mack recommends approval of the zoning change. The public hearing was declared open. Alvin Atwood, 2419 Bonham Street states his concern is a lot of out-of-town investors are coming in and increasing the rental rates. He is reluctant with turning all of this nice area to duplexes for out of towners to come in and get rich off of Paris citizens. With no one else speaking the public hearing was declared closed. A Motion to approve this item was made by Board Member Austin Anthony and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 16. Conduct a public hearing and take action regarding the petition of the City of Paris for a zoning map amendment, creating the HD -19 Historic District Overlay. The area encompasses 21 acres to include the 500-900 Blocks of Pine Bluff Street, the 300-600 Blocks of Fitzhugh Avenue, the South side of the 600-700 Blocks of E Cherry, the East side of the 300 Block of 6th NE, the 300 Block of 8th Street NE, and the addresses 803, 925, and 936 East Booth Street. Mack and Cheri Bedford shared background information stating that staff and the Historic Preservation Commission have worked to create a new local historic overlay district for nearly a year. This district will be the exact same boundary as the national designation of the neighborhood as a National Register Historic District. The local designation will bring it into the same status as the Church Street Historic District making the area eligible for facade grants and architectural reviews by the HPC to preserve the historic character of the neighborhood. HPC held a listening session in the fall last year. Then a neighborhood program and presentation was held in April this year. HPC also held a public hearing and recommended adoption of the new district at its May meeting. Residents who live in the district were invited to attend these meetings and have been very supportive of the initiative. The public hearing was declared open. Kevin Kelly, 751 Pine Bluff asked what the disadvantages of this change are. If they want to add a porch or remodel, what kind of resistance will they face? Bedford states she doesn't see many disadvantages other than having to go before HPC for review who hears about 70 certificate of appropriateness per year. Elena Thomas, 821 Pine Bluff states Hashmi completely gutted her house and the only thing historic about it is the location. Now they need to replace a driveway and remove damaged trees. She asked will they need to jump through hoops now with the historic district overlay vs simply getting a permit for those repairs. Bedford states HPC only reviews the historic asset and they have design standards that they follow. Bedford went over some of the incentives available for the actual structure. HPC does not review trees. David Hansen states he lives in Reno but is good friends with Elena and here in support. He thinks this is a Page 6 horrible idea. He is an electrician and has heard horror stories of property owners trying to remodel their home or even trying to paint their home. With no one else speaking the public hearing was declared closed. A Motion to approve this item was made by Board Member Chance Abbott and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 17. Request items for future agendas. Commissioners agreed on changing the regular July meeting date to Thursday, July 6, 2023 at 5:30 p.m. due to the Independence Day holiday. 18. Adjournment. There being no further business, the meeting was adjourned at C - MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS June 19, 2023 The Building and Standards Commission of the City of Paris met for a regular session at 3:02 p.m. on Monday, June 19, 2023, at the City of Paris Council Chambers, 107 E. Kaufman St., Paris, TX 75460. Present: Board Members: Kim Walker Adam Bolton Reeves Hayter Richard Thompson Mike Folmar City Representatives: Cade Oats — Asst Fire Marshal Shirley Savage — Code Enforcement Robert Talley — Code Enforcement Absent: Board Members: Chris Fitzgerald Call meeting to order. Reeves :1-l:ayter, Chairman, called the meeting to order at 3:02 p.m. 2. Approve minutes from the meeting of May 2023. Motion made by Adam Bolton., seconded by Kim. Walker, to approve nunutes. Motion carried unanimously. 5 0 Public blearing to consider presentations by City of Paris Code :Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4,.Article 4.03 entitled "Substandard and :Dangerous Buildings and Structures;" Chapter 7,Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or UnsanitaryMatter on Private Premises;" Chapter 8,AAicIe 8.10 entitled `Outdoor Storage-" Code of Ordinances of the City of Paris, Paris, T:K: d. 385 SCE 14th Paris, TX 75460; Bricks I"Addition, Block 1,Lot 2&3 Owner: Maria O Sustaita Robert Talley stated deterioration along north roofline; missing and deteriorated wood, Roof leaking due to foliage. 1 -toles in roof. Back of house, addition is sinking. Foundation damage. Unsecure. Water and mold inside. Interior grated. Robert "l:"alley"s recommendation. Declare a nuisance, demo within 30 days, or city has right to do so. MariaRomerez, 21.1.7 StradivariusLn., Carrollton Tx Bought this property and another through a contractor. Paid him $1.7,000 to start repairs. Not able to reach contractor. blas Building and Standards Meeting June 19, 2023 Page 2 done some work to the other property. Plans to sell, and has contacted a realtor. Asking for extension to sell properties. Motion made by Kim Walker, seconded by Mike Folmar, to table until August 2023 BSC. Motion carried unanimously. 5-0 a. 2250 W. Kaufman Paris, TX 75460; City Block 204, Lot 12 Owner: Fredi Luis Rodriguez, 1435 W Houston St., Paris, Texas 75460 Robert Talley stated held off presenting this property for about 6 months because it has a new roof, but continue to get complaints about people going in property. Oncor disconnected power at the pole. Missing and deteriorated wood, broken windows. Inside also shows some recent work done. But most of floor is missing. Also, has 2 sheds in back. No permits have been pulled. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. But open to repair orders and bringing back to BSC and possibly assessing civil penalties. Motion made by Richard Thompson, seconded by Kim Walker, to place repair orders on property and bring back to BSC in 60 days. Motion carried unanimously. 5-0 b. 510 NE 19th Paris, TX 75460, City of Paris Block 227-D, Lot 13 Owner: Fabiola Lamonica, 420 Timberlakes, Powderly, Texas 75473 Robert Talley stated no contact with owners. Property is unsecure. Inside has most of floor missing; appears someone started work, but stopped. Floor completely gone in couple of areas. Mold inside. Floor that is in place is too weak to walk on. Appears to be waterlogged. Would indicate roof is leaking. Pile of debris in back yard. Junk vehicle in back yard. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Also, remove junk and rubbish and junk vehicle within 30 days, or city has right to do so. Will go by BSC recommendation regarding demo or repair orders. Motion made by Mike Folmar, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 5-0 Building and Standards Meeting June 19, 2023 Page 3 c. 1823 Cherry Paris, TX 75460; City of Paris Block 227-A, Lot 5 Owner: Donna Humphreys, 1823 E. Cherry, Paris, Texas 75460 Robert Talley stated no contact with owner. Nicki Brown said this property is abated every year. Lot is overgrown. Carport is collapsed. Holes in roof. Unsecure. Junk and rubbish inside. Holes in floor. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Reeves Hayter, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 5-0 e. 407 NE 10h Paris, TX 75460; City of Paris, Block 66-A, Lot 4 & 4-A Owner: Pedro Quintero & David Cavreon, 417 Ama Ln, Royce City, TX 75189 Robert Talley stated this property was brought back to BSC from May 2023 meeting because property has sold. Letter sent to new owners. Roof has collapsed. Boarded UP. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Adam Bolton, seconded by Mike Folmar, to follow staff recommendation. Motion carried unanimously. 5-0 f. 503 NE 12d` Paris, TX 75460; City of Paris Block 70, Lot 29, Owner: Barbara A West, 1325 23rd St SE, Paris, Texas 75460 Robert Talley stated owner spoke with him before meeting. Agreed it needs to be demoed. Holes in roof. Missing and deteriorated wood along roofline. Beginning to sink. Siding is peeling off. Most of roof covering is missing. Carport also falling in. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion regarding Salvage Program with houses on demo list. Robert Talley explained process to BSC members. Motion made by Kim Walker, seconded by Adam Bolton, to follow staff recommendation. Motion carried unanimously. 5-0 Building and Standards Meeting June 19, 2023 Page 4 4. Adjournment. There being no further business, a motion to adjourn was made by Board Member Adam Bolton, and seconded by Board Member Richard Thompson. Motion carried, 5 ayes — 0 nays. Reeves Hayter, Chairman, adjourned the meeting at 3:45 p.m. ..... Reeves Ham_, yt, Clirman f MINUTES OF THE LAMAR COUNTY CHAMBER OF COMMERCE MEETING OF THE CITY OF PARIS, TEXAS May 23, 2023 The Lamar County Chamber of Commerce of the City of Paris met for a regular session at 4:00 p.m. on May 23, 2023, at the Lamar County Chamber of Commerce, 8 West Plaza. Present: Board Members: Chase Coleman, Chance Bankhead, Steve Hyde, Curtis Fendley, Melanie Meredith, Jay Hodge, Brandon Bell, Angela Crawford, Lea Emerson, Byron Prince, and Russell Jackson. City Representatives: Cheri Bedford Absent: Board Members: Chance Bankhead, Steve Hyde, Vicki Ballard, Denise Moffitt and Chadlee Johnston. Call meeting to order. Paul Allen, President called the meeting to order at 4:05 p.m. 2. Opening prayer, Paul Allen. 3. Approve financials from the meeting of April, 2023. A motion to approve financials was made by Chase Coleman and seconded by Angela Crawford. Motion carried, 9 ayes, 0 nays. 4. Approve April 2023 minutes. A motion to approve minutes was made by Curtis Fendley, seconded by Austin Anthony. Motion carried, 9 ayes, 0 nays. 5. Approve consent agenda, Executive and VCC minutes. A motion to approve the consent agenda was made by Jay Hodge, seconded by Chase Coleman. Motion carried,9 ayes, 0 nays. 6. Receive report from Paul Allen, President. Ambassador group is strong and growing. 7. Receive report from Austin Anthony. We have 728 members, please reach out and welcome them. 8. Receive report from Cheri Bedford, Eclipse planning. 9. Receive report from Becky Semple, Jettribe and 903 Concerts. 10. Receive report from Paul Allen, Love Civic Center, WRA sent last payment plus two past due bills that were due in total of $27655.48. Motion to approve was made by Lea Emerson, seconded by Melanie Meridith. Motion carried, 9 ayes, 0 nayes. Getting bids from Clyde Crews on fire codes. 11. No ABBS report. 12. Review program of work from Paul Allen, Jettribe Corporate Challenge was a huge success. The 903 Sunset Series is going well. 13. Adjournment. There being no further business, A motion to adjourn was made by Chadlee Johnston, seconded by Byron Prince. Motion carried, 9 ayes, 0 nays. Paul Allen, President adjourned the meeting at 4:25 p.m. Paul Allen, President