11 - Master Interlocal Agreement with 791 Purchasing CooperativeItem No. 11
Memorandum
TO: Mayor
Mayor Pro Tem
City Council
FROM: Robert G. Vine, Assistant City Manager
SUBJECT: 791 Purchasing Cooperative
DATE: July 24, 2023
BACKGROUND:
The City of Paris is governed by requirements regarding procurement, specifically competitive bid
contracts, which are dictated by law.
Purchasing cooperatives can assist municipalities reduce the amount of time a project may take to
procure, save costs and help ensure compliance with procurement laws. The City of Paris is already
a member of one such purchasing cooperative, BuyBoard. Similar to BuyBoard, 791 Purchasing
Cooperative is another opportunity for the City of Paris to benefit from cooperative contracts and
lower costs for services and/or materials.
STATUS OF ISSUE:
791 Purchasing Cooperative is a leading government purchasing cooperative with Texas lead
government agencies Region 15 ESC and The Central Texas Council of Governments. This
cooperative compliantly and competitively bid contracts for member agencies to use to satisfy the
competitive bid laws.
Cooperative purchasing saves time and money by combining purchasing power, creating
efficiencies, and making the process easier for public agencies and vendors.
Joining 791 Purchasing Cooperative would give the City of Paris access to millions of products
and services that have already been competitively bid and awarded by a lead public agency, so
your agency does not have to perform the process again. Additionally, the 791 Purchasing
Cooperative leverages national purchasing power and economies of scale of a national purchasing
consortium to get best pricing and terms for agencies small to large.
BUDGET:
This would be budget neutral as there is no cost attached to joining the 791 Purchasing
Cooperative, however, this agreement could afford the City to save money in the future on services,
equipment and materials.
OPTIONS:
1. Decline entering into an agreement with 791 Purchasing Cooperative.
2. Approve staff to enter into an agreement between the City of Paris and 791 Purchasing
Cooperative as presented.
RECOMMENDATION: Staff recommends approval to enter into an agreement with 791
Purchasing Cooperative.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING A MASTER INTERLOCAL AGREEMENT WITH 791
PURCHASING COOPERATIVE AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME ON BEHALF OF THE CITY; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS, the City of Paris is subject to competitive bidding laws; and
WHEREAS, purchasing cooperatives can assist municipalities to reduce the amount
of time a project may take to procure, save costs, and help ensure compliance with
procurement laws; and
WHEREAS, to further these aims, the City Council wishes to join the 791 Purchasing
Cooperative ("791 COOP"), a leading government purchasing cooperative with Texas lead
government agencies in Region 15 ESC and the Central Texas Council of Governments which
competitively bids contracts for member agencies in a manner consistent with Texas state
law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That pursuant to the authority granted by Tex. Gov. Code Sec. 791.001,
et seq, the City Council of the City of Paris, Texas desires to participate in the 791 Purchasing
Cooperative, and is of the opinion that participating in the 791 COOP will be highly beneficial
to the city's taxpayers through the anticipated savings to be realized.
Section 3. That the City Council hereby approves the Master Interlocal Agreement
with the 791 Purchasing Cooperative attached hereto as Exhibit A and incorporated herein
by reference.
Section 4. That the City Manager, Grayson Path, is hereby directed and authorized
to sign execute said agreement and to sign and deliver any and all necessary requests and
documents in connection therewith for and on behalf of the City of Paris, Texas.
Section S. That the City Manager shall cause this Resolution to be forwarded to
the corporate office of the 791 COOP for filing with same.
PASSED AND APPROVED this 24th day of July, 2023.
Reginald B. Hughes
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
MASTER INTERLOCAL AGREEMENT
This Master Interlocal Agreement ("Agreement") is made by and between 791 Purchasing Cooperative
("791 COOP") and ("End User"), (collectively referred to as the
"Parties" or individually as the "Party") acting herein by and through their respective authorized officers,
agents, and/or employees.
PURPOSE
WHEREAS, the federal, state, and territorial governments of the United States of America have
expressly authorized and encouraged the use of cooperative purchasing agreements to increase quality
and efficiency in purchasing for public, publicly funded, and other legally authorized entities; and
WHEREAS, 791 Purchasing Cooperative LLC through its purchasing cooperative named 791
Purchasing Cooperative (791 COOP) is committed to providing cooperative purchasing contracts
with lead public agencies to eligible organizations, including, but not limited to, public and private
K12 schools, cities, counties, institutions of higher education, and other eligible units of government
("Authorized Users") in all states in order to increase quality and efficiency in purchasing; and
WHEREAS, 791 COOP is authorized to contract with the End User entity through Chapter 791 of the
Texas Government Code, Chapter 252, 262, and 2269 of the Texas Government Code, Chapter 44 of the
Texas Education Code, and other relevant federal and state laws to provide goods and service through
legally compliant mechanisms; and
WHEREAS, The Parties wish to enter into this Agreement to maximize spending power of End User
entity and provide increased efficiency in the sourcing and purchase of goods and services; and
WHEREAS, the governing bodies of the Parties, individually and corporately do hereby adopt and find
the foregoing promises as findings of said Authorized Users; and
NOW, THEREFORE, premises considered, and in consideration of and conditional upon the mutual
covenants and agreements herein, the Parties herein mutually agree as follows:
AGREEMENT
1. Term: This Agreement is effective for ten (10) years from the date of the last signature and shall
automatically renew annually unless either party gives sixty (60) days prior written notice of non-
renewal.
2. Permissions: This Agreement shall: (1) Allow Authorized User/End User entities to purchase
goods and services by purchase order, contract, agreement, or other legally permitted mechanisms
through 791 COOP's competitively awarded vendor list; (2) allow the Authorized User to access
791 COOP's cooperative contracts to purchase products or services from vendors which have
been awarded contracts through statutorily authorized methods; and (3) allow the Authorized
User/End User entities to access 791 COOP subject matter expertise to facilitate best practices in
sourcing and procurement.
3. Relationship: The relationship between the Parties is that of the Independent Contractor. Neither
Party has the authority to bind the other in any manner beyond the terms of this Agreement. The
End User entity may be required to enter into subsequent contractual arrangements with 791
COOP to ensure pricing, standards, and compliance, and for specific products or services.
4. Confidentiality and Safeguarding: To the extent permitted and/or required by laws of
Authorized User's operation's jurisdiction, proprietary information and intellectual property of
791 COOP will be shielded from public inquiry without the prior written consent of 791 COOP.
5. Venue and Governing Law: The Parties covenant and agree that any litigation relating to this
agreement, the terms, and conditions of the agreement will be interpreted according to the laws of
the State of Texas and the venue shall be exclusively in Bexar County, Texas.
666661 ........em
Jeffrey Shokrian, CEO Date
791 Purchasing Cooperative
Authorized User Representative Date Governing Body Approval Date
Entity Name
Entity Address (Principal Office)
Entity Contact Telephone Number Entity Contact E-mail Address