07-24-2023MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
July 24, 2023
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
July 24, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Reginald B. Hughes
Mayor Pro -Tem: Mihir Pankaj
Council Members: Shatara Moore, Gary Savage, Rebecca Norment,
and Clayton Pilgrim
City Staff: Grayson Path, City Manager; Robert Vine,
Assistant City Manager; Janice Ellis, City Clerk;
Gene Anderson; Finance Director; Doug Harris,
Utilities Director; Andrew Mack, Director of
Planning & Community Development; Richard
Salter, Police Chief; Tom Hunt, Municipal Judge;
and Clyde Crews, Fire Marshal
Absent: Council Member: Rudy Kessel
O ening Agenda
1. Call meeting to order.
Mayor Hughes called the meeting to order at 5:30 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
Mayor Pro -Tem Pankaj led the United States Pledge of Allegiance and the Texas Pledge
of Allegiance.
4. Citizens' Forum.
Pat Bolton, 205-25' S.E. — she expressed concern about flooding, if item 15 was
approved. She said she took photos of the July 8t' rains and the ditches, and e-mailed them to
City Council.
David Bolton — he said he wanted to make sure that the building and owner do what they
say they are going to do with regard to item 15.
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July 24, 2023
Page 2
Doris Redus, 206 -26th S.E. — she complained about all of the water from the drainage
ditch that was coming onto her property and said her house had flooded three times.
Consent Agenda
Mayor Hughes said that staff had requested that item 15 be pulled out for discussion. A
Motion to pull out item 15 was made by Mayor Pro -Tem Pankaj and seconded by Council
Member Savage. Motion carried, 6 ayes — 0 nays.
Mayor Hughes inquired of Council Members if they wished to pull any additional items
from the consent agenda for discussion. There being none and with the exception of item 15, a
Motion to approve the consent agenda was made by Council Member Savage and seconded by
Mayor Pro -Tem Pankaj. Motion carried, 6 ayes — 0 nays.
5. Approve minutes from the meeting of June 26, 2023.
6. Receive reports and/or minutes from the following boards and commissions:
a. Housing Authority (6-1-2023 & 7-11-2023)
b. Paris Visitors & Convention Council (5-15-2023)
c. Board of Adjustment (6-6-2023)
d. Main Street Board (6-13-2023)
e. Historic Preservation Commission (6-14-2023 & 6-26-2023)
f. Planning & Zoning Commission (7-5-2023)
g. Building & Standards Commission (6-19-2023)
h. Lamar County Chamber of Commerce (5-25-2023)
7. Receive June monthly financial report.
8. Receive June drainage report.
9. Receive demolition and code enforcement activity reports.
10. Receive CivicPlus License and Service Agreement for the City's Website Design and
Maintenance for ADA Compliance Software.
11. Approve RESOLUTION NO. 2023-031: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS APPROVING A MASTER INTERLOCAL
AGREEMENT WITH 791 PURCHASING COOPERATIVE AND AUTHORZING
THE CITY MANAGER TO EXECUTE SAME ON BEHALF OF THE CITY;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
12. Approve Hotel Occupancy Tax Funds to be used to fund the cost of the Lake Crook boat
dock in the amount of $9,480.00.
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July 24, 2023
Page 3
13. Approve RESOLUTION NO. 2023-032: APPROVE A RESOLUTION OF THE CITY
COUNCIL OF 'THE CITY OF PARIS, TEXAS SUPPORTING AN APPLICATION
FOR A GRANT FROM THE 2023 STATE HOMELAND SECURITY PROGRAM
AND THE ARK-TEX COUNCIL OF GOVERNMENTS FOR THE PURPOSE OF
FUNDING THE ACQUISITION OF POLICE BARRICADES; AUTHORIZINGTHE
CITY MANAGER AS GRANT OFFICIAL, THE FINANCE DIRECTOR AS
FINANCIAL OFFICIAL, AND THE ASSISTANT CHIEF OF POLICE AS THE
PROJECT MANAGER TO SIGN AND PREPARE DOCUMENTS NECESSARY FOR
APPLICATION FOR AND ADMINISTRATION OF SAID GRANT; MAKING
OTHER FINDING AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
14. Approve the Master Plat of the Paris Jefferson Addition, Overall Site Plan, Block 1-25,
Lots 1-290, 91.2 acres.
Regular Agn
15. Approve the Final Plat of the RentOne Subdivision, Lots 1 & 2, Block A, LCAD 128379,
located in the 1300 Block of N.W. Loop 286.
City Manager Grayson Path expressed appreciation to Council for allowing Staff to move
this item to the Regular Agenda. Engineering Tech Derek Dacus explained that when Staff took
this item to the Planning and Zoning Conimission, Staff recommended denial because of the
number of issues with the Plat. He said P recommended approval subject to the conditions
being met as listed in the Staff memo. Mr. Dacus said there a flood plain on the property but it
was not reflected on the Plat, as well as several other issues. Steve Hudson with EST
Engineering said typically they did not have these type of issues on their work product. He said
he visited earlier with Andrew Mack and Derek Dacus about the listed issues in the Staff mer.no.
Mr. 1--ludson said he believes he answered all of the issues and he felt that they were all minor to
take care of and that some were drafting issues and typos. He also said the issue of not showing
the flood plain on the plat was clearly an issue on EST's part. He asked that Council approve the
Final Plat subject to the corrections or conditions being met. City Staff said they were fine with
it being approved, subject to corrections and conditions being met.
Subject to the recommended corrections to the Plat and conditions as set out in Staff s
memo being met, a Motion to approve this item was made by Mayor Pro -Tem Pankaj and
seconded by Council Member Pilgrim. Motion carried, 6 ayes - 0 nays.
I& Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-040: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AMENDING ZONING ORDINANCE NO. 1710 OFTHE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED SO AS TO ALLOW A SPECIFIC USE PERMIT
(SUP) FOR A MIXED USE IN A GENERAL RETAIL DISTRICT (GR) IN CITY OF
PARTS BLOCK 249, LOT 7 AND PART OF LOTS 8 AND 9, LCAD #17943,
LOCATED AT 2500 AND 2514 LAMAR AVENUE, AND CITY OF PARIS BLOCK
249, PART OF LOTS 8 AND 9, LCAD #17944, LOCATED AT' 2524 LAMAR
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July 24, 2023
Page 4
AVENUE IN THE CITY OF PARIS, TEXAS; PROVIDING A REPEALER CLAUSE,
A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
City Planner Andrew Mack said the applicant had requested a special use permit in a
General Retail District to allow for mixed use of a retail/service, residential apartments and
combined commercial and residential in a multi -story building. He also said that four written
inputs were received from citizens in the surrounding neighborhood expressing concerns about
drainage problems, the need for screening and buffering. Mr. Mack explained the concerns
would be addressed through the City's development regulations and could be reinforced through
recommended approval conditions. Mr. Mack reported that the Planning and Zoning
Commission, as well as Staff recommended approval subject to the following conditions:
1. The grading and drainage plan shall be reviewed and approved by the City Engineer prior to
approval of a Preliminary Plat such that there shall be no direct runoff of storm water to the
West property line.
2. The building #2 shall maintain a minimum thirty (30') ft. setback as a buffer yard from the
West property line.
3. The developer shall retain all existing vegetation as screening along the West Property Line,
or shall plant and maintain double the minimum required canopy trees and shrubs along this
side yard buffer area. All removal of trees and vegetation shall be subject to prior approval of
the Director of Planning & Community Development and the City Engineer prior to issuance
of a site clearing permit and/or grading permit. All vegetation and trees required to be
preserved shall be protected with a temporary fencing barrier to be installed around the
canopy drip line.
4. The developer shall install a minimum six (6) ft. privacy fence along the West property line
from Lamar Avenue to the SW Corner of Building 3.
5. The developer shall comply with all other State and Local Regulations and Policies for the
development prior to issuance of all permits and Certificates of Occupancy.
6. The SUP shall expire one (1) year from date of approval, unless extended for up to an
additional one (1) year by the City Council, unless a site construction and building permit for
the first phase has been applied for and approved by the City.
Mayor Hughes opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. Pann Sribhen, on behalf of Shine in
Paris, LLC, spoke in support of this item and answered questions from City Council with regard
to diverting water to two detention ponds. Mr. Sribhen said they were in agreement with the
conditions. With no one else speaking, Mayor Hughes closed the public hearing.
Subject to the conditions being met, a Motion to approve this item was made by Council
Member Pilgrim and seconded by Mayor Pro -Tem Pankaj. Motion carried, 6 ayes — 0 nays.
17. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-041: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED SO AS TO REZONE CITY BLOCK 249, PART OF
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Page 5
LOTS 8 AND 9, 2524 LAMAR AVENUE, 0.0865 ACRES (PART OF LCAD 17944),
FROM A ONE -FAMILY DWELLING DISTRICT NO. 3 (SF -3) TO A MULTIPLE -
FAMILY DWELLING DISTRICT NO. 2 (MF -2); DIRECTING A CHANGE
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
City Planner Andrew Mack said items 17 and 18 completed the Mixed Use Project in
item 16.
Mayor Hughes opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. With no one speaking, Mayor
Hughes closed the public hearing.
A Motion to approve this item was made by Council Member Pilgrim and seconded by
Mayor Pro -Tem Pankaj. Motion carried, 6 ayes — 0 nays.
18. Conduct a public hearing, discuss and act on ORDINANCE NO. 2023-042: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED SO AS TO REZONE CITY BLOCK 249, PART OF
LOT 9, LOCATED BEHIND 2500 LAMAR AVENUE, 0.374 ACRES (LOAD
#102125), FROM A GENERAL RETAIL DISTRICT (GR) TO A MULTIPLE -FAMILY
DWELLING DISTRICT NO. 2 (MF -2); DIRECTING A CHANGE ACCORDINGLY
IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Hughes opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. David Bolton asked questions about
the detention pond, to which Mr. Pann responded. With no one else speaking, Mayor Hughes
closed the public hearing.
A Motion to approve this item was made by Council Member Pilgrim and seconded by
Mayor Pro -Tem Pankaj. Motion carried, 6 ayes — 0 nays.
19. Conduct a public hearing, discuss and act on ORDINANCE NO. 2023-043: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO ALLOW A SPECIFIC USE PERMIT
(SUP) FOR TATTOO SHOP IN THE CENTRAL AREA DISTRICT (CA) ON PART
OF LCAD 13657, CITY BLOCK 6, LOT 7, LOCATED AT 116 S.E. 1sT STREET;
PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS
CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
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July 24, 2023
Page 6
City Planner Andrew Mack said the applicant had requested a Special Use Permit in the
Central Area Historic Overlay District to expand an existing tattoo shop. He also said that the
Planning and Zoning Commission, and Staff recommended approval with the following
conditions:
1. The applicant shall provide proof to the City of current licensure for the operation of a
tattoo studio by the Texas Department of State Health Services.
2. The applicant shall obtain and maintain a valid Certificate of Occupancy issued by the
City of Paris for the business operation and comply with all requirements therein.
3. The SUP shall expire one (1) year from date of discontinuance, unless a new CO is
applied for and approved by the City within that time frame.
Mayor Hughes opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. With no one speaking, Mayor
Hughes closed the public hearing.
Subject to the three conditions being met, a Motion to approve this item was made by
Mayor Pro -Tem Pankaj and seconded by Council Member Savage. Motion carried, 6 ayes — 0
nays.
20. Discuss, conduct a public hearing and take action regarding the petition of the City of
Paris for a Comprehensive Plan Amendment from Low Density Residential (LDR) to
Medium Density Residential (MDR) in the Springlake Addition, Block 6, Lots 1-12.
(This item was noticed for public hearing in error — no action is to be taken)
Mayor Hughes said there was no action to be taken on items 20 and 21, so they were
going to skip over those items.
21. Discuss, conduct a public hearing and take action regarding the petition of James
Martinez/Creative RE Investments LLC, for a zoning change from a One -Family
Dwelling District No. 2 (SF2) to a Two -Family Dwelling District (2F), LCAD 19795, in
the Springlake Addition, Block 6, Lot 12, located at 2801 E. Price Street. (This item was
noticed for public hearing in error — no action is to be taken)
22. Discuss and appoint one member of the Historic Preservation Commission to serve on the
Main Street Advisory Board.
City Clerk Janice Ellis reported that on June 2601 Chad Lindsey was appointed to the
Planning and Zoning Commission, which left a vacancy on the Main Street Advisory Board.
Ms. Ellis said the applicants who wished to be in the dual role of Main Street and the Historic
Preservation Commission, as allowed by Ordinance, were Arleigh White, Seth Johnson and Les
Shumake.
City Council voted on the applicants by the point system, and Ms. Ellis announced the
person receiving the most points was Seth Johnson. A Motion to appoint Seth Johnson to the
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July 24, 2023
Page 7
Main Street Advisory Board was made by Council Member Savage and seconded by Council
Members Norment and Pilgrim. Motion carried, 6 ayes — 0 nays.
23. Discuss and approve the lowest bids received for water and wastewater treatment
chemicals for use in FY 2023-24.
Utilities Director Doug Harris said the bids for water and wastewater treatment chemicals
were scheduled annually and the bids before them were publicly opened on July 18, 2023. Mr.
Harris also said the overall total of all of the chemicals was $1,425,000.00.
A Motion to approve the lowest bids received was made by Mayor Pro -Tem Pankaj and
seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays.
24. Discuss and provide direction to City Staff with regard to the Non -Profit Organization
Contracting Policy in preparation for receiving and reviewing applications at a future
meeting.
Assistant City Manager Robert Vine said this year marks the third year the City Council
will make the determination regarding organizations participating in the non-profit funding
assistance from the City, pursuant to the policy approved in February of 2021. Mr. Vine
explained that Staff advertised and received twelve applications, along with backup information.
He said Staff was seeking direction as to whether to have a special meeting to hear from the
organizations or if they wished to consider the applications during a regular City Council
meeting.
Following a short discussion about procedures and requirements, it was a consensus of
City Council to schedule a special meeting to limit the presentations to three minutes each and
that each organization would be required to have a representative at the meeting or that
organization would not be eligible for funds.
25. Convene into executive session pursuant to Section 551.074 of the Texas Government
Code, to deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee as follows: municipal judge.
Mayor Hughes convened City Council into executive session at 6:24 p.m.
26. Reconvene into open session and possibly take action on those matters discussed in
executive session.
Mayor Hughes reconvened City Council into open session at 6:47 p.m. Council Member
Savage left the meeting at 6:47 p.m. Mayor Hughes said it was a consensus of City Council to
instruct the City Manager to include a pay increase for the Municipal Judge in this budget.
27. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
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Page 8
There were no future events referenced.
28. Adjournment.
There being no further business, a Motion to adjourn was made by Council Mayor Pro -
Tem Pankaj and seconded by Council Member Pilgrim. Motion carried, 5 ayes — 0 nays. Mayor
Hughes adjourned the meeting,#A 6,48 p.m.
LD B. HUGHES, M' Y °i
BICE ELLIS, CITE: C�,