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06 - Boards & Commissions - MinutesItem No. 6 Paris Public Library Advisory Board 1/18/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 pm. Present: Board members present,were: Steve Hellmann, Eva Dickey, Melanie Loughmiller, DeEtte Cobb, Lauren Matthews, and Amy Watson. Additionally, Assistant City Manager Rob Vine and Library Director Connie Lawman were present. Jennifer Cullum was absent. II. Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the November 16th, 2022 meeting were approved with no corrections. Eva Dickie made the motion to approve, with Melanie Loughmiller providing the second. IV. New Business: Programming News a. The first Teen program ran by Teen librarian, Lina McEntyre had 15 attendees and was a success. Mostly kids of a pre -teen demographic composed most of the attendees. b. Programming theme for February will be "Love your Library" making a play on Valentine's day. The teen program for example will likely do something related to "Love Stinks" to tie to this. c. The ladies craft night filled up relative to a jewelry making event. d. 14 people have signed up for a new reading book club program. Connie plans to provide the second book in the series for those who have engaged sufficiently with the first book. e. Also considering an anime theme book club for teens possibly in the spring. f. A big focus for the summer is expected to be a summer reading program for all patrons (age 0-99). This will expand the kids' reading program with a kickoff event being evaluated. This could include a touch a truck concept if a suitable location for the vehicles can be found near the library. Weekly meetings are being completed to plan for this event. b. Donation Policy a. A draft of a new policy on donations was reviewed. The consensus of the board was to not have the library assess value of donations provided. No board members had any objections to the policy reviewed. b. Connie also plans to draft a separate policy on a content challenge that is posted at the front desk in case questions are raised. This will likely be reviewed at a future meeting. Steve recalled the basics of a policy that was explained by prior directors that had the library director making the first determination with appeals process to the library advisory board if needed. c. Capital Project update — Lobby Ceiling Repairs a. Bids are in process of being solicited to address lobby ceiling wear and lighting needs. Also included are about 100 tiles in the greater building area beyond the lobby area. So far one bid has been received and the remaining are being awaited. b. Improved lighting is expected to illuminate the aged carpet which is intended to be addressed in a future budget cycle. c. Before work can be started, asbestos testing is being conducted. Samples were recently taken and test results are expected within a week. Based on the timing of the part of the building being renovated, asbestos is not expected to be discovered. d. Dollar General Literacy Grant— Chromebooks a. Connie is preparing strategy to apply for this grant as a possible avenue to fund the Chromebooks she is wanting to purchase. These devices would provide outreach tools for some possible future programming events and outreach activities. The grant application is due in mid- February. Some board discussion occurred around technical options and needs and the best way to achieve the award. V. Friends of the Library Report: a. No update. VI. Director's Remarks: a. Connie is now a notary public which means the library now has two people with this capability. b. In process of pricing furniture upgrades and options plus some lighting. c. Really wants to get some tote bags and similar merchandise developed to help get the library's name out. Evaluating vendors who can help with this. d. Wants to get a vinyl wrap on the circulation desk. Looking for vendors who can provide this service. e. Would like to find some volunteers who could help with tax preparation. f. Plan to trial a new staff rotation on the circulation desk starting on Monday. Previously team members would not exceed one hour at a time at the desk. The new rotation will ensure two people are always present plus provide some longer duration continuity. g. Steve asked on the status of the outside Wifi updates to support children's programming on the patio. Rob Vine indicated he thought this was still 2-3 months out from being completed but it is still in plan. Steve also asked that the new wifi validation system that is coming will provide a way to get wifi access for those who do not have a phone number to complete the validation. Rob and Connie agreed that we should have a manual work around to not disenfranchise patrons who did not have a cell phone number while still protecting network security concerns. VII. Additional Comments: Connie asked about possible future meeting topics. Steve suggested that we could do some strategic planning discussions on various topics. This would ask a question on what do we see the library being in five years in a specific area of service and engage the board members in helping to set the vision versus feeling like only finished products could be brought to the board for review. The meeting was adjourned at 5:53pm, with Amy making the motion and Eva providing the second. The next meeting will be on February 15, 2023 at 5:00 pm Submitted by: Steve Hellmann, Library Advisory Board Chair Paris Public Library Advisory Board 02/15/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 pm. Board members present were: Steve Hellmann, Eva Dickey, DeEtte Cobb, Amy Watson, and Jennifer Cullum. Assistant City Manager Rob Vine and Library Director Connie Lawman were present. Melanie Loughmiller and Lauren Matthews were absent. Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the January 18th, 2023 meeting were approved with one correction. Under New Business, Item A, Connie Lawman asked that the wording for Lena McIntyre's job title be changed from "librarian" to "paraprofessional." Amy Watson made the motion to approve the minutes, with Jennifer Cullum providing the second. IV. New Business: Administration Standards from the Texas Library Association. Connie is working on the Strategic Plan Checklist, provided by the Texas Library Association. She will be using the checklist as a jumping off point to document short- term and long-term goals for the library, as well as identifying strengths and weaknesses that are currently present. Ron and Jerry will be assisting Connie in the process. Connie noted that the March meeting agenda will focus on the checklist. The City of Paris is in the process of undergoing a re -branding and Connie wants to ensure that the library's mission statement aligns with the city. b. Merchandize Marketing: Connie would like to add new items to the library's marketing options. Right now, there is only one item that has the library's name on it for patrons to purchase. Connie would like to offer low -price tote bags for sale to the patrons, in placement of the overwhelming amount of grocery bags at the counter. Not only will this help put the library's brand out in the public with the tote bags, but also alleviate the library of the grocery bags that are very often dirty. Connie provided a description of the tote bags for the board, being hunter green, with the library's name on it and a cost of .98 per page. Connie plans on selling them to the public for $3 a bag to cover the operational costs and a small profit. Connie is asking the Friends to pay for the initial cost to make the first 200 bags. Eventually, Connie would like to have a merchandize wall for more items to purchase. Steve asked if the plastic bags would be discontinued. Connie said that she plans on removing most of the plastic bags, but not all of them. DeEtte mentioned that her garden club, "Fun and Flowers," might be able to cover the initial costs of the bags as well. Capital Project Update: Connie has settled on IBX as the contractor for the library's ceiling repairs. IBX was chosen because they made the lowest bid for the project. In order for the ceiling tile repairs to take place, the library will close at noon on Friday March 24tH, and reopen on Monday March 27tH Connie included comments from the roof survey, stating that it has continuous new leaks, with piles of leaves hiding more potential holes. Quality Roofing will continue to assess the roof to determine more possible leaks. Connie also said that the library was tested for asbestos and it is negative. Assistant City Manager Rob Vine mentioned the need for a preventative maintenance plan. Steve asked if the roof would need to be replaced, to which Rob responded that the library is still under the warranty for the roof so it will not need to be replaced. d. Dollar General Literacy Grant: Connie updated the board with the progress of the grant. She said that she is almost finished with the process. The grant will serve to purchase Chromebooks for the library. V. Friends of the Library Report No updates were available from the Friends. VI. Statistical Reports Budget: The current budget stands at $286,760.11, which is 37% of the FY 2023 budget of $767,205.00. There were no comments regarding the budget. b. Statistics: There has been a 5.1% increase in circulation from FY 2022 and a 27.37% increase in library visits from FY 2022. Currently, there are 10,638 library cards, 389 web page log -ins, and 68 requests for computer instruction. VII. Director's Remark's a. Connie would like to have a vinyl wrap for the front desk of the library, as well as the white desk that the Teen para sits at. She is still in the process of looking for pricing and vendors. b. Dungeons and Dragons game play will begin in the library on March 17th, with the target audience of 11 -18 -year-old patrons. The meeting was adjourned at 5:25 pm, with Jennifer Cullum making the motion and Eva Dickey providing the second. The next meeting will be on March 15th, 2023, at 5:00 pm. Submitted by: Jennifer Cullum, Secretary Paris Public Library Advisory Board 03/15/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 p.m. Board members present were: Steve Hellmann, Eva Dickey, Amy Watson, Melanie Loughmiller, and Jennifer Cullum. DeEtte Cobb and Lauren Matthews were absent. Also present were Library Director Connie Lawman, Assistant City Manager Rob Vine, and Friends of the Library President Audrey Mathieu. Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the February 15th, 2023 meeting were approved with no corrections, with Amy Loughmiller making the motion and Eva Dickey providing the second. IV. New Business: Administration Standards from the Texas Library Association. i. Connie is continuing to review the checklist of standards. She discussed the standards for Library Advisory Board members, with regard to continuing education, absences, and a general review of board policies. Connie asked the board if any member is currently a part of the TLA or ALA and Melanie Loughmiller is. ii. The library Mission Statement will be piggybacked off the City of Paris. Connie mentioned Lifelong Literacy as a part of the library's mission statement and Steve asked if this was something that will be a long-term placement. Connie said yes, and that her hope is to complement whatever the city does for the overall Mission Statement. Steve added that it would be a good idea for each new term, that there is a training, along with a tour of the library. iii. One of the long-term goals of the library is working on improving the collection, with regard to policy, Interlibrary Loans, gifts, ad special collections. Connie also feels that some of the local history of the area should be housed as a collection in the library. iv. A community -wide survey is in the works, to poll Paris residents about what they want in the library. Connie mentioned that the recent push on social media for the Libby app was successful, but she wants to make sure that she's reaching all residents, so a social media or electronic survey wouldn't be enough. Other libraries have done a survey with the residential water bill, so that may be an option to work with. V. The library collection needs to be gone through for viability. Connie says that the library still owns VHS tapes, of which there is not a large enough response for use to necessitate using shelf space for VHS. The TLA Administration Standards state that the collection must be weeded out every 5 years, and this has not happened for the Paris library. b. Board Member applications are due soon. Connie noted that there are several board members who have their first term up and if they want to renew for the second term, they must complete and submit the application. There is also an open position on the board, to which Jennifer Cullum recommended Dr. Myers Hurt, since his position was only a temporary fill-in for a previous board member. All members of the board agreed that Dr. Hurt would be a good fit for the board. Audrey Mathieu noted that Myers was also a board member for the Friends of the Paris Public Library and it was confirmed that those two positions do not create a conflict of interest. Audrey stated that she would contact Dr. Hurt. c. Capital Project Update: Connie stated that the library is set to close for repairs on Friday March 24th, 2023 and reopen on Monday March 27th, 2023. There will be a new ceiling in the atrium and any stained tiles will be replaced. d. Connie has asked to cancel the next Library Advisory Board meeting that would have taken place on April 19th, 2023 because she will be in Austen at the annual Texas Library Association Conference. Connie is excited for the conference and is hoping that she can bring an employee with her next year. V. Friends of the Library Report: Audrey stated that there is currently about $16,000 in funding available, with $2,000 coming from membership fees earned this year. Audrey would like to have more members through the local schools and is looking for parents of children who benefit from the programs to join. Currently, the Friends is a relaxed membership group, with meetings in April and November. VI. Press Release: The library is having a Summer Reading Kick -Off Extravaganza to get the public excited about reading. Connie has a press release that will announce the information to the public, with "Touch -A -Truck," live music, balloon twisters, therapy dogs, and other fun events to commemorate the kick-off. The event will take place on Saturday, June 3, from 10:00 — 2:00 pm. The reading challenge for this summer will include all ages, with three different groups for the prize categories. The age groups will be: 0-10, 11-18, and 11 & up. VII. Statistical Reports a. Budget The current budget stands at $348,653.05, which is 45% of the FY 2023 budget of $767,205.00. There were no comments regarding the budget. b. Statistics There are currently 10,714 library cards, 187 Reference Assistance requests, 341 computer usage counts, 73 times of computer instruction, and 283 account log - ins. The library has 72,764 books, with 2,959 adult and 3,555 juvenile titles in circulation. A notation was made in regard to the library visits. The library visits on the 2022 report were almost twice of normal visits. A possibility is the gate counter was not cleared in January. The figure on this report for February 2022 represents a three-month average leading up to that month. New Position: The library has a vacancy for the Teen Paraprofessional. The position will be full- time, in the amount of $14 an hour. The applicant needs a lot of energy, a high school diploma and be excited about the position's possibilities. The position will be responsible for programming ages 11-18. VIII. Director's Remarks New Position: The library has a vacancy for the Teen Paraprofessional. The position will be full- time, in the amount of $14 an hour. The applicant needs a lot of energy, a high school diploma and be excited about the position's possibilities. The position will be responsible for programming ages 11-18. The meeting was adjourned at 5:39, with Amy Loughmiller making the motion and Jennifer Cullum providing the second. The next meeting of the Paris Public Library Advisory Board will be on May 17th, 2023 at 5 p.m. Paris Public Library Advisory Board 05/17/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:01 p.m. Board members present were: Steve Hellmann, Eva Dickey, Amy Watson, Melanie Loughmiller, DeEtte Cobb, and Jennifer Cullum. Lauren Matthews was absent. Also present were Library Director Connie Lawman and Friends of the Library members Audrey Mathieu and Jeannie Walter. Citizens Forum: No citizens addressed the library board III. Approval: Minutes of the March 15, 2023 meeting were approved with corrections to the incorrect naming of board member Melanie Loughmiller's last name on Item III and board member Amy Watson on Item VIII. DeEtte Cobb made the motion to approve the minutes with Eva Dickey providing the second. IV. New Business: A. Summer Reading Program i. Kickoff. The summer reading program will kick off on June 3, with the library hosting a large outdoor party. Connie says there will be food trucks, Tropical Snow, and Touch a Truck in the parking lot, while the library outdoor deck will have a DJ playing Beach Boys style music and a limbo line. Non -profits will be set up as well. The majority of the library building will be closed this day, to allow for the staff to focus on the sign- up event and helping the public during the party. Connie also added that tables will be set up for face painting, balloon twisting, and a membership drive table too. ii. Reading Logs The kickoff party will also be the first day to pick up the new summer reading logs. There are 4 different age groups, with prizes offered in each group. As each person completes their reading log, they will submit it to the box in the library. On the last day of the reading challenge, the completed logs will be drawn for prizes. Eva asked what age the teens were for, and Connie said 12 and up. Steve strongly recommended that the Texas Rangers ticket promotion to not be restricted to ages 4-11 because the teenagers enjoy this activity as well. Steve was also concerned about the lack of momentum for library transactions if the building is closed during the kickoff. Connie responded, saying she wasn't concerned. Steve requested that a staff member be there to help patrons connect their new card to the Libby account and Connie said that Jerry could do that. Eva Dickey mentioned that it would be a good idea for the library to create an Instagram account that would provide more visibility for younger people. Connie responded, saying that she has met with DeadCat Media regarding the library's social media presence and is currently working on this. Previously, the library social media accounts were on personal accounts and this is not a good practice for government accounts so there is a procedure to follow which takes time. iii. Events and Classes Connie handed out several flyers that the library has, along with a June calendar. All board members were impressed with the number of events happening at the library as well as the updated design. There are numerous programs for young people, including Lego League and Dungeons & Dragons. Connie noted that the Teen paraprofessional has 2 book clubs, a 3-D printer, a diamond picture craft day, and a teen movie night. The library is currently on a wait list for a PS5. The adult programs in June have guided mediation twice, with the focus on mental health and a table will be set up in the room for supporting mental health. Emily Cox will be leading the meditation. She is already certified and this class will be available to ages 18 and over. Bingo has also been very popular among the adult groups and will be included again during the summer. Connie also handed out new brochures for the library, printed using Pickle Printing. The updated brochures offer a glance of what the library has to offer for services that the public may not know about. Connie is also working on creating a generic email for the library. B. New Board Member Process: Steve Hellmann requested that there be an official orientation for new board members and a refresher for current board members each year. This would include a tour of the library, reviewing the bi-laws, attendance requirements, and role expectations. This would take place annually with the August meeting. The board was in agreement. Steve would also like for the board to be acquainted with the library staff and have a staff member come to the board meeting each month to speak about their position in the library. The board agreed that it would be good to begin this again starting with the June meeting. Connie stated that the June meeting would introduce the newest staff member, Vivian, who is the Teen Paraprofessional. Melanie took this moment to mention that she spoke with Lauren Matthews and said that Lauren is in fact resigning from the board. V. Friends of the Library Report: Jeannie stated that Friends has about $16,000, with $1,300 dedicated for the summer children's programs and has given the library $100 a month for craft supplies. The Friends are currently volunteering to read to the children at the library and are hoping more Friends will get involved. Audrey also noted that the next Friends meeting would take place on June 211t, 2023 at Celebrate It, beginning at 6:00 p.m. There will be an author who is going to present to the Friends via Zoom. An updated newsletter will be coming out soon. VI. Director's Remarks: i. Connie was happy to report that the library now has new toilets and new sinks in both bathrooms. The current capital projects for the lobby, Fiction seating area, and magazine seating area received a quote of $45,000. The roof maintenance will be going with Ibex Construction. It will be $10,00 to do repairs that were mentioned at a previous board meeting. Connie will end relations with Quality Roofing, with the reason that there is no contract or warranty for the roof and the company has not been dependable. ii. The budget is good for this year and is currently making a new budget that will reflect the change in public interest like programs. Connie is not asking for more money but to reallocate funds in itemized locations that would be of better use for the library, its patrons, and the public at large. The meeting was adjourned at 5:58 p.m., with Amy Watson making the motion and Eva Dickey providing the second. The next meeting of the Paris Public Library Advisory Board will be on June 21St, 2023 beginning at 5:00 p.m. Jennifer Cullum Secretary Paris Public Library Advisory Board 06/21/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:02 pm. Board members present were: Steve Hellmann, Eva Dickey, DeEtte Cobb, and Jennifer Cullum. Lauren Matthews, Melanie Loughmiller, and Amy Watson were absent. Also present was Library Director Connie Lawman. II. Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the May 17, 2023 meeting were approved with the correction to the typing error on Section VI Director's Remarks, from the amount of $10,00 to $10,000. Jennifer Cullum made the motion to approve the minutes, with Eva Dickey providing the Second. IV. New Business: a. Staff Intro: Vivian Beasley, the new Teen Paraprofessional was initially scheduled to make an introduction to the board but Vivian was unavailable and Ron Hervey stood in. Ron introduced himself to the board as the Library Supervisor, who oversees daily operations and assists the Library Director as needed. Also included in his tasks are the daily cash register accounting, statistics, supervising the volunteers, assisting the staff with technology updates, and overseeing the computer lab, which he has done for 25 years. Ron said that when the computer portion of the library first started, he began with 2 computers, no internet, and started from scratch. Since then, the computer service area of the library has grown tremendously. Ron helps patrons with computer searches, build resumes, and his most rewarding portion of the position has been helping illiterate people complete tasks on the library computers. It makes him feel good to do something that makes a difference in people's lives. Above all of the requirements of his position, Ron feels that the most important aspect of his position is to keep the patrons and the library collection safe. Steve asked Ron what does the library need in the next 5 years and Ron responded that the library always needs more room. However, in order to get something in, you have to move something out. Tablets and smartphones have made a positive impact with regard to space. There used to be a waitlist for the computers, and now that the library's internet bandwidth is good enough, people can use the WIFI instead of waiting in line for a computer. Steve asked about the bandwidth capabilities for the Teen Space; more bandwidth will bring in more teenage patrons. Ron stated that the city is switching internet providers with a hotspot availability to come soon, but he's not sure when that will take place exactly and how the city will limit the usage. Steve asked if the city's new IT Director could come to a Library Advisory Board meeting to discuss philosophies and priorities. Ron noted that it has been a year since the library has had sufficient telephone access so it appears that the library is on the bottom of the priority list. However, it is possible for the IT Director to come to a future meeting. With nothing further to add, the board thanked Ron for his many years of dedication to the library and its patrons and Ron went back to his duties. b. Reading Program Update: i. 495 people signed up on the Summer Reading Program kickoff June 3,d Also, 42 new people became library card holders, which is a rarity to have 42 people sign up in two weeks. With these positive statistics, Connie says that the library will always have a Summer Reading kickoff. ii. The capacity of the meeting room for normally scheduled performers is pushing the limits. Connie wants to find a larger space but stay in the library location. Currently, performers will be on the back deck, with lots of shade. If the weather or other reasons arise that necessitate a move indoors, a headcount will be kept for capacity concerns. c. Programming: i. In September, Storytime will be extended to 10:30, beginning on the first Saturday. Connie would like to establish a Storytime in which leaders of the community come to read to the children. Eva volunteered to come dressed up and read to the children. DeEtte wanted to know who would select the books and Connie responded, saying that the librarians usually help select the reading options and if someone wants to choose their own favorite, then it is screened first. ii. Working with the historic Maxey House, the library will offer the Maxey Passport, which allows patrons to check out a free visit to the Maxey House. The patrons can take their entire family with one passport and will have two weeks to borrow it. iii. Connie mentioned the library's July calendar to the board. All members present remarked on how full the calendar was with activities for every age group. The board agreed that Connie has done an excellent job creating new and unique opportunities for people to visit and enjoy the library. d. Challenge Form: The library received its first book removal challenge notification since Connie Lawman has been the director. Assistant City Manager Rob Vine informed Connie that a person notified the city that there was a book in the library in which they were offended by. Mr. Vine responded, stating that the library is a public library and is open to the public. Once Mr. Vine reported the information to Connie, she emailed the person and sent them a form to fill out to request the book be removed. Connie told the board of the procedure in place regarding book removal requests. She stated that the book that the person is offended by is not on display. If the person who took offense to the material returns the form to the library, Connie will begin the process of reviewing the book for possible removal. e. Project Survey: Connie will begin a two-part survey of the library staff. Part One will include an anonymous document that each staff member will be required to complete. The survey is intended to get a feeling for how the staff views the library in a variety of complexities. Connie wants this portion to be anonymous in hopes that the responses will be genuine and she can have a clear understanding of how the staff truly feel. Part Two will involve an unbiased person, interviewing staff one- on-one, with questions regarding how the staff feel about the library and the direction its headed. Connie has decided to begin this two-part survey because she feels that the staff have not fully discussed their thoughts with Connie during the monthly staff meetings. Connie feels as if the staff don't think they have a voice when it comes to aspects of the library. She would like to offer some form of employee recognition, as a way to boost morale, but has not settled on what she should do or what the staff would enjoy. In response, the Advisory Board offered some suggestions from their experience as employees. Steve suggested daily recognition by all the staff, DeEtte mentioned that older staff may enjoy different types of perks, and Jennifer Cullum offered an option to have staff recognition be used as a type of point bank, in which staff could use the points earned to "purchase" some perk of their choice. f. John T. Biggers Painting: The Chief Curator of Grace Museum in Abilene, Texas contacted Connie, requesting permission for the Paris Public Library to loan the painting by Mr. Biggers to a collection that the museum is curating for an upcoming exhibit entitled, "Witness: Black Art in Texas, Then and Now." Grace Museum has said that the piece would be properly insured and handled with care. Connie said that she contacted the Paris City Manager and City Lawyer. The artwork would be out of the library for six months while on display in Abilene. This particular piece of art is valued at more than $250,000 and is a piece that Biggers specifically painted for Paris, Texas. Connie asked the board for opinions regarding the loan. DeEtte responded, stating that if the artwork went on loan, the value of it would raise. Eva Dickey said that the simple act of loaning an item is what the library stands for and that it's a good thing. Jennifer added that it is only through traveling collections that she has been able to view some of the world's historic and artistic treasures and if not for the collection being on travel, she would not have been able to see them. DeEtte agreed, and said that as an esteemed artist herself, with many paintings on loan in collections, she supports loaning the item. Steve agreed with the other board members and called for a vote to approve the loan. All board members in attendance were in favor of loaning the John T. Biggers painting to the Grace Museum in Abilene, Texas. g. Capital Project Update: Connie informed the board that $45,000 has been permitted to replace the library furniture. Along with previously mentioned items that will be replaced in order to help keep the library more sanitary and update the appearance, Connie showed the board a new item included in the cost of the furniture updates. This item is called a "Family Station," and was depicted as a mother sitting at a computer station, with a young child at her feet, in a small, enclosed area that is connected to this specific computer station. Connie said that this could be helpful for parents who are trying to do computer work but need some safe place next to them, to set their young child down while they can focus on their tasks. The Family Station costs $5,000. The board approved the concept, and discussed possible locations for placement and how it would be kept clean. V. Friends of the Library Report There were no representatives of the Friends of the Paris Public Library at the meeting on this date. VI. Statistics The library summary included for May 2023: currently there are 10,990 library cards in use, 364 reference assistance requests, 388 internet usage requests, 84 times for computer instruction, and 399 times for account log -ins. Current financials for May 2023 show $566,230.84 spent of the $767,205.00 FY 2023 budget. VII. Director's Remarks Connie included her remarks within her programming reports. Prior to adjourning, Chairman Steve Hellmann wanted to remind all in attendance that the next meeting would usher in new board members and each person would be required to be sworn in prior to the next meeting. The meeting was adjourned at 6:18 p.m., with Eva Dickey making the motion and Jennifer Cullum providing the second. The next meeting of the Paris Public Library Advisory Board will be held on July 19th, 2023, beginning at 5:00 p.m. Jennifer Cullum Secretary Paris Public Library Advisory Board 07/19/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Melanie Loughmiller, Kelvin Hicks, and Myers Hurt. DeEtte Cobb was absent. Also present were Library Director Connie Lawman, Friends of the Library representatives Audrey Mathieu and Jeannie Walter, along with Assistant City Manager Rob Vine. II, Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the June 21, 2023 meeting minutes were approved with no corrections. Amy Watson made the motion to approve, with Melanie Loughmiller providing the second. IV. New Business: a. Staff Intro Vivian Beasley, the new Teen Paraprofessional was introduced to the board. Vivian has previously worked at the library in Sulphur Springs for 8 years, and stated that she has felt very welcome by everyone in the library. She said that Connie is eager to have more programs for teens, and currently, the biggest program is Book Club. Initially, the book club began with 4 members and has grown to 11 in one month. Amy Watson mentioned that Vivian has already made her daughter feel very comfortable. Steve Hellmann asked Vivian to describe her role and challenges so far. Connie responded, saying that Vivian fills the void between children and adult interests and also brings Sci-Fi, Fantasy, and other unique genres in a safe environment to the library. Vivian spends % day at the circulation desk and the other % floating in the building. Connie also says that Vivian is easy to work with, innovative, and self -driven. Vivian responded, that she is very excited to be here and is already developing connections with the teens. She is ready to begin working on introducing graphic novels and Manga to the library patrons. Connie noted that graphic novels are very expensive to purchase but she is working on it. b. New Board Members All board members introduced themselves to the group. Afterward, Steve requested that the board members review the bylaws. Steve reminded the board members of the stated attendance policy: Advisory Board members may only have 3 unexcused absences over the course of 12 months. Unexcused absences above 3 will result in the board member being removed. The Advisory Board works because members show up. Steve also asked to have the elected positions of the Advisory Board noted for any member who is interested in running for the position: Chairman: presides over the meeting and calls special meetings Vice Chairman: stands in for the Chairman, in the event of an absence Secretary: takes meeting minutes The Advisory Board will vote on the 3 positions at the August 16th, 2023 meeting. c. Program Updates: i. Connie stated that the Summer Reading Program just finished and reading logs were due on 07/15/23. There were 495 participants, with this being the first time that the program included all ages. Connie said that this was an incredible hit for the patrons and she will continue to have a Summer Reading Program kickoff each year. ii. Children's entertainers have been well-received this summer. Connie is working on gauging the audience reaction and requesting repeat appearances by the performers who were most favored. Connie invited Creature Teacher to come out and the audience turnout was large enough that it required the performance to take place in the gallery because the meeting room was too small. Connie also noted that Lego League, BINGO, and Adult D&D are also doing great. iii. Reavis Wortham agreed to come on August 5th, from 11-1, to promote his new book. iv. Guided Meditation is a small audience and Connie may remove the program in the fall, if the lack of participant interest continues. V. Maxey House Passport has had one family use the pass so far. d. CPR staff training and public presentation On August 18th, the library will close at noon in order for the Paris EMS to train and certify staff on CPR and how to use the AED. This will take place from 1-5 p.m. A CPR demonstration will be held for the public on August 19th, geared toward parents and guardians, with the Paris EMS offering tips on what to do in case of an emergency. V. Friends of the Library Report: a. June Meeting: Audrey stated that the meeting on June 21St was held at Celebrate It, which included wine and cheese while the audience listened to author Michelle Major discuss her novels and provide a reading excerpt. b. New membership levels: Audrey said that the club is offering new membership tier levels, with new logos. Corporate members will receive a logo decal and Benefactor members will receive a t -shirt and logo decal. c. Financial Report: Jeannie stated that the club currently has @$16k, with the newest membership dues not included in that amount. There will be another membership drive in the fall. d. Discussion: Connie would like to add a Friends of the Library t -shirt and decal to an area in the library where patrons and prospective members can see and ask about the membership. Audrey agreed and stated that she would like to store the membership materials at the library, as a convenient pick-up location for new members. Myers mentioned that the Friends meeting had a great turnout, and that the author provided more than the expected reading excerpt. Michelle also talked about the industry, which provided an interesting first -person experience for would-be writers and reading enthusiasts. VI. Director's Remarks: Connie wants everyone to know that just because summer is over, that doesn't mean the library programming is over. Connie loves having programming and is working on developing new programming soon. VII. Statistics: a. The library summary included for June 2023: currently there are 11,231 library cards in use, with 382 reference requests, 389 internet usage requests, 97 requests for computer instructions, and 377 account log -ins. Circulation for 2023 has increased by 4.63% and library visits have seen an increase by 8.87% from 2022 to 2023. There are now 13 children's,, 12 adult and 18 teen programs so far. b. Current financials for June 2023 show $612,539.15 spent of the $767,205.00 FY 2023 budget. Discussion: Melanie noted the increase of funds in the library memorial. Connie responded, saying that she plans on using some of the current $1,552.71 balance to pay for the library Ancestry.com account. Once created, this account will be free for library patrons to use. Jeannie asked when the library budget begins anew. Connie responded, saying that the Fiscal Year begins October 1. Jeannie asked if there were any budgetary shortfalls, to which Rob replied that there were not. Audrey asked Rob if the anticipated $45,000 for improvements was approved. Rob responded, saying that the request is in the review process and will be included in the FY 2024 budget. Other discussion: Steve asked Connie if there was any update on the John T. Biggers painting. Connie said that she is referring to the City of Paris for further consideration. Rob responded, saying that 3 things must happen in order for the painting to be loaned. Them item would have to show proof of being properly insured. There would be restrictions on the contract. There must be an agreement signed in place before the artwork is moved. Once these boxes are checked, then the city will proceed with the loan. With nothing further to discuss, the meeting was adjourned at 5:47 p.m., with Melanie Loughmiller making the motion and Amy Watson providing the second. The next meeting of the Paris Public Library Advisory Board will be held on August 16th, 2023, beginning at 5:00 p.m. Submitted by: Jennifer Cullum Secretary MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS July 13, 2023 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, July 13, 2023, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Trey Peeples, Colton Perry, Gary Flynn, Levi Graham, Brittany Johnson, Owen Jobe, Peggy McClaren, Robert Staples, Chase Coleman. City Representatives: None. Absent: Board Members: Scott Avery, Curtis Fendley, Shaneka Scott and Wally Kraft. Call meeting to order. Gina Crawford, Chamber Director of Operations, called the meeting to order at 12:16 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of May 11, 2023, a motion to approve this item was made by Chase Coleman, seconded by Colton Perry, motion carried, 9 ayes, 0 nays. 4. Receive financial report from Chase Coleman, a motion to approve this item was made by Trey Peeples, seconded by Levi Graham. Motion carried, 9 ayes, 0 nays. One of the original AC units went out, so we are replacing it for up to 12K. Crestron finally completed the HVAC panel. We are getting bids to get completely up to fire code. The mullions/magnetic release are estimated to be around $4600, but could go up to $6500, to have all of this installed is $ l OK. A motion to approve was made by Chase Coleman, seconded by Owen Jobe. Motion carried, 9 ayes, 0 nays. 6. Gina Crawford stated that the Tour de Paris will be on July 15 and the 903 Sunset Series was a huge success. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Trey Peeples, seconded by Board Member Robert Staples. Motion carried, 9 ayes — 0 nays. Gina Crawford adjourned the meeting at 12:26 p.m. Gina Crawford, Chamber Director of Operations MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 21, 2023 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on August 21, 2023, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Bryan Hargis, Bradley Hilliard, Mihir Pankaj, Ryan Whitaker, Kelli McDonald, Chadlee Johnston, Bud Mistry, Robbie Todd, Chase Coleman, Eric Guillot, Trey Glascock, Dustin Broadway, Tim Walsworth and Brittany Miller. City Representatives: none Absent: Board Members: All present. Call meeting to order. Chadlee Johnston called the meeting to order at 4:00 p.m. 2. Citizens' Forum. There was no one present for the citizen's forum. 3. Approve minutes from the meeting of June 26, 2023. A motion to approve was made by Bradley Hilliard seconded by Tim Walsworth. Motion carried. 13 ayes, 0 nays. 4. Receive financial report from July 2023, by Chase Coleman. A motion to approve was made by Ryan Whitaker, seconded by Eric Guillot. Motion carried. 13 ayes. 0 nays. Discuss and act on funding request for Texas K9 Association, September 6-10, 2023. Based on the scoring criteria a motion to approve $1000 was made by Bud Mistry, seconded by Bryan Hargis. Motion carried. 13 yes. O nays. Discuss and act on funding request for Paris Body Art Expo, September 8-10, 2023, based on the scoring criteria a motion to approve $1925 was made by Tim Walsworth, seconded by Robbie Todd. Motion carried. 13 ayes, 0 nays. Discuss and act on funding request for Paris Pair, September 8-9, 2023. Based on the scoring criteria a motion to approve $2350 was made by Trey Glascock, seconded by Chase Coleman. Motion carried. 13 ayes, 0 nays. Discuss and act on funding request for City of Paris, Festival of Pumpkins, October 28, 2023. Based on the scoring criteria a motion to approve $1875 was made by Chase Coleman, seconded by Ryan Whitaker. Motion carried. 13 ayes 0 nays. 9. Discussion. Paul Allen stated that the SDBA Boat races was a success with 100 boats here and 2300 spectators. He also stated that the City, Chamber and PEDC will be meeting to discuss purchasing ""Pacer", this is a tool that will allow these entities to see how many people stayed overnight and where and also where they eat. TAO is September 9' and UCI is September 301'. 10. Discussion. Becky Semple stated that Hatch Chili Festival and Salsa on the Square is September 2, 2023 Paris Visitors and Convention Council Meeting August 21, 2023 Page 2 11, Adjournment. There being no further business, A Motion to adjourn was made by Board Member Trey Glascock, seconded by Board Member Mihir Pankaj. Motion carried, 13 ayes — 0 nays. Chadlee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:21 p.m. Chadlee Johnston, Paris Visitors and Convention Council MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS SEPTEMBER 07, 2023 The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on Thursday, September 07, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Present: Board Members: Clifton Fendley, Francine Neeley, Adam Bolton, Robert Spain, Chad Lindsey City Representatives: Robert Vine, Asst. City Manager; Todd Mittge, City Engineer; Andrew Mack, City Planner; Triniti Frazier, Community Development Coordinator Absent: Board Member(s): Tylesha Ross -Mosley, Chance Abbott 1. Call meeting to order. Chairman Clifton Fendley called the meeting to order at 5:30 p.m. 2. Citizens' Forum. The citizens' forum was declared open. With no one speaking, the forum was declared closed. 3. Approve minutes from the meeting of August 07, 2023. A Motion to approve the minutes was made by Board Member Francine Neeley and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays. 4. Conduct a public hearing and take action regarding the petition of George Preston for a change in zoning from a General Retail District (GR) to Two -Family Dwelling District (2F) in the City of Paris, Block 112, Lot 25A, LCAD 15752, located at 1355-1357 E Sherman Street. Mack states the applicant plans to construct a duplex and the property is in the review process for a plat and variances. The change in zoning will be consistent the future land use map. Mack recommends approval for the rezoning from Commercial to Two -Family. The public hearing was declared open. George Preston states he bought this property in the early 90's and it had a duplex on it that was later demolished. Preston further states he would like to construct a new two-bedroom, two -bath duplex at this location. Commissioner Robert Spain expressed concerns about the required parking for this small site. Spain further states there is a traffic and safety concern with the large trucks delivering to the Kroger store. Planner Andrew Mack states the applicant was granted a variance approval with conditions to include no on -street parking at this site. With no one else speaking the public hearing was declared closed. Page 2 A Motion to approve the zoning change was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 4 ayes — 1 nay with Robert Spain opposed. 5. Conduct a public hearing and take action regarding the petition of Zachary Bergenholtz/Invest Fannin, LLC for a change in zoning from a One -Family Dwelling District (SF2) to a Two - Family Dwelling District (2F) in the Gibbons -Braden Addition, Block 16, Lots 4,5,6, LCAD 103421, 103422 and 103423, located at 1121 SE 17th Street. Mack states the applicant is proposing to construct a duplex on the site. The property is in review for a replat and floodway determination. The zoning change will be consistent with the future land use and no need for an amendment. There will be substantial cost to elevate a new structure out of the flood plain on this lot. The small increase in density will provide needed assistance in feasibility for new construction on this property. Mack recommends approval of the rezoning from a single-family district to a two-family district. The public hearing was declared open. Zachary Bergenholtz states they are purchasing lots throughout Paris to build affordable housing. They plan to build a duplex at this site and nine other locations. With no one else speaking the public hearing was declared closed. A Motion to approve the zoning change was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays. 6. Conduct a public hearing and take action regarding the petition of Ronnie Enns on behalf of Pine Creek Rentals LP for a Specific Use Permit (SUP) for Trailer Sales in a Commercial District, in the City of Paris, Block 250, Lot E PT of 16 & E PT of 17, LCAD 108849, located in the 800 Block of NE Loop 286. Mack states the applicant has requested an SUP for trailer sales building and lot with exterior storage and display of equipment in a Commercial district. Staff has worked with the owner regarding the conceptual site layout but the design is not yet at the final site design for improvements. Detailed plans will still need to be prepared. Staff recommends approval of the Specific Use Permit for Trailer Sales subject to the following conditions: 1. Approval of the site civil construction improvements by the City Engineer, Fire Marshal and Planning & Community Development Director prior to issuance of site civil and building permits. 2. Approval of a new driveway access permit by TX DOT prior to all permit approvals for construction. 3. Full conformity with all other requirements of the Zoning Ordinance, including Section 12-101, the Subdivision Ordinance, and all applicable City Development Guideline Standards. Page 3 The public hearing was declared open. Maureen Hammond, PEDC Director spoke in support of this project as it will provide fifteen new high wage jobs. Hammond further states this location will be the headquarters for this trailer company with $1.6 Million annual payroll for all eight of their locations. With no one else speaking the public hearing was declared closed. A Motion to approve the specific use permit for trailer sales was made by Board Member Adam Bolton and seconded by Board Member Robert Spain. Motion carried, 5 ayes — 0 nays. 7. Consideration of and action on the Preliminary Plat of the Preston Trails CB 112 Addition, Block A, Lot 1, LCAD 15752, located in the 500 Block of 14th Street SE. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the Preliminary Plat with conditions was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried,,4 ayes — 1 nay with Robert Spain opposed. 8. Consideration of and action on the Final Plat of the Preston Trails CB 112 Addition, Block A, Lot 1, LCAD 15752, located in the 500 Block of 14th Street SE. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the Final Plat with conditions was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 4 ayes — 1 nay with Robert Spain opposing. 9. Consideration of and action on the Preliminary Plat of the Delvalle Addition, Block 38, Lots 8, 9, 10, LCAD 13994, 13995 and 13996, located in the 200 Block of E Price Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the preliminary plat with conditions was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays. 10. Consideration of and action on the Final Plat of the Delvalle Addition, Block 38, Lots 8, 9, 10, LCAD 13994, 13995 and 13996, located in the 200 Block of E Price Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the final plat with conditions was made by Board Member Adam Bolton and seconded by Board Member Chad Lindsey Motion carried, 5 ayes — 0 nays. 11. Consideration of and action on the Preliminary Plat of the Rauda Valley CB 208 Addition, Block A, Lot 1, LCAD 17307, located at 2303 W Kaufman Street. Page 4 Mittge states Engineering recommends approval with noted conditions. A Motion to approve the preliminary plat with conditions was made by Board Member Adam Bolton and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0 nays. 12. Consideration of and action on the Final Plat of the Rauda Valley CB 208 Addition, Block A, Lot 1, LCAD 17307, located at 2303 W Kaufman Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the final plat with conditions was made by Board Member Adam Bolton and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0 nays. 13. Consideration of and action on the Preliminary Plat of the Lovette Addition, Block 281, Lot 6, LCAD 18409, located in the 1600 Block of NE 15th Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the preliminary plat with conditions was made by Board Member Adam Bolton and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0 nays. 14. Consideration of and action on the Final Plat of the Lovette Addition, Block 281, Lot 6, LCAD 18409, located in the 1600 Block of NE 15th Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the final plat with conditions was made by Board Member Adam Bolton and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0 nays. 15. Consideration of and action on the Replat of the Gibbons Braden Addition, Block 16, Lots 4, 5, 6, LCAD 103421, 103422, 103423, located in the 1100 Block of SE 17th Street. Mittge states Engineering recommends approval with noted conditions. A Motion to approve the replat with conditions was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays. 16. Request items for future agendas. The special meeting was confirmed for Wednesday, September 13, 2023 at 5:30 p.m. 17. Adjournment. There being no further business, the meeting was adjourned at 5:54 p.m. Page 5 CHAIRPERSON MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS SEPTEMBER 13, 2023 The Planning & Zoning Commission of the City of Paris met for a special meeting at 5:30 p.m. on Wednesday, September 13, 2023, in the City Hall, Council Chambers, 107 East Kaufinan, Paris, Texas. Present: Board Members: Chance Abbott, Francine Neeley, Adam Bolton, Robert Spain, Tylesha Ross -Mosley and Chad Lindsey City Representatives: Stephanie Harris, City Attorney; Todd Mittge, City Engineer; Andrew Mack, City Planner; Triniti Frazier, Community Development Coordinator Absent: Board Member(s): Clifton Fendley 1. Call meeting to order. Vice -Chairman Chance Abbott called the meeting to order at 5:31 p.m. 2. Citizens' Forum. The citizens' forum was declared open. With no one speaking, the forum was declared closed. 3. Consideration of and action on the Replat of the Fuller-Dohoney Addition, Block A, Lot 2, LCAD 11446, located in the 1200 Block of W Henderson. Mittge states that city staff recommends that the replat be approved with the condition that the listed issues are adequately addressed: 1. The name of the proposed subdivision and adjacent subdivision. Chapter 9A, V. Final Plat, (3) a. The original plat being amended is spelled "Fuller-Dohoney" despite misspellings on the deed and subsequent replats. This shall be corrected. 2. The location, size and approximate depth of all existing utilities shall be shown. Chapter 9A, IV. Preliminary Plat, (7) a. While utility locations are not required on Final or Replats any utility locations on official submissions shall be acquired through 811 requests. For this plat they may be removed all together. 3. The following notice shall be placed on the face of each preliminary plat by the subdivider, "Preliminary Plat for Inspection Purpose Only." Chapter 9A, IV. Preliminary Plat, (13) a. Replats are treated as final plats and do not require a preliminary step. The note "Preliminary Plat for Inspection Purpose Only" shall be removed. Page 2 A Motion to approve the Replat with noted conditions was made by Board Member Adam Bolton and seconded by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays. 4. Request items for future agendas. There are no items for future agendas. 5. Adjournment. There being no further business, the meeting was adjourned at 5:32 p.m. AIRF H ERSU,,J, Board of Adjustment Meeting September 5, 2023 Page 1 MINUTES OF THE BOARD OF ADJUSTMENT MEETING OF THE CITY OF PARIS, TEXAS SEPTEMBER 5, 2023 The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on September 5, 2023, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufman St. Present: Board Members: David Hamilton, Lydia Fitzgerald, Carlton Cooper and Ben Vaughan. City Representatives: Andrew Mack, Robert Vine, Stephanie Harris and Mayor Reginald Hughes. Absent: Board Members: Alix Putnam and Larry Walker 1. The Board of Adjustment meeting was called to order by David Hamilton at 12:04 p.m. 2. Approval of minutes from previous meeting. (August 1, 2023) Motion was made by Lydia Fitzgerald, seconded by Carlton Cooper to approve minutes for the August 1, 2023 meeting. Motion carried 4 ayes -- 0 nays. 3. Staffpresentation and recommendation on Agenda item 4. Andrew Mack, Director of Planning & Zoning, presented the case and City's position to the board. 4. Public hearing to consider and take action on the petition of George Preston regarding variances to the City of Paris Area Regulations, on Lot 25-A, City Block 112, being located at Parcel 15752, Sections and variances as follows: 1) 7' variance to the front yard setback on SE 14th Street, Section 9-501(1). 2) 28' variance to lot depth, Section 9-301(1). Mr. Hamilton opened the public hearing. George Preston of 16 Clarksville St, applicant, stated that he has no opposition to the City's recommended conditions and will comply with what is required of him. Mr. Preston also stated that he wishes to develop more of his lots on the same block to provide elderly people nice homes with close access to amenities. There was discussion amongst the board, staff and the applicant about how on -street parking will be addressed and enforced. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Board of Adjustment Meeting September 5, 2023 Page 2 Staff member Paige Unger made note that there were no input forms were submitted. Motion was made by Ben Vaughan, seconded by Lydia Fitzgerald to approve the variances to the City of Paris Area Regulations, Sections 9-501(1) and 9-301(1) to allow construction of a duplex on a 72' deep lot and with an 18' front yard setback based on the following amended conditions by agreement and findings. Motion carried 4 ayes- 0 nays. Board Recommended Conditions 1. All minimum required off-street parking spaces in the driveway areas shall be met and such dimensions shall be located entirely upon the lot. 2. There shall be no on -street resident or visitor parking allowed along the West side of 14th St. SE nor the North side of Sherman St. E so as to prevent driver sight obstructions along the sharp curve of this roadway. This is subject to approval by the City of a "No Parking" zone at this location and signage posted at the expense of the applicant. Board Recommended Findings 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variance for lot depth and front yard setback will allow the plat to be approved without a condition for variance and allow a residence to be permitted for constructed given the narrow lot dimensions and the unusual SE lot corner curve configuration. 3. There are special and unique condition(s) of existing sub -standard lot width which are not applicable to all other existing parcels of land in the SF -2 Zoning District, and which cause unusual and practical difficulty or unnecessary hardship to the use of the property with site improvements permitted by the ordinance with the provision sought here to be varied. The residential lot was previously created, consistent with the adjoining residential lots, but was never built on with a land use that will be appropriate for the surrounding neighborhood. 4. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self- imposed or self-created), but rather it is based upon existing site parcel dimensions to support new construction. 5. The provision of the ordinance regulation that are sought to be varied, deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other older residential properties in the 2F Residential Zoning District which are required to comply with these same ordinance provisions. 5. Adjournment. Board of Adjustment Meeting September 5, 2023 Page 3 APPROVED THE 3RD DAY OF OCTOBER, 2023, Chairperson