06 - Boards & Commissions - Minutes & ReportsItem No. 6
MINUTES OF THE MAIN STREET BOARD MEETING
OF THE CITY OF PARIS, TEXAS
September 12, 2023
The Main Street Board of the City of Paris met for a regular session at 4:30 p.m. on Tuesday, September
12, 2023 at the Paris City Hall, Paris City Council Chambers, 107 E. Kaufman Paris, Texas 75460.
Present: Board Members: Greg Kee, Glee Emmite, Tyrone Hayden, William
Walker, Kari Daniel
City Representatives: Andrew Mack, Director of Planning & Community Development;
Cheri Bedford, Main Street Manager
Rob Vine, Assistant City Manager
Council Liaison: Mayor Reginald Hughes
Absent: Katrina Mitchell, Seth Johnson
Call to order:
Greg Kee called the meeting to order at 4:07 p.m.
Citizen forum
No one came forward to speak at citizen forum
Review minutes from the August 8, 2023
Glee Emmite made a motion to approve the minutes from August 8, 2023, seconded by Tyrone Hayden
motion carried 5 ayes, 0 nays
Board Member Activity Reports
a. Board members
Tyrone Hayden gave a report that the Salsa on the Square event was a success, and everyone
seemed to be having a good time. Cheri Bedford also reported the same, but that next year the
event should be on a different day, but continue during Spanish Heritage month in September. The
event itself had around 300 people attend, and is expected to grow. Latin Band and dance
instructors were a huge hit. Expecting to get sponsors for next year will be easier. Glee Emmite
reported that she had visited with a couple who drove from Mt. Vernon to come to the event.
Greg Kee and Will Walker both attended and worked the Hatch Chile Fest. They reported that it
was a successful day and everyone had a great time. Cheri reported that it was a success as well,
but next year would need to appoint a separate volunteer coordinator from the board due to a few
shortages of volunteers who signed up. Chairman Kee thanked Mayor Reginald Hughes for coming
and cooking the 300 burgers sliders. This was a huge help. The suggestion was made that next year
500 sliders be served.
b. VCC- Becky
Becky Semple shared that the Square Dancers coming to Paris was a huge success, and many of
them shopped in downtown and loved downtown. They visited the Farmers Market and some
attended the Salsa on the Square as well.
c. PDA -Glee
Mannequin night planning is going well. There are 20 stores signed up to participate. Paris
Downtown Association ordered 5000 glasses and has 3500 that are available to downtown
businesses to sell.
Coordinators Report: Cheri Bedford
a. Work plan meeting
The board reviewed the proposal from Sarah Main Street O'Brien and thought it would be a great
idea to have her come and help the workplan development. Dates were reviewed and it was
decided that the dates November 16`h and December Yh would be the best dates for the workplan
development. The times for the sessions are to be determined, but the meetings will be in lieu of the
Main Street Advisory Board meetings. Dinner is provided. The board agreed to devote $3000 of
the Main Street Advisory Board funds to the workplan cost.
b. Christmas Tree
Cheri Bedford shared with the board the types of Christmas trees that the City was looking at for
the City Christmas Tree. She presented the two ideas. First is a panel tree that can be assembled by
pieces, and should take only a day with staff help. This would be much easier that the former tree
that took weeks to assemble. This tree is designed in a way that it can be added to annually to gain
extra height. The cost of a panel tree averages out to $IKper foot in height. Cheri has reached out
to a few businesses about financially supporting the new tree for downtown since this is not
budgeted, and has $4K in commitments. The other option is a light string tree similar to the 150 ft
tall tree in Zilker Park in Austin. The city has the 30 ft pole from the former tree and this could help
defray some of the cost of a string tree. The board input was unanimous on the idea of a string light
tree, noting that it could make a great photo opportunity as well. Cheri is going to reach out to Art
Stutsman who did the downtown lighting project on what it could potentially take to make a lighted
string Christmas tree and get back with cost to city staff.
c. Pumpkin Fest Volunteers
Cheri will be getting a list together for volunteer needs for the board at the Festival of Pumpkins on
October 28, 2023 and asking the board to sign up for that day.
d. Other items
Eclipse preparation meeting Sept 19, 2023, 6: 30 p.m. Love Civic Center
Downtown Maps are printed and distributed to hotels- special thank you to Marvin Gorley for
graphic design, Glee Emmite for research and development and Becky Semple for distribution.
1 S` Street Open Jam every Thursday
Paul Ray Spencer is organizing a Blues Jam for Thursday October 19, 2023 on the Plaza. This will be
a free event.
Hearing no future agenda items the board adjourned at 5:07
Greg Kee,
MINUTES OF THE REGULAR MEETING
HISTORIC PRESERVATION COMMISSION
CITY OF PARIS
WEDNESDAY, SEPTEMBER 13, 2023
The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a regular
meeting on Wednesday, September 13, 2023, at the City Council Chambers.
Present: Commission Members: Matt Coyle
Linda Vandiver
Absent:
Tracy Dougherty
Jessica Holtman
Seth Johnson, Alternate
Arleigh White
Jennifer Long
Les Schumake, Alternate
City Representative: Cheri Bedford, Historic Preservation Officer
'Aildrew Mack, Director of Planning and
Community Development, City of Paris
Guests: Maurice Negrete
Barbara Wilson
Curtis Fendley
Randy Hider
Jason Hogues
Jamie Mendoza
David Suarez
1. The meeting was called to order by the Vice -Chairman, Commission Matt Coyle at 4:04 pm.
2. Citizens forum — Curtis Fendley spoke against the COA for Randy Hider to build a duplex on
Church Street. He noted that when the HPC was formed in 2004, he was Mayor of Paris. A
committee was formed at that time to study the multi -family designation on Church Street
and South Main Street. He expressed concern that the multi -family areas on S. Main have
deteriorated since that time. He applauded Mr. Hider on the work he has done on the single
family houses he has restored and built, but Mr. Fendley said he and his neighbors do not
want multi -family homes. He also noted that Mr. Hider has a history of selling the properties
he restores and builds and there is no assurance he will continue to maintain that property
himself. Mr. Randy Hider came forth and stated that the property was zoned multi -family
when he purchased it. Andrew Mack stated that this area is already zoned multi -family and
that this is an issue for Planning and Zoning Commission and the issue before this
Commission is for planning and design and not zoning, land use and architecture. No one
else came before the Commission.
3. The minutes of the August 9, 2023 meeting minutes were approved with one correction of
the spelling of Commissioner Dougherty's name. Commissioner Dougherty made a motion,
seconded by Commissioner Schumake to approve the minutes. Motion carried. 5 ayes, 0
nays.
4. A. Mr. Maurico Negrete came before the Commission for approval of a Certificate of
Appropriateness on the changes to be made on the exterior of his home at 834 1' SW. He
plans to replace the windows using aluminum or fiberglass clad window. He also wants to
take out existing windows on the front and add a double window on either side of the door or
just on the south side of the door. The roof will be black shingles. The door will be
fiberglass. The siding will be the same, just replacing what is rotted. He will use a metal
skirting around the base. A motion was made by Commissioner Holtman, seconded by
Commissioner Dougherty to approve the COA. Motion carried. 5 ayes; 0 nays.
B. Mr. Negrete has also applied for a fagade grant. A motion was made by Commissioner
Holtman, seconded by Commissioner Dougherty. Motion carried. 5 ayes; 0 nays.
C. Mr. Negrete is applying for a Tax Exemption for the Rehabilitation of Historic Property..
A motion was made by Commissioner Holtman, seconded by Commissioner Dougherty.
Motion carried. 5 ayes; 0 nays
5. A. Mr. Randy Hider came before the Commission to see approval of a Certificate of
Appropriateness for a new construction for a duplex at 1032 Church Street. The area is
currently zoned 2-F. He presented the exterior house plan. He plans to live in the duplex.
Although the plan presented is a pier and beam, his house will be on a slab. Commissioner
Holtman expressed concern about placing a duplex in the historic district of Church Street.
She stated that duplexes were not a part of the history of the area. Mr. Hider pointed out that
there is a recently approved apartment complex a block away on S. Main Street.
Commissioner Vandiver asked about steps since it will be on a slab. Mr. Hider said it would
not have the steps shown in the plan. Commissioner Vandiver asked if this could be tabled
since the issues appears to be the zoning which would have to go before P&Z.
Commissioner Coyle said because it is already zoned 2-F, P&Z would not make any changes
unless they were looking at the entire area that is already zoned 2-F. Mr. Mack stated that
this would be an issue for the City Council and not P&Z and would take from 6-9 months to
do a comprehensive land use analysis Commissioner Coyle stated that he believes the issues
is for future land use and not just this one particular project. Commissioner Holtman made a
motion seconded by Commissioner Johnson to table this COA for further discussion and
submit a request to P&Z and/or City Council for an emergency hearing to expedite this.
Motion carried. 5 ayes; 0 nays.
B. Mr. Hider is applying for a fagade grant for this same property. Commission Holtman
made a motion, seconded by Commissioner Vandiver, to table this until a later time. Motion
carried. 5 ayes, 0 nays.
C. Mr. Hider will also apply for a Tax Exemption for the New Construction in the Historic
District. Commissioner Holtman made a motion, seconded by Commissioner Dougherty to
table this until a later time. Motion carried. 5 ayes; 0 nays.
6. Mr. Jason Hodges, representing Coca Cola, came before the Commission to request a
Certificate of Appropriateness HD -10 at 1033 Bonham St- Mural Project -Artist Uprising.
Mr. Hughes presented the plan for the external mural on the west and north side of the Coca
Cola building. The proposal is to either (1) paint the mural on the brick or (2) use a vinyl
wrap, which would be more temporary but would not harm the brick. Commissioner
Vandiver asked if the mural could possibly look a little more historic. Mr. Hodges stated that
had been discussed, but they wanted to promote more diversity. Commissioner Vandiver
pointed out that the Design Standards do allow for paint in situations such as this one. A
motion was made by Commissioner Dougherty, seconded by Commissioner Vandiver, to
approve the COA using paint. Motion carried. 5 ayes; 0 nays.
7. Coordinators Report (1) a sidewalk grant for 1 It Street between Lamar and Clarksville has
been submitted, but no word received as yet. (2) HPO Bedford, Andrew Mack and Becky
Semple will be attending the state Fair on October 4 to promote the 2024 Eclipse and
Farmer's Market. (3) every Thursday night in September there is a jam group performing on
1" SE from 6:00 pm to 8:00 pm. (4) All COAs are online and are being tested to see if they
are user-friendly. (November 16 and December 5 )— Main Street Transforming Strategies
and work plan for downtown. A consultant has been hired to present information. She has
asked HPC Commissioners who are able to attend. They will last about 3 hours. Dinner will
be provided.
8. Future Agenda Items: No future agenda items were recommended.
9. Adjourn: A motion was made by Commissioner Vandiver, seconded by Commissioner
Holtman to adjourn the meeting. Motion carried. 5 ayes; 0 nays. The meeting was adjourned
at 5:16 pm.
...
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MINUTES OF THE SPECIAL MEETING
HISTORIC PRESERVATION COMMISSION
CITY OF PARIS
WEDNESDAY SEPTEMBER 20, 2023
The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a special
meeting on Wednesday, September 20, 2023, at the City Council Chambers.
Present: Commission Members: Matt Coyle
Linda Vandiver
Tracy Dougherty
Jessica Holtman
Absent:
Arleigh White
Ryan Matthews
Les Schumake, Alternate
Jennifer Long
Seth Johnson, Alternate
City Representative: Cheri Bedford, Historic Preservation Officer
Andrew Mack, Director of Planning and
Community Development, City of Paris
Stepanie Harris, City Attorney, City of Paris
Rob Vine, Assistant City Manager
Guests: Monty Middleton
Claudia Middleton
Clifton Findley
Becky Norment
Randy Hider
Gary Holtman
1. Call meeting to Order — The meeting was called to order by Chairman, Commissioner
Matthews at 4:00 pm.
2. Citizens Forum — No one came forth to speak at the Citizen's Forum
3. The Commission convened into executive session at 4:15 pm.
4. The Commission reconvened into regular session at 4:22 pm
5. Discussion and action on the following applications for the property located at 1032
Church Street, Randy Hider.
a. Certificate of Appropriateness for new construction 1032 Church Street.
Commissioner Matthews asked about the siding. He will use smooth hardy
siding. Commissioner Holtman asked if there were going to be two driveways
down the side, which he will keep. Mr. Hider stated there is a circle drive and
he's not sure yet if he will keep it or not. A motion was made by
Commissioner Coyle, seconded by Commissioner Dougherty to approve the
COA. Motion carried. 5 ayes, 1 nay (Commissioner Holtman).
b. Commissioner Vandiver made a motion to untable items 5a and 5b. Motion
was seconded by Commissioner Dougherty. Motion carried, Ayes 6; Nays 0.
Commissioner Dougherty made a motion, seconded by Commissioner Coyle
to approve the fagade grant. Motion carried. 5 ayes; 1 nay (Commissioner
Holtman).
c. Tax Exemption for the New Construction in the Historic District.
Commissioner Dougherty made a motion, seconded by Commissioner Coyle
to approve the tax exemption. Motion carried. 5 ayes; 1 nay (Commissioner
Holtman).
6. Adjourn; Commissioner Holtman made a motion to adjourn, seconded by Commissioner
Dougherty. Motion carried. 6 ayes; 0 nays. Adjourned at 4:30 pm.
-71
m
RydMatthews, Chairman
VCC Quarterly Reports for July, August, and September, 2023
JULY
July V thru 4th
Dixie Youth Baseball North Division 10zone Regional Tournament
Funded: $1000 Room Nights: 120
July 15t thru 4th
Dixie Youth Baseball North Division 2 Ozone Regional Tournament
Funded: $1000 Room Nights: 144
July 151h — 39th Tour de Paris Bicycle Rally
Budgeted Item
Over 1000 participants Room Nights: A Bunch!
AUGUST
August 18th ,19th and 20th — SDBA Drag Boat Race at Lake Crook
Budgeted Item: Room Nights: 300
August 26th and 27th - Bug Tussle Trek Antique Car Club
Funded $1550 Room Nights: 36
SEPTEMBER
August 31st thru September 3rd— Chaparral Square Dance Convention
Budgeted Item Room Nights: 245
September 151 thru 3rd — Jettribe Jet Ski Race
Budgeted Item Room Nights: 65
September 61h thru 10th —Texas K9 Mondioring Dog Training
Funded: $1000
Room Nights: 20
September 8th and 91h — Paris Balloon and Music Festival
Funded: $2325 Room Nights: 118
September 8th thru 101h — Paris Body Art Expo
Funded: $1925 Room Nights: 48
September g1h and 9th — Paris Balloon and Music Festival
Funded: $2325
Room Nights: 118
September 22 and 23rd — Blaze Trails Paris Pair Marathon
Funded: $2350 Room Nights: 112
September 271h thru 301h — Red River Valley Fair
Funded: $1825 Room Nights: 20
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
September 30, 2023
ASSETS
CURRENT ASSETS
HOT Checking
$ 125,096.69
Not HOT Checking
243,941.71
Liberty MM 5269
217,500.30
First Federal CD 8703 -NH
50,000.00
Credit Union of Texas 6406- NH
50,197.28
LNB CD 25490
51,944,56
Total Current Assets
738,680.54
OTHER ASSETS
Due From LCC
1,500.00
Due From COC
1,000,01101
Total Other Assets
2,600.00
Total Assets
$ 741 054
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 3,488.75
Due to LCC
2,597.56
Due to LLC
1,500.00
Due to ABBS
250.00
Payroll Liabilities
777,26
Sales Tax Payable
95.39
Total Current Liabilities
8,708.96
NET ASSETS
Retained Earnings
623,443.80
Net Income
109,027.78
Total Net Assets
732,471.58
Total Liabilitles and Net Assets
$ 747,180.54
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 12 Months Ended September 30, 2023
12 Months Ended 12 Months Ended
Sep 30, 2023 Sep 30, 2023 Variance % of Budget Annual Budget
Actual Budget
Revenue
Hotel I Motel Occupancy Tax $ 944,740.95 $ 739,000.00 $ 205,740.95 127.84% $ 739,000.00
Not Money Interest 4, . __ ,501.31 .7602.1 8 °r6 � 60.00
5 .3 „_ 60.00 d
Total Revenue
, .26
3�.
210 242.2_6
_ 128,45_%
� 739,060.00
Operating Expenses
Postage
152.27
1,000.00
(847.73)
15.23%
1,000.00
Misc Expenses
1,255.87
1,000.00
255.87
125.59%
1,000.00
General Liability
0.00
2,000.00
(2,000.00)
0,00%
2,000.00
D & O Insurance
1,559.67
1,700.00
(140.33)
91.75%
1,700.00
Worker's Comp
599.85
1,000.00
(400.15)
59,99%
1,000.00
Staff Ins./Retirement
6,777.09
8,925.00
(2,147.91)
75.93%
8,925.00
Meetings & Hosting
323.67
200.00
123.67
161.84%
200.00
Chamber Management
50,000.00
50,000.00
0.00
100.00%
50,000.00
Out of Town Travel
2,193.98
1,500.00
693.98
146.27%
i,500.00
Intown Auto/Exp Allowance
2,400.00
3,000.00
(600.00)
80.00%
3,000.00
Membership Dues/Sub.
6,259.00
4,000.00
2,259.00
156.48%
4,000.00
Audit
3,000.00
3,000.00
0.00
100.00%
3,000.00
Bookkeeping
6,573.33
7,000.00
(426.67)
93.90%
7,000.00
Payroll Expenses
85,068.55
86,215.00
(1,146.45)
98.67%
86,215.00
Payroll Tax Expense
6,529.98
6,785.00
(255.02)
96.24%
6,785.00
Office Expense
3,960.27
3,000.00
960.27
132.01 %
3,000.00
Communications
2,919.44
3,500.00
(580.56)
83.41 %
3,500.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
131.98
500.00
(368.02)
26.40 %
500.00
Motel Tax Transferred to LCC
472,370.48
369,500.00
102,870.48
127.84%
369,500.00
Marketing / Advertising
86,945.95
73,900.00
13,045.95
117.65%
73,900.00
Chaparral Square Dancers
(79.99)
2,100.00
(2,179.99)
(3.81)%
2,100.00
Tour de Paris Exp
21,425.14
32,000.00
(10,574.86)
66.95%
32,000.00
Lamar Cc Days in Austin Exp
0.00
5,000.00
(5,000.00)
0.00%
5,000.00
ASA
11,105.76
18,000.00
(6,894.24)
61.70%
18,000.00
ASA Indoor Archery Event Exp
1,478,13
2,000.00
(521.87)
73.91 %
2,000.00
SDBA Boat Races
7,000.00
7,000.00
0.00
100.00%
7,000.00
TMBRA Bicycle Race Exp
14,315.75
10,000.00
4,315.75
143.16%
10,000.00
Red Buil Qualifier Exp
3,322.96
0.00
3,322.96
0.00%
0.00
Pump Track Event
2,802.17
5,000.00
(2,197.83)
56.04%
5,000.00
Branding Discovery
7,458.33
10,000.00
(2,541.67)
74.58%
10,000.00
Jettribe Expense
19,193,05
20,000.00
(806.95)
95.97%
20,000.00
Events Promotion / Funding
54,140.50
55,000.00
(859.50)
98.44%
55,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Building Repairs/Maintenance
14.05
0.00
14.05
0.00%
0.00
Rent to COC
12,000.00
12,000.00
0.00
100.00%
12000-00
Total Operating Expenses
903,697,23
616,325.00
87,372.23
110.70%
816,326.00
Operating Income (Loss)
.....................42605-03
('77,265.00)
122,870.03
-02j%
(77,265.00)
NOT -HOT INCOME
Misc Income
0,00
500.00
(500.00)
0.00%
500.00
Trolley / Historical
9,050.00
4,000.00
5,050.00
226.25%
4,000.00
Tour de Paris Income
57,605.00
50,000.00
7,606.00
115.21 %
50,000.00
ASA Indoor Archery Event
1,250.00
2,500.00
(1,250.00)
50.00%
2,500.00
TMBRA Bicycle Race
17,830.00
7,000.00
10,830.00
254.71 %
7,000.00
Pump Track Event Income
6,350.00
5,000.00
1,350.00
127.00%
5,000.00
"Jettribe
1,560.00
10,000.00
(8,440.00)
15.60%
10,000.00
Prospective Event Income
0.00
40,000.00
(40,000.00)
0.00%
40,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Souvenir Sales
Interest Income
Total Not -Hot Income
NOT -HOT EXPENSES
Not -Hot Events
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series Exp
Misc NH Expense
Prospective Event Exp
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 12 Months Ended September 30, 2023
4,157.50 4,500.00 (342.50) 92,39% 4,500.00
2,126.42 440.00 1„686.42 _ 483.28% 440,00
99,929.92 1 24,010.08 80.63 % __ 123,
940.00.,
2,985.00
3,099.02
1,844.50
6,888.10
2,292.00
5,285.06
10,000.00
4,113.4_9
0.00
36.507.17
$ X1099027.78
. 0.00
2,000.00
2,000.00
5,000.00
2,100.00
5,000.00
10,000.00
0.00„
30,000.00
55,100.00
$ (9,425.00)
2,985.00
1,099.02
(155.50)
1,888.10
192.00
285.06
0.00
4,113.49
{3Q000.00)
154.95 %
92.23%
137.76%
109.14%
105.70%
100.00%
0.00%
%
0.00%
19,592.83 65.08%
1,156.79n�%
$ .1..18.:...,452.78
0.00
2,000.00
2,000.00
5,000.00
2,100.00
5,000.00
10,000.00
0.00
30,000.00
56
.10000
9 425,00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended September 30, 2023 and 2022 and 12 Months Ended September 30, 2022
1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Sep 30, 2023
Sep 30, 2023
Sep 30, 2022
Sep 30, 2022
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 825,066.83
Hot Money Interest
�.� „
5.00
695.36
..... 4,748.92
Total Revenue
1,026.51
5.00
695.36
829 815.75
OPERATING EXPENSES
Postage
5.33
790.00
497.27
831.91
Misc Expenses
333.41
100.00
141.08
617.71
General Liability
0.00
2,000.00
0.00
1,768.00
D & 0 Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
400.00
50.03
696.85
Staffins./Retirement
485.14
744.00
596.65
7,292.66
Meetings & Hosting
0.00
100.00
86.20
86.20
Chamber Management
0.00
0.00
0.00
50,000.00
Out of Town Travel
0.00
0.00
0.00
313.58
Intown Auto/Exp Allowance
200.00
250.00
200.00
2,300.00
Membership Dues/Sub.
150.0.0
0.00
0.00
1,245.00
Audit
0.00
0.00
0.00
2,666.67
Bookkeeping
433.50
584.00
551.00
6,377.49
Payroll Expenses
6,859.74
7,185.00
6,859.54
82,360.43
Payroll Tax Expense
519.60
566.00
519.60
6,503.07
Office Expense
195.61
0.00
0.00
2,384.20
Communications
23.17
292.00
392.11
2,586.86
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
37.46
42.00
7.46
475.41
Motel Tax Transferred to LCC
0.00
0.00
0.00
412,533.42
Marketing/Advertising
26,649.50
34,100.00
14,413,74
73,003.50
Chaparral Square Dancers
61.59
2,050.00
1,977.21
2,190.56
Tour de Pars Exp
1,105.66
11,275.00
21.17
29,919.44
Lamar Co Days in Austin Exp
0.00
5,000.00
0.00
0.00
ASA
0.00
7,000.00
0.00
13,110.21
ASA Indoor Archery Event Exp
0.00
550.00
0.00
1,825.45
SOBA Boat Races
0.00
0.00
0.00
7,000.00
TMBRA Bicycle Race Exp
0.00
0.00
6,403.59
9,512.22
Red Bull Qualifier Exp
0.00
0.00
0.00
172.66
Pump Track Event
814.79
1,950.00
0.00
9,289.89
Branding Discovery
1,250.00
4,500.00
0,00
11,153.47
Jettribe Expense
10,000.00
10,750.00
0.00
0.00
Events Promotlon / Funding
4,075.00
0.00
4,912.50
45,879.33
Arts Allocation
0.00
0.00
0.00
7,000.00
Rent to COC
1,000.00
1,000.00
_ 1000.00
12,000.00
Total Operating Expenses
54,,199.50
91,228-00
3
_ 808,155.86
Operating Income (Loss)
__53tt172.99
(91,223.00)
____RZ.933.7J9
1,659.89
NOT -HOT INCOME
Misc Income
0.00
250.00
0.00
0.25
Trolley / Hlstorical
0.00
200.00
350.00
4,850.00
Tour de Paas Income
0.00
0.00
0.00
50,468.09
ASA Indoor Archery Event
0.00
2,500.00
0.00
3,390.00
TMBRA Bicycle Race
0.00
0.00
9,870.65
13,320.65
Pump Track Event Income
750.00
5,000.00
0.00
12,924.30
Jettribe
0.00
8,500.00
0.00
0.00
Prospective Event Income
0.00
40,000.00
0.00
0.00
Souvenir Sales
807.19
1,210.00
1,139.27
6,030.88
interest Income
320.01
36.00
93.89
410.01,
Total Other Income
_______1.877.20
57,696.00
11,463.81
1„394.78
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 7 Month Ended September 30, 2023 and 2022 and 92 Months Ended September 30, 2022
NOT -HOT EXPENSES
Credit Card Pees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
Downtown Lighting
903 Concert Event Support
Prospective Event Exp
Total Not -Not Expenses
Net Income (Loss)
288.52
167.00
381.61
2,780.78
52.50
365.00
0.00
1,327.75
878.68
0.00
88.00
4,231.60
190.65
175.00
314.41
2,402.00
535.45
3,550.00
1,512.20
4,012.48
0.00
0.00
0.00
5,000.00
0.00
0.00
%000.00
10,000.00
0.00
30,000.00
0.00
0.00
1,
94,257.00
12,296.22
29,754.61
53„Y4L59 $ fiT�a S S6 776.20 $ _ _83,299.46
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
August 31, 2023
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5269
First Federal CD -NH
Credit Union of Texas CD - NH
LNB CD 25490
Total Current Assets
OTHER ASSETS
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 335,035.07
243,944.04
216,811.30
50,000.00
50,000.00
51,618.73
947,409.14
$ 947,409:'14
$ 16,400.00
146,843.63
--- _ 852.34
164,195.97
623,443.80
159,769.37 .
783,213.17
$ 947,409.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with profrssional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 11 Months Ended August 31, 2023
11 Months Ended 11 Months Ended
Aug 31, 2023 Aug 31, 2023 Variance % of Budget Annual Budget
Actual Budget
Revenue
Hotel / Motel Occupancy Tax $ 944,740.95 $ 739,000.00 $ 205,740.95 127.84% $ 739,000.00
Not Money Interest .. 3,534.80 � _..........55.0479 6,426.,
3� _�......� .._
.80 �._.�._ m91 60.00
Total Revenue
948,275.75
739,065.00
20%220.76
128.31 % _
739,060,00
Operating Expenses
Postage
146.94
210.00
(63.05)
69.97%
1,000.00
Misc Expenses
922.46
900.00
22.46
102.50%
1,000.00
General Liability
0.00
0.00
0.00
0.00%
2,000.00
D & O Insurance
1,559.67
1,700.00
(140.33)
91.75%
1,700.00
Worker's Comp
599.85
600.00
(0.15)
99.98%
1,000.00
Stafflns./Retirement
6,291.95
8,181.00
(1,889.05)
76.91 %
8,925.00
Meetings & Hosting
323.67
100.00
223.67
323.67%
200.00
Chamber Management
50,000.00
50,000.00
0.00
100,00%
50,000.00
Out of Town Travel
2,193.98
1•,500.00
693.98
146.27%
1,500.00
Intown Auto/Exp Allowance
2,200.00
2,750.00
(550.00)
80.00%
3,000.00
Membership Dues/Sub,
6,109.00
4,000.00
2,109.00
152.73%
4,000.00
Audit
4,150.00
3,000.00
1,150.00
0.00%
3,000.00
Bookkeeping
6,489.83
6,416.00
73.83
101.15%
7,000.00
Payroll Expenses
78,208.81
79,030.00
(821.19)
98.96 %
86,215.00
Payroll Tax Expense
6,010.38
6,219.00
(208.62)
96.65%
6,785.00
Office Expense
3,764.66
3,000.00
764.66
125.49%
3,000.00
Communications
2,896.27
3,208.00
(311.73)
90.28%
3,500.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
94.52
458.00
(363.48)
20.64%
500.00
Motel Tax Transferred to LCC
472,370.48
369,500.00
102,870.48
127.84%
369,500.00
Marketing / Advertising
60,296.45
39,800.00
20,496.45
151.50%
73,900.00
Chaparral Square Dancers
(141.58)
50.00
(191.58)
(283.16)%
2,100.00
Tour de Paris Exp
20,319.48
20,725.00
(405.52)
98.04%
32,000.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
0.00%
5,000,00
ASA
11,105.76
11,000.00
105.76
100.96%
18,000.00
ASA Indoor Archery Event Exp
1,478.13
1,450.00
28.13
101.94%
2,000.00
SDBA Boat Races
7,000.00
7,000.00
0.00
0.00%
7,000.00
TMBRA Bicycle Race Exp
14,315.75
10,000.00
4,315.75
143.16%
10,000.00
Red Bull Qualifier Exp
3,322.96
0.00
3,322.96
0.00%
0.00
Pump Track Event
1,987.38
3,050.00
(1,062.62)
65.15%
5,000.00
Branding Discovery
6,208.33
5,500.00
708.33
112.88%
10,000.00
Jettribe Expense
9,193.05
9,250.00
(56.95)
99.38%
20,ODOAO
Events Promotion / Funding
50,065.50
55,000.00
(4,934.50)
91.03%
55,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Building Repairs/Maintenance
14.05
0.00
14.05
0.00%
0.00
Rent to COC
11000.00
1�1,000•00
0.00...
100.00%
12,000.00
Total Operating Expenses
850,997.73
725,097.00
125,900.73
117.36%
816,_326.00
Operating Income (Loss)
97,278.02 _
13,958.00
83,320.02
696.93% (77,265.0
NOT -HOT INCOME
Misc Income
0.00
250.00
(250,00)
0.00%
500.00
Trolley / Historical
9,050.00
3,800.00
5,250.00
238.16%
4,000.00
Tour de Paris Income
57,606.00
50,000.00
7,606.00
115.21%
50,000.00
ASA Indoor Archery Event
1,250.00
0.00
1,250.00
0.00%
2,500.00
TMBRA Bicycle Race
17,830.00
7,000.00
10,830.00
254.71 %
7,000.00
Red Bull Qualifier
4,600.00
0.00
4,600.00
0.00%
0.00
Pump Track Event Income
0.00
0.00
0.00
0.00%
5,000.00
Jettribe
1,560.00
1,500.00
60.00
104.00%
10,000.00
Prospective Event Income
0.00
0.00
0.00
0.00%
40,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Souvenir Sales
Interest.Income
Total Not -Hot Income
NOT -HOT EXPENSES
Not -Hot Events
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series Exp
Misc NH Expense
Prospective Event Exp
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual', Year to Date
Modified Cash Basis
For the 11 Months Ended August 31, 2023
3,350.31
3,290.00
60.31
101:83 %
4,500.00 '
1.80&.41
404.00
1 402.41
447.13%
440.00
97,052.72
85244.OQ
30,808.72 _
146.51 %
123,940.00
2,985.00
0.00
2,985.00
0.00 %
0.00
2,810.50
1,833.00
977.50
153.33 %
2,000.00
1,792.00
1,635.00
157.00
109.60%
2,000.00
6,009.42
5,000.00
1,009.42
120.19%
5,000.60
2,101.35
1,925.00
176.35
109.16%
2,100.00
4,749.61
1,450.00
3,299.61
327.56%
5,000.00
10,000.00
10,000.00
0.00
0:00 %
10,000.00
�W 4,1.13.49 ..0.00
_..... 4„113.49
___......
_u ... 0.00
0.000.00
., 0.00 _
0.00%
w 30,000.00
34,561.37
4
mmm 21,8 3.00
12 778.37�
11511.23 %
56.100.00
$ 159,7 69.37 $
58,359.00 $
101,410.37
279.77%. 9,425.OQ
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended August 31, 2023 and 2022 and 11 Months Ended August 31, 2022
1 Month Ended 1 Month Ended 1 Month Ended 17 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Aug 31, 2023
Aug 31, 2023
Aug 31, 2022
Aug 31, 2022
Actual
Bydget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 277,415.95
$ 184,750.00
$ 236,461.79
$ 825,066.83
Hot Money Interest
11.70
5.00
_ _8.05
4,053.56
Total Revenue
277,427.65
_
184,755.00
236 469.84
829120.39
OPERATING EXPENSES
Postage
34.77
50.00
3.82
334.64
Mise Expenses
731.19
.700.00
0.00
476.63
General Liability
0.00
0.00
0.00
1,768.00
D & O Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
0.00
0.00
648.82
Staff Ins./Retirement
559.59
744.00
671.92
6,696.01
Chamber Management
12,500.00
12,500.00
12,500.00
50,000.00
Out of Town Travel
20.00
•0.00
0.00
313.58
Intown Auto/Exp Allowance
200.00
250.00
200.00
2,100.00
Membership Dues/Sub.
3,799.00
1,775.00
145.00
1,245.00
Audit
4,150.00
3,000.00
0.00
2,666.67
Bookkeeping
472.50
584.00
474.33
5,826.49
Payroll Expenses
7,134.78
7,185.00
6,994.34
75,500.89
Payroll Tax Expense
540.65
566.00
529.91
5,983.47
Office Expense -
479.96
0.00
0:00
2,384.20
Communications
0.00
292.00
0.00
2,194.75
Historical -Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
7.46
42.00
387.74
467.95
Motel Tax Transferred to LCC
138,707.97
92,375.00
118,230.89
412,533.42
Marketing /Advertising
1,384.44
1.500.00
7,547.75
58,589.76
Cliaparral Square Dancers
0.00
0.00
0.00
213.35
Tour de Paris Exp
1,842.40
2,000.00
1.5,577.40
29,898.27
ASA
0.00
0.00
0.00
13,110.21
ASA Indoor Archery Event Exp
0.00
0.00
0.00
1,825.45
SDBA Boat Races
7,000.00
7,000.00
0.00
7,000.00
TMBRA.Bicycle Race Exp
0.00
0.00
11500.00
3,108.63
Red Bull Qualifier Exp
0.00
0.00
0.00
172.66
Pump Track Event -
769.65
800.00
1,023.D4
9,289.89
Branding Discovery
1,250.00
1,250.00
1,583.34
11,153.47
Jettribe Expense
100.00
100.00
0.00
0.00
Events Promotion/ Funding
0.00
0.00
5,325.00
40,966.83
Arts Allocation
0.00
0.00
0.00
7,000.00
Rent to COC
1,000.00
1,000.00
1,000.00
11,000.00
Total Operating Expenses
_u182 684.36
1313.00
� 3 7
694
173 48
, t
769,526.71
Operating Income (Loss)
94,743.29
_ 51 042.00
62775.36
59L593-68
NOT -HOT INCOME
Mise Income
0.00
0.00
0.00
0.25
Trolley / Historical
300.00
200.00
500.00
4,500.00
Tour de Paris Income
12,776.00
4,900.00
80.00
50,458.09
ASA Indoor Archery Event
0.00
0.00
0.00
3,390.00
TMBRA Bicycle Race
0.00
0.00
1,450.00
3,450.00
Pump Track Event Income
0.00
0.00
509.00
12,924.30
Souvenir Sales
269.58
225.00
348.36
4,891.61
Interest Income
� 210.92
�.�
36.00
102.12
316.12
Total Other Income
13,556.50
5,361.00
.0
2,988.48
79,940.37
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended August 31, 2023 and 2022 and 11 Months Ended August 31, 2022
NOT -HOT EXPENSES
Credit Card Fees
287.59
167.00
0.00
2,399.17
Trolley Driver
0.00
0.00
22.50
1,327.75
Trolley Expenses
3,511.95
2,975.00
528.04
4,143.60
Trolley Insurance
190.65
175.00
189.41
2,087.59
Souvenir Exp
798.90
700.00
0.00
2,500.28
903 Sunset Concert Series Exp
10,000.00
10,000.00
0.00
0.00
Mlsc NH Expense
4,113.49
0.00
0.00"
0.00
Downtown Lighting
0.00
0.00
0.00
5000.00
Total Not -Hot Expenses
18,902.58
14,017.00
739,95
17,458.39
Net Income lAss
(Loss)
S 89,387 21 S
4&386.00 S
42,�� cox
65,P.2 89
��,,,,,,,,�
122 075.66
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
July 31, 2023
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5269
LNB CD 25490
Total Current Assets
OTHER ASSETS
Due From LCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 89,651.60
346,274.89
216,146.96
51,618.73
703,692.18
340.86
340.66
$ 704 033.04
$ 927.30
8,014.66
1,939.46
10,861.42
623,443.80
6970782
693151-62
$ 704 033.04
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 10 Months Ended July 31, 2023
10 Months Ended 10 Months Ended
Jul 31, 2.023 Jul 31, 2023 variance % of Budget Annual Budget
Actual Budget
Revenue
Hotel / Motel Occupancy Tax $ 667,325.00 $ 554,250.00 $ 113,075.00 120.40% $ 739,000.00
Hot Money Interest 2,858.76 50.00 2,808.76 5717.52% � 60.00
Total Revenue
670,183.76
554„300.00
115,883.76
120.91%
mm 739,060.00
Operating Expenses
Postage
112.17
125.00
(12.83)
89.74%
1,000.00
Misc Expenses
191.27
200,00
(8.73)
95.64%
1,000.00
General Liability
0.00
0.00
0.00
0.00%
2,000.00
D & O Insurance
1,559.67
1,700.00
(140.33)
91.75%
1,700.00
Worker's Comp
599.85
600.00
(0.15)
99.98%
1,000.00
Staff Ins./Retirement
5,732.36
7,437.00
(1,704.64)
77.08%
8,925.00
Meetings & Hosting
323.67
100.00
223.67
323.97%
200.00
Chamber Management
37,500.00
37,500.00
0.00
100.00%
50,000.00
Out of Town Travel
2,173.98
1,500.00
673.98
144.93%
1,500.00
Intown Auto/Exp Allowance
2,000.00
2,500.00
(500.00)
80.00%
3,000.00
Membership Dues/Sub.
2,310.00
2,225.00
85.00
103.82%
4,000.00
Audit
0.00
0.00
0.00
0.00%
3,000.00
Bookkeeping
6,017.33
5,832.00
185.33
103.18%
7,000.00
Payroll Expenses
71,074.03
71,845.00
(770.97)
98.93%
86,215.00
Payroll Tax Expense
5,469.73
5,653.00
(183.27)
96.76%
6,785.00
Office Expense
3,284.70
3,000.00
284.70
109.49%
3,000.00
Communications
2,896.27
2,916.00
(19.73)
99.32%
3,500.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
87.06
416.00
(328.94)
20.93%
500.00
Motel Taos Transferred to LCC
333,662.51
277,125.00
56,537.51
120.40%
369,500.00
Marketing / Advertising
41,214.01
38,300.00
2,914.01
107.61 %
73,900.00
Chaparral Square Dancers
(141.58)
50.00
(191.58)
(283.16)%
2,100.00
Tour de Paris Exp
18,477.08
18,725.00
(247.02)
98.68%
32,000.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
0,00%
5,000.00
ASA
11,105.76
11,000.00
105.76
100.96%
18,000.00
ASA Indoor Archery Event Exp
1,478.13
1,450.00
28.13
101.94%
2,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,000.00
TMBRA Bicycle Race Exp
14,315.75
10,000.00
4,315.75
143.16%
10,000.00
Red Bull Qualifier Exp
3,322.96
0.00
3,322.96
0.06%
0.00
Pump Track Event
1,217.73
2,250.00
(1,032.27)
54.12%
5,000.00
Branding Discovery
4,958.33
4,250.00
708.33
116.67%
10,000.00
Jettribe Expense
9,093.05
9,150.00
(56.95)
99.38%
10,000.00
Events Promotion / Funding
67,763.50
55,000.00
12,763.50
123.21 %
55,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Building Repairs/Maintenance
14.05
0.00
14.05
0.00%
0.00
Rent to COC_
10,000.00
10„000.00
0.00
100.00%
12,000.00
Total Operating Expenses
668,313.37
591,349.00
76,964.37
11.3.02%
806 325.00
Operating Income (Loss)
1,870.39
(37 049.00)
38,919.39
µf5.05)°%
67 266.00
NOT -HOT INCOME
Misc Income
0.00
250.00
(250.00)
0.00%
500.00
Trolley / Historical
8,750.00
3,600.00
5,150.00
243.08%
4,000.00
Tour de Paris Income
44,830.00
45,100.00
(270.00)
99.40%
50,000.00
ASA Indoor Archery Event
1,250.00
0.00
1,250.00
0.00%
2,500.00
TMBRA Bicycle Race
17,830.00
7,000.00
10,830.00
254.71%
7,000.00
Red Bull Qualifier
4,600.00
0.00
4,600.00
0.00%
0.00
Pump Track Event Income
0.00
0.00
0.00
0.00%
5,000.00
Jettribe
1,560.00
1,500.00
60.00
104.00%
10,000.00
Prospective Event Income
0.00
0.00
0.00
O.OD %
40,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 10 Months Ended July 31, 2023
Souvenir Sales
3,080.73
3,065.00
15.73
100.51 %
4,500.00
Interest Income
1,595.49
388.00
1,227.49
433.56%
440.00
Total Not -Hot. Income
83,496.22
60,883.00
22,613.22
137.14%
123,940.00
NOT -HOT EXPENSES
Not -Hot Events
2,985.00
0.00
2,985.00
0.00%
0.00
Credit Card Fees
2,522.91
1,666.00
856.91
151.44%
2,000.00
Trolley Driver
1,792.00
1,635.00
157.00
109.60%
2,000.00
Trolley Expenses
2,497.47
2,025.00
472.47
123.33%
5,000.00
Trolley Insurance
1,910.70
1,750.00
160.70
109.18%
2,100.00
Souvenir Exp
3,950.71
750.00
3,200.71
526.76%
5,000.00
903 Sunset Concert Series Exp
0.00
0.00
0.00
0.00%
10,000.00
Prospective Event Exp
0.00
0.00
M 0.00
0.00%
40,000.00
Total Not -Hot Expenses
15,658.79 .._
1,826.00
7,832.79
200.09%
66100.00
Net Income (Loss) $
69,707.82 $
16,008.00 $
53,699.82
435.46% (9,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For'I Month Ended July 31, 2023 and 2022 and 10 Months Ended July 31, 2022
1 Month Ended 1 Month Ended 1 Month Ended 10 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Jul 31, 2023
Jul 31, 2023
Jul 31, 2022
Jul 31, 2022
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 588,605.04
Hot Money Interest
5.38
5.00
2,149.41
Total Revenue
5.38
5.00
2,149A1
592,650.55
OPERATING EXPENSES
Postage
0.00
0.00
35.80
330.82
Misc Expenses
22.71
25.00
0.00
476.63
General Liability
0.00
0.00
0.00
1,768.00
D & O Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
0.00
0.00
646.82
Staff Ins./Retirement
566.47
744.00
746.13
6,024.09
Chamber Management
0.00
0.00
0.00
37,500.00
Out of Town Travel
0.00
0.00
0.00
313.58
Intown Auto/Exp Allowance
200.00
250.00
200.00
1,900.00
Membership Dues/Sub.
0.00
0.00
0.00
1,100.00
Audit
0.00
0.00
0.00
2,666.67
Bookkeeping
843.50
584.00
394.50
5,352.16
Payroll Expenses
5,859.74
7,185.00
6,724.74
68,506.55
Payroll Tax Expense
519.61
566.00
509.27
5,453.56
Office Expense
743.75
500.00
474.45
2,384.20
Communications
234.25
292.00
103.05
2,194.75
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
7.46
42.00
7.46
80.21
Motel Tax Transferred to LCC
0.00
0.00
0.00
294,302.53
Marketing/Advertising
3,096.66
3,100.00
2,390.17
51,042.01
Chaparral Square Dancers
30.92
50.00
0.00
213.35
Tour de Paris Exp
15,253.10
15,500.00
12,158.79
14,320.87
ASA
1,365.04
1,300.00
3,806.50
13,110.21
ASA Indoor Archery Event Exp
0.00
0.00
0.00
1,825.45
SDBA Boat Races
0.00
0.00
7,000.00
7,000.00
TMBRA Bicycle Race Exp
0.00
0.00
0,00
1,608.63
Red Bull Qualifier Exp
0.00
0.00
0.00
172.66
Pump Track Event
222.42
250.00
6,671.85
8,266.85
Branding Discovery
1,250.00
1,250.00
3,166.67
9,570.13
Jettribe Expense
2,159.85
2,500.00
D.00
0.00
Events Promotion / Funding
5,868.00
0.00
7,212.50
35,641.83
Arts Allocation
0.00
0,00
D.00
7,000.00
Building Repairs/Maintenance
14.05.
0.00
0.00
0.00
Rent to COC
mm1 0 00 00
1,000.00
1,000.00
10n000.00
Total Operating Expenses
40,257.53
35,138.00
52,601.88
595 832.23
Operating Income (Loss)
(40,252.15)
35 0
50,462.47
__ 3 981.68
NOT -HOT INCOME
Misc Income
0.00
0.00
0.00
0.25
Trolley / Historical
300.00
200.00
.20D.00
4,000.00
Tour de Paris Income
16,250.00
16,500.00
34,849.00
50,388.09
ASA Indoor Archery Event
0.00
0.00
0.00
3,390.00
TMBRA Bicycle Race
0.00
0.00
0.00
2,000.00
Pump Track Event Income
0.00
0.00
2,915.30
12,415.30
Souvenir Sales
79.03
80.00
1,134.06
4,543.25
Interest Income
_ 203.47
. 37.00
_35.96
214.00
Total Other Income
16„832.50
16,817.00
39,,,134 32
76,950.89
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center-Rep—
Date
enterRe
Date
# of Attendees
Event
7/1/2023
75
Fulbright reunion
7/12/2023
50
Patrick Seminars
7/13-7/15
1100
TDP
7/29/1931
1500
Gun & Knife Show
8/2/2023
40
Ambassadors Luncheon
8/4-8/5
65
Fulbright Scales reunion
8/16/2023
150
United Way breakfast
8/17/2023
400
PJC pinning
8/18 and 8/19
350
Women's conference
8/24/2023
65
Campbells Soup training
8/26/2023
500
CASA banquet
8/28/2023
15
Boys Club meeting
8/31 thru 9/3
150
Squaure Dancers
9/8 thru 9/10
500
Ink Show
9/13/2023
12
Grit Productions filming
9/14/2023
10
LCC board meeting
9/15 & 9/16
75
RRVBA banquet
9/19/2023
100
COP Eclipse meeting
9/20/2023
40
Potters meeting
9/22/2023
150
SGMA concert
9/28/2023
300
NRA banquet
9/30/2023
50
UCI pump track race
C
Love Civic Center
'Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
September 30, 2023
ASSETS
Love Civic Center
$ 249,472.41
Reserved for Construction
179,405.01
Deposit on Signage
61,025.00
Red River Credit CD 332
102,824.08
Liberty CD 59873
33,144.70
Liberty CD 6238
50,000.00
Farmer's CD 0144
50,207.66
FF Money Market 37109
98,637.77
FBT CD 87041383
141,183.13
Total Current Assets' 965L899.76
Due From VCC 2 597 56
Total Other Assets 2597.56
Total Assets $ 9688,497.32
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 1,5113.52
Due to VCC 1,500.00
Payroll Liabilities 1,454,72
Total Current Liabilities 48538.24
NET ASSETS
Retained Earnings 1,013,216.77
Net Income (Loss) 49 257.69}
Total Net Assets 963,959.08
Total Liabilities and Net Assets $ 968.497.32
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
August 31, 2023
ASSETS
Love Civic Center
$ 181,048.91
Reserved for Construction
179,405.01
Red River Credit CD 332
100,353.09
Liberty CD 59873
33,144.70
Liberty CD (2)
50,000.00
Farmer's CD
50,000.00
FF Money Market 37109
98,439.14
FBT CD 6704863
141,183.13
Total Current Assets 833,573.98
Due From VCC 146,943.63
Total Other Assefs 146,943.63
Total Assets $ 980,517.61
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 37.00
Payroll Liabilities 1.418.16
Total Current Liabilities 1,455.16
NET ASSETS
Retained Earnings 1,011,633.44
Net Income (Loss) 2.570.99
Total Net Assets 979,062.45
Total Liabilities and Net Assets L__980 517.61
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
July 31, 2023
ASSETS
Love Civic Center
Reserved for Construction
Red River Credit CD 332
Liberty CD 59873
FF Money Market 37109
FBT CD 6704863
Total Current Assets
Due From VCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC
Due to VCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income (Loss)
Total Net Assets
Total Liabilities and Net Assets
$ 357,500.34
179,405.01
100,353.09
33,144.70
98,307.66
141.183.13
909.893.93
8,014.66
__8j014-66
$ 917„908.59
$ 601.52
340.86
2-325.90
1,011,633.44
�_�96,050.75�
915,582.69
$ 917,908.59
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 12 Months Ended September 30, 2023
Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
12 Months Ended
12 Months Ended
Sep 30, 2023
Sep 30, 2023
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00%
$ 0.00
Motel Tax
472,370.48
369,500.00
102,870.48
127.84%
369,500.00
R.V. Hook Up
13,400.15
5,000.00
8,400.15
268.00%
5,000.00
Misc Income
150.00
11000.00
(850.00)
15.00%
1,000.00
Rent
135,633.73
85,000.00
50,633.73
159.67%
85,000.00
Refunded Deposits
(12,856.00)
(10,000.00)
(2,856.00)
128.56%
(10,000.00)
Tower Lighting
100.00
400.00
(300.00)
0.00%
400.00
Bicycle Rentals
0.00
1,500.00
(1,500.00)
0.00%
1,500.00
Branding/Marketing
_ .. „ _ 0.00
14,000.0014,000.00
0.00%
14 000,00
Total Revenue
609 048.36
466„400.00
1
... 130.58%
488,400.00
Gross Profit
609,048.36
486 400.00
142,648.36
130.58%
466,400.00
OPERATING EXPENSES
Branding Discovery
9,041.67
10,000.00
(958.33)
90.42%
10,000.00
Branding/Marketing Exp
0.00
14,000.00
(14,000.00)
0.00%
14,000.00
Bank Service Charge
432.32
500.00
(67.68)
86.46%
500.00
Communications
4,274.05
6,000.00
(1,725.95)
71.23%
6,000.00
Office Expense
1,716.03
4,700.00
(2,983.97)
36.51 %
4,700.00
Payroll Expenses
114,447.38
126,667.00
(12,239.62)
90.34%
126,687.00
Payroll Tax Expense
8,787.43
10,015.00
(1,227.57)
87.74%
10,015.00
Marketing /Advertising
4,715.99
9,700.00
(4,984.01)
48.62%
9,700.00
Audit
3,000.00
3,000.00
0.00
0.00%
3,000.00
Bookkeeping
6,573.34
7,000.00
(426.66)
93.90%
7,000.00
Electricity
44,525.98
40,000.00
4,525.98
111.31 %
40,000.00
Water
9,316.44
5,000.00
4,316.44
186.33%
5,000.00
Gas
5,660.38
6,000.00
(339.62)
94.34%
6,000.00
Trash Disposal
4,012.49
5,000.00
(987.51)
80.25%
5,000.00
Intown Auto Exp Allowance
3,391.70
3,000.00
391.70
113.06%
3,000.00
Small Equipment
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
903 Concert Series
10,000.00
10,000.00
0.00
0.00%
10,000.00
Chamber Management
25,000.00
25,000.00
0.00
100.00%
25,000.00
Eiffel Tower Lighting/Maint
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Building Maint./Spls/Equip
104,988.63
99,000.00
5,988.63
106.05 %
99,000.00
Security
3,889.35
4,000.00
(110.65)
97.23%
4,000.00
Staff Ins./Retirement
7,572.55
8,980.00
(1,407.45)
84.33%
8,980.00
Building Insurance
11,517.16
5,000.00
6,517.16
0.00%
5,000.00
General Liability
3,699.65
3,700.00
(0.35)
99.99%
3,700.00
Workers Comp. Insurance
828.92
1,400.00
(571.08)
59.21 %
1,400.00
Directors & Officers
1,559.66
2,000.00
(440.34)
77.98%
2,000.00
Misc Expenses
479.15
1,500.00
(1,020.85)
31.94%
1,500.00
Ground Maintenance
8,125.21
8,500.00
(374.79)
95.59%
8,500.00
Bicycles & Related Expenses
787.07
2,000.00
(1,212.93)
39.35%
2,000.00
Capital Improvements
32,154.00
52,118.00
(19,964.00)
0.00%
52,118.00
Cleaning
38.12
_000
38.12
0.00%
0.00
Total Operating Expenses
430,534.67
475,800.00
( 45,265.33
90 49 %
475,800.00
Operating Income (Loss)
178,513.69
(9,400.00
187,.913.691
899.08 %
9,400.00
OTHER INCOME
Interest Income
6,999.09
_ _ 350.00
6649.09
1999_.74 %
350.00
Total Other Income
6999.09
350.00
�6 649.09
1,999.74%
350.00
Other Expenses
City of Paris for Construction
234,770.47
0.00
234,770.47„
0.00%
0.00
Total Other Expenses
234,770.47
0.00
234,770.47
0.00%
0.00
Net Income (Loss)
$ �49,257�69
m
$ (9,050.00)
$ 40 207.89
,
544 .28 %
$9,050.9
Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended September 30, 2023 and 2022 and 12 Months Ended September 30, 2022
1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended
Other Income
Interest Income 3,095.70 ----30.00 323.51 '150 *
085
Total Other Income 3,095.70 30.00 323.51 2,150.85
Other Expenses
Total Other Expenses 0.00 0.00 - 0.00 0.00
Net Income (Loss) $ 94,036.7,0) $ 67,040.00' $ m- 50,880.50' $ !169.946.81
!.
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Sep 30, 2023
Sep 30, 2023
Sep 30, 2022
Sep 30, 2022
Actual
Budget
Actual
Acutal
Revenue
Matel Tax
$ 0.00
$ 0.00
$ 0.00
$ 412,533.42
R.V. Hook Up
4,907.19
0.00
1,763.34
5,752.23
Misc Income
0.00
850.00
0.00
0,00
Rent
18,575.47
1,900.00
5,344.94
95,821.29
Refunded Deposits
(400.00)
(1,000.00)
(1,300.00)
(14,400.00)
Tower Lighting
0.00
300.00
100.00
200.00
Bicycle Rentals
0.00
1,500.00
0.00
805.70
Branding/Marketing
0.00
14,000.00
0.00
0.00
Total Revenue
23,062.66
17,550.00
5,908.26
500,712.64
Operating Expenses
Branding Discovery
2,833.33
4,450.00
4,750.00
11,083.33
Branding/Marketing Exp
0.00
14,000.00
0.00
0.00
Bank Service Charge
14.93
42.00
11.20
136.40
Communications
161.02
500.00
1,794.27
6,518.54
Office Expense
0.00
2,900.00
1,276.36
2,574.69
Payroll Expenses
9,568.49
10,558.00
8,633.60
96,389.92
Payroll Tax Expense
737.99
835.00
660.13
7,340.41
Marketing / Advertising
0.00
4,550.00
4,000.00
4,429.00
Audit
0.00
0.00
0.00
2,666.67
Bookkeeping
433.50
584.00
551.00
6,377.47
Electricity
10,284.03
4,000.00
3,758.13
31,817.57
Water
886.24
417.00
716.81
5,810.29
Gas
135.28
400.00
0.00
5,811.84
Trash Disposal
391.97
417.00
1,187.02
4,717.15
Intown Auto Exp Allowance
370.52
250.00
250.00
2,492.93
Small Equipment
0.00
1,000.00
0.00
635.00
Chamber Management
0.00
0.00
0.00
25,000.00
Eiffel Tower Lighting/Maint
0.00
1,000.00
716.45
716.45
Building Maint./Spis/Equip
13,082.29
4,000.00
27,302.12
92,196.94
Security
58.95
334.00
58.95
1,401.30
Staff Ins./Retirement
543.40
749.00
680.53
7,398.40
General Liability
0.00
0.00
0.00
3,419.50
Workers Comp. Insurance
0.00
550.00
50.04
696.85
Directors & Officers
0.00
0.00
0.00
1,559.67
Misc Expenses
35.00
1,025.00
62.38
1,243.18
Ground Maintenance
620.00
709.00
618.00
13,486.16
Bicycles & Related Expenses
0.00
1,250.00
0.00
52.72
Capital Improvements
0.00
20,000.00
0.00
7,010.00
Postage
.__. 0.00
0.00
35.30
35.30
Cleaning
38.12
0.00
0.00
0.00
Total Operating Expenses
40,215.06
74,620.00
57,112.29
343 017.68
Operating Income (Loss)
__JIT732A0�
57,070.00
51,204.01'
157,694.96
Other Income
Interest Income 3,095.70 ----30.00 323.51 '150 *
085
Total Other Income 3,095.70 30.00 323.51 2,150.85
Other Expenses
Total Other Expenses 0.00 0.00 - 0.00 0.00
Net Income (Loss) $ 94,036.7,0) $ 67,040.00' $ m- 50,880.50' $ !169.946.81
!.
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 11 Months Ended August 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
11 Months Ended
11 Months Ended
Aug 31, 2023
Aug 31, 2023
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.06
0.00%
$ 0.00
Motel Tax
472,370.48
369,500.00
102,870.48
127.84%
369,500.00
R.V. Hook Up
8,492.96
5,000.00
3,492.96
169.86%
5,000.00
Misc Income
150.00
150.00
0.00
100.00%
1,000.00
Rent
117,058.26
83,100.00
33,958.26
140.86%
85,000.00
Refunded Deposits
(12,456.00)
(9,000.00)
(3,456.00)
138.40%
(10,000.00)
Tower Lighting
100.00
100.00
0.00
0.00%
400.00
Bicycle Rentals„
-0.00
0.00
0.00
0.00%
100
Branding/Marketing
_ _0.00
0.00
0.000.00
%
14,000.00
Total Revenue
585,965.70
448,850.00
137,115.70
130.65%
.466,400.00
Gross Profit
585,965.70
__148,850-00 0-00
137,115.70
130.55%
466 400.00
OPERATING EXPENSES
Branding Discovery
6,208.34
5,550.00
658.34
111.86%
10,000.00
Branding/Marketing Exp
0.00
0.00
0.00
0.00%
14,000.00
Bank Service Charge
417.39
458.00
(40.61)
91.13%
500.00
Commdnications
4,113.03
5,500.00
(1,386.97)
74.78%
6,000.00
Office Expense
1,716.03
1,800.00
(83.97)
95.34%
4,700.00
Payroll Expenses
104,858.89
116,129.00
(11,270.11)
90.30%
126,687.00
Payroll Tax Expense
8,049.44
9,180.00
(1,130.56)
87.68 %
10,015.00
Marketing /Advertising
4,715.99
5,050.00
(334.01)
93.39%
9,700.00
Audit
•0.00
0.00
0.00
0.00%
3,000.00
Bookkeeping
6,489.84
6,416.00
73.84
101.15%
7,000.00
Electricity
34,241,95
36,000.00
(1,758.05)
95.12%
40,000.00
Water
8,430.20
4,583.00
3,847.20
183.95%
5,000.00
Gas
5,525.10
5,600.00
(74.90)
98.66%
6,000:00
Trash Disposal
3,620.52
4,583.00
(962.48)
79.00%
5,000.00
Intown Auto Exp Allowance
3,021.18
2,750.00
271.18
109.86%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
903 Concert Series
10,000.00
10,000.00
0.00
0.00%
10,000.00
Chamber Management
25,000.00
25,000.00
0.00
100.00 %
25,000.00
Eiffel Tower Lighting/Malnt
0.00
0.00
0.00
0.00,0/0
1,000.00
Building Maint./Spis/Equip'
91,906.34
95,000.00
(3;093.66)
96.74%
99,000.00
Security
3,830.40
3,666.00
164.40
104,48%
Staff Ins./Retirement
7,029.15
8,231.00
(1,201.85)
85..40%
.4,000.00
8,980.00
Building Insurance
11,517.16
5,000.00
6,517.16
0100%
5,000.00 .
General Liability
3,699.65
3,700.00
(0.35)
99.99%
3,700.00
Workers Comp. Insurance
828.92
850.00
(21.08)
97.52%
1.,400.00
Directors & Officers
1,559.66
2,000.00
(440.34)
77.98%
2,000:00
Misc Expenses
444.15
475.00
(30.85)
93:51 %
1,500.00
Ground Maintenance
7,505.21
7,791.00
(285.79)
96.33%
8,500.00
Bicycles & Related Expenses
787.07
750.00
37.0'7
104.94%
2,000.00
Capital Improvements'
3215400
32,118.00
36.00
0.00%
52,116.00
Total Operating Expenses
387,669.61
398,180.0010,510,39)
97;35 %
475,800.00
'
Qperatrng Income (Loss)
,,,,, _
5 , .0
147 625.09
391.35 %
9„40
00.0
OTHER INCOME
Interest Income
3,903.39
320.00
_„ 3 53.39
1,219.81 °i6
350.00
Total Other Income
3,908.39
320.00
____3,683.39
1 °
,219.81/°
�
350.00
Other Expenses
City of Paris for Construction
234 770.47
0.00„
234,770.47
0.0004
0.00
Total Other Expenses
234,770.47
0.00
2�
0.00%
0.00
Net Income Loss
(Loss)
$ 32 570.89
_
$ 50 990.00
83.560.99'
?�
63.88 %
$ 9
L j. -050.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended August 31, 2023 and 2022 and 11 Months Ended August 31, 2022
1 Month Ended 1 Month Ended 1 Month Ended 11 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Aug 31, 2023
Aug 31, 2023
Aug 31, 2022
Aug 31, 2022
Actual
Budget
Actual
Acutai
Revenue
Motel Tax
$ 138,707.97
$ 92,375.00
$ 118,230.89
$ 412,533.42
R.V. Hook Up
1,069.70
0.00
452.40
3,988.89
Misc Income
50.00
50.00
0.00
0.00
Rent
17,840.99
2,000.00
9,003.30
90,476.35
Refunded Deposits
(400.00)
(1,000.00)
(400.00)
(13,100.00)
Tower lighting
0.00
0.00
0.00
100.00
Bicycle Rentals
0.00
0.00
_ 0.00
805.70
Total Revenue
____5T,;68.6fi
93,425.00
127,286.59
494 804.36
Operating Expenses
Branding Discovery
1,250.00
1,250.00
1,583.33
7,916.66
Bank Service Charge
24.33
42.00
28.08
125.20
Communications
161.02
500.00
1,032.42
4,724.27
Office Expense
0.00
0.00
0.00
1,298.33
Payroll Expenses
8,315.23
10,558.00
9,892.76
87,756.32
Payroll Tax Expense
633.30
835.00
763.39
6,680.28
Marketing / Advertising
0.00
0.00
49.50
429.00
Audit
0.00
0.00
0.00
2,666.67
Bookkeeping
472.50
584.00
474.34
5,826.47
Electricity
4,543.75
5,000.00
3,383.10
28,059.44
Water
667.53
417.00
709:65
5,093.48
Gas
252.80
250.00
301.62
5,811.84
Trash Disposal
450.56
417.00
296.41
3,530.13'
Intown Auto Exp Allowance
521.18
250.00
415.55
2,242.93
Small Equipment
0.00
0.00
0.00
635.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building MalntJSpls/Equlp
37,726.49
38,000.00
7,231.60
64,894.82
Security
0.00
334.00
'58.95
1,342.35
Staff Ins./Retirement
631.60
749.00
600.17
6,717.87
General Liability
0.00
0.00
0.00
3,419.50
Workers Comp. Insurance
0.00
0.00
0.00
646.81
Directors•& Officers
0.00
0.00
0.00
1,559.67
Misc Expenses
73.38
75.00
85.93
1,180.80
Ground Maintenance
620.00
709.00
0.00
12,868.16
Bicycles & Related Expenses
0.00
0.00
0.00
52.72
Capital Improvements
32„1,54.00
_ 32,118.00
6,360 00„
T101 000
Total Operating Expenses
88,497.67.......
92088.00,
33 266.80
287488 . 72
Operating Income (Loss)
68,770.99
1,337.00
94,019.79
207,315.64
Other Income
Interest income
IT 284:37
30.00
122.60
1,827.34
Total Other Income
284.37
30.00
122.00
1,827.34
Other Expenses
Total Other Expenses
0.00
IT 0.00
0.00
0.00
Net Income (Loss)
$ 6941)55 36
$ 1,367.00
$ ftl4l.79
$ 209,142.98
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -bate
Modified Cash Basis
For the 10 Months Ended July 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
10 Months Ended
10 Months Ended
Jul 31, 2023
Jul 31, 2023
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00%
$ 0.00
Motel Tax
333,662.51
277,125.00
56,537.51
120.40%
369,500.00
R.V. Hook Up
7,423.26
5,000.00
2,423.26
148.47%
5,000.00
Misc Income
100.00
100.00
0.00
100.00%
1,000.00
Rent
99,217.27
81,100.00
18,117.27
122.34%
85,000.00
Refunded Deposits
(12,056.00)
(8,000.00)
(4,056.00)
150,70%
(10,000.00)
Tower Lighting
100.00
100.00
0.00
0.00%
400.00
Bicycle Rentals
0.00
0.00
....
0.00 „
..
0.00%
.»5OOm DO
Branding/Marketing
_ 0.00
0.00
mw 0.00
0.00%
14,000.00
Total Revenue
428,697.04
355 425.00
73,272.04
120.62%
____466 2400.00
Gross Profit
__IT
6 426.00
73,272.04
0
120.62 %
466,400.00
OPERATING EXPENSES
Branding Discovery
4,958.34
3,000.00
1,958.34
165.28%
10,000.00
Branding/Marketing Exp
0.00
0.00
0.00
0.00 %
14,000.00
Bank Service Charge
393.06
416.00
(22.94)
94.49%
500.00
Communications
3,952.01
5,000.00
(1,047.99)
79.04%
6,000.00
Office Expense
1,716.03
1,800.00
(83.97)
95.34%
4,700.00
Payroll Expenses
96,543.66
105,571.00
(9,027.34)
91.45%
126,687.00
Payroll Tax Expense
7,416.14
8,345.00
(928.86)
88,87%
10,015.00
Marketing / Advertising
4,715.99
5,050.00
(334.01)
93:39 °%
9,700.00
Audit
0.00
0.00
0.00
0.00%
3,000.00
Bookkeeping
6,017.34
5,832.00
185.34
103.18%
7,000.00
Electricity
33,703.12
31,000.00
2,703.12
108.72%
40,000.00
Water
7,762.67
4,166.00
3,596.67
186.33%
5,000.00
Gas
5,272.30
5,350.00
(77.70)
98.55%
6,000.00
Trash Disposal
3,169.96
4,166.00
(996.04)
76.09%
5,000.00
Intown Auto Exp Allowance
2,500.00
2,500.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
11000.00
903 Concert Series
0.00
0.00
0.00
0.00%
10,000.00
Chamber Management
25,000.00
25,000.00
0.00
100.00%
25,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
1,000.00
Building Maint./Spls/Equip
54,467.85
57,000.00
(2,532.15)
95.56%
99,000.00
Security
3,830.40
3,332.00
498.40
114.96%
4,000.00
Staff Ins./Retirement
6,397.55
7,482.00
(1,084.45)
85.51 %
8,980.00
Building Insurance
11,517.16
5,000.00
6,517.16
0.00%
5,000.00
General Liability
3,699.65
3,700.00
(0.35)
99.99%
3,700.00
Workers Comp. Insurance
828.92
850.00
(21.08)
97.52%
1,400.00
Directors & Officers
1,559.66
2,000.00
(440.34)
77.98%
2,000.00
Misc Expenses
370.77
400.00
(29.23)
92.69%
1,500.00
Ground Maintenance
6,885.21
7,082.00
(196.79)
97.22%
8,500.00
Bicycles & Related Expenses
787.07
750.00
37.07
104.94%
2,000.00
Capital Improvements
0.00
_ 0.00
0.00
0.00%
52,118.00
Total Operating Expenses
293,464.86
294,792.001
99.66%
475,800.00
(Loss)
Operating Income Loss
.__ _
60,633.00
74,589.18,
223.03%
__ 8 400.00'
OTHER INCOME
Interest Income
3,487.54
_......__. 290.00
w..,_ 3,197:54
1 202.60 %
350.00
Total Other Income
3 487.54
,
290.00
3,197.54
120260%
350.00
Other Expenses
City of Paris for Construction
_IT 234,770.47
0.00
234,770.47„
o
__ITITITITITITIT__0.00 %
0.00
Total Other Expenses
p
234,770.47
0.00
234,770.47
0.00%
0.00
Net Income (Loss)
$96,OSOJ5
$ 60,923.0075)157.66%
!__A!,050.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended July 31, 2023 and 2022 and 10 Months Ended July 31, 2022
1 Month Ended 1 Month Ended 1 Month Ended 10 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Jul 31, 2023
Jul 31, 2023
Jul 31, 2022
Jul 31; 2022
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 0.00
$ 0.00
$ 0.00
$ 294,302.53
R.V. Hook Up
243.62
0.00
449.12
3,536.49
Rent
3,975.11
2,000.00
6,842.92
81;473.05
Refunded Deposits
(400.00)
(1,000.00)
(3,100.00)
(12,700.00)
Tower Lighting
0.00
0.00
0.00
100.00
Bicycle Rentals
0.00
... 0.00
0.00
805:70
Total Revenue
31818.73
1,000.00
4,192.04367,517.77
Operating Expenses
Branding Discovery
1,250.00
1,300.00
0.00
6,333.33
Bank Service Charge
13.07
42.00
28.06
97.12
Communications
226.24
500.00
313.58
3,691.85
Office Expense
387.54
400.00
377.33
1,298.33
Payroll Expenses
9,582.60
10,558.00
10,025.70
77,863.56
Payroll Tax Expense
737.53
835.00
774.28
5,916.89
Marketing / Advertising
0.00
0.00
49.50
379.50
Audit
0.00
0.00
0.00
2,666.67
Bookkeeping
843.50
584.00
394.50
5,352.13
Electricity
7,865.24
5,000.00
3,437.40
24,676.34
Water
706.29
417.00
460.58
4,383.83
Gas
0.00
0.00
0.00
5,510.22
Trash Disposal
391.97
417.00
285.36
3,233.72
Intown Auto Exp Allowance
250.00
250.00
250.00
1,827.38
Small Equipment
0.00
0.00
0.00
635.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building Maint./Spls/Equip
5,833.85
6,000.00
21,401.17
57,663.22
Security
0:00
334.00
0.00
1,283.40
Staff Ins./Retirement
631.60
749.00
786.39
6,117.70
General Liability
0.00
0.00
0.00
3,419.50
Workers Comp. Insurance
0.00
0.00
0.00
646.81
Directors & Officers
0.00
0.00
0.00
1,559.67
Misc Expenses
0.00
0.00
0.00
1,094.87
Ground Maintenance
620.00
709.00
3,155:33
12.868.16
Bicycles & Related Expenses
0.00
0.00
0.00
52.72
Capital Improvements
0.00
0.00
0.00
_ 650.00
Total Operating Expenses
29,339.43
28095 00
41,739.18
254,221.92
Operating Income (Loss)
(25tl520.70
277 095.00
(37,547)
113,295.85
Other Income
Interest Income
µ 307.57
29.00
113.91µ
11705.34
Total Other Income
307.57
29.00
113.91
_,1705.34
Other Expenses
Total Other Expenses
0.00
0.00
0.00
0.00
Net Income (Loss)
$ (25,213.13)
S 27,066.00
$ (37,433.23)
$ 116,001.19
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided