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10 - FY22 - 23 Strategic Plan Final UpdateItem No. 10 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Patti, City Manager SUBJECT: FY22/23 Strategic Plan — Final Update DATE: November 13, 2023 BACKGROUND: On January 9, 2023, the City Council approved a new Strategic Plan via Resolution 2023-002. This Strategic Plan is made up of a Vision, Mission Statement and Goals for the City of Paris. It is intended to guide the City in the development and implementation of its fiscal budget for the next ten years, with the flexibility of knowing that future City Councils will review and amend as needed to keep this plan relevant and effective. The City Council has prioritized five (5) primary goals, rooted in the Strategic Plan's Vision and Mission Statement. These are intended to be long term goals that will be relevant in the immediate and future fiscal years. From these goals, and as funding is available, action items will be established each fiscal year through the budgeting process. The following are the five goals with action items identified in the FY22/23 Budget: 1.) Enhance the City's relationship with key State and County Representatives. 2.) Encourage Economic Development through business development and retention planning. 3.) Promote long-term growth in the community. 4.) Retain our citizens. 5.) Market the City. Pursuant to the Strategic Plan, a report was given to the City Council during the fiscal year budgeting process this past summer as to the status of the FY22/23 Strategic Plan Action Items. STATUS OF ISSUE: On September 11, 2023, the City Council approved the City Manager's proposed FY23/24 Budget which included a proposed Strategic Plan via Exhibit H. On September 25, 2023, the City Council approved Resolution 2023-039 officially adopting the new FY23/24 Strategic Plan, taking the place of the FY22/23 Strategic Plan. With the conclusion of FY22/23 occurring on September 30, 2023, it is appropriate to close out the FY22/23 Strategic Plan with one final update, which has been prepared and presented to you tonight with your agenda packet. BUDGET: N/A OPTIONS 1. Presentation only. RECOMMENDATION: 1. Presentation only. Strategic Plan Action Items Fiscal Year 2022 / 2023 Status Update — July 2023 Sitattis Update Noverribei � 2023 Introduction Pursuant to the Strategic Plan, the City Manager will provide a report to the City Council during the fiscal year budget process as to the status of the FY22/23 Action Items. 1,iat iimell:)w­t was provided using July 2023 irdbrimatiiaiu.: I...laaiiu°i;F conipl c ad IC: YZ2/23, th° umpdalied armal i:rt provides the Site Cou. incH with eu irreu.0°i iiur°u°feu°t°°ura iueur as e°IF l"^ ovcniber 2023...l..[ie City ( oi.iinu°:'ll has aIIC)pireveuJ °III°:lre l.Y,23/24 Strallwe,Siie l:�latu, whish°u iimepllaaes the IC!°)122/23 1:1llain, therefore this Willl be the fitmualll t.ulfrSate Actions Items The following identifies the Action Items for the FY22/23 Strategic Plan and their status as of Novtttvtlber 2023. For more information, please speak with either the assigned department or the City Manager. A. Goal #1— Enhance the City's Relationship with key State and County Representatives. a. Implement the Interlocal Agreement with NLISD for street development as part of its capital project. L Goals #1, 2, 3 ii. Assignment: City Manager's Office, Planning and Community Development Department, Public Works Department iii. Status: Street installation is complete. b. Revisit the Toole Design Group Study for downtown development following TxDOT and City Report on 90 Day STOP Sign Study. L Goals #1, 2, 3 ii. Assignment: City Manager's Office, Planning and Community Development Department, Public Works Department iii. Status: Ad-hoc Downtown Traffic Committee formed and meeting monthly to implement numerous soft traffic measures downtown. While STOP signs are not an option at this time, committee has installed various vertical delineators, painting of lanes and parking stalls, working to install traffic buttons, and testing back -in angle parking. An electronic speed sign has been used to measure traffic and speed count going in and out of the downtown square to provide further information for future decisions. After several months of testing new options, we have noticed a softening of speeds through the downtown. Committee will continue to meet for several more months. S a°IIP;ita as of IINovet°urull: er SSSS is uur"uchangeu°. „' NF/J, 171011121"1 ii' on Implement Ait a and Taxiway Projects in coordination wi x I. Goals , 2, ii®Assignment: itDepartment iii. Status: TxDOT has selected an engineer who is designing the runway project or bid. Project has been delayedanother ar due to staffing vacancies within TxDOTtlllse duty has srrSruiii'ttesl otir 10 coustu°"iSw'wut'10111s t flll'us i°:)rolect to the txlll:to t to ioid ius order to e�isllliiSate °Ilfaiuese AJI!° 1110A fuin s. Lochi!'iier, Eu ghieerli,ng was sellle���;�t�r� d� as bl'ie euriyineeuiirig fiii�rr"u and has suui'veye^�d the slitea the sar oJect is expecled 'to slIII°zi't liiirtJlhie st uivirnrruim 2024����� Once coinprie°I ed, our u.unway and 'taxiiway sUffaces sll,'=W II --ave anotlllreu 10-15 year Rife expectaurrcy Explore i s of or lng with Lamarin the construction of a new fel farm. i® Assignment: City Manager's ice ii. Status: Lamar Countyis continuing to explore options of developingtheir own fel farm. The Cly however has taken a step backo re-examine its options i i of its existing agreement i a provider. Future outcome of this project is uncertain at this time, however it is ongoing..Statsu s as & ISoveu°vllseu°° '2023 County Rias euruSaSeS aui eiigfileer° ng firers 'to Sevelllellus design Iplans 'iiia Ilairepaura°Iltiion for, piroct�irernent. City staff fou�­esee�s re- eur"uyaSing tine yoinity iin t.irliis siiscu ssiissus ® Encourage Economicbusiness retentionI a. Implement the Developer Construction Manual, 1® Goals 2, H. Assignment: Planning and Community eve eDepartment Ill. Status: Complete b. Encourage pre -development meel s. l® Goals , ii, Assignment: Planning and Community eve eDepartment iii. Status: Ongoing partally operation. c. Upgrade MyGov4to MyGov5Software, L Goals 2, ii. Assignment: Planning and Community evela e t Department iii. Status: Clee d. Encourage Chapter 380 Agreements. I. Goals 2, ii® Assignment: City Manager's ice, Planning and Community vel e t Department Ill. Status: Ongoing partailoperation. e. Complete the Water Linex e si and RedundancyProject in ester Paris. I. gals , 3, ii® Assignment: Public Works Department Fig msaxs HBO iii. Status: Extensive work completed, however still in progress. Paused in order to service Professional Agreement with Lionshead Project. New pipe is to be procured to finish the western Paris project once Lionshead is complete. -II II°u Ilport:lo� i alm!ig 001"s new u,egioiilaJacuplii y: um Loop 286 plan h) u: °o:7i�:Ip° et:ed. Once Uoii°W,i A sulbi-nitp ayrne iilt to fl:e (mi A, we wfli xaniiiuiie otir o;)tions°r ar �jtjrichaslng the rieedrid pipe c to cornplete this III A oject wepl as i, -)erg"` �rni two oti: u:° projects we lave kleiint:fi�ein towri: VIII°: Willill tiave siginfficairrt p osftive iniparts, f. Revise the Vacant Building Registration Ordinance. L Goals #2, 3 ii. Assignment: Planning and Community Development Department iii. Status: Ordinance was revised to include residential properties located in historic districts in town. Implementation of enforcement is in progress. g. Demolish the dangerous structure at 260 S. Main Street, known as the Belford Building. L Goals #2, 3 ii. Assignment: City Manager's Office iii. Status: Engineer drawings and bid documents are complete. City Council has approved issuing of RFP. Bids are due in August 2023. Demolition will likely occur in FY23/24. II'? i i s re Aeo,"ie i, u°°i City staff ii,.c p, a°` lu uAi °i`Ilhie " u Rerni er, 13, 202 3, Increase funding available to Downtown Fa4ade Grants. L Goals #2, 3, 5 ii. Assignment: City Manager's Office, Planning and Community Development Department iii. Status: Funding to increase grants was budgeted in FY22/23 and the HPC and City Council have authorized an increase in grant amounts for eligible projects. C. Goal #3 — Promote long-term growth in the community. a. Continue to promote and implement the 5 in 5 Program. L Goals #1, 3, 4, 5 ii. Assignment: Planning and Community Development Department iii. Status: The City Council has approved nine (9) agreements which represent 66 dwelling units. More applications continue to be processed along with an increased number of potential lots being pursued through the foreclosure process. b. Implement a Housing Study with the PEDC and an identified third party. L Goals #3, 4 ii. Assignment: City Manager's Office iii. Status: Phase I of the Housing Study is complete. The consultant is working with the City to propose a Phase II scope of service for inclusion in the FY23/24 Budget. As of None 'floer 20 3, the City Ilhi a plljiu. ved ain i�� *R�l S ! rl'EXAS agi eernerft wlfli 11"ie coiristdtai,it,, at,iid die c(,,H1,SLJtant ,taas begt,jiri fliefir woii,k, inclu&i iIg a fl,ioroug[i tour oftown ai,W tiii�?eflng widi stake[ioldeii�s,, c. Make revisions of municipal, zoning and building codes as needed. L Goals #2, 3 ii. Assignment: Planning and Community Development Department iii. Status: The Paris Development Code (PDC) Committee continues to meet to incrementally review the developing PDC. The PDC will be a comprehensive revision to all zoning and building -related codes for the City of Paris upon completion. Expected to be completed in FY23/24. d. Adopt 2021 Building and Fire Codes. L Assignment: Planning and Community Development Department, Fire Department ii. Status: Complete. e. Appoint a Board of Appeals L Assignment: City Manager's Office, Planning and Community Development Department ii. Status: Seeking eligible applicants for the Board. f. Create a Development Agreement for the Forest Brook Estates Project. L Goals #2, 3, 4 ii. Assignment: Planning and Community Development Department iii. Status: Project continues to move forward, but timeline is controlled by the developer. This is therefore still in progress and expected to continue in to FY23/24. As of Noven'.nber 2023,the developei, 'is plaii,infing a ground bireaIdii,,ig ceireii'n(�)ii,iy 'foiii,° �)hase I (iresidentW) sonretinre uu"i IV vembeii- o'iii,m [)ecernber 2023. Dev6oper ariid fl-te City w i? iiii discussbiiiis ii egaii-ding �)hase HI for retail aiiid comineii-cial de%r&opii'iieii1t. g. Implement Phase I Architectural Analysis for the Grand Theater. L Assignment: City Manager's Office ii. Status: Complete. Phase 11 consists of asbestos abatement and cleanup of the building, which is tentatively included in the Proposed FY23/24 Budget. 1"he Oty Cottor, ir.JHI apIproved fuinds ded'pcated tope; foii,.II"Wing,fl"ie woii1( Iiin ttie f�N23/24 Budget,,, Ms aie due IlDack Thi,jii'sday, Noveii'riibeii1111 and stalf wfll [)egin to iir�,view aii,,id process for o"I :µiiil'1'4Iii-ecoIIsi mendation to the City CouncflI I. a futuire councflI ri�eetirig. h. Increase funding for demolition and lot mowing. L Goals #2, 3 ii. Assignment: City Manager's Office, Planning and Community Development Department iii. Status: Complete. L Implement the new deconstruction program. L Goals #2,3 ii. Assignment: City Manager's Office, Planning and Community Development Department 'S XA iii. Status: City Council approved the program, guidelines have been created, implementation is next step when time allows. j. Bring back and implement a community Trash Off event. i. Assignment: City Manager's Office, Planning and Community Development Department, Public Works Department ii. Status: Trash Off Event held on April 15, 2023. Very successful. D. Goal #4 — Retain our citizens. a. Implement the FY22/23 HOME Program. i. Goals #3, 4 ii. Assignment: City Manager's Office iii. Status: Program secured with State, in motion through third party administration. As of SII°ue euud a°u II':22. 23, we have 22 p puliu:a Bions fuer the uiew Iluimuul raiir %vel lllu 2 rumlMove l'umonl illp iu'evi uus IIIuu° "u,S,iirarru i uuur'° Ilm'iiiiid Iparty driuinistrtoil has erigaged a local °I "iii e ConipanytoII cSliiur°u woridng through fiigiibin allf l llluu°: ioi�,,t pu'�ifu" r'u�u°,iati� iii request Il letter's have Ibeen seii"Ato vadous ������ pplicuuts se6l16ii i�iig inii i ng doctiii,ii'mi,itation to cornIGflete ii:)uu ii�.� ii,"u; vii o°fthei r ap lica ioii"uw b. Rehabilitate the Municipal Pool. L Assignment: Public Works Department ii. Status: Complete E. Goal #5 — Market the City. a. Complete the Branding and Marketing Project. L Goals #2, 5 ii. Assignment: City Manager's Office iii. Status: Branding project complete with new logo, tagline, etc. DeadCat Media selected as Branding Manager. Rollout process in motion. New logo being implemented throughout city operations. Water towers are in the process of being painted in July and August 2023. As of Illuioverul eir 2023,. the ter toweiii s were suci:essfi�ulll2 p li:A° ed, a eine j nty ol"�,Vhe city fleiii,?t has the new Iluog a 6sp2 ayed,Illuuwu:uii ies aiii, s have Il ii sW46hed out, , ui°°iud ^ ii. IIII 11ie Ibiiau,u2 'ps aIppearirmg oii,i aH ii,iew muu°II',Rriaul, docuuuru°mei°u u, m:W uemu etc .. im"uu�u. pumu� ., „. i."luuwM City II"7wuus umui.umis°l"imllp'2 II°.'uiiru,"uu a I3'uul:ulll'iuM iiiul`u:um°u.uu°Iliiiuun 2i .. iu:;;em°. wul°."wry uuuilf II be i~uuuluiim"u,.. uuir"u, 'illl"uuu Illuumauudiur"u� um muduu iu.uiii of ouuir 1.2 uuuuwum°°iu°H'Iwlh agreemeii,it w'it1i DeadCat Media hi eai1l2 '2024, b. Construct the new restroom at the Farmer's Market. i. Goals #2, 3, 5 ii. Assignment: Planning and Community Development Department ill. Status: Complete c. Form a Maintenance Agreement for new Downtown Lights. i. Goals #2, 5 ii. Assignment: City Manager's Office iii. Status: In progress. e. f Develop and promote downtown festivals. i. Goals #4, 5 ii. Assignment: Planning and Community Development Department iii. Status: Numerous successful events such as Steak Wars, St. Patricks Mini Golf, Wine Fest, Imagine the Possibilities Property Tour, June Concert Series, Manikin Noght, aiii°id the `L111711:)ku'l Festoi al. Commission new sculptures and cultural art in and around the downtown. i. Assignment: Planning and Community Development Department ii. Status: Paris Area Arts Alliance has worked with the Lamar County Board to address the Art Park Lease. Plans are being made to install the first sculpture as well as murals. Hire a new Police Department Community Outreach Officer L Assignment: Police Department ii. Status: Kimmie Snowton successfully hired.