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20 - Award Proposal Bid for Belford Building DemolitionItem No. 20 Memorandum TO: Mayor, Mayor Pro Tem & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Todd Mittge, P.E., City Engineer SUBJECT: AWARD PROPOSAL BID FOR BELFORD BUILDING DEMOLITION DATE: November 13, 2023 BACKGROUND: The Belford Building, located at 260 South Main Street, is in a state of dilapidation with portions having collapsed, and needs to be demolished, it has therefore been deemed a public safety hazard. The City of Paris has an existing and valid demolition order, from the Buildings and Standards Commission, against the Belford Building. All appeals of this order were exhausted. In addition, the 6t" District Court has applied a Judgement Lien for Civil Penalties, which are continuing to accrue. Through communications with the owner, there have been no known plans by the owner to act on this issue. On September 26, 2022, the City Council approved a Professional Service Agreement with Jason Hart Engineering, PLLC, to design the demolition of the Belford Building, to be followed by open bidding to select a contractor to perform the work. On January 9, 2023, the City Council approved Amendment #1 to this Agreement to include asbestos related services. On January 23, 2023, the City Council approved Amendments #2 and #3 to this Agreement to include the South Main Acquisitions, LLC (SMA) building to the immediate north at 230 South Main Street, as well as an agreement with SMA for the demolition of this building. A series of discussions and negotiations were held between the City and SMA through August 2023, as a result, both parties agreed upon allowing the City of Paris to purchase and plan for demolition of the building from SMA. Per terms of the agreement between the City and SMA, the brick wall on the north side of the property is to remain in place for historical purposes. The height of this wall is approximately 8 feet. STATUS OF ISSUE: On July 17, 2023, a Request for Proposals was first published in The Paris News to start the bidding process to demolish the buildings. Six (6) bids were received, these were opened on September 15, 2023 at 3:15 PM. Bids received for the work ranged from $262,588.12 to $1,004,655.00. A committee of Todd Mittge, City Engineer, and Jason Hart, Structural Engineer/project designer, evaluated the bids utilizing a comprehensive scoring system. Based upon scoring of the submittals, Lloyd D. Nabors Demolition, LLC, located in Hutchins, Texas, is recommended for award of the project. The Scoring Tabulation, with the complete list of bidders, is attached. This scoring system was based on the following: Evaluation Criteria (ref. Specifications, Item 102, page 5) 1 Ability to meet specifications and provide services as set forth in 20% the RFP 2 CONTRACTOR's past experience working with local5 0 governments /o 3 Qualifications of the CONTRACTOR and the CONTRACTOR's 20% project leader 4 Proposed project cost 50% 5 Reference checks 5% Based upon previous project experience, completing a site inspection of the properties, qualifications of the project manager, and their ability to meet specifications, the evaluation committee members, each independently, recommended Lloyd D. Nabors Demolition, LLC be awarded the project as the lowest responsible bidder, a result of their demolition experience in urban environments and offering the best value for the scope of work. Lloyd D. Nabors Demolition, LLC base bid is $493,500.00, with an additional cost of $94,500.00 to retain the north wall per terms of the agreement with SMA, for a total of $588,000.00 for the project. Lloyd D. Nabors Demolition, LLC included in their submittal the options for retention of the north wall. All original proposal/bid documents are available for review at the office of the City Clerk. BUDGET: $588,000.00, available funds from the American Rescue Plan Act (ARPA). OPTIONS: 1. Authorize the City Manager to sign the contract with Lloyd D. Nabors Demolition, LLC for demolition of the Belford Building and the building at 230 South Main Street. 2. Request additional information and/or deny authorization to execute the contract with Lloyd D. Nabors Demolition, LLC for demolition of the Belford Building and the building at 230 South Main Street. RECOMMENDATION: Authorize the City Manager to sign the contract with Lloyd D. Nabors Demolition, LLC for demolition of the Belford Building and the building at 230 South Main Street. ITEM A-2 STANDARD CONSTRUCTION CONTRACT STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § THIS CONTRACT is made and entered into on this the day of 20 by and between the City of Paris (hereinafter referred to as "OWNER") and Lloyd D. Nabors Demolition LLC (hereinafter referred to as "CONTRACTOR"). In consideration of the mutual covenants hereinafter set forth, the OWNER and CONTRACTOR agree as follows: Article I. Work The CONTRACTOR shall perform all of the work as specified in the Contract Documents. The work is generally described as follows: - Demolition of the Belford Building, which is a reinforced concrete 4 -story building with a single -story basement. - Demolition of the one-story building at 230 South Main Street. - Removal of all construction materials and debris. - Removal of existing foundations down to the depth indicated in drawings. - Import soil and compact the soil to bring the grade elevation of the property to approximately street -level. - Construct a brick wall, using bricks salvaged from the demolition, to a height of 8 feet above the curb along Main Street. Plans and Specifications prepared by: Jason Hart Enr wineerinc PLLC, 15305 Dallas,Rgrkwa , 12th Floor Addison, tHart 'ha�rtengineerino.com. Texas 75O0µ1, Contac,,,,,,,, . Jasomn_mm�,�hart@ All extra work shall be performed as specified or indicated in the Contract Documents; and, at the CONTRACTOR's own cost and expense, the CONTRACTOR shall furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services as may be necessary in order to complete the construction, as described above and in accordance with the Contract Documents unless otherwise agreed to by the OWNER. Article II. Contract Documents The Contract Documents may only be altered, amended or modified as provided in the Specifications Item 104 — Scope of Work.The Contract Documents consist of: this written agreement setting forth the work to be performed; advertisement, if any; instructions to bidders, if any; proposal; addendum; Demolition Drawings; any supplemental changes or agreements pertaining to the work or materials therefor; bonds; the Specifications and any additional documents incorporated by reference. These form the Contract Documents and all are as fully a part of the Contract as if attached to this agreement or repeated herein. Demolition Drawinus D1.0 Project Title Page D1.1 Site Plan — Existing Building D1.2 Sections — Existing Building D1.3 Temporary Traffic Control Plan D2.0 Site Plan — Demolition D2.1 Sections — Demolition D3.0 Site Plan — Post -Demolition S ecifications Item 101 Definitions and Abbreviations Item 102 Proposal Procedures Item 103 Award and Execution of Contract Item 104 Scope of Work Item 105 Control of Work Item 106 Control of Material Item 107 Legal Relations and Contract Responsibilities Item 108 Prosecution and Progress Item 109 Measurement and Payment Item 201 Barriers, Warning and Detour Signs and Fences Item 202 Temporary Erosion, Sedimentation and Water Pollution Prevention and Control Item 203 Landscaping Item 701 Demolition Appendix A Model Forms A-1 Bid Bond A-2 Standard Construction Contract A-3 Performance Bond A-4 Payment Bond A-5 Maintenance Bond A-6 Certificate of Insurance A-7 Change Order and Change Order Instructions A-8 Inspection Overtime A-9 Contractor's Affidavit of Final Payment Appendix B Previous Reports B-1 Pre -Demolition Asbestos Inspection Report for 260 South Main Street (Belford Building) B-2 Pre -Demolition Asbestos Inspection Report for 230 South Main Street Article III. Contract Time The CONTRACTOR shall perform and complete all the items of work listed and referred to in the Contract Documents within a timeframe that will minimize the disruption to businesses and residents. All limitations of time set forth herein are material and are of the essence of this Contract. CONTRACTOR shall complete all work set forth in the Scope of Work no later than fifteen (15) weeks from the date of last execution hereof. Article IV. Contract Price The OWNER shall pay the CONTRACTOR the sum of FIVE HUNDRED EIGHTY-EIGHT THOUSAND AND NO/100 ($588,000.00) for completion of the work in accordance with the Contract Documents using current funds. Such payments shall be subject to the provisions in Specifications Item 109 — Measurement and Payment. Article V. Debts The OWNER may, at its option, offset any amounts due and payable under this Contract against and debt (including taxes) lawfully due to OWNER from CONTRACTOR, regardless of whether the amount due arises pursuant to the terms of this Contract or otherwise and regardless of whether or not the debt due to OWNER has been reduced to judgment by a court. Article VI. Miscellaneous Provisions The terms used in this Contract shall have the same meaning as designated in the General Provisions of the Standard Specifications for Public Works Construction, North Central Texas Council of Governments, as amended. The Contract Documents, which constitute the entire agreement between the OWNER and CONTRACTOR, are listed in Article ll. No assignment by either party hereto of any rights under or interests in the Contract Documents will be binding on the other party hereto without the written consent of the party sought to be bound. The OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives hereto to the covenants, agreements, and obligations contained in the Contract Documents. MANDATORY ANTIBOYCOT AND OTHER PROVISIONS. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Section 2271.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 13, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 19, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 19, 87th Texas Legislature, or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 871h Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Subchapter F, Chapter 2252, Texas Government Code, Contractor certifies that Contractor is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. IN WITNESS WHEREOF, the OWNER and CONTRACTOR have executed this Contract in duplicate and on the date aforementioned. All portions of the Contract Documents have been signed or identified by the OWNER and CONTRACTOR. CONTRACTOR: ATTEST: OWNER: ATTEST: Title: Printed Name: By:. Printed Name: Title: t S SII ����, � ,X A S November 3, 2023 Mr. Lloyd Nabors President, Lloyd D. Nabors Demolition, LLC 1330 Dowdy Ferry Road Hutchins, TX 75141 RE: Notification of Intent to Award — Belford Building Demolition 260 & 230 South Main Street, Paris, Texas Dear Mr. Nabors: I am pleased to inform you that Lloyd D. Nabors Demolition, LLC has been selected as the preferred bidder, to be submitted to the City of Paris City Council on their November 13, 2023 meeting. It will be staff recommendation to award the contract for the above project based on the proposal submitted on September 15, 2023, in the amount of $493,500. The City of Paris would like to include the scope of work related to reconstructing the north wall of 230 South Main Street for $94,500 as described in the Bid Form submitted by your Company. Add -alternates 1 and 2 will be discussed further before the contract is finalized. The City acknowledges that your Company will not perform Add -alternate 3, which was noted as "No bid" on the Bid Form submitted by your Company. Performance, payment and maintenance bonds are required for this contract. A certificate of insurance must verify coverage as required by Item 103.4 in the project's specifications and must name the "City of Paris", "South Main Acquisitions, LLC', and "We REIT, LLC' as an additional insured on the commercial general liability policy. Please remember that work may not start before the contract has been properly executed. In addition, your attention is directed to the project's specifications regarding the prosecution of work, progress schedule and preconstruction conference. Information regarding these items should be addressed prior to beginning work. In addition, it will be necessary for you to submit the name of those individuals within your Company who will be authorized to sign supplemental agreements that may be necessary in the performance of the work under this contract. Please furnish this information to Todd Mittge, PE, City Engineer, City of Paris, 135 SE V Street, Paris, Texas 75460 or tmittge@paristexas.gov. If you have any questions, please contact me at (903) 784-9202 or gpath@paristexas.gov. The City of Paris looks forward to working with you on this project. Grayson - City Manager- Paris, Texas UPDATED FOR ADDENDUM 3 9/1/2023 PROJECT: BELFORD BUILDING DEMOLITION 260 & 230 SOUTH MAIN STREET PARIS, TEXAS 75460 BIDS MUST BE SUBMITTED ON THIS BID PROPOSAL FORM IN ORDER TO BE CONSIDERED. INSTRUCTIONS TO BIDDER: PLACE COMPLETED BID FORM IN A SEALED ENVELOPE, CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: BELFORD BUILDING DEMOLITION" AND RETURN TO THE FOLLOWING ADDRESS NO LATER THAN 3:00 PM ON SEPTEMBER 15, 2023, AT WHICH TIME BIDS WILL BE PUBLICLY OPENED BEFORE BEING EVALUATED FOR PRESENTATION TO THE CITY COUNCIL. PAGE 1 OF 4 TO: CITY OF PARIS ATTN: CITY ENGINEER 135 SE 1ST STREET PARIS, TEXAS 75460 FROM: ��..,,� .,,...,. .. NAME OF BIDDING COMPANY ..W._.. _....._Y _.....,.,,,,., ,.,.. ...._....... ...._. Lloyd D. Nabors Demolition, LLC. .,... .....n .. ..... ................WW.�.ririririwh �, CONTACT NAME _..�_. , �......_..---- ..._.. Joshua Stevens EMAILjstevens@lloydnabors.com ........ ........... ....M��_..�_ 1330 Dowdy FerryRd. Hutchins, TX 75141 ADDRESS PHONE NUMBER (972) 225-1200 SUBCONTRACTORS DO YOU PLAN TO SUBCONTRACT ANY PORTION OF THIS PROJECT? YES NO IF YES, COMPLETE THE FOLLOWING: �.__..__._�....—w_____--.___-......._..._.. SUBCONTRACTOR COMPANY NAME ROLE/SCOPE —... - -.. .... .. RNDI Companies Inc. .�.� ... s� �.., Asbestos Abatement ... ,,, MMM. .. Buyers Barricades . �� .... Barricades/Traffic Control 3 Vlking Fence m _ ..------- _................ Temporary/permanent fencing 4 ._ .,,ri,,, .,,,.....na,.. ........M 5 , .,. n. ....... ......... ........... ...._ . ....... PAGE 1 OF 4 BID FORM (CONTINUED) - BELFORD BUILDING DEMOLITION EXCEPTIONS DO YOU LIST ANY EXCEPTIONS TO THE BID DOCUMENTS (DRAWINGS AND SPECIFICATIONS)? ES NO _ IF YES, LIST/DESCRIBE THE EXCEPTIONS: Due to our exenence and con ' versations with e ng, meets and brick m we do not feel that the brick wall is likely to stand on its own even with the bracing called for in the drawings. We exclude leaving the wall and the associated bracing due to liability and insurance restrictions. As an altemate plan, we suggest that we salvage, clean, and palletize enough brick to rebuild a similar wall on a new grade beam. We propose an 8" block wall filled with concrete and rebar re -using the existing antique brick on both sides of the wall. We propose to do this for an additional $94,500.00 above our base bid price. REFERENCES PROVIDE THREE (3) REFERENCES FAMILIAR WITH YOUR COMPANY'S DEMOLITION WORK: ....... ... ....... 1 COMPANY NAME/NAME OF MUNICIPALITY City of Lewisville ......,�. n......._ . .............. _........... ......_wwww._., ......._........._. CONTACT Chris Chastain �.....,,,.�,...... .�...... ..... �.... .....m�„ .... .�.�-TITLE Preserve &Greenbelt Man9aer PHONE NUMBER469-635481 EMAIL ochastain@cityofewisville.com DESCRTON OF DEMOLITION WORK PERFORMED . ....... � _.. Demolished marina, barges, and fishing docks. _.�........�._ti.�.�., COMPANY NAME._.�MUNICIPALITY�.�_.......�.�. a,w,�............_.. .. Z /NAME OF City of Amarillo ............. CONTACT Jerry Danforth -- .. mm �,E Director of Facilities PHONE NUMBER 806-378-9386 EMAIL jerry.danforth@amarillo.gov DESCRIPTION OF DEMOLITION WORK PERFORMED .,....�.,.,... Demolished a block of buildings to clear the way for a new city hall. ivmA.... NAME/NAME OF MUNICIPALITY .—..� ........... �w _.���.... ..�....... ... co�_... �, ........._�. 3 Provident Realty Advisors .....__._. --- . ..... .. �..�a CONTACT Basil Koutsogeorgas TITLE Development Director PHONE NUMBER (972) 951-7163 EMAIL bkoutsogeorgas@providentrealty.not DESCRIPTION OF DEMOLITION WORK PERFORMED Asbestos abatement and demolition of former manufacturing facility, portions of which were 4-6 stories tall. Project involved multiple road closures PAGE 2 OF 4 #OIST Mi,. • .1 loll •' TO THE FOLLOWING: _�,,,,.. ,.„,.,. .M..,�. ._............. _.... ....................... ° Or bidb .......... Install or bracing t o side o 230 Sou treer'vac flat Obtain payment bond Demolish chimney Obtain perfor ce bond Demolish Belford Building downbasement 230 S St down to crawl space, leaving no rth Obtain to ce bond wall at 230 S. Main St. up,to 8 feet above sidewalk Prepare site-specific health & safety plan Haul demolished materi s to landfill Install orfence Selective basement demolition Photograph survey of adjacent il ild inn /91reet Dust control measures when necessary Disconnect utilities Daily cleanup basement pool _.- - pect road signs r d arcthroughout InsDrain Notify TDHS about demolition Foundation demolition T below slab Install barricades c signs Install erosion control silt fences Remove asbestos -containing materials Import fill Dispose of asbestos -containing materials Compact fill Salvage owner -requested materi (Add .�..-- .- ,.,,°. to ate�L-„°.,_,, . Grade site ove elevatormachinery co terei hts .m _._............_..........._._ ._... ,, ..� Install 8' topsoil m.,,, ,..... ... Remove trees Install chain link fence Install stabilized construction entrance Photograph survey of adjacent buildings/street PAGE 3 OF 4 BID FORM (CONTINUED) - BELFORD BUILDING DEMOLITION ADDENDA CONFIRM RECEIPT OF ADDENDA RECEIVED? ADDENDUM # 1 DATE August 4, 2023 YE NO ADDENDUM # 2 DATE Aura t 15,2028. _ m ® NO ADDENDUM # �3 DATEPtember 1, 2023 NO INSURANCE CONFIRM COMPANY HAS INSURANCE COVERAGE THAT SATISIFIES THE REQUIREMENTS DESCRIBED IN SECTION 103.4 OF PROJECT MANUAL, NO TOTAL BID PRICE $493,5ao 00 (EXCLUDING ADD ALTERNATES) ADD ALTERNATE AA1 PRICE $. I CERTIFY THAT T,HIS ADD ALTERNATE AA3 PRICE V NOm BID„WUWW 00 ADD ALTERNATE AA2 PRICE 0 00 CVV BID COMPLIES WITH THE BID DOCUMENTS (DRAWINGS AND SPECIFICATIONS) EXCEPT WHERE CLEARLY INDICATED IN THE EXCEPTIONS SECTION OF THIS BID FORM. PRINT NAME AUTHORIZED SIGNATURE DATE PAGE 4 OF 4