06 - Boards & Commissions - MinutesItem No. 6
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PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Thursday, September 34, 2023
5:30 O'CLOCK P.M.
MINUTES
Board Members Present:
Josh Bray, Chairman
Curtis Fendley, Vice -Chairman
Chase Coleman, Secretary/Treasurer
Stephen Terrell
Erik Roddy
Ex -Officio Members Present:
Grayson Path, City Manager
Dr. Pam Anglin, President PJC
Staff Present:
Maureen Hammond, Executive Director
Lauren Trejo, Economic Dev, Specialist
Stephen Kelly, Executive Assistant
Legal Counsel:
Casey Gain, PEDCAttorney
Guest(s) Present:
Mary Madewell, The Paris News
Call to Order
Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation
to order at 5:30 p.m, on Thursday, September 14, 2023.
Invocation
Mr. Terrell gave the Invocation.
Welcome and Opening Remarks
Chairman Bray opened by expressing appreciation to everyone in attendance.
Citizens' Input
Chairman Bray invited those present to speak during the Citizens' Input.
No one came forward, and Chairman Bray closed citizens' input.
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Discuss and Consider Approval of the Minutes of the Annual Meeting held August 15, 2023
Chairman Bray presented the August 15, 2023, meeting minutes for review and discussion.
Mr. Roddy made a motion to approve the August 15, 2023, minutes. Mr. Terrell seconded the motion
Vote: 5 -ayes to 0 -nays
Discuss and Consider Approval of the August 2023 Financial Statements
Secretary/Treasurer Chase Coleman presented financial reports ending August 31, 2023. Mr. Coleman
reported total assets of $9,494,754 and total liabilities of $2,267,252, with a total net position of
$7,227,502.00. He presented that sales tax revenue for the month of August was $390,013 including
sales tax revenue of $192,437 dollars and $180,000 for the Community Advisory Board program. After
the deduction of interest expenses, the PEDC had a net income of $328,062.
Mr. Coleman briefly discussed the income statement for the it months to date along with direct
business incentives. He went on to note that the PEDC is operating ahead of budget, revenues are
strong, expenses are within budget and so far, the PEDC is having a good year.
Chairman Bray asked the board if there were any additional questions or comments regarding the
Financial Statements as presented. No additional questions/comments followed.
Mr. Fendley moved to approve the August 2023 financial reports. Mr. Terrell seconded the motion.
Vote: 5 -ayes to 0 -nays
Discuss and Consider Approval of the McClanahan and Holmes LLP 2023 Audit Engagement Letter
Ms. Hammond presented the engagement letter provided by McClanahan and Holmes, LLP for the 2023
audit for discussion and approval.
Mr. Terrell made the motion to accept the Audit Engagement Letter as presented and to authorize Ms.
Hammond to sign and submit the letter. Mr. Fendley seconded the motion.
Vote: 5 -ayes to 0 -nays
Report and Updates by Executive Director Maureen Hammond
LionsHead Specialty Tire & Wheel: Ms. Hammond provided an update on this project, stating that the
LionsHead facility is continuing to make progress with the concrete pavement being poured and the
start of foundation work beginning for the building. Ms. Hammond noted that the steel is expected to
arrive in October.
TxDOT: Ms. Hammond gave an update on the current construction process of TXDOT'S new district
headquarters at the Gene Stallings Business Park. She encouraged those who haven't driven by to please
do so to witness the construction progress that is being made.
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Additionally, Ms. Hammond reported that the city's installation of water lines for Gene Stallings
Business Park is nearing completion. She went on to note that power will be the next part of the
construction phase.
Ms. Hammond concluded her report by stating great progress has been made on both of these projects.
No additional questions/comments followed.
Convene into Executive Session:
1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding
commercial or financial information that the governmental body has received from a business
prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or another incentive to a
business prospect described by Subdivision (1), to wit:
a) Project Clydesdale
b) Project Vine to Paris
2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase,
exchange, lease, or value of real property.
Chairman Bray convened the Board into Executive Session at 5:56 p.m.
Reconvene into Open Session and Consider Action on Item(s) Discussed in the Executive Session
Chairman Bray reconvened the Board into an Open Session at 6:30 p.m. and began to take action on the
items discussed in the executive session.
Mr. Fendley made the motion to extend the PEDC option agreement with Project Clydesdale as
discussed in the executive session. Mr. Coleman seconded the motion.
Vote: 5 -ayes to 0 -nays
Mr. Fendley made the motion to authorize Mr. Bray, Mr. Coleman, and Ms. Hammond to enter into an
agreement with Kincaid Mulching to clear PEDC property on the South Loop as discussed in the
executive session. Mr. Coleman seconded the motion.
Vote: 5 -ayes to 0 -nays
Mr. Fendley made the motion to exercise the PEDC's option on the land and building on Loop 286 and
authorize Mr. Bray to execute related agreements as discussed in the executive session. Mr. Coleman
seconded the motion.
Vote: 5 -ayes to 0 -nays
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ECONOMIC OWFLOPMENT CORPORATION
Where'Fexans Reach Higher
Discuss Future Agenda Items
No future agenda items were brought forward to discuss.
No additional questions/comments followed.
Closing Remarks
None
Adiourn
Chairman Bray declared the meeting adjourned.
The meeting was adjourned at 6.32 p.m.
Respectfully submitted,
Stepen Kelly
Executive Assistant
Paris Economic Development Corporation
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MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
SEPTEMBER 18, 2023
The Building and Standards Commission of the City of Paris met for a regular session at 3:10 p.m.
on Monday, September 18, 2023, at the City of Paris Council Chambers, 107 E. Kaufman St.,
Paris, TX 75460.
Present: Board Members: Kim Walker
Reeves Hayter
Richard Thompson
Mike Folmar
Brandon Kearney
Ken Kohls
City Representatives: Robert Vine — Assistant City Manager
Cade Oats — Assistant Fire Marshal
Robert Talley— Code Enforcement
Nicki Brown — Code Enforcement
Jacie Sparks — Community Development Secretary
Stephanie Harris — City Attorney
Andrew Mack — Director of Planning & Community
Development
Absent: Board Members: Chris Fitzgerald
1. Call meeting to order.
Kim Walker, Secretary, called the meeting to order at 3:10 p.m. Reeves Hayter, Chairman
was running late.
2. Approve minutes from the meeting of August 21, 2023.
Motion made by Richard Thompson, seconded by Mike Folmar, to approve
minutes. Motion carried unanimously. 5-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s)
and/or lien holder(s) of the below properties who have been given notice of a violation of
Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;"
Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or
Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor
Storage;" Code of Ordinances of the City of Paris, Paris, TX:
C. 244 NE 5th; City Block 36, Lot 12
Owner: William R Freeman — present — 2860 Sunnyvale, TX, 75182
Robert Talley stated owner is attempting to sell the property together with 236 NE 5a'
but he has to repair the roof to do so. Structure is unsecure, junk and rubbish, shed
Building and Standards Meeting
September 18, 2023
Page 2
burned on property, missing and deteriorated wood. Repairs on foundation had been
started but stopped due TO permits not being pulled at the time of repairs.
Stephanie Harris: Stated that there was already a demo order on the property and that
it would be up to the commission if they wanted to lift it and allow repairs.
William R Freeman: Stated that the he could start repairs on the roof next week if the
order was lifted.
Andrew Mack: Stated that if the contractor were to pull a permit, the action to demo
the house would be stayed until the building department conducted a final inspection
of the property and deemed it approved to be occupied.
Motion made by Richard Thompson, seconded by Kim Walker, to lift demo order for
repairs and give 10 days to clean junk and rubbish, and secure. Motion carried
unanimously. 5-0
Reeves Hayter entered meeting at 3:18pm.
D. 236 NE 5th; City Block 36, Lot l l
Owner: William R Freeman — present — 2860 Sunnyvale, TX, 75182
Robert Talley stated peeling and deteriorated wood, water damage, holes in roof, junk
and rubbish, unsecure.
William R Freeman: Stated that the he could start repairs on the roof next week if the
demo order was lifted.
Motion made by Richard Thompson, seconded by Kim Walker, to lift demo order for
repairs and give 10 days to clean junk and rubbish, and secure. Motion carried
unanimously. 6-0
E. 1203 SE 16th; Gibbons -Braden Block 14, Lot 13
Owner: William R Freeman — present — 2860 Sunnyvale, TX, 75182
Robert Talley stated severe fire damage and structure could not be saved.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Kim Walker: Questioned if structure could be used for fire training; Cade Oats stated
that it could not be used.
William R Freeman: Stated the house was not worth saving.
Building and Standards Meeting
September 18, 2023
Page 3
Andrew Mack: Demolishing this structure will be a higher priority due to the fire
damage.
Motion made by Mike Folmar, seconded by Reeves Hayter, to follow staff
recommendation. Motion carried unanimously. 6-0
F. 1504 E Washington; Willis Block B, Lot lA
Owner: William R Freeman — present — 2860 Sunnyvale, TX 75182
Robert Talley stated no repairs have been done in quite some time. Fire damage and
holes in roof. Roof is also collapsed in some areas.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Andrew Mack: Demolishing this structure will be a higher priority due to the fire
damage.
William R Freeman: Stated that the metal barn on property was structurally fine
and did not need to be demolished with the house. Robert Talley assured that the
demo order would only be for the house and not additional structures on property.
Motion made by Reeves Hayter, seconded by Kim Walker, to follow staff
recommendation. Motion carried unanimously. 6-0
A. 1155 Van Zandt; City Block 174-A, Lot 16
Owner: Clarene Holt — P.O. Box 78327 Seattle, WA 98178
Robert Talley stated he has had no contact with owner. Structure is sinking, holes in
roof and roof is collapsing.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Motion made by Reeves Hayter, seconded by Mike Folmar, to follow staff
recommendation. Motion carried unanimously. 6-0
B. 1005 E Booth; Marrysville Block 2, Lot 16
This item was pulled with no action due to the structure has been torn down and
cleaned up.
Building and Standards Meeting
September 18, 2023
Page 4
4. Adjournment.
There being no further business, a motion to adjourn was made by Board Member Richard
Thompson, and seconded by Board Member Kim Walker. Motion carried, 6 ayes — 0 nays.
Reeves Hayter, Chairman, adjourned the meeting at 4:03 p.m.
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Reeves Hayter, Cht irman
' MINUTES OF
THE HOUSING AUTHORITY OIC' THE CITY OT PARIS, TI{;XAS
BOARD OF COMMISSIONERS MEETING
September 19, 2023
The Housing Authorityof the City of Paris, Texas Board of Commissioners met for a
REGULAR. MONTHLY BOARD MEETING at 12:30p.m. on Tuesday, September 19, 2023, at
the Housing Authority of the City of Paris, Texas, 650 7"' SW — Office, Conference Room, Paris,
Texas 75460.
' Present: Board Members: Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representatives: None
Housing Authority Employees: Sally Ruthart
Elizabeth Brooks
Absent: Board Members: TK Haynes
1, Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners,
called the meeting to order at 12:34 p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman,
3, Citizens' Forum. No one present or requested to speak.
4. Approve minutes from the meeting of July 27, 2023. A Motion to approve this item was
made by Board Member Steve Smith and seconded by Board Member Beverly Johnson.
Motion carried, 4 ayes — 0 nays,
5, Unfinished business to discuss: A, Waiver of PILOT & B. Lease Revision
Ms, Ruthart asked the Board to Table the 2 items of unfinished business due to the fact
that the information needed to review these items has not been received.
A., Motion was made to Table the Waiver of Pilot until the next regular meeting of the
Boitd of Commissioners by Board Member Steve Smith and seconded by Board
Member Beverly Johnson, Motion carried, 4 ayes = 0 nays.
B. Motion was made to Table the Lease Revision until the next regular meeting of the
Board of Commissioners by Board Member Beverly Johnson and seconded by Board
Member Steve Smith. Motion carried, 4 ayes — 0 nays.
Housing Authority of the City of Paris,,Texas Board of Commissioners Meeting
9/19/2023
Page 2
6. ' New Business:
A. Ms. Ruthart gave the Board of Commissioners demographic, waiting list, and
vacancy information on Public Housing and Section 8 Vouchers. 7 vacancies in
Public Housing and 292 vouchers utilized as of September 1, 2023.
B. Financial Information was given to the Board of Commissioners,
C. Discussed the SEMAP (Section Eight Management Assessment Program)
certification rating- The Housing Assistance Program achieved 130 points out of
130 points which is a 100% overall score that resulted in a High overall eating,
7. RESOLUTIONS:
2023-003 DISPOSITION
A Motion was made by Board Member Steve Smith and seconded by Board Member,
Derrick Hill to approve the disposition of inoperable/non-repairable stoves, refrigerators,
sewer machines, and a floor machine. Motion carried, 4 ayes -- 0 nays.
2023-004 FAIR MARKET RENTS
A Motion was made by Board Member Derrick 911 and seconded by Board Member
Beverly Johnson to approve the changes to the Fair Market Rent Rates as published by
HUD to be effective October 1, 2023. Motion carried, 4 ayes -- 0 nays,
2023-005 PUBLIC FUNDS INVESTMENT OFFICER
A Motion was made by Board Member Steve Smith and seconded by Board Member
Beverly Johnson to approve the change of Investment Officer from Sally Ruthart to
Elizabeth Brooks. This will remove Sally Ruthart and add Elizabeth Brooks as a signer
on all Housing Authority of the City of Paris, TX checking and CD accounts. In addition,
it was proposed to add Jenny Wilson, Vice Chairman of the Board of Commissioners as a
signer on all (lousing Authority of the City of Paris, TX checking and CD accounts.
Motion carried, 4 ayes — 0 nays.
8. There being no further business, A Motion to adjourn was made by Board Member Steve
Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays,
Jenny Wilson, Vice Chairman adjourned the meeting at 1:10 p.m.
Housing Authority'of the City of Paris, Texas Board of Commissioners Meeting
9/19/2023
Page 3
APPROVE' A THIS
DATE
MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
September 19, 2023
The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00
p.m. on September 19, 2023, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris,
TX.
Present: Board Members: Bryan Hargis, Bradley Hilliard, Mihir Pankaj, Ryan Whitaker, Chadlee
Johnston, Chase Coleman, Eric Guillot, and Brittany Miller.
City Representatives: none
Absent: Board Members: Trey Glascock, Dustin Broadway, Kelli McDonald, Bud Mistry, Tim
Walsworth and Robbie Todd.
1. Call meeting to order.
Chadlee Johnston called the meeting to order at 4:01 p.m.
2. Citizens' Forum.
There was no one present for the citizen's forum.
3. Approve minutes from the meeting of August 2023. A motion to approve was made by Chase
Coleman seconded by Eric Guillot. Motion carried. 8 ayes, 0 nays.
4. Receive financial report from August 2023, by Chase Coleman. A motion to approve was made
by Eric Guillot, seconded by Mihir Pankaj. Motion carried. 8 ayes. 0 nays.
5. Discuss and act on funding request for Red River Valley Veterans — Oak Ridge Boys on October
7, 2023. Based on the scoring criteria a motion to approve $1000 was made by Eric Guillot,
seconded by Bryan Hargis. Motion carried. 8 ayes. O nays.
6. Discussion. Paul Allen stated that the Paris Pair is September 23 and UCI is September 301. Neil
McCoy concert will be held on November 30s'.
7. Adjournment.
There being no further business, A Motion to adjourn was made by Board Member Mihir Pankaj,
seconded by Board Member Eric Guillot. Motion carred, 8 ayes — 0 nays. Chadlee Johnston,
Paris Convention and Council Board Chair adjourned the meeting at 4:13 p.m.
Chadlee Johnston, Paris Visitors and Convention Council
MINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
OCTOBER 02, 2023
The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. on
Thursday, October 02, 2023, in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Present Board Members: Clifton Fendley, Chance Abbott, Francine Neeley, Adam
Bolton, Robert Spain, Chad Lindsey
City Representatives: Mayor Reginald Hughes; Stephanie Harris, City
Attorney; Robert Vine, Deputy City Manager; Todd
Mittge, City Engineer; Clyde Crews, Fire Marshal;
Andrew Mack, City Planner; Triniti Frazier,
Community Development Coordinator
Absent Board Member(s): Tylesha Ross -Mosley
1. Call meeting to order.
Chairman Clifton Fendley called the meeting to order at 5:30 p.m.
2. Citizens' Forum.
The citizens' forum was declared open. With no one speaking, the forum was declared closed.
3. Approve minutes from the meeting of September 07, 2023 and September 13, 2023.
A Motion to approve the minutes was made by Board Member Chad Lindsey and seconded by
Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
4. Conduct a public hearing and take action regarding the petition of Shane Nandlal/Tricon
Group on behalf of Michael O'Donnell of Semmmkleetaa LLC for a Specific Use Permit
(SUP) for Auto Fuel Sales in a Commercial District (C) in the City of Paris, Block 251, Lot
PT 27-B, LCAD 53673, located at 2335 N Main Street.
Andrew Mack states the applicant requested an SUP to remodel an existing vacant building
that was formerly Church's Chicken and Shell gas station. Mr. NandW is present here today.
He is proposing to remodel with no expansion of the building, no expansion of the gas canopy.
There will be complete removal of the tanks at the site. They have already been removed and
the Fire Marshal is working through that with the developer and TCEQ. Essentially the site is
going to be put back into use. There will be a convenience store and fast food counter. There
is a substantial amount of impervious surface that is already constructed. This is a legal non-
conforming site that has been vacant for several years. We do not have a detailed civil site plan
at this time. More green space is planned to bring the site closer to conformity. Staff is
recommending approval with the following noted conditions:
Page 2
1, Approval of the site civil construction improvements by the City Engineer, Fire Marshal and
Planning & Community Development Director prior to issuance of site civil and
building/canopy remodel permits.
Z All broken or damaged pavement sections shall be fully repaired or replaced.
3. Full compliance with the Off -Street Parking Striping and Handicapped requirements of
the Zoning Ordinance.
4 Where feasible, additional greenspace and planting of canopy trees and shrubbery shall
be added to the site and the greenspace area increased by 4% to comply with the buffering
standards contained in Section 30-100 of the Zoning Ordinance.
S. The dumpster storage area shall be upgraded in conformance with the trash enclosure
storage requirements of the Zoning Ordinance Section 30-203.
6. Full compliance with TCEQ fuel replacement requirements and said documentation
arming compliance shall be provided to the City's Fire Marshal prior to issuance of site
civil and buildingpermits.
7. Full conformity with all other requirements of the Zoning Ordinance, including Section
12-100 of the Zoning Ordinance, all applicable requirements of the Subdivision
Ordinance, and all applicable City Development Guidelines and Standards
The public hearing was declared open.
Shane Nandlal states that he is representing the client and will be the developer for this site.
He says that they want to make the City of Paris proud with any development that they do.
Nandlal further states that they are willing to conform to the landscape requirements to beautify
this area. It may be something that they may not be able to fully meet but they plan to
incorporate additional greenspace where feasible. He states the site had an SUP approximately
10 -years ago for fuel services and it has been abandoned since then. They want to bring it back.
With no one else speaking the public hearing was declared closed.
A Motion to approve the specific use permit with noted conditions was made by Board Member
Chad Lindsey and seconded by Board Member Adam. Bolton. Motion carried, 6 ayes —0 nays.
5. Consideration of and action on the Preliminary Plat of the Huey Addition, Block 102, Lot 1,
LCAD 155 80, 15581 and 15582, located in the 1400 Block of Lamar Ave.
Todd Mittge states this applicant has submitted a preliminary plat in order to build an
established coffee shop similar to the one they have built in Gilmer, TX. Staff recommends
approval with the following noted conditions:
1. All physical features of the property to be subdivided.... Chapter 9A, IV Preliminary Plat,
(6):
a. The existing concrete approach shall be shown.
b. The existing sidewalk shall be shown.
c. The existing concrete structures/foundations on the property shall be shown.
2. The location, size and approximate depth of all existing utilities shall be shown. Chapter
9A, IV
Preliminary Plat, (7):
Page 3
a. Existing water and sewer lines and potential other underground utilities shall be located
through 811 requests and shown.
3. The following certificates shall be placed on the preliminary plat... Chapter 9A, IV
Preliminary
Plat, (14):
a. The certification provided is for a final plat. The cert fication outlined in Chapter 9A, IV
Preliminary Plat, (14) of the Code of Ordinance shall be provided.
A Motion to approve the preliminary plat with noted conditions was made by Board Member
Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays.
6. Consideration of and action on the Final Plat of the Huey Addition, Block 102, Lot 1, LCAD
15580, 15581 and 15582, located in the 1400 Block of Lamar Ave.
Mittge states this is the same plat for the final. Staff recommends approval with the following
three noted conditions:
1. The submission to and tentative approval of a preliminary plat by the Commission shall be
a condition precedent to the preparation of a final plat. Chapter 9A, V Final Plat.
a. Any conditions of approval for the preliminaryplatshall be revised before final approval
offinal plat:
2. Location of proposed lots, streets, alleys, easements, parks, building setback lines (both
front and side streets), minimum finished floor elevations.,. Chapter 9A, V Final Plat, (8):
a. The minimum finished floor elevation shall be shown.
3. Certification that all taxes and fees have been paid... Chapter 9A, V Final Plat, (15):
a. Embossed tax certificates shall be provided. Copies will not be accepted atfiling.
A Motion to approve the final plat with noted conditions was made by Board Member Chad
Lindsey and seconded by Board Member Francine Neeley. Motion carried, 6 ayes -- 0 nays.
7. Consideration of and action on the Preliminary Plat of the Asay Polk Street Addition CB 253B,
Block A, Lot 1, LCAD 18085, located in the 2100 Block of E Polk Street.
Mittge states the applicant is BSA Rentals and they have submitted a preliminary plat in order
to develop the parcel for multi -family. Staff recommends approval without any conditions.
A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and
seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays.
8. Consideration of and action on the Final Plat of the Asay Polk Street Addition CB 253B, Block
A, Lot 1, LCAD 18085, located in the 2100 Block of E Polk Street.
Mittge states that staff recommends approval on the final plat as well with no conditions.
A Motion to approve the final plat was made by Board Member Chad Lindsey and seconded
by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays.
Page 4
9. Consideration of and action on the Preliminary Plat of the Sky Sherman Street Addition CB
102, Block A, Lot 1, LCAD 15936,15937,15938, 15939 and 15940, located in the 300 Block
of W Sherman Street.
Mittge states the applicant is Sky -Mar Ventures and he believes the development is for a
duplex. Staff recommends approval with one noted condition:
1. The location, size and approximate depth of all existing utilities shall be shown. Chapter
9A, IV
Preliminary Plat, (7)
a. The hydrant on the south side of W Sherman St at the west side of the property being
platted shall be shown.
A Motion to approve the preliminary plat with the noted condition was made by Board Member
Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes -- 0 nays.
10. Consideration of and action on the Final Plat of the Sky Sherman Street Addition CB 102,
Block A, Lot 1, LCAD 15936, 15937, 15938, 15939 and 15940, located in the 300 Block of
W Sherman Street.
Mittge states this is the final plat and staff recommends approval with the noted condition:
1. The submission to and tentative approval of a preliminaryplat by the Commission shall be
a condition precedent to the preparation of a final plat. Chapter 9A, V Final Plat.
a. Any conditions ofapproval for thepreliminary plat shall be revised before final approval
offinal plat
A Motion to approve the final plat was made by Board Member Chad Lindsey and seconded
by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays.
11. Consideration of and action on the Preliminary Plat of the Hider 158 Addition, Block A, Lot
1, LCAD 16556, located in the 1000 Block of S Church Street.
Mittge states the owner is Randy Hider and the property is zoned Two -Family (2F). Staff
recommends approval of the plat in order to build a duplex without any conditions.
Clifton Fendley states he has received a fair amount of feedback from the public on this and it
doesn't conform to the street at all. Andrew Mack addressed the commission stating that the
property is zoned for Two -Family and the proposed use is in conformity with the current
zoning district. The Historic Preservation Commission had discussion about this item and they
approved the Certificate of Appropriateness for the design so it's ready to move forward with
platting and construction. Robert Spain asked if there was an attempt to rezone the Church
Street District by a previous City Council to single-family homes to protect the historic district
and it was put off for a while. Mack states he is not aware of any actions to that affect before
he started work here. Mack states there were some discussion amongst the neighbors about the
possibility of initiating a zoning change but that zoning study never got off the ground. There
is some interest from his understanding from one of the current city council members that there
may be some interest in advancing that in the future.
Page 5
Chad Lindsey made a motion to approve this item. Further discussion from the Commission
regarding duplexes. City Attorney- Stephanie Harris advised the Commission that the only
item before them is the plat and if it meets the plat requirements they are required to approve
the plat. Harris further states if there are questions about future zoning it should be placed on
a future agenda. Further discussion by commission with question if they can table the item.
Harris explained the plat shot clock. Developer Randy Hider, 120 E Long, asked to speak to
the Commission. The Chairman granted permission. Hider explained that he is following the
proper design standards and the zoning ordinance. Hider further states that the Commissions
only responsibility here is to approve or deny the plat based bn the City of Paris requirements.
Hider states that there was initial pushback from the Historic Preservation Commission and
the item was tabled but they found that he is following all of the requirements, therefore, made
the appropriate decision to approve it. Hider asked the Commission if they have seen the
proposed project and they had not. Fendley states there is a motion on the floor by Chad
Lindsey to approve the item and asked if there is a second. Francine Neeley made a motion to
approve. Spain asked if the item could be tabled. Todd explained the shot clock requirements
for plats and if a decision is not made timely it would automatically be approved. Further
discussion from the Commission. Motion failed due to opposition from Clifton Fendley, Adam
Bolton, Chance Abbott and Robert Spain. Inaudible discussion from audience. Chance Abbott
made a motion to deny this item and was seconded by Robert Spain. Motion was 5-1 with
Chad Lindsey opposed and Francine Neeley abstained.
The City Attorney Stephanie Harris advised the Commission in this denial that they are
required by law to provide a reason for denial tied back to the ordinance. It would be helpful
to staff if you can articulate the reason for denial so they can provide the reason to the property
owner. Chairman Clifton Fendley states a member from the Historic Preservation Commission
is present if they want to allow her to speak. Fendley recognizes the member of the Historic
Commission. Jessica Holtman, 722 S Church Street states that she is a resident of S Church
since 2018 and also on HPC. Holtman states technically the vote coming forward from HPC
was an approval but it wasn't at first. Holtman further states that she was the only member that
stood up and said she would deny it and she has her own reasons for doing that. Mostly because
she is an owner of a historic property on Church Street and has invested her money to live there
and raise her kids there. Holtman states that she does not understand how a duplex meets the
purpose and intent of the design standard specifically as it pertains to Church Street Proper.
Holtman states that they had to do what the City Attorney said they needed to do and that's
what got done. Holtman further states that several on the Commission felt they didn't have a
choice in the matter. Holtman states that a duplex does not follow the continuity of the street
and this has been a very hot topic. She is trying to figure out the legality of denying the design
standard, denying the plat. Holtman states she just wanted to provide insight for the planning
commission from the meeting of the Historic Preservation Commission.
The will of the Commission is to reconsider the motion for item 11. A motion to reconsider
was made by Clifton Fendley and seconded by Adam Bolton.
A Motion to approve the preliminary plat was made by Board Member Clifton Fendley and
seconded by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
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12. Consideration of and action on the Final Plat of the Hider 158 Addition, Block A, Lot 1, LCAD
16556, located in the 1000 Block of S Church Street.
Mittge states this is the final plat. Staff recommends approval with the following noted
condition:
1. Location of proposed lots, streets, alleys, easements, parks, building setback lines (both
front and side streets), minimum finished floor elevations... Chapter 9A, YFinal Plat, (8):
a. The minimum finished floor elevation shall be provided.
A Motion to approve the final plat with noted condition was made by Board Member Francine
Neeley and seconded by Board Member Chad Lindsey. Motion carried, 6 ayes — 0 nays.
13. Consider and discuss possible amendments to the City of Paris Zoning Ordinance Section 8-
501 Home Occupations pertaining to permitted and prohibited uses.
Mack states that Clint Cheatwood has approached the City after approaching the Lamar County
Health District regarding the use of an accessory building in his rear yard for improvement and
licensing of a commercial catering kitchen. Staff has determined that if it is not expressly
permitted, it is prohibited under the current ordinance requirements. The property is zoned
Agricultural. There are some examples of spot zoning of Commercial in the area but that is not
an appropriate action to recommend for the applicant to take. It is not consistent with the
principal use of the property which is residential. There is an opportunity for a text amendment
to the Home Occupation Ordinance. Mr. Cheatwood is here to present specific details with
regard to what he plans to do. Mack asked the Commission for an opportunity for Mr.
Cheatwood to approach the commission.
Chairman Fendley granted permission.
Clint Cheatwood, lives at 4750 Pine Mill Rd states he is the applicant. This is something he
has wanted to do for a long time. He does off-site catering on a part-time basis which may be
twice a month. He works full-time at Kimberly Clark and this will be very part-time.
Cheatwood states that he wants to do this right and came to the Commission to ask for approval.
Cheatwood states he has approximately 3.5 acres.
The Commission asks staff what direction they are looking for.
Andrew asks the Commission for further direction as to an administrative approval process by
staff or a public hearing process to consider impact on the neighborhood etc. Fendley states it
is the will ofthe Commission for a public hearing process. Mack states that his sense is to land
somewhere between (1) one to (1.5) one and one-half acres lot in an Agricultural or One -
Family Dwelling No. 1 (SF -1) zoning district. Mack states there would be restrictions on
signage, or any changes to make this look like a commercial business.
14. Request items for future agendas.
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Mack states the City will bring forth a text amendment for the Subdivision Ordinance regarding
preliminary and final plats for theirNovember agenda. A second item will be after City Council
discussion and direction for a Church Street neighborhood land use and zoning study to be
brought back to this Commission in 3-6 months depending on the scope. Chad Lindsey
suggested that the new Fitzhugh Historic District be looked at for land use and zoning in the
future as well.
15. Adjournment,
There being no further business, the meeting was adjourned at 6:33 p.m.
iAIRPERSOt