27 - Grand Theater Project
THE STATE OF TEXAS§
§
COUNTY OF LAMAR§
ASBESTOS REMOVAL AND ABATEMENT AGREEMENT
THIS Asbestos Removal and Abatement Agreement (the “Contract”)is entered into on this
______ day of December, 2023, by and between the CITY OF PARIS, TEXAS,a municipal
corporation located in Lamar County, Texas, (hereinafter referred to as “CITY”), acting by and
through its City Manager or his designee, and One Reef, LLC(“hereinafter referred to as
“CONTRACTOR”) whose address is 2755FM79,Paris, Texas 75460.
WITNESSETH:
WHEREAS,CITY desires to obtain services from CONTRACTORfor asbestos abatement,
removal, and general demolition related to the GrandTheater located at 21 Lamar
Avenue, Paris, Texas; and
WHEREAS,CONTRACTORis qualified to provide such services and is willing to undertake
the performance of such services for CITY in exchange for fees hereinafter
specified;
NOW, THEREFORE,
THAT IN CONSIDERATION of the covenants and agreements hereinafter contained and
subject to the terms and conditions hereinafter stated, the parties hereto do mutually agree as
follows:
I.
Employment of CONTRACTOR
CONTRACTORwill perform as an independent CONTRACTORall services under this
Contract to the prevailing professional standards consistent with the professional level of care and
skill ordinarily provided by competent members of its profession, both public and private,
currently practicing in the same orsimilar locality under the same or similar circumstances. If
CONTRACTORis representing that it has special expertise in one or more areas to be utilized in
this Contract, then CONTRACTORagrees to perform those special expertise services to the
appropriate local, regional and national professional standards.
II.
Scope of Services
CONTRACTORshall perform the following servicesincluding but not limited to the work
set forth in CONTRACTOR’sOriginal Bid attached hereto as Exhibit A:
Remove of the asbestos identified in the structure flooring, tile/mastic, plaster, gypsum
board/joint compound, window caulking, pipe/duct insulation, roof parapet/materials, and
any other locations specified in the Asbestos Survey attached hereto as Exhibit B.
Remove and dispose of asbestos in accordance with generally accepted standards in the
industry as well as all Federal, State, and local regulations.
All material identified as asbestos containing must be removed and disposed of by properly
trained personnel.
All utilities and wires (gas, electric, water, sewer, and telephone) shall be disconnected per
rules/regulations of authorities having jurisdiction.
CONTRACTORshallbe responsible for the application and payment forall required
permits.
CONTRACTORshalltake all necessary steps to monitor roadways for haul off debris.
Remove allrubbish or debris resulting from asbestos abatement workfrom the premises
during and/or upon the completion of the work, leaving the building and site area
acceptable to the CITY.
CONTRACTORshallprovide proof of legal disposal of materials at a legal landfill,
certified hazardous waste site,or recycle center (as applicable).
III.
Payment for Services
Total payment for services described herein shall in the amount of TWO HUNDRED
THIRTY-SEVENTHOUSAND SEVEN HUNDRED SIXTY-NINEAND _NO/100 DOLLARS
($237,769.00). This total payment for services includes CONTRACTOR’s ordinary expenses such
as salary costs, overhead, direct expenses and profit. Additional expenses, which are extraordinary
in nature, shall be approved in advance by CITY in writing signed by the parties. Such
extraordinary expenses may be paid as incurred and billed to the CITY pursuant to this Contract
over and above the total payment amount identified in this provision. Any extraordinary expenses
not approved in writing in advance by the CITY shall remain the sole responsibility of the
CONTRACTOR.
CONTRACTORwill bill CITYmonthly. Each invoice shall provide supporting
information describing the work completed. If additional services or expenses are requested,
CONTRACTORwill not provide such additional services until authorized by CITY in writing to
proceed. The scope of services shall be strictly limited. CITY shall not be required to pay any
amount in excess of the amount identified in the preceding paragraph unless CITY shall have
approved in writing in advance (prior to the performance of additional work) the payment of
additional amounts.
Within thirty (30) days of receipt of each such invoice, CITY shall make payment in the
amount shown by CONTRACTOR’s approved statements and other documentation submitted.
Such payments shall be subject to the Texas Prompt PaymentAct, Texas Government Code §§
2251.001,et seq.
Nothing contained in this Contract shall require CITY to pay for any work that is
unsatisfactory as determined by CITY or which is not submitted in compliance with the terms of
this Contract, nor shall failure to withhold payment pursuant to the provisions of this section
constitute a waiver of any right, at law or in equity, which CITY may have if CONTRACTORis
in default, including the right to bring legal action for damages or for specific performance of this
Contract. Waiver of any default under this Contract shall not be deemed a waiver of any
subsequent default.
IV.
Revisions of the Scope of Services
CITY reserves the right to revise or expand the scope of services after due approval by
CITY asCITY may deem necessary, but in such event CITY shall pay CONTRACTORequitable
compensation for such services. In any event, when CONTRACTORis directed to revise or
expand the scope of services under this Section of the Contract, CONTRACTORshall provide
CITY a written proposal for the entire cost involved in performing such additional services. Prior
to CONTRACTORundertaking any revised or expanded services as directed by CITY under this
Contract, CITY must authorize in writing the nature and scope of the services and accept the
method and amount of compensation and the time involved in all phases of the Project.
It is expressly understood and agreed by CONTRACTORthat any compensation not
specified in Paragraph III hereinabove may require approval by the City Council and is subject to
the current budget year limitations.
V.
Term and Time of Performance
This Contract shall begin on the date first written above.
The CONTRACTORshall commence services upon execution of this Contract. Unless
terminated, or unless the Scope of Services and Time of Performance are changed in accordance
with Article XV, Changes, the CONTRACTORshall complete the Scope of Services provided
under Article II by April 30, 2024.
The completion schedule set forthin this Article may be subject to causes that result in
delay over which neither CONTRACTORnor the CITY has any control. Notification and
justification for any such delays identified by the CONTRACTORmust be made in writing and
approved by the CITY. The schedule of work will be extended to include any such delays pursuant
to Article XV, Changes.
VI.
Contract Termination Provision
This Contract may be terminated at any time by CITY for any cause by providing
CONTRACTORthirty (30) days written notice of such termination. Upon receipt of such notice,
CONTRACTORshall immediately terminate working on, placing orders,or entering into
contracts for supplies, assistance, facilities,or materials in connection with this Contract and shall
proceed to promptly cancel all existing contracts insofar as they are related to this Contract. The
CITY will only be obligated to compensate the CONTRACTORin a just and equitable manner
for those services performed prior to the effective date of termination and upon the
CONTRACTOR’s submitting a statement of actual services performed and payment requested.
VII.
Ownership of Documents
All materials and documents prepared or assembled by CONTRACTORunder this
Contract shall become the sole property of CITY and shall be delivered to CITY without restriction
on future use. CONTRACTORmay retain in its files copies of all drawings, specifications and
all other pertinent information for the work. CONTRACTORshall have no liability for changes
made to any materials or other documents by others subsequent to the completion of the Contract.
VIII.
Insurance Requirements
Before commencing work, the CONTRACTORshall, at its own expense, procure, pay for
and maintain during the term of this Contract insurance in accordance with the requirements set
forth in Attachment Chereto, written by companies approved by the State of Texas, and
acceptable to the CITY and listing the City of Paris, Texas as an additional insured. The
CONTRACTORshall furnish to the City Clerk copies of the insurance policies required herein
stating coverages, limits, expiration dates and compliance withall applicable required provisions.
Policies shall reference the project and be addressed as follows:
City of Paris
150 SE First St
Paris TX 75460
IX.
Right to Inspect Records
CONTRACTORagrees that CITY shall have access to and the right to examine any books,
documents, papers and records of CONTRACTORinvolving transactions relating to this Contract.
CONTRACTORagrees that CITY shall have access during normal working hours to all necessary
CONTRACTORfacilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. CITY shall give CONTRACTOR
reasonable advance notice of intended audits.
CONTRACTORfurther agrees to include in subcontract(s), if any, a provision that any
subCONTRACTORagrees that CITY shall have access to and the right to examine any directly
pertinent books, documents, papers and records of such engineer or sub-CONTRACTOR
involving transactions to the subcontract, and further, that CITY shall have access during normal
working hours to all such sub-CONTRACTORfacilities and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with the provisions of the
paragraph. CITY shall give any such sub-CONTRACTORreasonable advance notice of intended
audits.
X.
Successors and Assigns
CITY and CONTRACTOReach bind themselves and their successors, executors,
administrators and assigns to the other party to this contract and to the successors, executors,
administrators and assigns of such other party in respect to all covenants of this Contract. Neither
CITY nor CONTRACTORshall assign or transfer its interest herein without the prior written
consent of the other.
XI.
CONTRACTOR’s Liability and Warranty
Acceptance of the final work by the CITY shall not constitute nor be deemed a release of
the responsibility and liability of CONTRACTOR, its employees, associates, agents or sub-
CONTRACTORsfor the acceptable completeness of the work; nor shall such acceptance be
deemed an assumption of responsibility by CITY for any defect in the work; nor shall such
acceptance be deemed an assumption of responsibility by CITY for any defect in the work prepared
by said CONTRACTOR, its employees, associates, agents or subCONTRACTORs.
CONTRACTORherein provides a five (5) year warranty on the work the subject of this
Agreement.
XII.
INDEMNIFICATION
CONTRACTORDOES HEREBY COVENANT AND CONTRACT TO WAIVE
ANY AND ALL CLAIMS, AND TO RELEASE, INDEMNIFY, AND HOLD HARMLESS
THE CITY, ITS CITY COUNCIL, OFFICERS, EMPLOYEES, AND AGENTS, IN BOTH
THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ALL
LIABILITY, CAUSES OFACTION, CITATIONS, CLAIMS, COSTS, DAMAGES,
DEMANDS, EXPENSES, FINES, JUDGMENTS, LOSSES, PENALTIES OR SUITS,
WHICH IN ANY WAY ARISE OUT OF, RELATE TO, OR RESULT FROM
CONTRACTOR’S PERFORMANCE UNDER THIS CONTRACT AND WHICH ARE
CAUSED BY THE INTENTIONAL WRONGFUL ACTS OR NEGLIGENT ACTS OR
OMISSIONS OF CONTRACTOROR CONTRACTOR’S SUBCONTRACTORS AND
THE OFFICERS, AGENTS OR EMPLOYEES OF EITHER CONTRACTOROR
CONTRACTOR’S SUBCONTRACTORS (THE “INDEMNIFIED ITEMS”) SUBJECT TO
THE LIMITATIONS IN TEXAS LOCAL GOVERNMENT CODE § 271.904 AND TEXAS
CIVIL PRACTICE AND REMEDIES CODE, § 130.002(B).
BY WAY OF EXAMPLE, THE INDEMNIFIED ITEMS MAY INCLUDE
PERSONAL INJURY AND DEATH CLAIMS AND PROPERTY DAMAGE CLAIMS,
INCLUDING THOSE FOR LOSS OF USE OF PROPERTY, AS WELL AS
ENVIRONMENTAL CLAIMS BY PRIVATE PARTIES OR GOVERNMENTAL
AGENCIES, ANDFAILURE TO PAY A SUBCONTRACTOROR SUPPLIER.
INDEMNIFIED ITEMS SHALL INCLUDE REASONABLE ATTORNEYS’ FEES
AND COSTS, COURT COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS
SHALL ALSO INCLUDE ANY EXPENSES, INCLUDING REASONABLE ATTORNEYS’
FEES AND EXPENSES, INCURRED BY AN INDEMNIFIED INDIVIDUAL OR ENTITY
IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
XIII.
Independent CONTRACTOR
CONTRACTOR’s status shall be that of an Independent CONTRACTORand not an agent,
servant, employee or representative of CITY in the performance of this Contract. No term or
provision of or act of CONTRACTORor CITY under this Contract shall be construed as changing
that status. CONTRACTORwill have exclusive control of and the exclusive right to control the
details of the work performed hereunder, and shall be liable for the acts and omissions of its
officers, agents, employees, CONTRACTORs, subCONTRACTORs and engineers and the
doctrine of respondeat superior shall not apply as between CITY and CONTRACTOR, its officers,
agents, employees, CONTRACTORs, subCONTRACTORs and engineers, and nothing herein
shall be construed as creating a partnership or joint enterprise between CITY and CONTRACTOR.
CITY and CONTRACTORshall not be construed to be in any type of joint venture with respect
to the scope of work set forth in this Contract.
XIV.
Default
If at any time during the term of this Contract, CONTRACTORshall fail to commence the
work in accordance with the provisions of this Contract or fail to diligently provide services in an
efficient, timely and careful manner and in strict accordance with the provisions of this Contract
or fail to use an adequate number or quality of personnel to complete the work or fail to perform
any of its obligations under this Contract, then CITY shall have the right, if CONTRACTORshall
not cure any such default after thirty (30) days written notice thereof, to terminate thisContract.
Any such act by CITY shall not be deemed a waiver of any other right or remedy of CITY. If after
exercising any such remedy due to CONTRACTOR’s nonperformance under this Contract, the
cost to CITY to complete the work to be performed under this Contract is in excess of that part of
the Contract sum which has not theretofore been paid to CONTRACTORhereunder,
CONTRACTORshall be liable for and shall reimburse CITY for such excess. CONTRACTOR’S
liability under this provision shall be limited to the total dollar amount of this Contract.
This Section XIV shall not supersede and shall be in addition to CITY’s right under Section
VI to terminate this contract for any reason upon thirty (30) days’ written notice of such
termination.
CITY’s remedies for CONTRACTOR’s default or breach under this Contract shall be one
or more of the following remedies which may be exercised separately or in combination at CITY’s
sole exclusive choice:
(a)Specific performance of the Contract;
(b)Re-performance of this Contract at no extra charge to CITY; or,
(c)Monetary damages in an amount not to exceed the greater of:
(1)The amount of any applicable insurance coverage CONTRACTORis
required to purchase and maintain under this Contract plus any deductible amount
to be paid by CONTRACTORin conjunction with said coverage regardless of
whether CONTRACTORhas actually purchased and maintained said coverage; or,
(2)The total dollar amount of this Contract.
The terms of Sections XII entitled Indemnification, and XVII entitled Confidential
Informationshall survive termination of this Contract.
XV.
Changes
CITY may, from time to time, require changes in the scope of services to be performed
under this Contract. Such changes as are mutually agreed upon by and between CITY and
CONTRACTORshall be incorporated by written modification to this Contract.
XVI.
Conflict of Interest
CONTRACTORcovenants and agrees that CONTRACTORand its associates and
employees will have no interest, and will acquire no interest, either direct or indirect, which will
conflict in any manner with the performance of the services called for under this Contract. All
activities, investigations and other efforts made by CONTRACTORpursuant to this Contract will
be conducted by employees, associates or subCONTRACTORs of CONTRACTOR.
XVII.
Confidential Information
CONTRACTORhereby acknowledges and agrees that its representatives may have access
to or otherwise receive information during the furtherance of its obligations in accordance with
this Contract, which is of a confidential, non-public or proprietary nature. CONTRACTORshall
treat any such information received in full confidence and will not disclose or appropriate such
Confidential Information for its own use or the use of any third party at any time during or
subsequent to this Contract. As used herein, “Confidential Information” means all oral and written
information concerning City of Paris,its affiliates and subsidiaries, and all oral and written
information concerning CITY or its activities, that is of a non-public, proprietary or confidential
nature including, without limitation, information pertaining to customer lists, services, methods,
processes and operating procedures, together with all analyses, compilation, studies or other
documents, whether prepared by CONTRACTORor others, which contain or otherwise reflect
such information. The term “Confidential Information” shall not includesuch materials that are
or become generally available to the public other than as a result of disclosure by CONTRACTOR,
or are required to be disclosed by a governmental authority or pursuant to a properly submitted
request under the Texas Public Information Act.
XVIII.
Mailing Address
All notices and communications under this CONTRACT to be mailed to CITY shall be
sent to the address of CITY’s agent as follows, unless and until CONTRACTORis otherwise
notified:
Grayson Path
City Manager
City of Paris
Post Office Box 9037
Paris, Texas 75461
Notices and communications to be mailed or delivered to CONTRACTORshall be sent to
the address of CONTRACTORas follows, unless and until CITY is otherwise notified:
One Reef, LLC
2755FM79
Paris, Texas 75460
Attn:Jack D.Morrow
Any notices and communications required to be given in writing by one party to the other
shall be considered as having been given to the addressee on the date the notice or communication
is posted, faxed or personally delivered by the sending party.
XIX.
Applicable Law
The CONTRACT is entered into subject to the Paris City Charter and ordinances of CITY,
as same may be amended from time to time, and is subject to and is to be construed, governed and
enforced under all applicable State of Texas and federal laws. CONTRACTORwill make any and
all reports required per federal, state or local law including, but not limited to, proper reporting to
the Internal Revenue Service, as required in accordance with CONTRACTOR’s income. Situs of
this Contract is agreed to be Lamar County, Texas, for all purposes, including performance and
execution.
XX.
Severability
If any of the terms, provisions, covenants, conditions or any other part of this Contract are
for any reason held to be invalid, void or unenforceable, the remainder ofthe terms, provisions,
covenants, conditions or any other part of this Contract shall remain in full force and effect and
shall in no way be affected, impaired or invalidated.
XXI.
Remedies
No right or remedy granted herein or reserved to the parties is exclusive of any other right
or remedy herein by law or equity provided or permitted; but each shall be cumulative of every
other right or remedy given hereunder. No covenant or condition of this Contract may be waived
without written consent of the parties. Forbearance or indulgence by either party shall not
constitute a waiver of any covenant or condition to be performed pursuant to this Contract.
XXII.
Entire Agreement
This Contract embodies the complete agreement of the parties hereto, superseding all oral
or written previous and contemporaneous agreements between the parties relating to matters
herein, and except as otherwise provided herein cannot be modified without written agreement of
the parties.
XXIII.
Non-Waiver
It is further agreed that one (1) or more instances of forbearance by CITY in the exercise
of its rights herein shall in no way constitute a waiver thereof.
XXIV.
Headings
The headings of this Contract are for the convenience of reference only and shall not affect
any of the terms and conditions hereof in any manner.
XV.
Jurisdiction and Venue
The parties to this Contract agree and covenant that this Contract will be enforceable in
Paris, Texas; and that if legal action is necessary to enforce this Contract, exclusive jurisdiction
and venue will lie in the state courts in Lamar County, Texas.
XXVI.
No Third Party Beneficiary
For purposes of this Contract, including its intended operation and effect, the parties (CITY
and CONTRACTOR) specifically agree and contract that: (1) the Contract only affects
matters/disputes between the parties to this Contract, and is in no way intended by the parties to
benefit or otherwise affect any third person or entity notwithstanding the fact that such third person
or entity may be in contractual relationship with CITY or CONTRACTORor both; and (2) the
terms of this Contract are not intended to release, either by contract or operation of law, any third
person or entity from obligations owing by them to either CITY or CONTRACTOR.
XXVII
Incorporation of Provisions Required by Law
Each provision and clause required by law to be inserted into the Contract shall be
deemed to be enacted herein and this Contract shall be read and enforced as though eachwere
included herein. If through mistake or otherwise any such provision is not inserted or is not
correctly inserted, the Contract shall be amended to make such insertion on application by either
party.
XXVIII
Equal Employment Opportunity
In the performance of this Contract, the CONTRACTORwill not discriminate against
any employee or applicant for employment because of race, color, religion, age, sex, national
origin or any other protected class.
XXIX
Form 1295
CONTRACTOR,in compliancewith the laws of the State of Texas, will execute the Form
1295, notice of interested parties, provided by Customer for filing with the Texas Ethics
Commission.
XXX
Mandatory Anti-Boycott and OtherProvisions
CONTRACTORacknowledges this Agreement may be terminated and payment withheld
if this certification is inaccurate. Pursuant to Section 2271.002 of the Texas Government Code,
CONTRACTORcertifies that either (i) it meets an exemption criterion under Section 2271.002;
or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement.
CONTRACTORacknowledges this Agreement may be terminated and payment withheld if this
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certification is inaccurate. Pursuant to SB 13, 87Texas Legislature, CONTRACTORcertifies
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that either (i) it meets an exemption criterion under SB 13, 87Texas Legislature; or (ii) it does
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not boycott energy companies, as defined in Section 1 of SB 13, 87Texas Legislature, and will
not boycott energy companies during the term of the Agreement. CONTRACTORacknowledges
this Agreement may be terminated and payment withheld if this certification is inaccurate.
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Pursuant to SB 19, 87Texas Legislature, CONTRACTORcertifies that either (i) it meets an
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exemption criterion under SB 19, 87Texas Legislature, or (ii) it does not discriminate against a
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firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87Texas Legislature,
and will not discriminate against a firearm entity or firearm trade association during the term of
this Agreement. CONTRACTORacknowledges this Agreement may be terminated and payment
withheld if this certification is inaccurate. Pursuant to Subchapter F, Chapter 2252, Texas
Government Code, CONTRACTORcertifies that CONTRACTORisnot engaged in business with
Iran, Sudan, or a foreign terrorist organization. CONTRACTORacknowledges this Agreement
may be terminated and payment withheld if this certification is inaccurate.
IN WITNESS WHEREOF, the parties hereto have set their hands by their representatives
duly authorized on the day and year first written above.
--------------------------------SIGNATURE PAGE FOLLOWS--------------------------------
CITY OF PARIS
By: _______________________________
GRAYSON PATH
City Manager
DateSigned: _______________________
ATTEST:
____________________________________
Janice Ellis
City Clerk
APPROVED AS TO FORM:
_________________________
Stephanie H. Harris
City Attorney
ONE REEF, LLC
By: ___________________________
JACK D. MORROW
Vice President
\[Remainder of page left blank intentionally.\]
THE STATE OF TEXAS§
COUNTY OF LAMAR§
BEFORE ME, the undersigned authority, in and for said County, Texas, on this day personally
appeared GRAYSON PATH, City Manager of the CITY OF PARIS, a TexasMunicipal
Corporation, known to me to be the person who’s name is subscribed to the foregoing instrument,
and acknowledged to me that he has executed the same on the City’s behalf.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF , 2023.
Notary Public Lamar County, Texas
My commission expires
THE STATE OF TEXAS§
COUNTY OF LAMAR§
This instrument was acknowledged before me on the ______ day of ________________, 2023, by
JACK D. MORROWin his capacity as Vice PresidentofOne Reef,LLCof Paris, Texas, known
to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged
that he executed the same on behalf of and as the act of One Reef, LLC.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF , 2023.
Notary Public County, Texas
My commission expires
ExhibitA
ExhibitB
th
September 6, 2023
City of Paris
st
150 SE 1 Street
Paris, TX 75460
Attn: Todd Mittge
Re: Pre-Renovation Asbestos-Containing Materials Survey
Grand Theatre
21 Lamar Avenue
Paris, TX 75460
EP Project #: EP-9301-A
Todd Mittge:
Per your request, EnviroPhase (EP) has performed a Pre-Renovation Asbestos-Containing Materials Survey on
the above referenced location. EP conducted this survey in accordance with the Texas Asbestos Health Protection
Rules (TAHPR) and the National Emission Standards for Hazardous Air Pollutants (NESHAP). The objective of
this survey was to identify the most apparent materials for sampling and analysis to determine the presence or
absence of asbestos-containing material (ACM). The survey consisted of noting observable materials (materials
that are readily accessible and visible in areas accessed by the inspector), which are commonly known to have
potential for asbestos content.
EP performed this survey with the intent to identify all sources of asbestos within the subject property interior prior
to renovation activities. The results herein cannot guarantee the presence or absence of asbestos in areas not
sampled or areas concealed by physical barriers, which restricted access at the time of this survey. Should any
materials be discovered during renovation activities that are not identified and described in this survey, additional
sampling may be required.
Property Description
The subject property is located at 21 Lamar Avenue. According to the Lamar County Central Appraisal District, the
subject location is developed with commercial improvements previously utilized as a theatre. According to the
Lamar County Appraisal District the subject property contains a total of 13,195 square feet and was constructed in
1937.
No daily operations were halted for the purpose of conducting this survey. The subject location was unoccupied
and abandoned at the time of this survey. Materials sampled during this ACM survey include the following:
Roofing Membrane Roof Flashing Parapet Wall
Terrazzo Flooring Stair Tread Step 12Ñx 12Ñ Vinyl Floor Tile
Decorative Curtain Painted Plaster Walls Ceramic Floor Tile
Ceramic Wall Tile Brick & Mortar Ceiling Plaster
Paneling Adhesive Unfinished Drywall Acoustical Ceiling Tile
Electrical Wiring Insulation Flange Gasket Acoustical Wall Tile
Carpet Adhesive Air Handling Insulation Cement Wall Coating
Thermal System Insulation Ceiling Tile with Button Mastic Block Wall with Grout
Aggregate Wall Covering Exterior Plaster Painted Drywall System
Air Handling Duct
Plaster Ceiling (Rough)
Page 1
Sampling Methodology
EP utilized visual observations to determine the sampling strategy in accordance with current industry standards
for a pre-renovation asbestos survey to determine the presence of suspect asbestos-containing materials.
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Mr. Matthew Romer (TDSHS License # 60-3643) performed the asbestos sampling on August 25, 2023. On this
date a walk-through was conducted within the subject property to determine the presence of suspect materials that
were accessible and/or exposed. Materials that were similar in general appearance were grouped into
homogeneous sampling areas.
Following the walk-through, the inspector collected samples of all building materials defined as suspect Asbestos-
Containing Building Material (ACBM). Sampling locations were chosen to be representative of the homogeneous
sampling areas that would be disturbed during renovation activities.
A total of eighty-seven (87) samples were collected representing twenty-nine (29) homogeneous areas.
Laboratory Methodology
Bulk samples obtained from the facility were analyzed in an independent National Voluntary Laboratory
Accreditation Program (NVLAP) laboratory using Polarized Light Microscopy (PLM) with dispersion staining (Crisp
Analytical, L.L.C.,1929 Old Denton Road, Carrollton, Texas 75006; NVAP #200349-0; TDSHS #30-0235). Samples
were analyzed using Polarized Light Microscopy (PLM) (EPA 600/r-93/116) with dispersion staining. The results of
this analysis are summarized in the ÐFindingsÑ portion of this section. Analysis was performed by using the bulk
sample for visual observation and slide preparation(s) under microscopic examination and identification. The
samples were mounted on slides and then analyzed for asbestos (chrysotile, amosite, crocidolite, anthophyllite,
and actinolite/tremolite, and fibrous non-asbestos constituents). Asbestos was identified by refractive indices,
morphology, color pleochroism, birefringence, and extinction characteristics. The same characteristics were used
to identify the non-asbestos constituents. The laboratory report and chain of custody is attached to this letter.
Findings
Of the twenty-nine (29) homogeneous areas analyzed, ten (10) tested positive (>1% asbestos) for asbestos-
containing materials. A positive stop was issued for all samples. A copy of the Laboratory Report showing asbestos
content and material layers is appended.
th
Materials identified to contain asbestos from the initial survey conducted on August 25, 2023, consist of the
following:
Roofing MembraneCeiling Plaster
Roof FlashingFlange Gasket
Parapet WallThermal System Insulation
12x 12Ñ Vinyl FloorAggregate Wall Covering
Ceramic Wall TilePlaster Ceiling (Rough)
These are the ACM present within the subject Grand Theatre of renovation See Appendix A Table for further details.
It has been a pleasure to be of service to you. If you have any questions or comments, please do not hesitate to
contact EP at (214) 303-1099 ext. 104 or email at matt@envirophase.com.
Sincer
ely,
Page 1
E NVIRO P HASE, A SBESTOS C ONSULTANT A GENCY #10-0591
M ATTHEW R OMER
Individual Asbestos Consultant
TDSHS License #: 10-5893
Attachments
Tables
Laboratory Analysis
Site Map
APPENDIX A:
TABLES
Sample General
Sample Location Material Friability Percent (%) Response Action
Quantities (SF / LF)
# Condition
01
SW Corner Main Roof/Fly Loft
Non-Abatement in Accordance
North Center Fly Loft 4,160 SF
02 Roofing Membrane Fair 15% Chrysotile
with EPA and TAHPR
friable
NE Corner Main Roof/Fly Loft
03
04
North Wall
Roof Flashing on Non-Fair /
Abatement in Accordance
West Wall 792 SF
05 18% Chrysotile
with EPA and TAHPR
Parapet Wall friable Damaged
East Wall
06
07
SW Corner Fly Loft
Parapet Wall Cap Non-
Abatement in Accordance
NW Corner Fly Loft 264 SF
08 Fair 2-3% Chrysotile
with EPA and TAHPR
(Tile/Grout) friable
NE Corner Fly Loft
09
st
16
1 Floor Seating (Central)
12 x 12Ñ Vinyl Floor Non-Fair /
Abatement in Accordance
st
1 Floor Seating (Near Stage) 728 SF
17 3% Chrysotile
with EPA and TAHPR
Tile friable Damaged
st
1 Floor Seating (West)
18
28
Left Restroom
Non-
Abatement in Accordance
Right Restroom 240 SF
29 Ceramic Wall Tile Good/Fair 2% Chrysotile
with EPA and TAHPR
Friable
Left Restroom
30
st
34
1 Floor Seating S. Ceiling
Ceiling Plaster Fair / Abatement in Accordance
nd
2 Floor Landing 11,500 SF
35 Friable 2% Chrysotile
with EPA and TAHPR
System (Painted) Damaged
nd
2 Floor Balcony Ceiling
36
49
Abatement in Accordance
Basement / Mechanical / Equipment 4-6 Flanges
50 Flange Gasket Friable Good/Fair 40% Chrysotile
with EPA and TAHPR
51
64 Thermal System
Basement Piping at Mechanical Unit
Abatement in Accordance
Basement Central Pipe 63LF
65 Insulation with Friable Good/Fair 55% Chrysotile
with EPA and TAHPR
Basement Piping at Exit through wall
66 Mastic
73
Left Restroom (WomenÓs)
Aggregate Wall
Abatement in Accordance
Right Restroom (WomenÓs 240 SF
74 Friable Good/Fair 2% Chrysotile
with EPA and TAHPR
Covering
Left Restroom (WomenÓs)
75
76
Plaster Ceiling with
Abatement in Accordance Included in the
nd
2 Floor Balcony Projector Room
77 Friable Good/Fair 2% Chrysotile
with EPA and TAHPR estimate for 34,35,36
Rough Texture
78
Page 3
APPENDIX B:
LABORATORY DOCUMENTS
Dsjtq!Bobmzujdbm-!M/M/D/DB!Mbct-!M/M/D/
D
B
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APPENDIX C:
SITE MAP
84
31
23
82
10
11
8312
15
34
22
38
19
18
55
56
16
52
44
45
17
43
47
64
8685
79
63
51
80
81
65
Sample Location
50
62
##
48
(Asbestos-Containing)
5958
40
49
87
46
60
61
72
66
Sample Location
##
(Non-Asbestos)
TrueNorth
SHEET
EnviroPhase
Grand Theatre
Preparedfor:
City of Paris
ProjectNo.st
First Floor and Basement Level
Sample
150 SE 1 Street
21 Lamar Avenue
EP9301A Locations
Paris, TX 75460
SL1
Paris, TX 75460
3309ElmStreet,Suite102219
Attn: Todd Mittge
RevDate:09/06/23
ScaleN.T.S.
Dallas,TX75226
74
273936
707821
29
25
71
77
76
69
3054
24
37
35
28
26
14
75
73
33
57
24
13
68
32
67
20
53
42
41
Sample Location
##
(Asbestos-Containing)
Sample Location
##
(Non-Asbestos)
TrueNorth
SHEET
EnviroPhase
Grand Theatre
Preparedfor:
City of Paris
nd
ProjectNo.st
2 Floor and Balcony
Sample
150 SE 1 Street
21 Lamar Avenue
EP9301A Locations
Paris, TX 75460
SL2
Paris, TX 75460
3309ElmStreet,Suite102219
Attn: Todd Mittge
RevDate:09/06/23
ScaleN.T.S.
Dallas,TX75226
07
08
05
01
04
02
03
09
06
Sample Location
##
(Asbestos-Containing)
Sample Location
##
(Non-Asbestos)
TrueNorth
SHEET
EnviroPhase
Grand Theatre
Preparedfor:
City of Paris
ProjectNo.st
Roof
Sample
150 SE 1 Street
21 Lamar Avenue
EP9301A Locations
Paris, TX 75460
SL3
Paris, TX 75460
3309ElmStreet,Suite102219
Attn: Todd Mittge
RevDate:09/06/23
ScaleN.T.S.
Dallas,TX75226
Exhibit C
Insurance Requirements
I.CONTRACTOR’S LIABILITY INSURANCE
1.CONTRACTORmust not commence work under this contract until all insurance
requirements have been obtained and approved by the CITY.CONTRACTORmust not
allow any subcontractorto commence work until all similar required insurance of any
subcontractorhas been obtained.
2.CONTRACTOR must furnish to CITY, 1 copy of Certificate of Insurance (COI) with
applicable policy endorsement showing the minimum coverage by an insurance
company(s) acceptable to the CITY. The CITY must be listed as an additional insuredon
the General Liability and Auto Liability policies by endorsement, and a waiver of
subrogation is required on all applicable policies including Workers’ Compensation.
Endorsementsmust be provided with COI. Project name and number must be listed in
Description Box of COI.
TYPE OF INSURANCEMINIMUM INSURANCE COVERAGE
30-written day notice of cancellation, Bodily Injury and Property Damage
required on all Bodily Injury and
Per occurrence –aggregate
Property Damage Certificates or by
applicable policy endorsements.
Commercial General Liability including:
1.Commercial Broad Form
2.Premises –Operations$1,000,000 Per Occurrence
3.Products/Completed $2,000,000 Aggregate
Operations
4.Contractual Liability
5.Independent Contractors
AUTO LIABILITY (including)
1.Owned$1,000,000 Combined Single Limit
2.Hired and Non-Owned
3.Rented/Leased
WORKERS’ COMPENSATIONStatutory
EMPLOYER’S LIABILITY$500,000/$500,000/$500,000
3.In the event of accidents of any kind related to this agreement, CONTRACTOR
must furnish the CITYwith copies of all reports of any accidents within 10 days of
the accident.
4.Asbestos Abatement Liability Insurancewith limits of at least $1,000,000 per
occurrence covering all risks arising from the CONTRACTORand its employees
removing and properly disposing of asbestos. The certificate must clearly state that
there is $1,000,000 of Asbestos Abatement coverage.
5.Subcontractors. In the case of any work sublet, the CONTRACTORshall require
subcontractorsand independent contractorsworking under the direction of either
the CONTRACTORor a subcontractorto carry and maintain the same workers
compensation and liability insurance required of the CONTRACTOR. Asbestos
removal must be done by a licensed asbestos removal CONTRACTORwith a
current certificate of insurance on file with the CITY.
II.ADDITIONAL REQUIREMENTS
A.Applicable for paid employees, CONTRACTORmust obtain worker’s
compensation coverage through a licensed insurance company. The coverage must
be written on a policy and endorsements approved by the Texas Department of
Insurance. The workers’ compensation coverage provided must be of an amount
sufficient to assure that all workers’ compensation obligations incurred by the
CONTRACTORwill be promptly met.
B. CONTRACTORshall obtain and maintain in full force and effect for the duration
of this Contract, and any extension hereof, at CONTRACTOR’s soleexpense,
insurance coverage written on an occurrence basis, by companies authorized and
admitted doing business in the State of Texas with A.M. Best’s rating of no less
than A-VII.
C. CONTRACTORshall be required to submit a copy of the replacement certificate
of insurance to CITYat the address provided below within 10 days of the requested
change. The CONTRACTORshall pay any costs incurred resulting from the said
changes. All notices shall be given to CITYat the following address:
The City of Paris
st
Street
135 SE 1
PO Box 9037
Paris, Texas 75460
D.CONTRACTORagrees that with respect to the above required insurance, all
insurances policies are to contain or be endorsed to contain the following
required provisions:
List the CITYand its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations,
completed operations and activities of, or on behalf of, the named insured
performed under contract with the CITY, except for the workers’ compensation
policy.
Provide for an endorsement that the “other insurance” clause shall not apply to the
CITYwhere the CITYis an additional insured shown on the policy.
Workers’ compensation and employers’ liability policies will provide a waiver of
subrogation in favor of the CITY. An All-States Endorsement will be required for
companies not domiciled in Texas; and
Provide thirty (30) calendar days advance written notice directly to CITYof any
suspension, cancellation, non-renewal, or material change, and not less than ten
(10) calendar days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
CONTRACTORshall provide a replacement Certificate of Insurance andapplicable
endorsement to CITY.CITYshall have the option to suspend CONTRACTOR’s work
should there be a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material breach of this contract.
F.In addition to any other remedies the CITYmay have upon CONTRACTOR’s failure
to provide and maintain any insurance or policy endorsements to the extent and within
the time herein required, the CITYshall have the right to order CONTRACTORto stop
work hereunder, and/or, withhold any payment(s) if any, which become due to
CONTRACTORhereunder until CONTRACTORdemonstrates compliance with the
requirements hereof.
G.Nothing herein contained shall be construed as limiting in any way the extent to which
CONTRACTORmay be held responsible for payments of damages to persons of
property resulting from CONTRACTOR’s or its subcontractor’s performance of the
work covered under this contract.
H.It is agreed that CONTRACTOR’s insurance shall be deemedprimary and non-
contributory with respect to any insurance or self-insurance carried by the CITYfor
liability arising out of operations under this contract.
I.It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.